issue and what is needed is help in implementing the change. in terms of intervention at different steps we've been through this group to develop elevates. implementing that ladder is a challenge and we're working through exactly how you - how and who moves a non-profit up the ladder and we're hoping that provides the answer to your question >> and highway do you deal with city departments. oftentimes it may not be

technical but issues that kind of circumvent the rules so when there's a finding a request for changing a certain instance what happens >> that's part of the discipline we're trying to pit into effect. we're getting all the departments to apply like the non-profit and clear definitions about who makes the decision. so we're asking ourselves who makes the risks who moves them up? >> and your proposed budget is there a reflection of that in terms of increased needs to address that nature. >> the budget i have before you is in the indoor division part

of our shop and this a has been in place since 2004. our work plan continues to develop the elevated part. i look sf open book it's easy to use. hopeful that will be well-used by many people. i want to ask you about the up integrating of the cities financial project. i wonder how much time does that take and what would be the cost. sound like a humanely project >> the scoping phase is $2 million in the coming years and 1 million from the general

fund. we hope the -- from there we except a number of changes. we really want to understand what the costs are before we step into this. but the implementation of the h.r. payroll system was a $42 million it project and we expect this to be more expensive by the end of it. we probably have choice about though to approach it in phases or all at once. that's really what we're envisioning he putting together >> it's nice to find your pay stub on line. >> it won't be that long not this year but the year after to

have open enrollment on line as well. >> thank you. supervisor reed any comments? >> just briefly we're in agreement with the budget analyst. >> okay. thanks why don't we move to the bankruptcy analyst report please. >> mr. chairman and members of the committee on page 42. 42 of our report a recommended reductions total 283981 of that amount are the o.j. savings and those reductions would still allow an increase of 13.4 percent in the departments budget. and our recommend reductions are

14702 excuse me. those are ongoing and 77:30 are one time savings and our department concurs with the recommendation >> colleagues any questions? >> all right. we have budget navel recommendation in front of us. so moved >> okay moving along we have generosity city responsibility we use those as tracking. 40 for example, go general bond and retiree health costs is paid from here. it's where we budget the city's

reserves so things that don't belong to the budget get carried through the general responsibility. our office believes that the reductions that are recommended are reasonable >> thank you very much. colleagues any questions. if not mr. rose let's go to our analyst report >> on page 48 are the recommend reductions are 3 hundred thousand and that all around savings is still a savings of 38 percent to the cities budget. this would allow an increase in the 2014 policy. there is a recommendation on page 49 of our report and that's the project you're familiar with the $500,000 for the operatory

project. the purpose of this report is to make decisions mcmaking to the public. we consider this to be a policy matter for the board of supervisors. >> okay. what page? >> mr. chairman that's on page 489 its at the bottom avenue page 489 it states in bold policy recommendation. do you see that? >> yep. >> so part of the budget mr. rosen field is the recommendation. >> i'm sorry i should say the reductions at the top are core and are reasonable. i concur with mr. rose the

reserve for the participanty. we don't think include any amount that we deem as a policy. if the board of supervisors praflz this there's nothing to do. if the board of supervisors thinks this should be reduced or regretted then you would make a motion to regret it. we're calling this out as a policy matter but not recommending an actual reduction >> thank you supervisor avalos. >> thank you. i think we're kind of deciding whether or not we're going to add money to this pot or not. and i'm not clear of the overall

value of this program on a citywide basis. i'm interested to call it at the citywide level but maybe it's something we can look at it next week and s can decide overall. i've seen the presentations through the city from chicago and i really like what they're doing there i'm not how it could apply citywide but i'll look at it next week >> i think that another supervisor want to look at that. i think when supervisor chu it was unclear how much was spent

open that. but i'm not clear how 5 hundred there's are spent. hopefully, we can get this answered. i'm in all the time to hold-off >> so colleagues we do have some budgetary recommendations, however, without the budgetary mandate do we have a motion to - if not mr. rosen fields doesn't have to come back. >> i second. i have a question also. and i'm wondering if there's a way there could be some aspect of passenger door budgetary

budget that we don't have to - could request we create a program that helps with the value of decision making. can we do that without having an allocation. seems like we make decisions i mean, the controllers office assisted district 3 in doing their participatory budget. that process was part of the $100,000 that was divided up. i think it's worth looking at. >> until we resume next. we have a motion to accept the

budget recommendation of $300,000 can we do so without opposition. we'll continue that until next week. at this point, we're going to go back to the department the first item on the list. we have our assessory. >> can you tell me what the next 3 groups. >> the department the technology and public works. >> thank you mr. clerk can we get the microphone lit up.

>> hello all right. here we go. thank you very much victor. first off, i want to thank the committee. i know you have a long two weeks ahead of you. i also want to thank the mayor's office for budget creation, of course, to the boards budget analyst. i think some people had some questions about the budget being equally hard on a supervisor. and the answer is yes.

i also want to thank myable staff. we have many of my deputies who are here to answer any questions but i want to take a moment to recognize the staff on the 711 who are working hard to close the role and make sure that with he have our budget in place. we're going to be answering a number of questions that were posed by the committee. one the things that was asked was what does our department do that. our core a few. we establish the fair assessments for the city and county of san francisco. we have about 2 hundred and 4 parcels we are charged to putting the proper value on each

and every one of those parcels. to a single-family homes to the downtown high-rise. there are several instances we value the property when there is a new ownership and construction and a temporarily reductions is loud. we have prop 8 that is required by california laws. we collect and transfer fees. we're the official record keeper for the city for many documents like marriage certification p and, of course, we maintain parcel maps for all 2 hundred

thousand parcels. the chart next is 13, fourteen general figures. that is the proposed budget and the reason this is based when we created the slide off last year but the story is the same. what we're sharing is the transfer tax empires a large portion of the general revenue getting to 40 percent of the cities budget okay. next slide. we wanted to share is the fact we talk about the city's general fund and how we pay for property taxes. there are other amenity we care about. supervisor mar i used to be on the school district board and

bart received part of the funding. the other entities if the city's depends on the cities fund from property tax. one percent is provided for by prop 13 and it related to bond. so for example, in the school district has parcel tax and city you college has a parcel tax this is not shown here only based on a one percent. one of the other questions you had asked what were some of the factors and our workload is working. this slide sort of talks about all the things that effect that. policy changes impact our workload. you recently changed a condo

conversion act. with that means is more maps rather than 2 hundred thousand parcels we may have many, many more. we have a low interest rate environment. we have more and more documents new documents are need. every time there is a change in ownership. i think this is a story that my predecessor talked about. prior to 2008 our city received 1 thousand cases of appeal. once 2008 hit we saw three to

four times of a work load now we have over 6 thousand number of appeals now we have over 8 thousand appeals that exist. rise in home prices this will trigger reevaluations. so for all those properties that received the property reductions we have to reevaluate those. and hope are getting better prices. the economic recovery in terms of the changes of hands of property but also, we have to deal with businesses. one of the portion we do is we have to value business property. every business we have to

evaluate and charge taxes. finally i think the mayor had talked about the economic value work. we have a number of cranes that are outstanding and a lot of new construction also for homes. a lot of people who put off remodeling their homes with doing it again. we have to value all property as their null constructed. it's a busy time for our office. just a quick highlight on our budget. this is a graft fiscal 2010 through 2014. this is our general fund.

we'll show you the total budget and the line shows you the net. and once the funding is from our department. you may see the significant changes in our budget from 2013 through 2014 it's not much of a change but from 2014 to 2015 it's large. that's primarily related to $15,000 to plan for the property tax replacement. one of the topic areas you asked us to cover so we've broken it out into two areas one on the revenue side.

we don't have any new increases projected, however, we're seeing that revenue will be up about $1.6 million that's an increase of 41 percent and one of that is general fund and the rest special fund. a couple of the reasons for increases we're seeing as you heard earlier an increased number of reported documents and also we've been collecting important revenue. also we're fully coming up with the e recording. we're asking all title companies to record on o online. but alongside with it is a one dollar recording document and we'll see increased revenues. finally we have a $6 increase in

paid trees. and so those are the prim drivers of revenue increases. in terms of the expense side we have a few things to discuss. i think of the overview of some of the administrative impacts you'll see that our budget primarily relates to those issues. it will take some time to fully understand the operation of the department. what you're going to see in this year's budget is an exception of a few things. one is to ask the continuing the budget process team. my predecessor 60's asked for a project team to continue

>> i think the controllers office mentioned earlier we're working with controllers office and our clerk to make sure we figure out how to bring down the open appeals as quickly as possible. and their proposed in the next budget year. we hope that will bring down the open cases. this is a positive movement for taxpayers to get their appeals heard. if we do owe the property taxes we're owing interest. we have also asked for an increased staffing. we have a number of people who have to examine more and more documents and we'll need additional folks on staff to help us meet the caseload.

we also have an individual we're hoping to be able to bring on board with under reported taxes as well on the recorders side. and one of the things i know you've seen the budget for the planning department. we're going to be working with them to make sure we're capturing the documents. to the extent we have to deal with the backlog we have a two year statute of limitations. it's not ideal to take 4 years but we really do have to make sa

planned property tax system. and finally we want to make sure we're implementing more efficient online processes we're going to be using for data. we have information for every property but we don't have ways to analyze that in a good way. we have a lot of maps that are used by many departments but we don't have a very robust use of gi s. we're hoping to be a better he participant for the city in providing information and

improving our online services. you asked about position changes. there are a few position changes. we have dedicated additional resources and we talking about e talked about additional mapping and analysis work, however, primarily the change is increase in temp funding as well as attrition rates being reimbursed. that's where the largest piece is in the transitions. now going from a to b. we have this as a project it was initiated in 1112. it took us quite some time to

take care of that are you'll see the gravel is closing. the number of appeals came in much for quickly. we expect the market to have fewer and fewer appeals. we're still years away. we expect we're going to have fewer and fewer appeals. just to make sure you know the number of open cases is about 7 thousand 4 hundred. i've been speaking an a plus you number that's the number we have of april 9th/11. there are 8 thousand 32 open cases. we're hoping to get to somewhere like 4 thousand. on a few other points you wanted us to cover in terms of

competency. i asked all departments how they were helping limited english speaking folks he in terms of assessing services. this is going to be a big priority of mine. we include in our annual mailing to ask whether or not people want to see their seated values in different languages. we have employees who are biennium and they're able to help us translate in mandrin and cantonese and spanish and