meet will if come to order. welcome to the monday november 27th 2023 meeting of rules committee of the san francisco board of supervisors. i'm supervisor dorsey chair of the committee and joined by walton and committee number safai. we would like to express gratitude to our clerk today mr. young. and thanks to the team at sfgovtv for broadcasting today's meeting and our producer today.

do we have, announcements. public comment will taken on each item when public comment is called lineup to the right. you may submit in writing e mail them to myself the rules clerk at victor. young @sfgov.org if you submit comment via e mail tell be forwarded to the supervisor and included as part of the file and send comments by u.s. mail to city hall. room 244, san felon, california 9410 two make sure to silence all cell phones documents should be submitted to the clerk. items acted upon today will appear on the agenda of september 5 unless otherwise stated >> thank you, mr. clerk.

will before we get start in the intf time for a meeting we have 6 items for you to consider we will limit public comment for each on today's goond to a minute. mr. clerk item one. >> item upon one ordinance amending the code to controllers odd and i responsibilities to nonprofits contracting with the city. establish performance goal for contracts with nonprofits. directing the controltory review and as necessary revise policies regarding contractors compliance with city requirements and requiring the careerer a review of the comp pliance with policies for audit and monitoring nonprofits. >> thank you, mr. young. supervisor stefani:is experience. welcome to rules the floor is yours >> thank you, chair dorse and he

colleagues for scheduling this item. i'm excited be with you today on this piece of legislation is something i have wanted do for a long timism introduced this in september of the year after asked the city attorney's office to draft legislation codifying recommendations in the controller citywide nonprofit performance audit released on august 30 of left year. the legislation is aimed at enhancing transparency, accountability and the over all effectiveness of the community based organizations which are known, nonprofits. they are once we enter in contracts with to provide essential service. my upon ordinance will centralize responsibility with the controller spoorndrd standardized requirements ensuring measurable objectives and strengthens a corrective action policy to ensure city funding guidelines.

this will bolster accountability and ensure help to ensure reliable service delivery. currently, the city spendses 1.7 billion dollars on contracts with over 600 nonprofits. the organizations are expected to provide a range of services health services and early education. family support service. homelessness and the list goes on. the city's lack of guidelines for the contracts is often resulted in waste and sometimes abuse. last year report emphasizes the city ineffective measures the work and the city does this on the city to mob monitor. the upon report said the city measured the work of nonam profit and it is process for reporting and remedying issues regarding underperformance remains unclear this legislation is to make it clear.

many prop vieders voiced concerned about the ourous and inconsistent compliance requirements which is in the fair to them. residents are frustrated by a lack of progress on most pressing challenges despite billions in city spending. san francisco face tough challenges and rising dissatisfaction with local gentleman the city must ensure nonprofits run focussing on tangible results. i want to thank the city controller bhoen heeb amazing and lawa marshall on the team for work that is gone into this we had several meeting and the deputy city attorney for drafting this legislation and work wugs on it. also my gratitude to deb and he all of the other nonprofit who is work with human service network and make clear, there are so many nonprofits that are

doing work out there x. it is on the city to make sure that we have measures in place to make sure that we are america the out xhchls evaluating the performance and we as a city are delivering tanningable results the nonprofits we have been working with have been partners and i'm grateful for their add vo kaes. i don't know if my colleagues have anything to say if not we can begin with the presentation from will you evera marshall. the floor is yours. >> hello supervisors thank you for having people laura marshall

with controller's office. i had the pleasure of working with supervisor stefani and her team on the components of this i wanted give you a baptist an over view of the parts of the legislation. in a baptist contextualization current state and when may change. and the end a bit where we stand now and how we move in forward. we than we do a lot of business with nonprofits the city departments are recently for the monitoring of the deliver and he quality of contracted services we have a centralization in the controller's office regarding the fiscal monitoring of nonprofits. cord nay departments and work with them to set standard in that space. we have not had this in the. space so far. as a supervisor mentioned we know many in our city are doing high quality work. where problems arise is that we

don't a clear consistent and organized path for ~esque wlagz there are challenges within the nonprofit and contract. across departments. and so this is -- in part looking at that space and creating enhance for nonprofits to ensure we are receiving high quality results consistently. the first big component that is related to the monitor activities. this directs the controller to establish standards and performance measures and measure in contracts. and then further, how we monitor that. we are looking at like what would happen and how they should happen and reporting engagement between departments and

nonprofits that contract. most departments are doing monitoring now this is occurring across contracting departments. there can be variability within a department and across departments this is highway patrol tologist standards ice. there is focus on the monitoring on compliance this relates to funding source. and constraints the feds are interested in compliance. and so we are interested in how we use this to build a focus. there is an element of the legislation that directs the controller's office to update our city corrective action policy. there we use this consistently fiscal monitoring financial

occurrence. within a nonprofit that arise through the monitor practice. we than there can be a strong link between financial constraints and performance within a nonprofit and -- we know well is cross departmental funding if we are see being poor performance in one space we may see it in another. this -- relook at the action policy hopefully create holistic prop that looks at all parts of the nonprofit and creates cordination.

upon confidentiality state we have public reporting now. but -- you know sf open data and a lot of information it is not well organized and does not tell our store and he there are gaps. we know supervisor safai had legislation enhance compliance reporting. the city add administrator is working on implement ag. we see that part of the of whole xheer integrated in the transparency effort. the second element where they set a program monitoring itself

and directs the control are office to issue reports on compliance with the monitoring practice. we do a report now in the fiscal side and think through what the upon given there are contracts how do we create a report that looks at the monitoring of the contracts that is an element of this. the final element of the legislation directs the control are office procedures that ensure nonprofits receiving 750,000 in contracts from the establishment submit audited financial statements to the city. there is current state law nonprofit that has 2 million dollars in revenue to receive a cpa audit from know accounting firm. and submit this to the state. the federal government has

guidelines that require any nonrefer receiving 750,000 from federal sources to participate in single audit. and we have departments have internal policies that are variable but than i may require nonprofit this gets 500,000 from their department to have a cp aaudit as part of their contract there is variability. what this component does is created a single stwarnld had we would require a nonprofit to submit an audit to us. we know there are pools that are doing this because of those thresholds that have been set temperature is important to note a cpa audit does have a cost associated. for nonprofits 8 or 10 thousand dollars or more depending on the size. for those not receiving 750 thousand dollars from us that

are not getting a cpa odd lit is know element of cost there. those other elements of of the ordinance. it has time lines associated with this . has submitting and crediting and submitting the policy and pub laboring by september one. 2024. we have started think burglar this. we have a standing policy group of department and nonprofit leadership we bring and have for dwroers talk about the nonprofit policy we have been talk with this group about the implementation elements already. so we are on track to think through what the new polsdz look like and looking at what our internal prescriptions will be overicide of the practical and plan to have a plan the upon end

of this september. i'm happy to answer questions. >> thank you mrs. marshall and supervisor safai? i wanted to clarify, can you say more about the cpa part is this required? there is no city are standard that requires a nonprofit to receive a cp aaudit. there is a state law at 2 million cpa odd sit i good practice when there are nonprofit reaches a size we would recommend or require botch 2 million perform they get one. because it helps them understand there is a lot of financial

indicators you can use an oddist to testify help you phenotype nonprofit is in good standing and good reserves and able to meet their were payroll every among. those inld indicators we are looking at consistent low. it is a line when they reach that line. some it because there is a xoft it it is there is work associated with it. it is important to understand to sthaet threshold appropriate low and not too low.

is this cpa related in the federal government requires participation in the single audit. may occur different low. i don't know how the single audit i can find out how that flows from the controller's office. but usually it does require some sort of auditing practice happening within the nonprofit. why got temperature thank you. i wanted say appreciate supervisor stefani's work on this and you noted, we had done

work left year through prop c for audits that we are doing fwhoshg with the d. homeless houseings. i think this is a good practice and appreciate the work that has gone into clarifying what is required. and to say and i want to reiterate. you know we have over 600 nonprofits that do tremendous work. it is between i billion and a half and amount of money that we do that city cannot do the city has to work with the nonprofit and we need the threshold and accountant. i appreciate this legislation and thank supervisor stefani and as she said, i know she worked with many of the nonprofits to craft this legislation temperature is time low and i think well is a lot of money

that guess in and out of city gentleman. and i think it is important for folks to know how upon things are spent and tell help have more clarity and guidance on what is required of them. the past that has not always been case itch would like to add exclude work with supervisor steph no on this. thank you, chair >> thank you. vice chair walton >> thank you for the report. miss marshall. a couple of things one i would be interested in knowing what cbo's having audits yearly without a cpa. it would be wise for us to come up with a technical assistance strategy.

does this apply to a fiscal agent as well? i mean is if you are a small organization and if your budget is over 750, does this requirement you or the agent? there are when we are talking about monitoring we are talking about what are the expectations established in a contract. and the performance measures and other service expectations that are contractual inform a contract when well is i fiscal agent or sponsor the sponsor is the one accountable to the city to ensure the services are being delivered in alignment with the contract expect and. when they have i project they are working with it creates

complexity in how the monitoring occurs. but ultimate low it is am the organization as a city have a contract with who sark countable to the deliver of the contracted services and receives funding and they are responsible to manage the work of their program they are experiencing and giving city resources there is complexity how monitoring occurs we would like to have n for nonprofits. joy appreciate that. we would love to follow occupy that. and as someone who has monitors contracts for the city of san francisco worn reason that monitor suggest not universal because some organizations receive local funding and state

funding and federal funding and federal requirements can be cumber submit. how will we take this into account in >> it is why this has not been done temperature is easier to standardize the financial side of monitoring we expect nonprofits to operate financially similarly. the program percent so diverse and different and funding source requirements are diverse as well. i don't expect there will be through this work complete standardization of everything. it is not feasible. i think the work that have been we can think about are creating base lines to make sure the upon departments not may be monitoring enough or in the right ways are doing monitoring what alines with our standards.

i know stlp a joint form this city departments monitor organizations together. and to your point there is i base of what they require from the cbo and then additional montorcomponents for poke who is receive federal funding. is it a matter of changing that and make that uniform or coming up with a new system? for nonprofits. it sounds like a lot of this going through the legislation. like a lot of this is in place and a lot of ways. there is a lot in place. most of the d. this is do a lot of nonprofit contracting have established policies and have frameworks for more conducting monitoring. well is a lot of availability

across those departments some of that is because a department may have a funding source that requires an amount of variability. submit organic growth of programming over the years it makes sense to try to stream line. we want to find that and use thz to understand why there is variability. what purpose it is serving and if it is serving i purpose. i don't imagine that this would -- necessarily in the first run flult overhaul or creation of a new program there is a lot of work happening when we are trying to been is how do we create a bit more structure around that work so we can understand what is happening. and may be move it in a direction over thyme if we are seeing there is the requirements

that make sense let's think about that. i think -- i don't envision this we would -- because there is existing work and a lot is strong, we would want top overhaul everything. i think we want to learn from what is working well and try to promote that across the departments. as we work to be efficient one difficulty for the city is getting in a contract in a time low matter anything will being done on make sure our city departments are getting contract in place in a timely manner? there is an upon element in the legislation this talks a bit about the city.

we have a lot of work that the controller's office and the city add administrator and others doing around contract improvement. improving the process. not a component of this legislation but there is active work thinking about expediting and speeding up contracting. i know it is not included in the legislation but hard it monitor get nothing place 3-6 months later. thank you. and -- okay. supervisor stefani >> thank you, vice chair walton for the questions i want to note

the audit that was the genesis of the legislation found that no common definitions for types of performance measures used in agreements between department and cbo and departments funding similar promise don't use a set of measures to point to success and could help ensure departments are met and alined with makeing an around package -- the controller's office to standardize and coordinate the business practices have been and will be

informed by community involve and want racial equity lens. i want to make sure that it is said this you know this is in the standardization of when we are trying to do here many things will taken in consideration and i have faith in the controller's office you have been able to the do it around the compliance per of this. we are talking about the programmatic and performance monitoring and developing the standards which i think is so important. i will be work to develop a dash fwhoord has transparency to not only the public bullet board to understand what department is contracting with whom and for how much. and why. and when are the expectations and the audit done and what are the results. that will be coming as well. and i do view this legislation as essential first step in stake the system that ensures

accountability i would assume

that for the most part our home

for assessing audit system the fiscal monitoring program. through that program, we would identify sort of procedures how we want to receive that those audits where they live and how we do financial assessment of those audits. it may not be uniform. may be that we use the typical tools of our fiscal monitoring program. which does have a process to create a pool of majority of the nonprofits but not all nonprofits to conduct reviews of. so, we would look to that program and create the structures for that >> the other thing in the controller's office >> we cord nay the departments to do monitoring. you courted nay the department sns >> yes. >> not clear yet basedow this

will be implemented. were the nun profit is requesting the money from. yet way we there are a couple things over lapping. one is typically in the fiscal monitoring process departments cord nay departments and they lead the monitoring and reach out as a single document upon request to nonprofits. the ordinance you created that requires public posting of that material as well. and that's being designed with the city add administrator. i think those their is i bit of

implementation planning needed know how our departments receiving the audit when is they are doing monitoring. and versus how are we doing public posting of information. that is submitted to the city. need to work through. joy get it i say and i know we can teep talking about this. i think for implementation. you know easy of ease of implementation and working with groups that are audited. it says they work with a certified accounting firm. i think is a good thing. is that -- if have you 8 organizations that is receiving dph and hsh and let's say hsh money, who are they to? and so i think that is manage to work with and i look forward to working with you on that. we want to make that flow easy as possible on both ends.

can be reviewed public low available and then for those that are able to do it or have not been doing it, it will be parent and those that are we move on and implement the performance measures that are also another important partism appreciate the idea of dash board.

there will be a chime when you have 30 seconds and louder chime when your time has expired.

>> like to read something from an article in delores park. dream keep are initiative impact analysis rely on survey responses from grantees vested interest in receiving more money provide detail which to judgeow efficient low the funding was spent. initiative has a complicated fiscal relationship to san francisco's bureaucracy. it dispurse fund to other city departments the passing of public upon funds brokered by new city employees tasked with spending the budget. in many ways.

-- this is how bureaucracy expands out transforming taxpayer dollars bo new government jobs. meaningliless impact reports and no strings attached grants of merit. jury room good morning i'm lucy i'm the director of the san francisco latino parod competence equity coalitionepting 21 nonprofits and we believe in the transparency and the establishments of standards in the ordinance and we firm low believe the process providing services to the city viewed as a partnership. we have occurrence we believe are important to consider we believability the process of citying perform goals have efforts with departments and include input from nonprofits who are serving the city.

we see the service you see services we see community strategies. it is important that the performance goals are alined with the strategies. we urge you against increasing reporting and affording the heavy and required by different departments. in our organizations are operating at capacity the way of essential service. reporting requirements will be a sipping cant stroke to resources. >> good morning. with humachining service network a quick history lessons 22 years ago so far maxwell experience the city nonproperty task force that met for 2 years with city departments and nonprofits and developed 13 recommend eggs to include the condition transacting process. time low certification. and get rid of unnecessary

requirement this is report upon included basics of the over due legislation that nonprofits and the 73 agreed to 20 years ago. there are 2 objectives related to performance monitor they talked about standards that have a main out come we support accountability and always have. strengthen services and make it easy to do business support this thank you. the family resource center and safe and sound i'm representing 40,000 families receiving services through 40 nonprofit family organizations.

thank you for this legislation. there are many accountabilities that exist and family resource enters are not fund by one departmentful and varying over site requirements. standardizing account believability will support including family service organizations to serve family and children. tell, lufamily support organizations to institute fullo when they do best. provide services to families. thank you.

and establish performance goals relevant to the work we to as families. and as always i like to push back on the baseless claims the complex is wasting gentleman funds cbo's do very much with very little and look forward to strengthning our partnership with city per ins to strengthen the city safety net. thank you. >> good morning i'm the executive director an of fit plus year old art's organization and the cochair of the well tino equity coalition representing 21 based organizations serving 5 zip codes in the city. i want to follow up on the relationship between our nonprofits and city. our organizations are also

waiting for contracts as we stand now. this has to be a muttial transparency we put in affect and ask you to consider the needs of the organization fist we will do implementation we invest in the capacity of the what will require for us to be fully transparent and following the guide lines we have provide. an example a grantee of economic and workforce develop. given resources to catch fire a capacity tool exit think if you are implementing tell be an impact and brrd on the nonprofits. and put in play in advance. thank you. good morning i. immigration attorney. 50 year old legacy business in the city and, ward wing legal aid honors by the da's office.

i'm reaching out buzz i think this is a good proposal. i think the spirit is good. i have 2 proposed edits employs an attorney one of my duties is to review legal document is.

>> good monk i'm a local architect and citizen. and i'm concerned about the rumors i heard about a lot of scandals and nonprofits it is unfortunate shadows the good work. i applaud supervisor steph no for bringing legislation. like to focus on the 2 main items i think the supervisor needs to look at is the about of money going directly for services versus the amount spent on nonprofits administration. and the second low is the effectiveness of the services delivered. . so you know how many homeless people are taken off the street and how many gone to drug

treatments and the key metrics. thank you. hi. thank you. supervisor steph no for this legislation. i think best practice requires anything like this to be monitor exclude make sure that what people say they are doing they are doing. i'm just up here because a lot of us appropriated 2 minute statements and you reduced the time to a minute. i'm wonder figure you can make it 2 minutes again gospel them each a minute again is tough to get everything we want to say, thanks. a request. >> i believe that was our left public commenter. >> thank you, public comment is now closed. >> vice chair walton >> thank you, i do just have to say this because no one else

will. dream keep are contracts are monitored as much as any other contract in the city. in fact, more so because black organizations and organizations of color have always burned a microscope in the city. all the racist rhetoric that happened in the city, to track dream keeper or other funding goes out to our organizations it is ludacris. we don't allow organizations to go unmonitored. >> thank you. vice chair walton. gi want to thank my colleagues for comments on this legislation and to those this came to speak. thank you for your input. and especially debbie for the history lesson, 220 there was a report and i'm happy we are guesting around to impletting

what was in this report that supervisor maxwell starred. i'm excite body this legislation and want to thank my chief of staff. and i'm looking forward to watching with the controller office does in developing the standards and when we do to monitor city dollars and make sure they are spent effectively. and to thank all the nonprofits we worked with and the nonprofit this is are out there doing sfuch great work i serve on the board in the city and watching what work can be done by people who are passionet about take care of others was amazing. thank you again. clothes and i look forward to your support and thank you sparz safai for joining. >> thank you. and i guess i would like to make a motion to send this to the full board with a positive

recommendation. roll call on this motion yoochl on this motion vice chair walton. >> aye. >> supervisor safai. >> aye. >> chair dorsey >> aye. jot motion passes will. thank you, mr. clerk and item 1 administrative code with city contracts moves to the full board with positive recommendation. >> mr. clerk, item 2. >> item 2 ordinance amending approving the surveillance technology policy the use of the automatic license plate readers the scompleept making findings in spchlt said approvals. >> thank you. chief of police bill scott is joining you to discuss this item. welcome to rule this is morning. floor is yours. good morning thank you chair

dorse -- hole it is work again. we want to check with management to be sure we are good.

we are back in session with chief scott for item 2 provision governing surveillance technologies the police department come in this case automatic license plate readers. bill scott. welcome to rules the floor is yours >> thank you. and good morning vice chair walton and supervisor safai. i'm here along with my colleagues to present on the autolicense plate read are policy. alpr. i want to talk about why had is so important to the city and our san francisco police department mission to reduce crime in our city. as you may know, the p d funding

allocated to pay for 400 new alp r cameras from 15.low million dollars guarantee to combat retail crime. pd is already approved in alpr policy but to use the grant funding i mentioned the board of supervisors needs to approve the technical policy amendments that first allow cameras from different vendor it is current policy does not and allow different funding sources including state grand funding. it back up a step for the audience minot be familiar with, lpr. automatic lance plate read everybody images of plays and vehicle information to comper se with suspected vehiclesmented in crimes and provides law

enforcement with actionable leads to solve crimes determine figure a vehicle was involved in a crime examine provides retime alert bunkham crimes are detected. why is it important to this police department and the city? research to chiefs of police show that 70% of all crimes committed are committed with a vehicle involved and our city is no exception. san francisco worked to address high property crime rates and go to the crime scene and flee and sometimes use vehicles to drive into vehicles to defeat the security measures the ketailers put in place. our license plate readers can help identify vehicles used in

the city's challenging crimes theft, burglar, converter theft. stolen vehicles and more and many crime vs lower clearance rates the suspects move quickly and hard to apprehend and there is little evidence without us having to take advantage of identifying the vehicles. so, license plate readers can none only identify vehicle in real time and identify other cases and the readers help solve violent crimes as investigations like acber alerts and stunt driving and more. our placement is short 500 officers and would act as a multiploy are alleviate staffing and enhance the ability to solve

crimes quicker. i like to talk more about the targeted approach in terms of what this technology does to help us. alpr assist our police department to make investigative stops more resighs knowing the vehicle suspend in crimes. officers have accurate information with conducting investigative stuff we have better in addition and make better and precise stops. than i don't use facial recognition to deliver alerts with personal information and data is never sold to third pers. userern case numbers associated with an investigation to search system and logs preserved for oversight purposes. this question that i'm about to answer or discuss has been asked by this committee on other issues. talk about the other agencies

and how important to be a part of a network to solve the crimes. understands of agencies using alpr technology. agencies can share information allows law enforcement to collaborate rit and solve crime in cases when the cases cross jurisdictional lines. many cases dom the cities oak land and alameda. concord. san jose are expanding alpr use with stationary networks similar to what were our city is trying to accomplish. south san francisco who introduced the new alpr sxanlded their alpr technology. 80% decrease in burglars and 50% decrease in autotheft. after 6 months for the new expanded technology. oak land council voted fund

3alpr cameras similar to when we are trying in san francisco. to address crime in the city after failing to secure a state grant funding. part of the urgency sewe need this help now. we came through a language holiday weekend and had our officers out and combating retail theft. made some rests but it is my opinion that we could have done more and more fortunate low if we had the technology now. skoal we can expand our technology and in a position to solve crimes. with that. we will have a brief power point presentation to better describe

the process. so. this policy falls under the san frap add traitive code 19b

requirements mean nas several things have to happen. department has to deteriorate a surveillance impact report this addresses the technology descriptions and authorized uses, restrict mission creek and did the captured. potential civil liberties, mitt fagz. data secures. sharing. cost and funding sources. also that includes residents in the department benefits compliance and directions for the public to ask questions and submit information and request file a complaint and noncompliance with this policy. than i are there are many measure in place to ensour well is a public process and they are there are -- civil learnts are protected. next slide.

our policy went through the code 19b requirements. the things i mentioned and i want to point out here that the privacy board the psav, evaluates surveillance technologies. that board has 7 members that represent various organization in thes city controller's office. data circumstance f, contracts or office of contract administration. san francisco i t government digital services. committee on information and technology. and the committee on information tech untiling is a body this makes decisions regarding the city and county's technology. policies. the members representing the administrator's office the mayor avenue office of innovation.

board supervisors dhrsfpuc and library. and hsh and hrc all sit on the coit board. the next slide. guess through the process. and if you facility arrow goes from start when the policy is smimented to the ending when the policy guess throughout different levels of oversight. committee of assignment and the full board there is a thorough process that goes to the policy approval. i stated in my opening the department submitted alpr policy.

that was approved in a couple years ago. but the policy needs minor modifications in order to beably to take advantage of funding we, ployed for. just of note and 2021 when this policy was initiate period, the san francisco police department had only vehicle mounted alpr technology. 19 b policy to semi fixed and smart phone mrksz new are technology expands in order for you to do more with the technology. including identification of vehicles. descriptions and not just license plates. the reason for the 19b surveillance technology policy minor amendment system to allow for vendor specific language to

be modify in the the policy. ability to seek occupant the competitive vendor or the vender right for the stay and not a specific vendor as the current policy reads. data formats in the current surveillance technology presented flat motor form expansion. there are different formats as this technology e involves we don't want to limit ourselves in terms of the formats the data can be receive in the the modification will also expand our ability to the do this not limit ourselves with the types of formats the data is rafted in. and the. third most important thing the funding source. points to sfpd operators.

>> this policy approved but has to go with the accept and extend policy in order to take full advantage of this guarantee as quickly as possible. as you see these other steps that were taken starting august 7th of 23.

and after approved for the grant and now the november 27 hearing. and hopefully this gets supported we go to the full board for the first and second read and like to do that soon as we can. and it is end of all this, we like to seek procure am of am mobile applications using the new technology i described. and this it is it for the power point. we are available for questions. >> great. thank you, chief. vice chair walton >> thank you, chief scott i have a few questions my first is -- for clarity. this is not a new policy for san francisco? >> that is correct this is amendments to the one the board already approved. >> why do you think the current policy does in the allow for the

use of state funding. or other funding source? the policy reads the way we sunday that it is only allows for pd budget to be used for this technology. so grant funding outside source funding the policy does in the allow for that. >> this was a determiningination by city sdpaern? >> yes. >> and i know you mentioned this would be used technology only used for vehicle suspected of a crime signal >> the way it works the license plate readers alert if stolen vehicles or vehicles that have been energid involved in crime that alerts the vehicles. vehicles used in robberies. . and so am it also this

technology also captures the vehicle itself. so you not only have the license plate you have an image of the vehicle. say a red car used in a robbery and the scar evercar is stolen on top of that this would capture license plate and the vehicle image and that is where the lead is generated that alert would issue forward to the officer and they would know they are dealing with a vehicle used in a crime >> read refers are trained to focus on how do they determine what to read and not to read >> as far as the license play? all license plates are read the worns awk lettered in the system as stolen or involved in a crime. >> everybody is being surveilled. all license plates are read when the readers are active all license plates are read nobody gets energid unless that vehicle

that license play is flagged for being involved in a crime or stolen. >> this would not be used for folks with outstanding parking tickets or traffic infractions. >> and then -- just for my clarity. all we are asking for here sorry to be ail to increase the number. funding sources that can gentleman toward purchase of the readers and also increase upon the opportunity vendors? >> yes. vendors the 3 things are not having a vented eversingle vendor it is better for the city it opens it up to competitive bidding and if there is a change of technology. second allowing outside source of funding like grant funding and then the third the data now

the format is rigid as far as what data formats we is receive and like to expand this use technology evolves and there were many formats of data >> thank you. it thank you. supervisor safai. >> thank you, chief and chair. on you were time line it said, september 21, 2023 coit hearing voted recommend to the board of supervisors. correct. and here we are the end of november. kwhafs the delay between september and november? there were a lot of discussions with the language. there was a lot of discussions on with us and our city attorneys andeen internally

on -- interception of the current policy. were and just to add, please >> this process actually is much even with the delays firefighterer than what we have experienced with other policies. >> i saw that. based on your previous time line you showed. it seems like it is august and now and -- but let me ask you a question . you said you submit

amendments to the in august? during our recess. and then psa hear to review the amendments proving edits. were there more edits and changes after the coit hearing? >> no. there were not more edits and changes but there were discussions about how to make it work quickly there is a lot that goes in the process and thoughtful discussion. >> there was not even any legislative changes it was. internal conversations on behalf your department? >> changes you have in front of you are what coit approved on september 24st. that's what i am trying to understand. was there then debate or guidance from the city attorney whether you needed to bring it back or not?

is that was slowing counselling the process? there was a date. >> both. >> okay. thank you, i want to ask the city attorney throughout chair. so, i know supervisor walton asked this. what was the determination from the city attorney's office in terms of whether or not this had to go through legislative process? or account have i guess there is another interpretation. could be amend without the process. what was the thought process? >> i have not been involved in this process nor would i disclose confidentialing add vise my office has goin its clients there is a summary in the lgdz of several changes that are being made. and -- those are changes to the policy.

there can't be administrative changes without going throughout legislative press this is internal a policy of the department and policy of coit and for the city i'm curious i know that many departments amend internal policy without going throughout legislative process. i'm trying to understand for future reference because this might come up again and i appreciate the chief highlighting that this went a lot faster and everything we see flonlt of us was here. from september 21st. and then internal conversations with your department and their d. i'm trying to understand am how we ended up here and are this is something this will need to happen if internal policies that are adjusted? these internal policies issue

required by article 19 b adopted by the board supervisors that requires this process the chief described for you. not every internal policy is subject to similar requirement that is codified in the code. so -- what made this rise to the level having to come to the board? i can't sfeek this. i don't know what elements of this were debated internal low and would in the disclose confidential advice begin. >> if you direct question. if you say if we say we want to change a vendor. versus one versus and others does this require legislative change? >> arm 19b requires policy

include specific information and does require identifies vendors. that is a component of many policies and can i am not expert in 19 b. gi understand i'm not trying to put you on the spot this way. i'm trying tonld how wipe ended up here and could not have done this quick kerch think about efficiency. >> i heard you say, chief. you make the language broad so in the future there are other this is come in this category you don't to come back and do this again? >> that is our understanding. i would say this. and this may be helps to answer your questions, this was the first 19b policies that we bruto the board. envision when we might encounter in the future.

ncric and or other vendor utilized by theed department may host alpr dataasm vehicle abatement funds the budget or upon grant funds may pay for maintenance.

>> no that is data upon repository that is -- talking about paying for maintenance. talks about different sources of fund figure i guess that language is mirrored in different parts. there is a false narrative saying the board delayed or intord not doing its job. i appreciate you saying this language was the same on september 21 and waited for theory and when the chair was notified this was scheduled and put on the agenda to move this forward >> yes, i don't know the narratives you may have heard. i do know when we have asked for some 2 things have to happen the policy move and the accept and

extend move forward. the board does not go on recess for september we are hear for the first half of december. i do have another question for you, chief. this is the data storage. and i noticed in the policy is says data stored by the in the following location. it says local storage and then veblder managed storage. is this a normal practice for the vendor to manage data. it gives multiple locations and department of technology data software and service product. cloud storage local storage is

your department >> which phase. >> page 8. it is about the data storage. the vendor and you meaning the upon department have the ability to control special storage of the data. correct. can you talk about this. i guess what i'm asking what other policies on how to manage the vender themselves in terms of having access to this data that is important to people pimp understand you have your internal policies and we have a way to over see that the know vender themselves, what are the controls in terms of how they have use and have access to the data we aim to put protection in

place venders limited how they use the data we protect privacy and we want the data to solve crimes and nothing more than that. those issue measure it is/khrer in the policy. the sections that dwooel that will. the vendors in this policy whatever we deal with cannot sell this information to thirds parties. where does it say that?

y that is that protective clause. when we deal with contracts we make sure they are compliant. our own system. >> using acronyms i don't know. >> thank you. il read them to you. >> criminal justice information services the compliance of fish compliance punish for law enforcement agencies to keep dataasm also the california law enforcement telecommunication systems. core self a confidential record

information. law enforcement suspect required to comply with all coming to data maintenance. you did read the clause about maintains the content and data throughout the policy and the impact report it is not revise. we talk about how we maintain the data and the upon vendors go through a cop tracting process we maintain the data and beyond. okay, thank you. >> thank you. chief. can you ask you about the timing of this. presuming if this were to win approval from this committee today, and gets 2 votes at the board. how quickly could you quinn the

press of procuring the cameras? >> if after the second reading for this policy? we still couldn't the other part is the accept and extend has to happen as well both component vs to get through that process. >> okay. has it, for this -- we did wave the 30-day hold to move forward on in. and take advantage of the state grant fundings. >> yes >> is it moving a pace? >> yes, for tht 30-day a request made approved by president supervisor peskin. the waiver for this policy did happen >> and may be this is to the mayor did the mayor's office ask on the accept and extend? a waiver of the 30-day hold? >> thank you temperature tom

with the mayor's office we asked a waiver for the 30-day holds. for accept and extend. they accept today >> it is from in a separate commit tee is moving a pace. >> of the can accept and extend ordinance is pending before budget and finance not schedule yet. how quickly would we have the license readers. schedule for december 6, i believe.

okay is this right >> will the accept and extend is pending related this item as an ordinance require 2 readings. it is scheduled for next wednesday december 6 put a second read and signature from the mayor in second week of january >> okay. we are moving quick low in this committee >> okay. okay. and i would before openingum i don't have questions i appreciate your presentation. i don't see vice chair walton if you have questions. i do share some of the occurrence about make sure that 19b is something this we can move fast on. i have a bit of experience working with this owner ands i feel like this is in the

building we realize this is something where there is 19 b growing pangs we get the process done faefrt. i shall everrecall in terms of interpretation of this law, which is involved. there is a lot going on and there was litigation over this. and many add vocated upons written a way ended up lose nothing court. i do share the occurrence about everything we kedo. i appreciate your work on this and seeing no one let's open up to public comment.

thank you >> thank you. >> members of public who wish to speak lineup to speak on the side by windows each allowed 1 minute. you may begin when the mayor and you approved defunding the police pd reorganized the budget to prioritize officers or technology. for those of you who don't want a staff with actual officers one would hope you would support all technology to help the remaining officers work efficient low. the platform does not use facial recognition nor alerts to identifiable information. if you upon pay lip service

cannot pass this legislation jeopardize property or cost the city stop loyaling and add mitt you will not make your voters safe and offer an explanation why okay for our mt ameter female use handleds every day but not police. is them not on schedule like connie chan not schedule this for wednesday we have to wait until january for this? san francisco needs speed toad to utilize every technology during short used by a thousand agency in california collects sxefdz preserves privacy and we get for free. let's adopt and ought lives every tool to combat crime tell

be tell figure than i don't pass this. vice president. the popular's association supports this initiative. tht chief is pitingly forward and all police officer in san francisco support this . the ewe it is imperative not only to us in san francisco but the bay area. it is not specific to just to our community. this it is occurring in the east and south bay and the north bay and you ton have that technology that supports this bay area is when we need.

multiple vendors is imperative and essential. and you know we have the guarantee and i believe we should use it wisely. thank you. >> good morning ownership now afternoon. supervisors pip to speak in support of osh taining technology. it speaks volume fist our city uses this technology every day for mt apurposes but does not allow it used for police purposes. that tells me anyone who disagrees values criminals over the residents of thank you very much city. please value residents and tell us you value us. and adopt this technology. push it forward. it should be on the budget

committee a. s. a. p. i can'tis not already temperature is common sense. >> good morning. i urge you to adopt this measure and am. eshgs pel indict it society city gets the grant funding.

the the police department top brass was here right here in this room it tell us we will lose 300 officer unless we do something drastic. are you listening to me. >> direct to you speak on the item before us and not on an item not on today's agenda. you doimgd everdon't have blue

hair and not screaming obscenities. fiwas french and here blabbering on would you intercept me i never seen you interrupt those people you are interrupted me now for that. in thanks. public upon comment is closed. 120 million dollars was not taken from the police department i want to make sure. we state fact in this meeting. 120 million dollars was never taken from the police department you can check that with the police department. you can talk to the chief. you can talk to the mayor you can talk to anybody in leadership 120 million dollars was not taken from the police department. i would like to make a motion to

sends you and you aloning 2 to the board with positive recommendation. >> on that motion. vice chair walton >> aye. >> supervisor safai. >> aye. >> chair dorsey. >> aye. >> the notion passes without objection. >> thank you on the unanimous vote item 2 code surveillance technology policy and police department and automatic license plate readers moved to the full board yoochl item 3 ordinance approving the surveillance tech untiling for fine arts museum, camera management and vo monitor system. >> thank you. and paul peterson is joining us. this morning. to present on their policy and as always coit director jimmian is on stand by to answer questions about the froesz for the committee on information

technology. mr. peterson, welcome. >> good morning chairman dorsey. vice chairman walton and supervisor. we presented our 19b security surveillance technology policy to the privacy board and the coit technology committee and they approved if the fine arts mull seems of san francisco are composed of the deyoung and legion of honor. the policy defines the authorize the and restricted usage of our cameras and cam upon raand come ramanagement system and video monitoring system. describes restricted use cases and on going operations. the system support are mission in 2 ways ensures ability to provide public access to our art

collections and world class exhibitions and allows the museum to review footage in the cases of art damage. that is it. any questions. >> i don't. i appreciate your i know we got a few things on 19b and appreciate the work you have don this and the process you have gone through. no one else on the roster appreciate your presentation and there are no questions can we open up to public comment? >> member who is wish to speak lineup to speak. each member allows a minute. public comment is closed.

vice chair walton. >> on the motion to recommend item 3. aye. >> supervisor safai. >> aye. >> chair dorsey. >> aye. >> the motion passes without objection. >> thank you, on the unanimous vote item 3 the code surveillance technology policy the fine arty museums moves forward with a positive recommendation. >> the next item >> item 4 ordinance approving surveillance technology policy the use of social media monitor software near are various city departments. before discussing i want to take the opportunity to thank jillian zns this is left week the committee on information technology have the benefit of having her in the role director. the city is not losing jillian she has been recruited by sfmta. we'll middle or level head and ability to do cat herding on

issues that are complicated and difficult and things that people are not knowledgeable about and often can be the back burn emissues i know this in my time in government. i heard about your leadership there i know this accomplished a great deal a million dollars in refresh you understand if funding the digital accessibility and inclusion be standard. keep will consider a single policy for social media monitor

tools covering 28 departments and ms. johnson we appreciate your service and service for a different department. now for welcome to rule and the 34 is yours. i did not upon dmap i did not know it would have been circulated i appreciate temperature thank you very much. and good afternoon supervisor safai and walton. so i will present on the social media monitor software policy for 28 departments are signod for this policy. we made a multidepartmental policy you seen policies that are upon one department and technology. and but given social media monitoring as a tool is used the same a tool for other communication. if we made 1 policy that covered departments they will use them the same am way. and -- we built the policy based

on you heard 4 overnight left scombreer those approved we if you in air policy for the 28 departments. a description social media monitor technology can review all accounts for a departmentful search their content on those platforms that they have accountsos by type nothing key words. the tech nong schedule post for thes departments andan likewising engage am for posts they can understand if their effortings are effective. the functioned can vary by vendor and type andune they allow to be labeld and save content. on these central social media

monitor motor forms. the 3 use case departments signod for this policy intend to use it under are to publish content social media community with users about news and share information on service through channels. and analyze data garthed to assess effectiveness of out roach and optimize messaging to the public. the policy was heard on june 8 and by coit the following week and both bodies recommended approval. and i will make a note there was a nonsubstantive correction after those meetings. to the environment are to weres portion of the pomps addressing the department of environment. they added 3 job titles to the jobs. titles and the related personnel costs associated with the titles

and also corrected the floor are number for their address. . i don't think coit would have changed their opinion. we introduced that to you all for your review. any questions? i don't i appreciate the efficiency of the. and you want multidepartment process you lead and i think this is an upon good model. and i mention third degree is not reflects the anything wrong about the policy i thank you is anything that is bringing policy understand the technology changes and sometimes the struggle we have as policy makers make sure we keep pace. i appreciate your work on it. seeing no one i think i appreciate your presentation and your service to the city and

good luck with the sfmta. >> thank you. >> open up to public comment y. if there are member whos would like to make public comment you can approach at this time i don't see anyone at this time for public comment. >> thank you, public comment on this item is closed. >> and i would like to make a motion to thenned to the full board with positive recommendation item 4. >> yes, on that motion vice chair walton. >> aye. >> supervisor safai. >> aye. >> chair dorsey. >> aye. >> the motion passes without objection >> thank you on a unanimous vote item 4 code approval surveillance technology policy for city departments moves to the full board. >> call incomes 5 and sick together. item 5 a motion reappointing rafael mandelman term ending december first of 24 to the

california state association of counties. item 6 a motion reappointing supervisor mandelman term ending june 30 to the association of bay area gentlemans executive board. >> thank you, mr. clerk. supervisor mandelman is not able to join us i have a statement are his staff i will read in the record for both appointments regarding supervisor mandelman apply to the california statesorption of counties as the san francisco representative on the board of directors. in the past term supervisor mandelman represents san francisco at the board. meetings and the conference took place in oak land a couple am weeks ago. at the conference supervisor mandelman was a panelist on the california county round table and shared efforts and challenge in tackling the fentanyl over dose crisis and a leading voice

in support of prop 1 govern newsome's march 24 ballot initiative backed by this board modernite mental health service act and sick.38 billion dollars bond for new housing and treatment settings. as for abag the the bay area government supervisor mandelman aplaying for reappointment to that body and will san francisco representative. served the association of governments efforts in the sustainable and equal growth of cities across the bay area. throughout endorse am of state housing transportation and legislation. he is also participated in discussions related plan bay area 2050 for the future and includes funding the next generation network and bond and other solutions to tackle the

affordable housing crisis. economic development and protections to were address sea level rise. i don't know if there are questions or comments. seeing none i will thome up to public comment. mr. clerk >> call for public comment. . no per in thes room we can close public comment wrochl public comment on items 5 and 6 is closed. i would like to make a motion to send these to the full board with positive recommendation. >> on this motion vice chair walton. >> aye. >> supervisor sa fei. >> aye. >> chair dorsey. >> aye the motion pass. jury room thank you on the unanimous am vote 5 and 6 the reappointment of mandelman to the california state organization of count and hes the association of bay area government executive board moves forward with positive recommendation. do we have further business? >> that completes the agenda

>> thank you we are adjourned.