that includes the caps train and there are codes requirements. the code changes in january, 14. >> and then but we have a lot of training that we need to do in 13/14 to get to the cold changes association we will be doing a lot in july through december and then ongoing. and then supervisor training that will help in some of our situations that we have within our department that make it a little more difficult to do business. if we have people having more supervisor training. >> the community out reach, if you look at the summary, it is deceptive, because the summary looks like we are cutting the community... i am sorry, it is not community, you have to look

at community out reach it was put in it to end with some sort of activity within her district. we are not 100 percent sure what that is going to look like. we have a meeting with her at 1:00, but we decided to move it from the grants, which would be like the out or the program, to the community out reach. so that makes the grants look like there is a cut and an increase in community out reach. it offsets itself. but, we are seeing that, we are proposing a 75,000 increase in our media out reach. and bill strong, our public affairs legislative manager, could talk to you about what is

envisioned in that. but that is the main increase. real increase in community out reach. >> i do have a question. i think that last year, when we were talking about our grant programs, the cup and the sr and we also had a presentation from the senior i guess it was a task force around seniors and sros. issues and there was additional money that was talked about that we were going to aim specifically at seniors. >> so, i just want to make sure that we are continuing that focus within our code of advisory, and our code enforcement and sro collaborative efforts. >> right as part of the rfp that we put out and the contracts that we had let for sros and c, op it does have a senior component to it.

>> okay, great. >> if you want a report on what exactly they are doing, i think that the key building inspector, ross marry could probably give that. >> it would be good to update especially as we are getting to the new budget. >> right. >> the grants program, we are actually adding $10,000 for landlords and out reach because there has been a considerable increase in that kind of area need for that area. >> we may have a change by the time that we come back to you by the second meeting and the $40,000 may go back into the grants and at this point we made this change and we should know more after our meeting with supervisor cohen.

>> with the equipment, we, are continuing our vehicle replacement. last year or the current year we started it with ten vehicles every year. and then we are also asking for three more vehicles for the new inspectors, the vehicles are extremely challenging in this day and age. there are regulations that are put out called the hacto, healthy air, climate. i don't know what the to stands for. and oh, by the way, ksa is alcohol, skills and abilities. but any way, there was this ordinance that was put out that basically said on a yearly basis, the starting with i believe this year or last year, we needed to increase or

decrease, essentially for us it was five vehicles a year. and i have told them that that is impossible and we super asked for a waiver of it because, and you know, inspectors can't share the cars unless we want to reduce the number of inspections and so too, we are working again to try to get a waiver for inspection because they don't want to give a waiver for the department of building inspection, so i am trying on get a waiver for inspections. and we will continue to work through this. with the mayor's office. the city administrator's office and the department of environment and there are supervisors that are really concerned about vehicles, so, it is a challenge. and then we also want to get an emergency response vehicle in and we are going to be very,

proactive on that. and essentially an suv with specialized equipment that will because our or suv or van because the motor home was not a effective... it was more like an albatros it was not effective in using it. so, >> did we trade it in? >> we traded it to the city administrator' office they are going to use it as a emergency vehicle that you know, they can use kind of as command post, they envision bpw and bbi and some of the other ones coming into that. location, and so we traded that in but we were supposed to get a vehicle from that, at least a sedan or a truck. and i am still working on that. i have... it is... again, one of those, it got caught up in that whole hacto kind of thing.

and in terms of work orders, we are working right now with the department of environment for the construction and dem mrition debris recovery program. this has been a program for many years and what had happened as a couple of years ago. we told them that we did not have sufficient funding to be able to pay for this individual who works on this program. and suggested that they work on getting a surcharge. and they have come forward with the proposal on working i have a meeting with them either tomorrow or friday. to try to hone in and help them with the formulation of the surcharge, but we have committed to them that we will... if necessary have the work order with them and until that surcharge with get implemented. >> and then, at least the seed

money in there. and this is possible, because, and i don't think that we are going to have a hard time with this, with the board of supervisors because the building code allows it and just so you are aware, this is

a special fund, it is restricted only to repair and demolition, all of the money stays in that fund and we have currently funded the demolition of two buildings from that fund. and we anticipated additional bliet remediation and so i want to be sure that we have something in there and not have to go through a difficult time asking for the approval by the controller's office and the board. that is the end of the quick and dirty, i hope, presentation, but we are equipped, i believe to answer most of your questions or we will come back next time to give you the information. >> deputy, director, i believe, commissioner. >> yes. >> deputy director and to the

director, earlier, and during public comment. we were alerted to the arising number of novs. that are open. i see that in your last slide, you speak to repairs and demolition fund. >> where else in the budget might i find our responding to these novs? as a part of our budgetary concern? >> okay. and the public comment and you got used and nov issue that the emergency order and of the 7 to 12. >> it is actually restopped you know, to inspect that place, and even the day that i, you know, becoming active with the

commissioner mccarthy also. and then we took a long time because you know, we called and made the number and all of those. finally we get it done and then 1,000 dollar for those three buildings. and hopefully, by end of this month or, beginning of february, you start the demolition there. but, that is... nae. is this particular fund. >> and you just as a side note it was an interesting journey for me because that particular one, the general consensus and the actual owner has the money to do this and to make the property rights and the deputy was here and he would give a more detailed. we look through this motion of trying to get the owner to do the right thing and he led us to believe that he was doing the right thing and then is he last did a uturn and said no i am not. that was the other side of this.

so this takes a little bit of time, but this is a very good case for us. and if any project that we should do this and it is a lot of money, but i think that it is money that would be well spent for the community and we will see that, you know, it takes time simply, and that is the frustrating thing about it. but when it does get done. >> but also to your question, the whole process of these violations that are outstanding, beefing up our code enforcement division is helpful because it provides more staff to actually look into these things. and i think that if you look at the budget they have suggested adding people there. >> okay. >> i think that that will help a lot. because you know, when you take people away from permitting and inspecting it effects those divisions and so focusing really specifically on code endivorcement is really the way

to widle down these outstanding violations. >> in the current year there were two building inspectors added effective january first. they think that we could not fill them until january and that is correct. >> and we... and the board of supervisors also added a clerk to help with the paperwork because every nrv in the directors hearing requires a significant amount of paperwork and moving the process along. and 13, 14, the board had already approved another building inspector effective october of this year. and then we are asking for another one so in essence, between current year, with the two, we will have four new ones.

>> okay >> including the current year. so we are focusing in trying to get additional people, at the workforce to be able to handle it. >> and just to continue. as you were indicating, mr. chair is that each one of these, you know, these outstanding, effect the 49 million or whatever million we should be receiving in fees and then in service costs is that not right? >> the nrv does not typically bring in any money, we end up putting in we put in a assessment against their property tax so that they can't and that is if you are already broke, there are, you know, if you are already in bankruptcy, it is difficult to get any more. they can also result in being referred to the city attorney's

office. sometimes is that after several years, brings in funding and that essentially offsets the city attorney's work to get to that. i don't think that it is a money maker or set up to be that way. but, it is, you know, part of of our mission, and based on your concern and the board of supervisors concern we are trying to putoer resources into that. >> okay, thank you. >> thank you, deputy director. >> commissioner lee? >> yes. >> i have a question on the over all budget plan. >> and workforce. i was wondering if the budget takes into account any additional employees that are needed when they are mandatory retrofit program starts and if

it does not, i am wondering what we are going to do, do we need more employees when that happens. >> the commissioner, we already included a couple of inspectors and clerks into that, because of 5,000 buildings, by the time that it is coming in we needed to, you know, monetary and also review it and inspect it. >> several of the positions that we are asking for, have a permit of their, you know, their need, their justification, it is the

mandatory story. >> you know, when that set program gets put together and is reduced to writing. obviously, we would revisit it, but at this point of time this is what the management felt that they needed in order to be able to get there. >> is there any more questions for the deputy director? >> sorry. >> just my question is you indicated this was the first reading, so to speak so the process is that you have to have it ready and approved by what date? >> so the budget has to be submitted to the mayor's office on february 21st. but you guys have to approve it a lot, you know, several weeks before that to give us enough time to be able to have the budget that we submit reflect

what you have approved. i believe that there is a special meeting on this. >> yes, we were just discussing that. the second that has and the individual that is going to take action is going to be december second at 9:00 and i will send out reminders regarding that meeting and it requires, five votes. and passed the budget. >> so, for some of us newer commissioners, as we bring this home continue and go through everything. and we have questions, is it i mean this is more procedurally, are we okay to contact you directly? or do we have to hold our questions for the commission? >> because of the timing situation, you know, that we are under here. if somebody came up with a

question that could not be answered on the 7th? >> from the city attorney's office. the commissioners are free to speak with the staff and raise questions, the only issue is those situations that might constitute a brown act violation and so you could not have a quorum, for example, of this which would be four members sit down and try and address issues or ask particular kinds of questions that would possibly lead to a decision about how you might vote on it in advance. so you could, if you wanted to meet in person, with pam or have phone calls with some of you, that is fine as long as you are getting factual information. >> and not making the decision on anything. >> okay. >> in the past, what we have asked is that you provide

questions to sonya and you can call me but if you want additional information provided and we wanted to have you provide the questions and sonya and then i could come back with the information that you needed to make your decision. >> but, the code does require that or the charter that requires that there be two meetings on the budget and the regular meeting is for us to be able to submit the information. and so what essentially, what we asked in the next week if that is reasonable for you to send any additional what you need to make your final decision. >> and i will go through sonya and we will do the bullet points and you will address

those questions accordingly. >> i think that, in order to make sure that everybody is hearing exactly the same thing, i have always preferred in all of the positions that i have held doing the budget and i have preferred that there be something in writing and we can provide it so that any conversation that you had with me, i would have to provide the response to everybody. so if we can do it, i mean if there is something really simple. maybe, math or something, but it seems like everybody wants to hear the same thing. >> commissioners, is everybody good on that? >> so can we, i don't have a calendar in front of me. can we say within the next by next wednesday which should be the >> 23rd. >> the 23rd.

thank you. >> by the 23rd that you could provide your questions? and then, if there is a clarification, if i don't understand what you are asking, i might contact you to make sure that or that you will contact you to make sure that we are addressing it, what you are asking? >> but... >> it sounds good. >> okay. everybody is clear on that >> okay. thank you, deputy director, if there is any more testimony on the budget? >> is there any public comment on item seven in >> i see, two. >> i am on the 2012, 2013 civil grand jury, and i noted that there were some wonderful goals regarding the budget, but i also read and i also know from previous reports that we have

read, that technology and the enhanced use of auto maition and technology have been a recurring theme for the department of building and inspection and i didn't see any emphasis and there was no mention of that in terms of the budget or at least not with any emphasis, i also note having red last year's grand jury report that the city has a very, very poor track record of implementing technology and yet, it seems to have been established that you know, hand held devices in the field, and better coordination of records from different departments that there are a wide variety of ways that technology could improve the efficiency of the staff, and the customer service, if you will. so i wondered, where that is in the budget, and what safe guards that the technology could be properly implemented.

>> thank you. >> hi, again, robert, i was just wondering about the comments of the open notices of violation. and my question is how are the down stream effects not relevant? the permits that are applied for the inspection fees, the reinspection fees? i mean, if you look at the james blanding case the bay view property management that was an $800,000 settlement for the city and the city's benefit. and it was all related to novs. >> thank you. >> is there any more public comment? >> seeing none. >> item number eight? >> actually i have just one question. pam, could you, with regard to the technology, the budget side of things, i mean that i know that we are going through the permit tracking system what i am learning is that it takes time to get there. with these. but i mean, i believe that we

are if somebody could talk with regard to that. and the budget and how you feel about are we doing a good job of making sure that the funds are there? and the next question is why is it, you know, it is in place, right? where a lot of these programs that efficiency programs are coming down the line but it is taking time to get there, right? >> so i will talk in terms of the budget. pam talked to you although it is part of the next group. >> part of the next presentation. >> if it is okay. >> but, yeah if it is part of the next presentation if that is okay with the public comment, there then we will answer those questions. with regard to the budget maybe you can. >> over the years, we have been funding starting several years ago, i mean that the individual who came up is correct that in the last grand jury report that was done on dbi one of the things is that we need to address technology and we have been doing that over the years.

the funding is already existing within the budget, so to be able to talk about it a lot is some what redundant. but we have money set aside and sufficient funds set aside for the permit tracking system. we are doing a project that we are sharing the funds and we have sufficient funds set aside for upgrading all of our servers and putting them in a room that they can exist and be best taken care of that includes working with hsa and planning on being co-existing in that room which is a goal of the city. >> we have the permit tracking system he can talk to you about

the mobile devices. we have upgraded all of our computers and we have replaced them in the last couple of years. we have done quite a bit and so, we felt that we needed to be or to get, all those projects done before we start new ones. now the digitization is kind of like a technology project. it is not 100 percent, what it is is it is taking, our apiture cards or micro film and putting into a digital format that can run through our program and be able to provide the information to our our reports and other types of reports. that is budgeted on a agoing basis, nr is a transfer of funding for that project. we are, we have put out an rfp,

i believe last year, we have a contract with a vendor to do it. we need to hire some in-house staff for that project. so all of that is set aside, the positions are authorized there is not anything that we need to include in this two-year budget that is new for that. so i think that we are addressing what we need to do right now. and we are trying to you know, basically, implement all of those projects before this kind of requesting and then going through the justification for it, when we are not sure, you know, we know that it is not that we are not sure, that we know where we are in it and we are going to be right now. so yes, i believe that we are taken care of. >> okay. >> thank you. >>