>> the meeting will come to order. this is march 25, 2024 rules committee meeting. ing we'll soon be joined by supervisor ahsha safai. our clerk is victor young and like to thank janette from sfgovtv for broadcasting the meeting. i want to thank supervisor walton for filling in the last couple weeks as been recovering from a knee surgery and victor young and staff from the clerk office for help accommodate

recovering. mr. clerk, any announcements? >> yes, public comment will be taken on each item on the agenda. when your item comes up and public comment is called please line up. you may submit public comment to rules committee clerk at victor.young @sfgov.org. if you submit by e-mail it will be forwarded to the supervisors and as part of the file. you may send the office at city hall, 1 dr. carlton b goodlett place. please silence cell phones and electronic devices. documents to be included should be submitted to the clerk. items expected to appear on the board of agenda of april 2, 2024 unless otherwise stated. that completes my announcements. >> thank you so much. please read item 1.

>> item 1, resolution accepting annual surveillance reports under administrative code, section 19b.6, for the following departments: >> thank you and we have julia here to present. >> good morning chair ronan, supervisor safai and supervisor walton. my name is julia, the privacy analyst for the committee on information technology, and today i am here to present on behalf of the committee on information technology. the 2023 annual surveillance reports. we are requesting that the board of supervisors accepts the reports. next slide, please. sorry. first, i like to present the list of annual reports submitted. in compliance with administrative code section 19b.6, the committee on information technology known as

coit is pleased to submit surveillance reports for following technology on behalf of their departments. these technology include audio recorders, license plate reader, bio metric paussing software, non security camera, computer time print management, drone, location management system, radio frequency identification. security cameras, social media monitoring technology and third party cameras. these policies in the compiled reports submitted to the board of supervisors along with a memo on february 8, 2023 incompass 23 departments and 44 reports. each report representing a policy. and for the summary of the all the annual surveillance reports for 2023, first i'll give a

general overview of the 19b.6 annual surveillance report process . chapten 19b requires city departments with board approved surveillance technology policies to complete annual surveillance report for each policy in each subsequent year. the annual report offers departments a opportunity to report proposed changes to the policy, violations any complaints from the publics as well as report on the effectiveness of the technology in achieves the purpose. this year there were many departments that proposed no changes and no violation or complains with approved technology policy and associated technology. more information on this is included within the compiled reports as mentioned. there were a couple departments that indicated violation or

complains upon discovery both departments took immediate action and corrected the issue. the first was automated license plate readers for the municipal transportation agency. there was one data violation due to system observing a vehicle twice and count ing as a hit. the vendor assumed every hit was a violation. the department immediately corrected the issue. for security cameras for the department of public health, when the department conducted a audit and adjusted the a audit they adjusted procedures to match department policy for surveillance technology. and there were some reports with proposed changes. several departments proposed changes to surveillance technology policy. these included changes in authorized job titles, changes in technology such as units added replaced or ceased operation or both changes in

job title and technology. that concludes my presentation. i'm available for questions. >> any questions? no. i just had one. so, can you explain in a little more detail the automatic license plate readers? can you explain what that means? i'm not following what the violation was. >> i have the department here. they can answer questions relating to their reports. >> okay. >> if you can explain the meaning of the violation. >> good morning.

the automatic license plate reader, the violation was there was a miscommunication between the department and the vendor. whenever a vehicle passes by the parked vehicle, captures license plate, it is called a hit. it happens-when there is a hit there is start of the time and we start counting the duration of the parking. when the vehicle goes back again and hits that license plate one more time that is the delta we find out and say outside the window the car should be parking or not. the miscommunication between the department and the vendor was when they thought the hit-every time we capture we need to keep the data and then we clarify to the vendor. we don't need that. all we need is a delta and it is a violation. that is the only time we need it, so we corrected it in a timelyen manner.

>> mostly the readers are used to ticket drivers staying beyond their- >> [indiscernible] >> sorry, what? >> no ticket was issued. >> i'm still trying to understand, because we just got 300 more automatic license plate readers and i just trying to understand how they are used and what they are are used for? >> we have two type of license plate. one in the garages so when you enter the garage there are cameras at entry and exit. at the airport, once you enter the garage it captures license plate and once you exit the garage it takes the plate again and you find a delta between entry and exitime and charge for the duration. the benefit is before the alpr, we had--they charge the full

day price of the parking and if they are multiple days we keep a tally every day. that adds up by having that alpr we know the duration of the--this is in the garage. the parking control officers have cameras on their vehicles, so when they pass by the parked vehicle, they capture the license plate that vehicle, and then do a second round to check the delta and if there is a violation, the parker time is different then what it shows then we issue the ticket. >> thank you. thank you for the explanation. appreciate it. mr. clerk, can we open the item up for public comment? >> yes. members of the public who wish to speak on the item should line up to speak at this time. each speaker will be allowed two minutes. there is a soft chime with 30 seconds left and louder chime when your time expired.

any members of the public who like to comment on this matter? there do not appear any speakers. >> seeing none, public comment is closed. happy to make a motion to send this item to the full board with positive recommendation. >> on the motion to recommend, vice chair walton, aye. supervisor safai, aye. chair ronan, aye. the motion passes without objection. >> motion passes. thank you. thank you so much. >> thank you so much. >> mr. clerk, please read item 2. >> yes, item 2 is ordinance waiving certain contracting requirements under chapter 6 and 21 of the administrative code and authorize the san francisco municipal transportation agency to procure, design construction operation maintenance and related service to implement and automatic speed enforcement system. >> we have been waiting for

this moment for quite some time, so very exseated you are here. >> good morning chair ronan, supervisor safai and supervisor walton. my name is shannon hack the #1350ed safety program manager at smta. i'm here today with a request for projbect legislation that allow us to speed up the implementation of this program. speed is the number one cause of serious and fatal collisions on san francisco streets and every mile per hour we can slow a vehicle, the chance of survival for anyone involved in the collision rises. speed cameras are a proven tool in cities across the country and around the world. they are effective reducing speeds, reducing spade related collisions and fatalities.

the graphic on the bottom of the slide shows the number of citations a sijsal camera in new york city produced. in four months there was 73 percent reduction of high end speeding on the streets and hundred ort cities have seen similar results, but up till now cameras were not authorized for use in california and that changed last year. the california legislature approved assembly bill 645 which became law january 1 this year. allows six california cities, three in northern california and three in southern california to participate in a 5 year pilot program to use speed cameras. we have been waiting for this opportunity over a decade and grateful to be included in this pilot. the law establishes how the pilots can be run so all 6 cities are playing by the same rules. for example, this pilot is focused on high end egregious

speeding so vehicles traveling 11 miles per hour over the posted speed limit. the speeding times and type of fines and warning periods are set for consistency between all six cities. now that we have the chance to deploy the life saving technology on san francisco streets we want to implement as soon as we can. p that is why we are here to ask for authorization that allows us to speed up the process and hire a single vendor for the 5 year pilot period to build and operate the system. with the authorization to use design build operate maintain or delivery method we can hire a single manager to manage to speed up instillation and allow to get the cameras operating as quickly as we can. this is the first step in getting this program up and running. we need several different

approvals shown in the blue boxes before we install the first camera. with today's authorization, we can release a rfp in may while we finalize the policy that guide the program. we will be back to the board of supervisors in june for consideration of the system use policy and system impact report to comply with administrative code 19b we just heard about, at that time we will also provide a update on potential camera locations and on the public education campaign that we are preparing in coordination with the cities of oakland and san jose also participating. we are on track to have cameras up and running early next year. that concludes the presentation and happy to take any questions. >> thank you. any questions colleagues? supervisor walton. >> thank you chair ronan. thauj thank you so much for the report. you mentioned you said, speed

up and i don't know was it the contracting process? trying to figure out what you were referring to? >> speed up the contracting process. under our typical process we would hire one vendor to design the system, a second vendor to construct that system, a third vendor to potentially operate and maintain the system while up and running, so in order to not have three separate bid processes we want to consolidate everything into one process so that we are able to get the contract up and running more quickly. >> got it. so we basically looking for a vendor who can do all this and not have to do three separate processes? >> that's right. >> thank you. >> okay. seeing no other comments i just wanted to thank you so much for the work. it could not come fast enough as far as i'm concerned and given the recent unspeakable

tragedy in our city, i just can't--i'm so thrilled we finally received this permission from sacramento and to see the results in new york city and see speed come down so far in such a short period of time, it is just a wonder why it has taken so long to get this up and running, so thank you for figuring out how to fast-track it. this legislation will literally save lives and i am really grateful. i'm not sure if i'm already a cosponsor, but if i'm not i love to be added as a cosponsor and with that, let me turn it over to supervisor safai. >> thank you. thanks for the presentation. appreciate the clarity. it would be good if you have-i only have the potential locations in district 11, but it would be good to have since you have only 33 for the whole

city, it is good to be provided with that information. can you talk about that a little bit? and before you do that, i just wanted to say, i know that you use data to identify these locations. i know you have done internal monitoring, but can you talk about how they were selected? how you are going to do your community outreach and engage with the community to insure folks know this is happening, why this is happening? i think one of the biggest things that often gets missed is community outreach process and the way to notify and educate people. obviously we want to educate before and have people understand, so would like to hear what kind of community meetings you plan to have and how your final design will be. i'm very supportive of this and

think it will have a significant impact given some of the things we experienced in the city, but i wanted to give you a chance to talkbus about the that. >> we started with the streets we were able to install the cameras on. the legislation specified exactly where we could install these cameras, so a street had to either be a safety corridor, a school zone, or a street with documented speed racing. we used the high injury network here in san francisco to guide a lot of our vision zero work. the high injury network is 12 percent of city streets that accounts for 68 percent of injuries and fatalities and that's what we chose to use. that is essential wlae the same thing as the safety corridor. we decided all our streets-all of our automated speed enforcement streets quoob would be on the high injury

network. we startsed overlay different data sources so started looking where speed related collisions were happening. we were looking at where documented speeding citations were being given out. we were looking at locations where more vulnerable san franciscans were so near schools, senior centers and parks. where people are walking and biking because in a speed related collision those are people more at risk. we started overlaying all this data together and it gave us 80 different locations across the city that met the overall criteria for automated speed enforcement and over the past few months we have been collecting detailed data at each location, all 80 locations. we typically put out these tubes in the roadway for 24-48

hour period and able to count and track the speed. that gibbs very good detailed information about where the worst speeding was happening and where particularly this egregious high end speeding was happening where people are going 11 miles an hour or more over the posted speed limit and that helped narrow the list. all districts in the itisy are represented. they are in a wide variety of different circumstances but many located outside schools or parks or senior centers or commercial corridors where people are walking and biking. we will present that on the locations the next time we come back to the board of supervisors as part of the system use policy andm impact report. >> it is good see a map of the high injury network. we talk about it a lot. it is it good to see the map

visual in the presentation and also where the collisions have taken place and where you identified the vulnerable locations. what is the cost of this program? >> we are still figuring that out because we have ntd started a contract yet and no similar contracts exist in the state of california. we are basing this off what we are seeing in other cities across the country. typically how vendors operate one of the programs they use a flat monthly rate per camera, so we would be paying a rate to the vendor per camera and that is inclusive of not only the roadside equipment but the processing, sending citations, mailing, things like that. we anticipate that the total program cost over the 5 year period will be less then $10 million so still trying to get a idea exactly what it will come in at. >> so, 5 year, $10 million?

and that comes out of the sfmta budget? >> that's right. we are using sfmta operating funds for that. >> and you intend to come back to the budget committee to ask for final approval on the contract since it is $10 million or more? >> it should be less then $10 million, so i think we were planning to go to sfmta board for approval. >> you are not coming back, so this is the only opportunity the board of supervisors has a chance to weigh in? >> there is a chance in a month and a half. that is the document that contains the policies that govern this program as well as the locations where automated speed enforcement cameras will be installed. >> the reason i ask the questions about the budget, it sounds like we don't have another to do that. this is money out of the mta

budget. there is plat monthly rate paid to the scrender, regardless citations are issued? >> that's correct. >> and the vendor has not been chosen. >> correct. >> and we are going to give them-and you are going through a competitive process? >> that's right. >> this is just waiving the ability to have three separate-you consolidate it into one? >> that's right. >> and we have not done this in san francisco before obviously. are there ideas where this has been done and what vendors have done a good job in terms of the track records? >> last year we ended up speaking with the pier cities in the united states and overseas about vendors they worked and with and learning how they structured the programs. that is particularly helpful as we have been setting up our

program. >> what cities were those? >> we talked to so many. some that stick out are washington dc, new york city, portland, seattle, albuquerque-i can pull together a list. >> that's a good just off the top of head. in those places, has the system been revenue neutral? haz has it cost the transportation system money? >> in all most every instance, the system generates revenue. our program is structured a little differently in that, the first two months of operation is a warning period where no fines are issued and then the first ticket in the lowest range, so for someone traveling between 11 miles a hour and 15 miles a hour, over the posted speed limit, that first ticket will be forgiven as well. so, we are trying to assess

where we are, but some of the provisions in ab645 mean we likely won't experience the same revenue generating effects. if we do, all that money by law would be going into traffic calming improvements across the city. >> oh. so, as part of the law, all the money has to go back into traffic calming? >> that's right. >> that's good. you are saying the first two tickets are waived for the first two months for anyone issued a ticket every? >> for the first two months a camera operating so turn it on ready to go and calibrated, the first 60 days it will issue notices but only warnings. and after that 60 day period, so essentially day 61 it starts issuing notices. >> okay. that's good. okay. thank you very much. >> thank you. thanks for the presentation.

mr. clerk, can we open the item up for public comment? >> members of the public who wish to speak should line up to speak at this time. each speaker is will be allowed two minutes. any members of the public who like to provide public comment? there does not appear to be any speakers. >> public comment is now closed. i would like to send the item to full board with positive recommendation. >> madam chair, can i be added as a cosponsor? >> supervisor walton. >> thank you chair ronan. i do just want to thank supervisor safai for bringing up the outreach components because these are conversations i did have with mta. one other concern that i do have, but obviously this is allowed boo ithe state and hopefully we'll see how this goes is the fact supervisor safai could be driving my car and i get the citation. >> sorry. >> that is something that obviously is concerning, but i

do think having also a 60 day period where folks will get the opportunity to know and understand, because the ultimate goal is to slow people down and so definitely supportive of this, but do want to make sure that we get the information out appropriately. >> great. supervisor safai. >> one last thing. i would like to see the perspective map for the whole city. i have the locations potentially identified in my district, but i like to see for the whole city once you have that. thank you. >> alright. i think i already made the motion, correct? >> on the motion to recommend, vice chair walton, aye. supervisor safai, aye. chair ronan, aye. the motion passes without objection. >> motion passes unanimously. thanks so much. mr. clerk, do we have other items on the agenda today?

>> that completes or agenda for today. >> the meeting is adjourned. [meeting adjourned] it. >> happy 30th anniversary. to san francisco's sfgovtv.

congratulations sfgovtv on many, many years of serving the city and for bringing information to everyone that lives here. >> happy 30th anniversary sfgovtv i'm supervisor for district 7 thank you to the staff for 0 supporting the process to government to transparency and to making sure we celebrate

>> good morning, welcome to the march 7 meeting of budget and finance i'm supervisor connie chain chair. joined by vice chair mandelman and melgar. our clerk is brent