episode. we'll be back shortly. i'm chris manners, thanks the meeting began at 9:03 a.m. secretary fuller, please call the roll. good morning. please respond with here or present lynn newhouse, eagle. present. commissioner newhouse siegel is present. warren post here. chair. post is present. gerald turner is not here, paul wolford present. commissioner wolford is present. fatty zarb, i believe, is on his way. so with three members present, we do have

quorum for the public works commission. public public comment is taken for all informational and action items on today's agenda to comment in person, please line up against the wall near the screen to the audience's left. when public comment is called for, members of the public wishing to make comment on an item from outside the hearing room, you may do so by joining via webinar through the link shown on page two of today's agenda. to be recognized , select the raise your hand icon in the webinar bar. you may also comment from outside the chamber by. dialing 14156550001 and using the meeting id of (266) 104-9995 8 pound pound and then, to raise your hand to speak, press star three and the telephone login information is

available on both pages one and two of today's agenda. the commenters may speak for up to three minutes per item, and you'll receive a 32nd notice when you're speaking. time is about to expire, in the event we have many commenters on an item, the chair may reduce public comment time to less than three minutes per person unless you are speaking under general public comment. please note that you must limit your comments to the topic of the agenda item being discussed. if commenters do not stay on topic, the chair may interrupt and ask you to limit your comments to the agenda item at hand. we ask that public comment be made in a civil and respectful manner, and that you refrain from the use of profanity, abusive or hate speech will not be tolerated. please address your remarks to the commission as a whole, not to individual commissioners or staff. and the public is always welcome to submit comments in writing via our email address.

public works dot commission at. sfdp.org or by mail to 49 south van ness, suite 1600, san francisco, california 94103. and on behalf of the commission, we extend our thanks to the sf gov tv building management and media services staff for helping make this meeting possible. chair post, thank you. before calling the next item, are there any requests from the commission to amend the order of today's agenda hearing? no requests. we will proceed to the next item, which is our announcements. i do have several. first, i was delighted to see for the first time from my reading. anyway, recognition finally in the media about the city's streets being cleaner. a lot of people have noticed the city streets are a

lot cleaner, but of course we haven't seen that reflected in mainstream media. as i said, i did read a reference in the past two weeks to the cleaner streets. i congratulate the department, even though it's been happening for a while, but at least finally we're starting to see recognition in print. moving on. i still await, of course, the front page article on the department's leadership, maybe deputy director degraffenreid joining the management team would merit an article profiling director short and director degraffenreid, i'm sorry. i'm beating a dead horse. i won't mention this again, but perhaps someone is listening and will finally give the department some attention for its new leadership team director short. we've mentioned in a couple of meetings about cameras being installed in the bayview neighborhood to help the department inform, monitor and enforce illegal dumping. what is the status of that camera installation? please good

morning, commissioners carl short, director, san francisco public works, thank you, chair post. i am happy to report that we cleared one hurdle that had been slowing down the process a little bit, which was, while we had always intended to place some cameras on on property, whether city property or private property with the owner's permission, we were also really hoping to place some cameras on utility poles. there are some areas where you just won't get the visibility that you need if the camera isn't placed closer to the street, so we have gotten permission from our sister agency, the public utilities commission, to use their poles for this purpose. so that's great news. we are working with the vendor now to lay out those those locations, and we are hopeful that we will have the cameras installed within the next month. that's good news. thank you very much. second, another thing i've harped on is, is, lefty o'doul bridge giants

opening day is on april 5th. it's less than a month away. there was a nice, fan event at the ballpark on saturday. i noticed with the festivities requiring people could continue to walk in the street to get there, which is just not a good thing. so again, director short, can we expect lefty o'doul bridges sidewalk to be fully open by opening day with that repair that was needed after the barge crashed into it last year? yes. thank you, chair post. so, as you noted, the bridge sustained damage when some barges came loose and slammed into it. so i do want to note the drawbridge itself has remained operational throughout, but the sidewalk remained closed , our trades workers, painters, carpenters and sheet metal workers were on site last week. we had our first crane lift of steel beams into place. we will have a second crane lift of

steel beams into place this week , and we are on track to be completed in time for the giants home opener on april 5th. that's wonderful news. thank you. and i did have a nice chat with a couple of, department employees who were working on the bridge this weekend, so thank you very much. that's great. lastly i'd like to point out february's in the works newsletter. it had a number of good articles as as it always does. one featured the preparation and cleanup for this year's chinese lunar new year festivities. it also discussed the grand opening of the rebuilt golden gate park golf course clubhouse, featuring that attractive and innovative architecture, design and materials that we'd heard about at a prior meeting. it described public works as ongoing good work in the emergency storm response and preparedness area. it profiled our latest love our city neighborhood greening day in district eight neighborhoods. and lastly, there was recognition of the department's black history month education and celebration. that concludes my announcement. it's

commissioner turner, good morning. i really wanted to thank director shaw and the entire department, two spectacular things happened to me in the last week, one, many of you know the national alliance to end homelessness hosted their national conference here. and can i just tell you how proud i was for all of the amazing feedback on not just the event itself, not just the innovation that comes out of san francisco, but people were just tourists and got to explore our city as such. and so all the feedback and everything that public work does to make sure that our streets are safe and sanitary, but also just our civic and public spaces are also inviting. and so i wanted to acknowledge that. i also just wanted to make sure and really thank folks, i was able to participate indirectly in arbor day, a black history month event. the level of engagement, and dedication, i think, to our staff to make sure that they roundly understand and are connected to a number of

different initiatives. i thought it was just truly impressive. i can't imagine the orchestration it took to do all those things in the background, but the last week i really, truly just wanted to acknowledge and take my hat off to the staff. thank you. are there any other announcements? secretary fuller, do you have any announcements today? i do have two brief announcements, one is just the reminder once again, that all commissioners, have need to complete their form 700 by april 2nd, and that you should have received a few emails from the ethics commission, and i'm available for any support as far as getting, technical support or coordinating any questions you may have that, that need to be brought to the city attorneys or anyone else to help you complete that very important, ethics form . and then the second announcement i have is my,

normal sanitation and streets commission report to this commission. they held their regular meeting, which was actually rescheduled to this past friday, march 8th, during which the sanitation and streets commission heard the bureau of urban forestry's performance measure report and the racial equity action plan update. and that action plan update was similar to the one, that this commission heard last month, but was more focused on the operations division. and then their next meeting is scheduled for april 15th, during which they will hear a performance measure report from the bureau of building and street repair, as well as a presentation on standards of cleanliness, which is a big step towards, fulfilling their mandate as a commission. and i'm happy to take any questions on either of those announcements. if there are no questions from the

commission, please open this item to public comment. members of the public who wish to make three minutes of comment on item one announcements by the chair, commissioners and secretary may line up against the wall furthest from the door. if commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized, and we'll take in-person comments first. if there are any. and it appears we do not have any members of the public in person wishing to speak on this item, and we do not have any callers who have expressed interest on item one to make comment on it. so that concludes public comment. thank you. please call the next item. item two is the director's report and communications and public works director carla shaw is here to present and this is

an informational item. good morning again, commissioners. carla short, i hope you're all rested after our daylight savings time change. i had a hard time getting out of bed this morning, i will admit, i have just a few topics to touch on this morning. and of course, starting off with arbor day this past saturday, we held our annual arbor day celebration. and what a celebration it was. i want to thank the commissioners who were able to attend. commissioner newhouser was there as well, our bureau of urban forestry crews, with the help of some 200 volunteers, planted 100 new street trees in the tenderloin, nopa and hayes valley. the trees we planted have been growing for a short bit at our new public works street tree nursery, so a double bonus. also on tap was our annual arbor day fair, a free festival featuring family fun activities including planter box

building and planting, bucket truck rides, face painting, a friendly herd of grazing goats, arts and crafts, games, and more . the fair was alive with joy. community members and our staff had a great time. we held both our kickoff event and the fair at the new traditions elementary school on hayes street. mayor breed, supervisor preston and board president peskin came out to thank the volunteers and plant trees. we also had dozens of off duty public works staff and their families on hand to help get trees in the ground. i want to give a special thanks to the bureau of urban forestry and community engagement teams for all the work they put in to make arbor day 2024 a huge success. our arbor day event is the department's single biggest tree planting initiative of the year. while we at public works celebrate the importance of trees year round and the work we do every day, planting and caring for roughly 125,000 street trees, arbor day gives us the added opportunity to put a

spotlight on the many benefits of trees, from cleaning the air, reducing stormwater runoff and producing oxygen, to providing habitat for wildlife, beautifying neighborhoods, and boosting kids capacity to learn it is also a chance to celebrate with our community partners as we work together to grow our urban forest. it truly was a great day. one thing i failed to acknowledge two year post in the in addition to our operations teams who have been working on the third street bridge with whom you interacted are structural engineers led by thomas roitman have also been closely involved in the project, and we do have a number of special inspections as part of this project. all right. state of the city. last week i attended mayor breed's annual state of the city address, which she delivered at pier 27. there was one portion that really resonated with me and i thought was very powerful and inspiring, especially for those of us who work for city government and have been putting in a lot of

effort to keep san francisco moving forward, she said. i'm tired of the people who talk about san francisco as if our troubles are inevitable and our successes are a fluke. our successes are not a fluke, and they're not fleeting. they're the product of years of hard work, collaboration, investment, creativity and perseverance. they're the output of thousands of people in government and out who believe in service, not cynicism. commissioners, i see that every day at san francisco public works staff is putting in the hard work and is committed to keeping san francisco moving in the right direction, mayor breed said. san francisco will remain the city of yes. that is a mantra already in the public works dna, whether it's fixing a bridge, designing a community center, planting trees or paving the streets, our teams step up, don't shy from challenges and are driven to make a positive impact. we believe in this city and we are proud of this city.

all right. next up, an exciting announcement about the american institute of architects. i'm delighted to announce that we can now boast two fellows of the american institute of architects in our department, our own commissioner, paul wolford, and our bureau of architecture manager, julia laue, were both elevated to the status of fellow with the american institute of architects. for those of us outside of the profession, let me note what a big deal this is. only 2 to 3% of the profession are elevated to this status, so i want to offer a hearty congratulations to commissioner wolford. and also to our bureau manager, julia laue. and lastly, i am thrilled to announce that alaric de graffenreid, who served as acting public works director from january 2020 to august 2021, has come back to the department in the new position of deputy director of

strategic initiatives as he started his job one week ago today and jumped right in, bringing with him his good insights, institutional knowledge and welcome camaraderie. on friday, i was wondering why i was having such a good week, despite all the many challenges, and i realized it's having our wonderful colleague back. his portfolio is wide ranging managing special projects, working on organizational improvements and efficiencies, ensuring compliance with disadvantaged business, enterprise and small business enterprise requirements in federal contracting, and much more. he is joining as part of the executive team, and we're delighted to have him back at public works. and with that, i'd like to invite him to introduce himself. and good morning, commissioners. i'm a for electric gaffney, the. f deputy director for strategic initiatives. i just want to say

thank you for, having me here this morning. it is a as a pleasure. and to be back here for public works, i come here from bart. i was at bart for the last a few years as their assistant general manager for admin, where i oversaw procurement, hr and the labor. relations functions. but really, it was honestly some of the same things that you heard before from andrew short that ever since i left, i had this, nagging feeling that i belong back, and so, i mean, it has been a pleasure, and to be here this past week, i come here just to give you some of my background. i was a and the city purchaser for a while. i oversaw a any contracting function at the puc. and before that i ran the small business program for, for the small business. and compliance program for the city. so i have a broad range of

connections and friends here in the city. family. and again, it is a it's a pleasure and an honor and to be back. and i am looking forward and to working and with you all. thank you. thank you, alaric. and with that, i am happy to take any questions. thank you again. the commission congratulates our colleague, commissioner wolford and miss laue, who of course, we know from her presentation here on these very important promotions. congratulations and we also are delighted to have, deputy director degraffenreid with the department. and i'm pleased that the voters, in their wisdom, reversed proposition, 2020 being 2020, which was the one that split the department and required that its two department heads have some very restrictive professional licensing requirements, and

since we then voted in 2022, two years later, to realize that would limit the quality of directors that we could that we could get and kept, as you know, kept the department whole, in the meantime, mr. degraffenried, who had been heading the department, was no longer qualified, as i understand, he's an attorney, but he didn't have the right licensing. and so we are delighted to have him back now that it is one department and that he'll be helping with manage one department. so thank you very much. deputy director degraff, and we look forward to seeing you frequently before our commission, commissioner newhouse. segal. yes i just want to congratulate, i this was my first arbor day celebration that i attended. and it was fabulous. it was way more than i expected. for those of you who have not attended, first of all, the community's involvement was, i

don't know how how it compares to other years, but this was our department being out and working, relaxing, working hard, and being part of the public and letting them understand that that who we are and what we do and letting them see it, it to children having fun to our to our groups and interact with us nonprofit groups that we partner with just fabulous. i can't i can't tell you enough how i don't want to say i was surprised the word i want to use is surprised. i don't know, it wasn't that i had low expectations, but i've been to a lot of city events over the years that are sponsored by departments saying, oh, look at what we do. you know, it's this kind of celebration. this was fabulous with the community,

seeing what we do, respecting what we do, and wanting to be a part of what we do, wanting to be our partners in terms of what our mission is. so thank you, all of you who put this together. and i hope that more of our commissioners will show up for it was great. i wish that i had brought some of my grandchildren with me. next year i will, because there were so many ways for people of all ages to participate. and there was also a tree tour that was given by, mike sullivan, who's a former rec park commissioner, and, and, identifying the different trees and how his opinions of some of them. but it was very, very helpful. and i suggested that maybe he could do something like that for our commission. i learned a lot about it, although i'd like to hear the other side of what he

says. so anyway, thank you so much, all of you, for putting this together and for letting the community participate. commissioner turner, i got a piggyback. i can tell you it was spectacular. and i do have a question, though, it seems so. saturday is very busy. very beautiful day. what was our role in the tulip festival that i stumbled upon in union square? is that a part of spring, or is it just happen to confluence? a bunch of events? yes. sadly, we can't take any credit in that amazing display of joy in union square, we did not play a role with the tulip festival, but it was, quite a dramatic and beautiful sight. if there are no other questions or comments for director short, please open this item to public comment. members of the public who wish to make three minutes of comment in

person on item two, the director's report may line up against. may line up against the wall. furthest from the door. if commenting from outside the chamber, please press the raise your hand button in the webinar or press star three on your phone to be recognized. and we do not have any, in-person commenters on the director's report. and we do not have any callers who have expressed interest in commenting on this either. so we have no further public comment. thank you. please call the next item. item three is general public comment, which is for topics under the commission's mandate. but not related to a specific item on today's agenda. and members of the public who wish to make three minutes of general public comment in person may line up against the wall for this from the door. and if commenting from outside the chamber again, press the raise your hand button in

the webinar or star three on your phone to be recognized. and as a reminder, general public comment is limited to 15 a total of 15 minutes for all commenters and can be continued to the end of the agenda if we exceed that time limit. and it appears we do have, at least two public commenters here in person. so welcome. and you'll have three minutes to speak, and there will be a chime when your time is about to expire. and please introduce yourself. thank you very much. good morning commissioners. my name is cyrus hall. i'm an independent sustainable transportation advocate here in san francisco. i'm here with my colleague leanne, and together we helped lead a campaign this last year called faster, safer gary to help improve transit lanes on gary and the richmond. as you're probably aware, san francisco has two main transportation goals to reduce greenhouse gases. the first is a mode shift goal from 50 to 80% low carbon trips by 2080, and the second is

to reach net zero transportation emissions by 2040. unfortunately, the city is behind and we're stuck at 50% sustainable mode share and the sf environment department and sfmta project will reach our net zero goal by 2080. the city needs an all hands on deck approach to transportation, yet building basic amenities like bus shelters is currently extremely slow and uncertain. for bus shelters, this is in part due to dpw backlog and dpw process that allows anyone to effectively veto construction. i'll give two examples. sfmta made a number of changes on gary boulevard this past fall that improved the speed and reliability of the 38 and 38 are where the bus stops have been moved across intersections to take advantage of signal priority. the bus shelters, unfortunately, have not followed . writers have been repeatedly soaked in this winter's rains with no seats, no shelter, no maps, no real time information. this is not how we grow

ridership and hit our mode shift goals in san francisco. but even once shelters are approved by staff and make it to a dpw hearing, there's another stumbling block. the last hearing that had shelters heard at it was october 17th. there were 13 shelters up, all approved by dpw staff as compliant with dpw regulations and after public comment, five were not moved forward. that's 40% of the shelters that were heard that day that had been approved by dpw engineering that were killed, often by a single public comment complaining about homelessness or having other niggles about the particular shelter. my colleague leanne has further comments on this. thank you very much. thank you. and if it's easier, there's another microphone too. so yeah, that might be easier given my height, good morning commissioners. my name is leanne chang and i live

on the geary corridor and i'm a mom and sustainable transportation advocate. i've been working with cyrus on faster, safer geary. normally we give comment at the sfmta board, so i appreciate the opportunity to be here and chat with you today. in light of the issues we've seen on geary and other bus lines, getting bus shelters approved in a timely way, we're here to ask dpw for two things. so first, to assign additional staff engineers to shelter approval riders were unexpectedly left out in the cold and rain this winter. as cyrus mentioned. and this is the kind of red tape delay that san franciscans expect better on. dpw needs to clear the shelter backlog and clean a clear target of less than a month to review all public bus shelters to make shelter approval. ministerial right now, shelters are subjected to double jeopardy if approved first at the sfmta board, typically as part of a corridor refresh, other large project, and then again at dpw. the second step should be administrative and routine. dpw should have an internal policy to automatically approve

shelters if they conform to your engineering standards, the public will still have ample opportunity to give input during sfmta's process, including at the at their board. let's be a city of yes together, these reforms will allow sfmta to significantly improve amenities for all riders and to make those improvements much faster. riders are making the choice to make the most efficient public transportation option available to them, and they deserve to be retreated by, treated with respect by the city, not be asked to wait for years for basic infrastructure. thank you. thank you for your comments. and, that appears to be the last in person commenters for general public comment. and there are no callers who have expressed interest in in speaking during general public comment. so that concludes this. this item. thank you very much. i have some questions for director short following the public comment, i presume, the to that mr. hall,

miss chang must have been referring to something that came before the sanitation and streets commission because we've never heard anything about bus shelters, as i recall, so the process actually is that they are they go to an administrative hearing, which is, a hearings. the department holds, a hearing officer is representing the director of public works. they make recommendations and then ultimately the director signs off on on those recommendations. i do if i may take just a moment to note that, the sfmta has, has a contract to install these bus shelters. and so the contractor has to submit essentially a permit application to the department before the department can then schedule the review the applications, and then schedule the hearing. and so i do know that there was a little bit of back and forth with getting all of the details that were

necessary in order to get that hearing scheduled, i think we have cleared through, the, the backlog, as i understand it. and so certainly we will, you know, make every effort to turn around applications quickly. but there there was some back and forth in terms of the paperwork that we received. thank you. so perhaps that answers my question. we do not build the bus shelters. mta builds the bus shelters. we merely permit them because they're in the public right of way on the sidewalks. that's right. all right. thank you. thank you, i will i will bring this up again in our new business agenda item at the end of the meeting. commissioner newhouser. siegel. yes thank you so much, mr. hall, this is the first time that i have become aware that we are in any way responsible for the shelters, except maybe cleaning up glass from when people shatter them. the bureaucracy that is involved. and this is not just a dpw problem in in san francisco, government, there are so many

layers about how our many commissions and our many departments interact. and i would like to say perhaps it would work in terms of our department if we were put back into one commission again so that we would know more what they're doing, and they know what more and what we're doing. and also for us to interact with other commissions in some way here from puc here, from mta about what their goals are. we spent the past year and a half learning about our department and about what what we do, but it's really time for us to learn how we interact with other departments and have answers for the public and be able to exercise our responsibility of answering to the public where the public's representatives to this department and the department's representatives to the public and, we need to know as much as we can limiting our

one once a month meetings, which are lengthy and we deal with contracts a lot, but maybe having committees so that we can have commissioners who, if we if we could put the two the two commissions together, maybe have committees on those that we have commissioners who are on the job throughout the throughout the month looking at this, working with our staff and, and coming back and giving us committee reports so we know what's going on. so this is my, the more i get to know this department, the more and no fault of anybody who's been here forever. the more that i realize we're still we're a new commission. we have a new director. we have many new things happening here. and i would suggest that we work it more, saw how we can be more effective and more aware of this. so the bus shelter thing is shocking. and, i wish we had

known about it first, although it sounds like there's not much that we could have done about it. so let's try to get san francisco government a little more streamlined. and, i'll do my part. thank you. thank you, please continue the public comment, secretary fuller, if there are any perhaps remotely there are no callers or or other in person speakers. so that concludes our time. thank you. please call the next item on the agenda item four is the consent calendar of routine matters includes the draft minutes from the february 26th, 2024 meeting of the public works commission and three contract modifications . please note that corrections for clarity have been made in the draft minutes, and those corrections are reflected in the documents posted on the commission's website. consent calendar items can be heard individually upon request by a

commissioner, staff or the public, and adoption of the consent calendar and all resolutions contained in it is an action item before a motion is made. i'm happy to take corrections or questions to the minutes. are there any questions or comments on today's consent calendar before i move to adopt it? hearing none, i move to adopt today's consent calendar and its pertinent resolutions. second, thank you. please open the motion to public comment. members of the public wish to make three minutes of comment in person on the motion to approve item four. the adoption of the adoption of the consent calendar and all resolutions contained in it may line up against the wall furthest from the door. if commenting from outside the chamber, please press the raise your hand button in the webinar or press star three on your phone to be recognized. and it

appears that we do not have any in-person commenters on this. and, we also do not have any callers who have raised their hand to speak on this item either. so that concludes public comment. thank you. there are no no discussion. all in favor of adopting today's consent calendar, please say aye or yes. i the vote is unanimous and the consent calendar passes. its resolutions will be posted to the commission's website. thank you, secretary fuller, please call the first item on the regular calendar. moving to the regular calendar item five is the mcallister, 20th and 24th streets. pavement renovation and sewer replacement. contract modification. project manager edmond lee will present this contract award. and this is an action item. good morning.

chair. post commissioners, director short. deputy city attorney tom and secretary fuller, edmund lee, i'm a project manager for our street resurfacing program here at public works, before i begin again, just the congratulations to commissioner wolford on an amazing, accomplishment, so i'll be presenting today on the mcallister 20th and 24th street pavement renovation and sewer replacement project. recommending today to the commission to award the san francisco public works contract. mcallister 20th and 24th street pavement renovation and sewer replacement in the amount of 5,000,005 $57,979.80, with a contract duration of 420 calendar days to the contractor. bassett engineering. and this, as this contract contributes to the overall goal of maintaining or increasing the overall average condition of streets maintained by public works. in

case you all forgot, a little bit of background about our paving program here, that san francisco public works, we maintain approximately 12,900 street segments. and this is one of several contracts that implements the public works street resurfacing program's goal of maintaining or improving the overall average condition of our maintained streets in san francisco. along with geographic equity, the streets, the street resurfacing. we target all 11 san francisco districts and neighborhoods, our program also considers factors such as pavement condition, the use of street and coordination with other agencies, inquiries and available funding when planning and issuing our contracts. here we have a slide of our locations of work. on the left hand side we have a map with the highlighted segments being the scopes of work within our project. we also have them

listed out on the right hand side, all the streets that we have, and you'll see it's through the 20th, 24th streets and mcallister streets, corridor , the projects along these corridors are through various districts and neighborhoods of two, five and eight, such as eureka valley, dolores heights, noe valley, and north panhandle consists of pavement resurfacing on 20 blocks and 14 intersections, constructing 12 curb ramps and seven blocks of sewer replacement in which sfpuc has joined to our contract. here's a breakdown of our project schedule between the planning, design, advertisement, award, construction and closeout phases, as typical with most of our our paving contracts, we have planning for about three years, you know, somewhere in 3 to 4. and this particular project we had started planning in the first quarter of 2018,

through the second quarter of 2021. and we started design in the third quarter of 2021, for about two years. and completed in the third quarter of 2023, we had entered our advertisement in q4 of 2023, and we're currently in our award phase. and we anticipate, to begin construction in the second quarter of 2024 for just about a little bit over a year. all right. and so this contract we advertised in october and received five bids, towards the end of november, on the 29th, the average bid was $5,694,311.62. and the engineer's estimate. was $5,781,108.35. so the percentage of the average bid of all five bidders compared to the engineer's estimate, was 98, or a difference of $86,796.73. the

percentage of the lowest bid submitted by bassett engineering compared to the engineer's estimate, was 87, or a difference of $723,128.55. after applying the appropriate bid discounts based on local business enterprise status, claimed bassett engineer engineering remained the lowest bidder and our contract monitoring division from the office of city administrator reviewed, confirmed and made the determination that bassett engineering, with a 10% micro discount, was the lowest responsive bidder. and on this slide, we highlight the fiscal sponsors that are contributing to this project, sf public works, we are contributing, just under $3 million, $2,919,718.56, our public utilities commission is contributing $2,088,825.77, and the san francisco municipal

transportation agency has a small amount with $49,435.47. and then on the bottom we have, just the 10% contribution for the contingency. again, just to recap, i'm recommending to the commission today to award our public works contracts. mcallister 20th and 24th streets. pavement renovation and sewer replacement contract in the amount of 5,000,005 57,000 $979,000. excuse me. and $0.80, with the 420 calendar days contract duration to contractor bassett engineering. i'm happy to take any questions. if anybody has any. thank you, mr. lee. it's always nice to see you . does anyone have any, commissioner selby, good morning, and thank you for the thank you for the presentation, just a couple of questions, how can how much control do we have over the puc part of the

project? do they have their own project manager or and just assuming it's going to be the same contractor, it's going to be working both projects. right? right. so we do have a project manager counterpart representing the public utilities commission. and you know, they're they're sort of responsible for their scope of work and the funding that they contribute to our project. but it's public works that holds the construction contract. and so we're the lead on on the overall contract. got it. and with the company, with the company itself, the contractor, it's all reimbursement based, through progress payments. progress payments. right right. the only reason i'm asking these questions is because who controls the time? the time that it takes for this project? it's a long project. it's like a year and a half and, sidewalk is very important. and we see a lot of

projects where the sidewalk is blocked. you have all the detours and stuff. so are there how much control do we have on the timing of the project being done? so we estimate the contract durations, for the scopes of work, we consult with, you know, for if it's, for example, public utilities commission their sewer scope of work, you know, they, they're sort of the subject matter experts that they also contribute with, you know, the contract duration discussions during construction. it's our construction management team that sort of shepherds the contract through the construction phase. and, we have coordination with, you know, whether it's a business or residential that's impacted during the, during the construction phase. so, in terms of access, you know, that's typically it access is maintained in some, some fashion

or another. in rare cases, there might be some, you know, short terme closed access, but in most cases we do maintain access throughout the entire duration of our construction. and do we have in our contract with the, with, contractor, do we have is there any language about delays or like how long a project goes? yes yes. so yeah. so we so we do have laid out, the overall contract duration and in a lot of cases in our, paving contracts where we have sort of multiple, short stretches in different corridors, we also develop what we call interim milestones, where for, you know, for example, this 20th street, you know, we'll we'll package that together in one interim milestone and we'll, we'll mention, you know, this particular scope of work, you know, has to be accomplished within x amount of days within the contract. you know, before they, you know, move on to the

other, you know, the other interim milestone, just so we can kind of contain the chaos a little bit and have some sort of structure, you know, where, where the contractor doesn't start, you know, at one location and open everything up every, you know, all the locations are under construction and, you know, everybody's impacted for a longer duration. so we try to contain it a little bit where, smaller areas are, are impacted at a time, so it just sort of eases the community a little bit or as best we can. thank you. yeah commissioner wolford, thank you. edmond, maybe you could just elaborate a little bit for the rest of the commissioners and the public at large, but any construction contract the city and county enters into has a lot of granularity to it. there's dates and schedules associated with it. and when we've had these come before us in the past when they've been asked for extensions, that's because factors that were deemed beyond the control of the contractor were at play, there are repercussions for contractors who don't meet their deadlines

and schedules. and so maybe you could just elaborate a little bit on that so everybody understands. sure, sure. yes. so, you know, as commissioner wolford mentioned, you know, there's a lot of different factors that that bring us back to, you know, before, before the commission to seek for a time extension. and in most cases, it is for, a lot of unforeseen work, you know, that's tied to, to underground utilities, and so, you know, for, for those particular cases, you know, as i say, unforeseen. so that's not something that's at the contractor's fault or at the city's fault. and so, you know, we basically have to work with whatever utility company, whether it's pge or at&t or, you know, to offer that support before we can continue on with with the contract, the contractor does have we do have language in the contract, for contractor related delays, we do have, you know, liquidated damages that's built into the

contract, and so, you know, for those particular cases that would apply. if the no other questions or comments, please open this item to public comment , we will need a motion on this. i beg your pardon? i move that we adopt the contract award for the mcalester 20th and 24th streets. pavement renovation and sewer replacement. is there a second? second? thank you. now, please open the motion to public comment. members of the public who wish to make three minutes of comment in person on the motion to approve item five. the mcalester, 20th and 24th streets pavement renovation and sewer replacement contract award may line up against the wall for this from the door. if commenting from outside the chamber, please press the raise your hand button in the webinar or press star three on your phone to be recognized. and no

one has approached to speak on this item in person. and it appears we do not have any callers wishing to speak on this item either. so that concludes public comment. thank you. if there are no further questions for mr. lee, all in favor of the motion, please say i or yes, i. that carries unanimously and the contract has been awarded. secretary fuller will post pertinent resolution to the commission's website. thank you, mr. lee, for your presentation today. thank you. commissioners secretary, please call the next item. item six is the various locations pavement renovation number 68, contract award, project manager paul barradas will present this item. and this is an action item. good morning,

commissioners director short, deputy city attorney christopher tom and secretary fuller. my name is paul barradas. i'm a project manager with san francisco public works. street resurfacing program. and today i'll be going over the various locations of pavement renovation number 68, project. these slides will look very similar to my colleague that just presented. however, we are recommending award for the san francisco public works contract. various locations. pavement renovation number 68, in the amount of $5,503,369.90 for a construction duration of 546 calendar days. to excavate, grading and paving incorporated. this is one of several contracts that contributes to the overall street resurfacing program goal of maintaining or increasing the overall condition of streets maintained by san francisco public works. as my colleague

mentioned, san francisco public works currently maintains approximately 12,900 street segments along with geographical, geographic, equitable distribution of street resurfacing program projects throughout all 11 districts and neighborhoods. san francisco public works street resurfacing program considers factors such as pavement condition, use of street coordination with other agencies, inquiries, and available funding when planning and issuing our contracts. oh paul. excuse us, commissioner zou'bi and i have the prior presentation on. yeah, the agenda has same one for both items. we're just in the agenda. yeah, it's all right. mostly

both of us just scrolled through the agenda, and it's the prior presentation. yeah. please continue, mr. paradis. okay, thanks, locations of work, this, slide has the map of the city and the top left with three main locations of work. each of those locations of work is zoomed in in the middle. three charts here. and the list of locations is on the far right. the work for this project is mostly in district seven, near san francisco state university and stonestown mall. however, there are few blocks in districts one, three, ten, and

11. there are approximately 38 blocks of street repaving, along with 18 intersections of paving and 140 curb ramp upgrades. in this project. the estimated project schedule. on the far left, we have the six main phases of work, and on the top, going left to right is the calendar. items in blue are the ones that have been completed with the dark line down the middle where we are today, and the gray boxes being the future, events starting on the top. planning lasted from mid 2019 to mid 2021. design started at the end of mid 2021 and lasted to q3 of 2023. we advertise this project on december 27th, 2023, and we received bids on january

24th, 2024. we are in the award phase now, and we are looking for your approval for the award of this project. construction will be continuous for approximately a year and a half, ending in winter of 2025. project funding. oh, sorry. bid results. three bids were received, with the low bid being 94% of the engineer's estimate, and they are highlighted here. esquivel grading and paving inc. project funding. this project is fully funded by san francisco public works with $3,703,369.90 with the road maintenance and rehabilitation account funding, which is the state gas tax funds, and san francisco public works. is also utilizing proposition l, proposition l is the half cent sales tax for

transportation. and that's in the amount of $1,800,000. we also set aside 10% for contingency. so to recap, we are recommending award of the, various locations. pavement renovation number 68, in the amount of $5,503,369.90 for a construction duration of 546 calendar days to esquivel grading and paving. thank you. thank you very much, mr. broadus, and thank you for reminding us what prop l funding is. i think it's always useful. i really appreciate you putting the funding sources on all of these projects, and i appreciate you defining what they are, i have no questions. are there any comments or questions for mr. barajas? if not, i'll move that. we excuse me, award this grant? this contract to the various locations. pavement renovation number 68 project. is there a second to the motion? a second.

wolford. thank you. please open the motion to public comment. members of the public who wish to make three minutes of comment in person on the motion to approve item six, the various locations, pavement renovation on number 68. contract award may line up against the wall for this from the door. if you're commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized, and it appears we have one, in-person public commenter. welcome and you'll have three minutes to speak and you'll get a 32nd warning. thank you. hi there, commissioners. i'm as surprised as you are that i'm commenting a second time today, but i noticed that winston drive was on that list of streets. i just want to make sure this commission is aware that there's a multi year, very long process that's ongoing. that has been very problematic at the sfmta board around winston drive, there are a number of rvs that have been

parked on winston drive for a very long period of time. the city's department of homeless housing has struggled with that situation, the mta board has been unable to figure out how to resolve it and how to move forward. and i just wanted to make sure that you were aware that that has been a very problematic street. and that it would likely come back up within regards to this project. thank you. thank you for your comment. and it does not appear we have any, additional in-person commenters. okay. and we do not have any callers wishing to speak on this item. so that concludes public comment on, the motion for to approve item six. thank you. all in favor of the motion? excuse me. please say i

or yes, i. the motion passes unanimously, and the resolution will be posted to the commission's website. thank you again for your presentation. mr. barajas. always nice to see you. secretary fuller, please call the next item on the agenda. item seven is the laguna honda hospital rehabilitation center administrator administration building no wings renovation, contract modification and project manager christine tang will present this contract modification and it is an action item. good morning, commissioners chair post. thank you everyone for your attention today to this important item. and ready for the presentation? if you can help. thank you.

thank you everyone. this is my first time at the podium today. so appreciate again your patience and your ability to help us along on this project. but this project officially is called the laguna honda hospital and rehabilitation center administrative building. amino wings renovation. we like to call it the amino wings. if you please. so for this project, it is located in district seven, the twin peaks area. laguna honda hospital. we have an interior renovation of 86,000ft!s. it is two former hospital wards and a central spine connecting them to office space for 420 full time equivalent staff for this building. i'd like to note also that this is in a historical district. these are historical

buildings eligible for the national register, so there are limitations on what we can do or not do to these buildings. we appreciate post inquiries into this. it's very important that we have the backing of our commissioners and our community to enable the use of this space to its full potential. chair post desk, why didn't we just tear the building down and build a new one? so thank you for answering that question. yes, there was a study done in 2017 officially noting that the reuse of the building would be the best course of action. okay. the recommendation to the commission is to authorize the director of public works to approve future modifications to amino wings for a total contract amount of up to 62,923,560 $560, which is 20% cost extension, beyond the

original and a total contract duration of up to 877 days, which is a 60% time extension. and we will go over the items of note, the major items in order to paint a picture of how this is all coming about. so the original contract amount is 52,436,300. original construct construction duration is 548. calendar days. the contractor is sj amoroso, who won this bid through a low bid bidding process and let's see. so the main reason for the contract modification is to in general, facilitate and complete the construction, but also including some major accommodations for laguna honda hospital recertification efforts. as some of you may know, laguna honda had been the news in the last couple of years, and there was quite the drive in order to help the hospital recertify, renew

its license, and now it's to maintain that and part of our mission and public works is to help our, our, city, our brother department over in public health to achieve what they need to do. and so we go in a little bit more about about the duration of the modification. so notice proceed was january 30th, 2023. there was a drive to begin the construction. and i'd like to note that this is approximately the time i came into this project. i was not involved during design and bid, so picking up where the last project manager left off and taking this into construction an already at this time there were considerations as huge concerns about making sure the campus is ready and flexible for state

surveyor visits. and so there was a choice of moving forward with construction for this or not. but because this project, as you know, whenever we start a project, there is a lot of investment in time and money. and when we get to the stage where we're ready to issue notice, to proceed, it is a very important decision on whether to stop or to go in conjunction with our leadership of public works and our public health. ron alameda, our city architect, worked hand in hand with public health, determined a strategy which we call the strategic pre-construction planning period, in order to enable public health to do what they need to do for the hospital. without our contractor, us, quote unquote, getting in the way. okay, so that is that was a paramount concern for them. and so a lot of these decisions are driven by that, their mission,

shall we say. so construction did begin in january 30th, 2023, with the original contract duration of 548 calendar days. substantial completion was supposed to be july 30th, 2024, which is coming right up the proposed modifications for additional 329 days. major reasons include the strategic pre-construction planning, which is from january 30th to may 31st. it was already arranged right up at the front for four months of strategic pause in physical construction. but that that's not mean. a pause in coordination at all levels of government between public works and public health. we worked hand in hand to make sure that everyone was communicate with each other. we knew what the site layout was going to be. we knew that deliveries and, fence lines were not going to be in the way, and that there was not going to be cross. cross usage

of spaces such that would jeopardize the dfes needs. okay. i'm just going to i can say a lot more and i am capable of saying a lot more, but i will pause at that and allow your questions at the end. so there was also weakened work for water shut offs and reroute. as you may appreciate, in the hospital campus, we cannot just shut off water at any time of the day for the constituents involved. we also saw some significant ceiling patch repairs and mitigation. this is an existing hospital building in 1950s building, and so, there were some discovered conditions and just looking at things behind the wall or above the ceiling, you know, once you start touching it, there are certain things that we still needed to do. now this slide is about the dollar amount of the modification, original contract amount for the $52 million i mentioned earlier. and and, and

the amount of potential and identified change orders to date is about $13.5 million. okay. and so we're going to see how that is going to play out, it's not it's not all identified yet because this is a rolling construction. and because of the four months of pre-construction planning, we are starting a little bit later. so the modifications include the strategic preconstruction planning, added fire watch. this was an ad requested by dph, not required during our construction because we have an enclosed space that the contractor is responsible for. there's we can work for water, shut off and reroute. as i mentioned earlier, construction pauses for state surveyor visits. they visit about one week at a time, and during that period through court

and making sure that we're we're in our right places. dpa requests public works to pause construction and then the ceiling patches, mitigation concrete wall repairs, items like that, there are certain utility repairs and realignments that we've discovered again, in this 1950s building that is needed, there is also another major item of a main sewer replacement you may have seen in the documents. or remember that there was a sewer project which we terminated for convenience use several, several months ago, maybe about half a year ago now. and for that one, we went back to the design board to take a look at how we can minimize impacts to the campus even more. that effort before was stalled because it was difficult to tv a

certain segment of the sewer, due to a dip and root and all that. but we were able to find a specialty contractor who could do that this time around. and they made the impact. they looked at it and said, it's and, well, they were able to tell our hydraulic engineering that it's fine. you can do what's called cured in place pipe. you don't have to do open cut construction, open cut construction was what we were trying to avoid because of the immense potential impact to the campus, even though we strategically worked it out so that there would be a lane, there's still a lot of concerns when you go into laguna honda boulevard and you start having to do night and weekend work in order to connect with the cured in place, you're doing pits, strategic pits, one on the campus, one out in the road. so we're not free and clear of roadway for traffic control, but it is much better picture than before, the, so the idea is

we're with the collaboration and the synergies with sj amoroso, our contractor, the, the determination in conjunction with our city attorney, we worked out that putting the sewer replacement project here would contribute to that synergy. there would not be yet another contractor who is on their own and working out their things. while we, the city, try to juggle the multiple projects on campus, including emergency projects that i'm a part of. so there's a lot going on. and to summarize again, we are asking for the authorization to our director of public works, director shaw, to approve future modifications to laguna honda amino wings project up to 62,923,560, which is a 20% cost extension. note we've identified

about 9.65% as some of the dollars that were more or less comfortable with with the contractor, as they determined earlier, there's more that's coming in from our bureau of construction management that they're analyzing with our cost estimator. and a total contract duration of 877 calendar days, which is an approximate 60% time extension. and the rest of the summary there, i've spoken a lot, so please thank you for your questions. thank you, miss tank, for that very clear presentation and for the background documents, which i also found to be very clear. and when i had asked about the building, if it wouldn't have been easier to tear it down and build a new one, given the complexity of this project. that's what had spurred my question, but i didn't realize it was historical resource. and i know that's a totally different ball game. so again, thank you very much. and i had no questions about this and

would like to though, congratulate you. and deputy director alameda and any others involved in that partnership with dfe that you described. it was really, really great to hear you describe how you worked really closely with public health on making this work. it's obvious from your the description how complicated it is when it's a going concern hospital. and yet we have a major construction project. so thank you very much for describing that to us. and we will look forward to that close partnership paying off to get this project done with a happy client at the end. so thank you for your hard work. deputy director almeida and miss tang commissioners abby, miss tang. thank you for the presentation, just a couple of questions about . so, would would this be an example of issues in planning and design that were not like, thought about or expected? i

would say this is not a prime example of that, the majority of the costs and the time extensions are very specific to the hospital campus needs tied to this relicensing effort, and they've obtained their licensing, but now it's about maintenance of that and making sure the facilities are up to snuff for continuing annual surveys that they always get. wouldn't that be part of the planning where we work with the public health department, just to do you have any certifications coming up or like would that would that be part of that? i'm just my question is i understand your question. yes, so the planning of the overall facilities would be up to dfe as our client department, we public works would not be part of that process unless they asked us to. and asked for our services. but this particular project was not part of the need for recertified location. it was impacted by the

need because it's the largest project on campus right now, $52 million. it is the big kahuna. it is the one that takes up part of their parking spaces. it's fenced off. it affects the travel of staff from their, from their habitual parking locations through the building and even though it's more on an isolated, remote corner of the campus, the department of public health wanted to be super sure that any of our construction activities would not impact, and any of their activities downstream in, let's call it the lower level area of the campus. got it. thank you. and, last question, promise, so you mentioned there was a separate contractor that public works reached out to get some assistance. is that are these contractors on an as needed basis with us, or was

that just separate? okay. so this is also another project. i inherited the sewer replacement project a little bit of background. it came from the zuckerberg san francisco general hospital site and rolling into laguna honda projects essentially at about the beginning of 2023. so with these projects that i rolled into, one of them was a sewer replacement project, and it at that point point, it had already been bid out and awarded to a contractor. cj woods. and it was very low cost bid. and and as we were working with everyone on masterminding what the campus looks like, especially with our city architect, a director, shorts and, you know, just multiple bureau managers, it it became readily apparent even to our city attorneys that we needed to make sure that there

was strategic action. the sewer contractor was, we felt that it wouldn't have the same synergies . so that's why we want to roll it now as a change order to the amoroso to tie in all of that together. was i able to answer your question, yeah. thank you. okay. okay. thanks. and may i add a little note? and speaking to the major contract, this sj amoroso contract we have here that originally started a 52 million, we're asking for authority to the director to up to 62 million. this was also, bid as another, low cost winner, sort of an ideal. of course, they all met, over this low bid contractor met the minimum qualifications and experience values. but note that back then, the average bid was $57 million off of a cost estimate of $61

million. and so even with this 20% cost extension of 62, almost 63 million, we're getting just slightly above the original cost estimate of 61 million. thank you, commissioner turner. i just want to thank staff, this presentation was great. one of the things i thought was, most important for all of us to recognize how important this project is to get done right now , if folks did not know what laguna honda does for our community, it is our skilled nursing facility, it is our most practical resource to a whole host of things. and so i really want to thank, staff. i also want to acknowledge, actually how complex this actually was, given that it's also federally funded and has oversight, and so it wasn't just from the, you know, nps national park service on the historic side. you also had the federal government, you had the state government, you had us, so just the coordination with dph absolutely should be commended. but i think that the secret sauce to public works is

our ability to actually coordinate at every level. it's what makes us this amazing department, what gives us our global presence and more importantly, delivering. and so i really want to thank staff on what is ungodly complex project, and also acknowledge that it is a community resource that you are ensuring is delivered and preserved at a time in which we desperately need it. those were beautiful words, commissioner turner, and i am taking to heart all of the words that you have all expressed outwardly and i'm sure inwardly to, yes. thank you. on behalf of all of us, commissioner segal, thank you so much. of what we do is very complex and has a very long history, so can you i have two questions. and maybe i missed this at an earlier meeting that we had about this, why was this historically preserved? because of design or because of historic use? because of historic

significance? it's because of the historic significance. significance of the previous use. this is this is from what i understand, the largest hospital clinic west of the mississippi, or at least it was prior to, when it was decertified. it it is the go to for the local community. i know coworkers who have brought their parents there , and, the buildings also have a certain, panache to them that, the planning department, san francisco planning department has designated as historical. okay, the history would be very interesting. like, was it used during the world wars or something for, you know, to educate the public about why why i'm interested in history more than architecture. so this i like to know why with all this stuff. so thank you if you wish. there is a very lengthy study on

this that we can share with you and or we can summarize some of those points, especially the world war two reference, if there is any. are there are there plaques or something up around or or display? is that planned for, for when it's complete? i guess that's a design issue, but i would recommend that the public be made aware of why we're bothering to do all this. i think that's great, but we need to know why. so understood for this, administrative building, it won't be open to public as much because this is this is for office use. okay. and that was my question. what is what are the future uses for this for this, for the for the whole the whole facility. yes, yes, yes it is for administrative of office use for the laguna honda campus. they will be, mobilizing their staff from other areas to this location as soon it is completed

. and that's administrative just for the health department or for laguna honda or. mr. alameda will be here. i might have missed this at an earlier. no, no. good. good morning. ron alameda, deputy director and city architect. and christine's being quite modest in in terms of what i threw at her, at the beginning of this year, the intent for these offices is principally. it's all d.p.h, offices and in particular in a repo effect of moves to decant 101 grove to facilitate or position that for its seismic, renovation as well. so there's a lot of moving parts and that was one of them, as i said, christine's being quite modest. we have upwards of ten projects that are initiated because of

the recertification issue, which collided in time with the about to award the $50 million project, which had had it stalled out and got canceled, which was a notion at one time, you can imagine the escalation costs and the ripple effect on future master plans. so i commend christine and the rest of the team for stepping up and being creative in integrate it in all this work, the ten projects dovetailing into the campus at the same time that we mobilize to perfect it, this project, thank you. okay. thanks thank you. and to piggyback on that, there are other project managers, team members, section managers, architects, designers. it's been very intense for more than a year now. and acknowledging everyone, especially our city architect

who's been working with df leadership very closely. great. thank you very much. if there are no other comments or questions, i'll move that. we modify the contract for today's discussion for the laguna honda project. is there a second? please open the motion to public comment. members of the public who wish to make three minutes of comment in person on the motion to approve item seven, the laguna honda hospital rehabilitation center administrative building, no wings renovation, contract modification, may line up against the wall furthest from the door. if commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized. and

it appears we do not have any in-person commenters on this item. and we do not have any callers on the line at this time. so that concludes public comment. who's been very instrumental in helping us. thank you, before you leave, is there, all in favor of, modifying this contract, please say i or. yes, i, i. yes, yes, it was unanimous. and the contract's been modified again. miss tank, thank you very much for your service to the people of san francisco. your hard work. that deputy director alameda described. we'll look forward to seeing you again a year from now with an update on the project. secretary fuller, please call the next item. item eight is new business initiated by commissioners. and this is an

opportunity for commissioners to suggest business for a future agenda. and it is an informational item. thank you. i have one new business item. i'd like to follow up on the earlier comments made in the general public comment session. i'd like to request a presentation from the department on, the bus shelter issue. as we've often mentioned, we are always looking for public works to be part of the solution to san francisco's permitting morass, which we all, i'm sure agree is a scandal. and so i would like to hear how public works could be part of fixing the permitting solution, and particularly as it pertains to, bus shelter approvals. i'd like to request that staff reach out specifically to mr. hall and miss chang. they had some specific suggestions. i don't know if they have merit or not, but i'd like the staff to hear them and speak with them. and again, prepare a report to this commission on this issue,

secretary fuller, please work with staff and, and i will work with you on when to calendar, to report on this for us. thank you. is there any other new business to propose? hearing none. please open this item to public comment. members of the public who wish to make three minutes of comment in person on item eight, the new business initiated by commissioners may line up against the wall for this from the door. if you're commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized. and it appears we have, mr. hall to make public comment in person. you'll have three minutes to speak, and you'll get a 32nd chime when your time is about to expire. no, i just wanted to say thank you very much for hearing us, and we look forward to hearing from staff, talking and coming back and looking at a

presentation. thank you very much. thank you for your comments and it does not appear there are any other in-person commenters, and no one is on the line to make comment from outside the chamber. so that concludes public comment on new business. great. so in record time, we will not be having a second meeting in march. so our next meeting will be on monday, april 8th at 9:00 here in this room. and we are now adjourned