an offer. as looking at the commission's input this is eaten up by salary. about 88%. so there is not a lot of other money that goes around. maine and service agreements, software licenses. and then the professional services.

to even go after this, it would include uniforms and vests, crime lab supplies, pens, papers, tore the paper, whenever we would need. about 7%. human-resources for workers' comp payments. technology for the i.t., for the infrastructure. the vehicle maintenance costs are going up. transitioning to newer vehicles, the first year, the repairs are less, less often, less frequent, and not as major. the other big work order is the

public works. building maintenance and repairs. the building engineers and things like that. the other, which is a fraction, this would include our lease financing. it is important to start during the coming fiscal year, we have our first meeting with the mayor's office on monday just to do our initial stance. five challenges, five big challenges that we need to address. staffing is obviously the big one. i know that dpw made a presentation. we will need to start budgeting for that. we will take these each individually.

july 2009, and this is a full duty thing. light duty, modified duty, on leave, so this is the full staffing number required. we are currently at 1771. we lose through attrition approximately one letter officers the year from those who retire, resign, couple of steps, things like that. -- resign, a couple of deaths, things like that. we back out the officers that are assigned to the airport, and then we back out those that are on some kind of permit or a

temporary modified duty or leave, because those are not full duty police saucers that are out there working in providing patrols. commissioner: so you can put that back up. that is fewer than the charter mandate, but it is several hundred fewer -- if you can, lt. reilly, several hundred fewer than we actually have. >> i have that, if you would like. commissioner: it remains my opinion and i think the opinion of many on the commission that staffing is the most severe and permanent and challenge. in my view, a number one public safety concern of the city, and what i need to understand is is

the 1771 number the one that we should be looking at? i understand from a charter standpoint, a kick, we need more, but we are closer to 2300? 22 countries? something like that? >> except for the 19 -- 1771 number was when we did not have the industry standard of the 10 hour day, so as soon as we went to the 10 hour day, we reduced staffing. there was no tenderloin station. that is 100 officers. we did not have treasure island. that is 20 officers. on and on and on. commissioner: we use the 1971 as the frame of reference that we have always been able to get by. i have always appreciated that 1971 it is that it came during a

time that is very different than where we were today, but there was no bright idea or comprehend the survey. that was the number became too. what i am concerned about sitting here in 2012 is what is the right number. i have a serious concern that we are light, and i do not know how light. i am not sure if this chart sheds any light for me on where we really are staffing wise and where we need to be. captain, i apologize for interrupting your report because it is good, and maybe this is not the forum, and we can talk about it later, but the staffing issues, and i understand the budget constraints, and the mayor's office wants us to be cutting what we really should be adding classes, but i do not feel that i am comfortable with

where we are staffing why is and where we need to be. i know what the 1007 letters 71 is and what the 1971 is. >> commissioner, the 01 thousand 771 is the field. there was what was commissioned by the commission, the first study, and the first study had some numbers in it. i apologize. i do not have that in front of me, but my recollection, i know it was more than 1771. i believe it was more than be 1971, i believe what they thought the department should have for operation. i can get that to you. commissioner: thank you. president mazzucco: commissioner

kingsley? commissioner kingsley: the figure from 2009, per the charter, what does it provide proof is in a certain number of officers per residence, or is it a set number? >> as the chief mention, back under mayor feinstein, 1971, and it was designated 1971, and that was the requirement that they be full duty, that people on modified duty, permanent or temporary, are backed out. commissioner kingsley: said that is based on the population and everything 40 years ago proved captain -- 40 years ago? captain: that was before my time. vice president marshall: really,

nobody knows what that came about. it has just been the number that has been operating for is such a long time. the first city is about the recommendation. -- the first study is about the recommendation. president mazzucco: with what dr. marshall said, there is some 40 lower -- there is some folklore that it came about on the back of a napkin at joe's. police departments, i think it was detroit and one of the department, baltimore, and we were significantly understaffed in comparison, and we are 500 officers or six and officers under. this was according to a study. it is a good number, but it

probably should be higher. captain? captain: since many of you are attorneys, i equate it to billable hours. in the same sense, i want to touch upon staff or over time, because staff is also, we have couched in so long in an evil context, but it is really just hours of duty. what you are paying for is for some person to be somewhere. just to give the commission some context, the fiscal year 2008 to 2009, the current fiscal year was -- even with salary

increases, they have reduced the overtime by two-thirds, and that is a tremendous testament to the command staff for being able to manage people and reduce it, and over time is very important. it is also a tool that is essential that the department have in its tool bag to be used. we have so many special events coming up, and there are a variety of special events that we cannot plan for. the occupied -- occupy -- i believe no an anticipated -- no one anticipated. we're going to have the america's cup coming up, which will have some expenses. the presidential election, we don't know who is coming. to close down streets and blocks

of hotel rooms, and they get irritated when you say 5:00, they have to go home, so they do not understand that. we really need to look at this number. we need to control it. we also need to control it for our citizens, because we continue to redeployed people downtown on duty, it becomes an issue with the ability to provide services to the neighborhoods, and somebody lives in the city, that is important. i want to make sure there is a cop. so, ok. this is aside from the presentation that dpw gave you. they broke ground. in october. there are some test pylons in. the building codes to be substantially finished in 2014,

occupied in june, 2014. it sounds far off, but it is really not that far off. a fiscal impact. one of them is trying to digitize the records. there are records and pieces of paper at the hall of justice that probably existed when it was opened in the 1960's, and just as anyone who moves realizes you have accumulated a lot of junk, we have, especially in regard to paper. staff services has files from the 1800's. there are police reports. there are documents. rather than hire 50 some trucks to move paper to a building that is not designed to have that, we >> so that we can digitize and retrieve the files that we need to retrieve 04 police department purchases -- purposes and larger

city families. that will increase as we move forward. both for the fiscal impact and the realities of our needs, we need the budget for the new building. that is what we're working on. in the big thing is our fleet of vehicles. this car, officers were driving recently to a call for service. somebody decided they wanted to go through a stop sign. this was the results. the damage of the car is about $20,000. we currently have 293 black and whites.

on the 10-year replacement cycle the i argue would be excessive, the 29 black and whites each year. in the current year's budget, we receive seven. you expressed concern about the condition of our fleet, and yes, the fleet is aging. the replacements are not coming in the numbers that we need them, and this is just an example. we turned in 17 cars so far this year as a result of accidents, cars were the repairs would have cost more than the value of the card. we spoke earlier about the works and the services of other departments. as the fleet ages, there is less left. as we hire new officers, which

are going to need more equipment. what i was working on that district station, you would see a few cars in the parking lot of the station. i would tell him that we are not supposed to use our commitment to capacity. there needs to be something left over so that when the earthquake happens and we call everyone in, there is a car, a radio, some means to provide the services that we asked them to provide. if each car is being used 24 hours a day, seven days a week, there is nothing they can do but stand on the corner. nichols is a huge cost, it is expensive. it will be adopted by july 1.

the final budget will be adopted in august. there will be spending authority in september if you are lucky. the lead time is about nine months to get the vehicles. we descend them to central shocks, please send them out to vendors. and we have somebody else put the cages and. it is a very long process, and it is not? . they have the capacity to do 50 cars at once. if it is really something that we need to prepare for as we hope to hire new accounting class's and change the line for it, the next thing is training.

the old adage that training is expensive but not training is even more expensive. historically, we have worked very closely with city college, a mutually beneficial relationship. because of the budget crisis in the budget cuts, city college's have to stop their affiliation with us. the advantages of being affiliated with city hall was severalfold. there was oversight by them, the education provided to officers. that was a very beneficial thing. officers receive units for doing that. the way the city colleges fund is through the state home. they get money back for their students, and we had a revenue-

sharing agreement with them. the revenue that we got as we had several academy class is was significant. that was money that the general fund did not need to provide. the fact that we got money from city college meant that we go to the budget for that training costs. we're going to have to look to the general fund to augment and to supplement the budget that we currently have. that will be a big challenge and a big expense. finally, i think there are probably more challenges, but on the radar this year right now is america's cup. the first race begins in august.

the chief is working very closely with the mayor's office of economic development and is working closely with the event organizers to come up with a staffing plan along with of words of 30 other law enforcement entities from the coast guard, the fbi, who knows who else. it is a huge undertaking. they anticipate the need for approximately 120 officers to provide security and police and out along the waterfront for the 13-18 days. you want to do it with a mix of officers coming back on a 90-60 basis. also on duty officers can work. not only is the cost of putting

those folks out there, but the cost of updating backgrounds, the cost of uniforms, trying to make sure all of those things that are necessary are out there. again, this will be a tremendous challenge. >> i know that the event organizing committee is charged with raising between the local committee and the broader committee more than $30 million, a portion of that for security purposes.

do we have an understanding with the organizing committee about being reimbursed for our expenses? >> we have an understanding that they will provide some reimbursement. i think the negotiations or discussions taking place about what that actually comes out to look like. >> the presidio is going to be tremendously impacted, the national park service -- as they are going on. >> chief dudley has been meeting for months with more people than

you can sit around a table. having the federal folks come than and another large event. we have a good relationship with the federal government. i think the resources have yet to be determined. >> i assume those negotiations are going with the neighbors thought -- the mayor's office. we knew when we put this big and that it would be a position on the department. on the table making having those discussions just to have it be borne exclusively by this department.

>> something that we all hope for. so just the budget timeline, a over the next two or three weeks, we will be having these discussions with the mayor's office and seeing what they say. the chief will be speaking with the mayor as we tried a moved forward. >> you said you heard today from the mayor's office about what they were asking? >> anyway, the initial review on the first come back on the

eighth or the final discussions, that recommendations. they were doing in the mayor's office by the twenty first. but with all the paperwork and did injuries, -- and data and trees, and we start having those kinds of discussions with the board. that is kind of the time line, and the numbers that we got this morning, $469.2 million. they have asked all departments to be reductions of 5% discretionary spending. plus an additional 1% in gravity reductions. this represents $5.7 million for

the first 5% and an additional $1.3 million in the staffing reductions. in our desire to meet the charter mandate of 1971, this would be a tremendous challenges. that is what these discussions will be about. with that -- >> last one, i promise. >> presumably, the discussions you're having over the next few weeks will be what goes into that for 69 and the academy class'es, how you apportion that

469. >> the mayor's office has come up with the five-year staffing plan. >> with reference to hearing about the 5% or 1%, i heard do we have a ready reserve so to speak of retired it will provide a straight up hourly rate. where somebody very experienced we can put back out on the street to hell other officers.

we need to explore that. >> we're working with a way to, with horatio of who will work america's cup. the reason they call the 960's, they are allowed to work 960 hours. you wouldn't use his for america's cup. we would have them available to do other things as well. it is renewable every six months out of temporary salaries. >> i believe 960 is one year. >> i am glad to hear that is happening. i hear from officers that the

cars are in really poor shape. is there any way we can get cars from other city industries? there are a lot different than someone in the water department. we need cars for emergency situations, is that a possibility. is there anything we can do to remedy that? >> if you went back to the pie chart, the services and other agencies, they would not come free. we would be billed for those cars, and taking the other used car, you are buying that with what ever problem the used car had come and gone. commissioner kingsley: thank commissioner kingsley: thank you for stepping in so qui