this contract. two are related to different site conditions. asbestos materials over 60,000 square feet. 160,000 for salvage, rough shavings, and transport mobilization ofif you have any i would be happy to answer them. >> ok. item has been moved. any questions? no questions. all in favor? opposed? motion carries. >> the members of the public wish to address you on that item? we will move to item 10. authorizing the second director to execute an agreement with nancy whelan consulting for

financial consulting services for five years. >> sarah will report on this item. >> good morning, again. welcome, director kim. rather than an amendment, this is a new agreement. many of you are familiar with nancy from her regular updates to this body on funding. we require a consultant to supplement the staff. this consult and coordinate with all of our founders. they identify grants and apply for them. they match scope that we have a for appropriate funding sources and keep our financial plan up- to-date. another very key part of their scope is ensuring that all

reporting requirements are met for all of our funding sources. that is as simple as, for some of the founders, sending copies of our monthly report, and completing a spreadsheet to very complex requirements. we filed various items quarterly or annually. we did put out an rfp for these services. we received two proposals. nancy whelan consulting ranked the highest. we had negotiated a contract. it is five years and $4.2 million with an option for a three-year extension. that is $2.7 million. all work is paid on an hourly basis. nancy whelan is a certified dib and i am happy to answer any

questions. director cohen: i have two questions. i will have the same questions on item 13. i think i know the answer. the option is at the tjpa's option? >> correct. director cohen: nancy is doing a fantastic job, but the term is very long. we have had early termination rights in these contracts. >> all of them have termination for convenience or cause. director cohen: great. thank you very much. >> just a couple of questions. nancy has done a fine job for us. i'm support of this. i have a few questions. i noticed we only had two composers. can you tell us why we have only

had two proposers? >> when we have done the outreach, they're not very many. there are just a couple that offer all of these services from one firm. >> ok. that is good. i was looking at the scoring. looking a panelist b, who scored a 20, as opposed to when you look at the other two panelists, over 120 points, it seems like a wide variation in terms of scoring. >> i think that panelist b probably would not have wanted to be one of your high school teachers. there's a bit of a curve there. panelists often do vary widely in the scoring because it is a

matter of opinion as to whether or not a proposal met minimum requirements. in this case, the panelists did not feel the proposal met the minimum requirements. other panelists were little more generous. director ford: that is clearly apparent. >> i think it is worth noting, even if that panelist made a mistake, and there was a zero left off, and you made that 200, nancy whelan consulting is ahead by a significant -- director ford: it has been my experience that you look of those variations in terms of determining the process in terms of its fairness. that is what i am trying to stay here. it is one thing not to be scored in line with kind of the rest of the scores. this is a very wide variation, 20 out of a maximum of 220.

>> yes. tim hawkinson -- director ford: you could have scored perfectly and not have a shot. >> that is correct. the panelists did not feel this proposal mentor needs. director ford: ok. it has been moved. it has been properly seconded. members of the public? >> no members of the public have indicated they would wish to speak. director ford: all in favor? opposed? motion carries. let's go to the next item. >> reitman of and is approving an amendment to a contract number 08-04-cmgc-000, authorizing a joint venture to award a subcontract to m. squared construction incorporated.

it would increase authorized direct costs under the contract by $1,842,000. >> good morning, directors. this package is the relocation of sewer and a sludge line over to main. this is to facilitate future construction of the shoring wall. it comes across the street. all the utilities would be relocated. this is the relocation of the public utilities. as with all of our relocation packages, we have a goal of 100% spe. m. squared would be a subcontractor to webcor/oba

yashi. with that, i wonder if you have any questions. director ford: it has been moved and properly seconded. all those in favor? the motion carries. any opposed? ok. >> no opposed and no members of the public wish to address the atom. item 11 is approved. item 12, approving an amendment to the contract authorizing webcor/obayashi joint venture to execute a subcontract agreement for on-call survey and control services with chaudhary & associates. it is for three years and compensation of $1,250,000.

>> thank you, members of the board. like the previous contract, this is the subcontract underneath the cmgc as part of the logistic effort being conducted. there will be doing the layout among subcontractors on the layout of the project elements. it is an on-call professional services. it has an initial term of three years and $1,250,000, with an option to extend by a two-year term. that total would be $2.5 million. if you have any questions, i would be happy to answer them. >> motion to approve the contract. director ford: moved and properly seconded. any member of the public wish to address the item? >> no members of the public wish

to address the item. director ford: all those in favor? opposed? the motion carries. recognize the fact that director cohen stepped out. not present for the vote. next item. >> item 13 is authorizing the executive director to execute an agreement with singer associates for public relations support and community outreach services at a cost not to exceed $900,000 and for a term of five years. >> tjpa requires the public relations consultant to help us keep the neighbors and transit riders in form. it is important for a project of this scale in downtown san francisco. we use this consultant with our media spokesperson. they're responsible for maintaining a consistent and

positive impression of the project at all levels, from local to international. many of you are familiar with singer associates from their reports to the sport -- this board. we put out an rfp. we did only receive one proposal. we did advertise and sent notice out to over 250 firms. we just received the one proposal. we rank to the proposal and we did go ahead and conduct an interview to make sure that the team understood what our continued needs are moving forward in this area. we need vitiated -- we negotiated a contract on a retainer basis. it keeps the budget even from month to month. singer associates is a certified spe and they also have a dbe

subcontractor. i can answer any questions you may have. director ford: any questions from the board? ok. it has been moved. it has been moved and properly seconded. any member of the public wish to address us on this? with that, all those in favor? opposed? motion carries. next item appeared >> item 13 is approved. item 14, approving the recommended applicant to the transbay joint powers authority citizens' advisory committee. >> good morning, directors. we formed the committee in april of 2007. it was our first meeting. half of the terms are one-year

and the other half or two-year terms. we're coming up for the second batch of two-year terms are expiring. we have a number of people we applying for seats. five of those seats are being reappllied for. -- reapplied for. seats open up because people are not continuing. one is the bicycle advocacy and the other is the disabled advocacy. we have two new appointments for those seats that we are presenting to you today as well. i can answer any questions you have on the process, the outreach, or the applications. >> i have a question. director ortiz: i see among the categories that minority participation is not included.

the board makes the point of saying there is a gender equity. are there any racial minorities in that group? >> we have a hispanic male. i am trying to think. the majority of board members are caucasian. we have a hispanic male. yeah. we have had an african-american participant in the past, but she is no longer continuing with us. director ortiz: do we make an effort to reach out to minority groups or people to apply for this? >> we do quite a broad outreach. none of it is specific to a particular minority group. it is to a number of stakeholder

groups. we announced it through our member agencies, in the case of the disabled advocacy, the disabled access counsel here at city hall, the bicycle coalition, and so forth. all of the agencies that are on our mailing list, as well. we don't have a specific minority outreach component to that. director ortiz: "is the latino male? >> anthony. he is in the labour representative seat. director ortiz: there are more than eight members? >> we have a total of 15 members on the board. we have seven continuing members and eight new members. >> you're saying out of 15 members, you only have one person of color. your including existing -- i thought you were talking among new applicants.

you are saying on board a 15, you have only one person of color. >> i believe that is correct. >> that is troublesome. >> we have put out extensive outreach to the various stakeholders and organizations, asking for people to apply. i think maybe what we can do is advertise in the various ethnic media in the future. >> i thought that was a given. >> we do that for all our other contracts. had we -- have we advertised for the seat in any of the papers? >> we don't advertise -- >> we don't do that because of the project. we do contact transit. we reach out to all of our

operators, to caltrain, and we ask you for your recommendations. this is what we have received. it is a commitment for people to come in once a month in the evenings. that might be one of the issues. director ortiz: i would like to see a more concerted effort for future appointments. director cohen: a question is, if we want that effort to be reflected sooner rather than later, whether weast -- we continue this item, try to ask staff to do more outreach and bring back something that maybe has a little more -- broader range of diversity. >> we could do that. do you have any suggestions as to where we could do more outreach, on the east bay side? please let us know.

>> i am sure we could put it in one of our bulletin. >> caltrain has put it in all of your bulletins. so has mta. we have not received any applications. director ortiz: i think a more concerted effort is desired. >> understood. >> debra have a comment. director ford: let's continue this item. i think you know the direction we would like you to go in. if you would like to have a discussion with any board member, that is available over the next month or so. there is no question in terms of these individuals and their commitment. we are not not recognizing that. there is a sense that this board

would like to see a bit more diversity. >> understood. all right. >> we will continue that item. >> we will move to item 15. it is authorizing the executive director to execute a temporary easement agreement with pg&e, authorizing pg need to install, maintain, and remove electrical and natural gas facilities through tjpa-owned parcels at no cost to the tjpa. >> this will be at no cost to the tjpa. the determination will occur 12 months after we notify them. any questions?

i am happy to answer them. >> second. director ford: it has been moved and seconded. all those in favor? any members of the public? ok. all those in favor? opposed? motion carries. >> item 15 is approved. at this time, your calendar is scheduled to go into closed session. we have not received an indication that any member of the public wishes to address you on the items listed. they have an opportunity to do so at this time, or we will clear the ro. prepare for a closed session.