about two years, we have been at 16. and with this proposed budget, i have planned to at least fill one of those two remaining positions my out reach and education coordinator position has been vacant for months, if i meet my attrition savings and there is money left over, i will intend to fill that 18th position which is a third investigator, so i am optimistic that i can bring it up to 18 in this budget and those are not new ftes. >> and, out here based on these positions. we don't have any new departmental initiatives, currently we are working very hard to existing initiative to stream line the services by moving to all electronic filing which is taking up a great deal of our time. and in general as a rule we

don't use over time, so, i have no anticipation of those. moving on to the additional questions, our client base has narrowly defined and we provide services on behalf of the people involved in san francisco and involved campaigns and workers to the employers and the officials and the media and the public. for example, we don't have any demand for our services, and or other language services, although we are cap able of offering those in mandarin, spanish and italian and in a limited basis in tagali and hindi. and my staff points out that we are fluent in html. we do not (inaudible) in media basis but i would like to include that the budget analyst has not included us in his report and we fully agree with

that. >> thank you for coming before us today and presenting this budget. and do you have any questions at this time? >> okay, thank you. >> thank you for being here. >> we move quickly on to the budget analyst report, and from the department of elections. >> >> good afternoon, the mission of the department of elections is to conduct all federal, state and local elections, to have an open process to provide the public confidence in the elections process to provide out reach and continuing to improve on the services to the san francisco voters and the major would be the elections that were schedule, two for the

most fiscal year and one for 14, 15 and the smaller elections that we conduct every year. as far as changes to our budget, our budget when you compare it like election cycles is similar from year to year, which this chart shows, so 2012, 13 we have one election fiscal year and so the base budget is very similar, but the majority of the cost increase for 14, 15, is wage increases and also increases in cost. and we do have changes in revenue and they increase or decrease with the elections that we have. because of the school board elections and the community college elections and the election and we get reimbursed for those contests and so when we have two election and we have elections, and we get more

revenue in the odd number of years. and the changes in fte positions, we are requesting fte additions to our budget, and positions are currently under exempt requisitions. and the cost will be offset by the attrition savings or the reductions. it is not new positions and it is really the core staff and the department and now we are requesting that we can make these positions rather than permanent than to carry them as temporary personnel as we have in the past. >> major drivers in our budget, and the number of elections in the fiscal year. and the number of pages in the voter information pamphlet. for the mail and language assistance and we need to implement new technologies or to expand our services.

and the biggest one for us, and the location of the warehouse and the lease on pier 48 will end at the end of 2015, and that is in our budget for the project and for the 14, 15 fiscal year and we have been working with the department of real estate to find a new location. >> over time costs, before the reelection we look at the processes and plans to meet the work load without over time and we meet after the election to see how successful our planning was. and we plan to minimize the over time hours as much as possible and the over time requests must be authorized by myself or the deputy director. >> as far as language access is concerned, every election, we have bi lingual poll workers and the bigger elections we have up to 1,000 people at the polling place and all of them are election materials and are

translated into english, chinese and spanish. and we worked closely with the media since the well represented in the bay area and we will partner with them and do radio call-in shows and television call-in shows and we have lines that are dedicated to the languages year long which we increase the staffing during the election periods and the folks have been certified through the dhr process for the bi lingual capabilities and we also provide purposefully the services for folks with disabilities. and again, we have large format, that we post on-line which we can also provide if requested. and the audio formats of the books. and the polling places we put a lot of time into making the polling places as accessible as possible. we also have, technology, which will assist people in assessing our information. and then, also, we also are seeking to increase our

accessibility of our service and we are looking more at creating videos for different aspects of our operations and we are also, rethinking our out reach to folks who were incarcerated or previously on parole due to the realignment in california last year. and then, also, we are, we have at least quarterly meetings with the non-profit organizations that we have worked with. and east of the elections and the materials that are things like that can get to the con stit you entcy. and i want to thank deborah for working with us, and working with us, through the office. >> and all of the recommendations. >> and colleagues, from time. >> thank you very much. >> and we have to come after they recover. >> and the report of the department of elections?

>> yes, mr. chairman and members of the committee. our recommendations begin on page 87. let me comment on page 87 mr. chairman. before the recommendations, we have reported the department of elections, according to the department of elections, the average cost, the pamphlet is approximately, $3500 such as to cost $1 million, $757,000 to print and mail the full 502 page referendum against eight washington boulevard. and eight washington. and however the department of

elections is currently budgeted sufficient postage for 72 pages for the november 2013 election. and therefore, the department of elections does not have sufficient funds, in the proposed 13, 14 budget to print and post, the voter information, pamphlet for that referendum. >> currently as you know there is pending before the board to amend the code to not print the text of any ballot measure where the information that exceeds 20 pages and that is one file, 13034 and there is another file, 130431 to not print the text of any ballot measure in the way of information pamphlet that exceeds 100 pages. >> on page 90.

recommended reductions total $151,934, and all of which are ongoing savings and these are reductions which still allow an increase of approximately 4.3 million or 34.5 percent, and the department of the 13, 14, budget. >> and our recommended reductions for 14, 15 total, 161,321 all of which are ongoing savings and these recommendations will result in the 161,321 savings for the city's general fund in 14, 15 and in addition, we are recommending a budget and finance committee reserve in 2014, 15, totaling, 2 million, 500,000 of general fund moneys and that is on a new lease as explained on page 91 of our report. >> thank you, mr. rose. any questions for mr. rose at this time? >> just to be clear you are okay with the budget analyst

recommendations but also the reserve? >> yes. >> thank you. >> okay. >> colleagues, any questions for mr. rose,? >> okay. thank you, all for being here, and thank you for your presentation. and colleagues, we have the budget analyst, and could we have a motion to accept those. >> so moved. >> without opposition. >> so moved. >> and at this point in time, it is 6:15, and we have been here for 8-plus hours. and we are going to resume our budget discussions wednesday, at 10 a.m. and we will take up the remaining items on the agenda in the morning and keep going, mr. clerk, do we have any other items? >> i would like to discuss the continuances. item 6, and 7, along with all of the remaining departments are going to be continued until june 19th. and item 8, 9, and 10 will be continued to june 21st. and item number 1 1 will be continued until june 20th for the further discussions and

item 12 and 13 will be continued to june 21st. >> just so that we don't, we will go through this one more time? >> 6 and 7, that is the annual appropriation ordinance, and annual salary ordinance, that will be continued until wednesday, june 19th. >> correct. >> item 8, 9, 10, 12, and 13 will be continued to june 21st for public comment. >> correct >> and item 11 will be continued to june 20th for additional discussion. >> that is right. >> okay. >> perfect. >> and colleagues we have those motions for continuances. and could we take that without opposition? >> okay, so moved. >> mr. clerk, do we have any other items? >> that completes the agenda. >> we are adjourned. thank you.

>> thank you all for coming today.

hello, everyone, and good morning. my name is christina co-loan. i'm with the director of the office. welcome to the graduating seniors who live in public housing. (applause) >> it's incredible to see so many people here today to honor the hard work of these graduates. this important milestone and accomplishment marks the next chapter in these young people's lives. today's ceremony includes representation from the elected and city family, special guests from the professional athletic community, private and public sector representation, and most importantly, the friends and family of the graduates who have supported these young people during their journey to this point. we thank everyone here today

for showing how important these graduates are, that your participation and attendance. ~ by graduates pay close attention to the stage advice you will hear from today's speakers. all of us older adults were in your shoes at one point, and now it is our turn to help guide you into the next phase of your lives. with that said, let's begin today's program with our first speaker who is the interim director of the san francisco housing authority, ms. barbara smith. (applause) >> thank you. good morning, ladies and gentlemen. i am thrilled and humbled to be here today with you to celebrate the challenges you've met and the accomplishments you've made as san francisco's 2013 high school graduating class. (applause) >> you make all of us extremely

proud and thankful, yourselves, your loved ones, your community, people who have helped you get to this important milestone and share with you all of the joys of your successes. you've shown that you can do anything you put your minds, hearts, and souls to, anything. so, please, take a moment to congratulate yourselves and remember to dream big and pursue those dreams. the san francisco housing authority wishes you the brightest and best future as shining examples for our community and an inspiration for those young people who are going to follow you. to speak to our community's pride, it is my great privilege to introduce our mayor, honorable mayor edwin lee for his special words of congratulations. (applause) >> thank you. >> thank you, barbara. welcome, everybody, to city

hall, people's house, yes. (applause) >> well, this is exciting. i'm sure it's exciting for the students as well because graduation has finally come. (applause) >> and i wanted you to know that we're proud of you. i know there's about 20 of you here today, but you're part of 126 graduates graduating this year and you truly, truly represent the incredible promise of our city of san francisco. thank you for being here and doing all that you did to graduate. (applause) >> and if you look around the room, you've got a lot of people in our network that wants to and will continue supporting you. right up in front here, our superintendent richard karanza is here, our board president, david chiu. of course, barbara is here. london breed, our supervisor, one of our newest supervisors here.

scott wiener, supervisor scott wiener. supervisor malia cohen, thank you for being here. our police chief is here. thank you. and former mayor but still mayor, willie brown, thank you for being here. [cheering and applauding] >> our city administrator, naomi kelly, thank you for being here, naomi. (applause) >> phil ginsberg, thank you. and one of our great sponsors from comcast, thank you, hong. our mayor's office of neighborhood services and the public housing tenants association, thank you for being here as well. (applause) >> thank you very much. you know, we have -- this is just a part of the city family and there are many other elected officials and department heads throughout the audience and commissioners who support what you're doing for

yourselves and for your family. and let me say i am personally proud of what you're doing, proud enough that i'm going to go to work for you every single day because your success means our success in the city of san francisco. and one of the ways -- (applause) >> absolutely. and one of the ways we're going to help each other is by making sure that this summer ain't gonna be a summer of just hanging around for everybody. it's a summer where we go to work for you, and in return, we create 6,000 jobs for you to go to work and earn your way this summer. how about that? (applause) >> how many of you want a job this summer? all right. [laughter] (applause) >> carl and i are going to joke around in a few minutes. but i want to thank an agency that's here in the audience as well that's united way of the bay area. united way is teaming up with the city of san francisco and

some hundreds of companies in the city along with all the 60 departments of the city, including our police, our fire, our public works, our public utilities commission, our school district, everyone working together to make sure there's at least 6,000 jobs targeted for disadvantaged, economically disadvantaged youth in the city, so you can have a job, you can earn your way to buy the things you need to buy, get ready and continue your education because for the jobs of the future, it is about getting a solid economic foundation and educational foundation for that. these are the best jobs, whether they're in health care, whether they're in administration, whether they're in technology jobs or financial jobs, some of the best salary earning jobs is being on the warriors payroll -- no, i mean -- [laughter]

>> is being on jobs that have a technology foundation, jobs that are creative, are innovative, a job supporting major industries in the city, like tourism. you know, hotels cannot do a great job unless they're online, unless they're getting a lot of their clientele online. health care cannot do a better job unless technology helps them get to their patients. so, health care, tourism, all the kind of industries we're looking at need an under lay of technology. that's why europe is here today as one of our community based organizations along with tech s.f. they're helping to recruit -- yes. (applause) >> thank you, yera, thank you tech s.f. for having great partnerships and working with the city so that if you want that technology base, you can go through that program and get a technology base. you'll be even that much more

prepared for the new jobs. but this summer we're going to get 6,000 jobs out there. going to be all earning pay. i want to thank president obama to leader pelosi, to all of the different -- (applause) >> yes, all of the different leaders who helped establish this goal for this city. last year we had a goal of 5,000. guess what? we created 5,200 paying jobs. we're serious about this. it apt just a number. we really can get to 6,000 jobs and hit every youth and public housing, if they want a job, earn their way forward, we can do that. ~ ain't so, as we embark on this, i want to make sure you know that our city family is behind you. you are the best investment we could be making in our city. that's our youth. and, so, not only is it graduation time, it's time to announce who our investees are, the people we're investing in you for your success. we're counting on you to be

successful because if you are, you can take my job pretty soon. you can take a supervisor's job. you can take the police chief's job. you can take any job you want because you've got the talent, the focus, and the background to do it. that's what's open up here in san francisco for you. and be proud of it. i also want to say i'm proud of your family, your friends, your parents who are here, the people that have been with you all these years to support your focus on your education because it does take a village. it does take everybody saying, you've got to get through this, and you've got to do it right, and you've got to learn your way forward and you've got to put that academic record together. because looking forward, there's a lot of things open to you when you keep your mind focused. and, so, i want to say thank you. congratulations. we'll have other speakers coming up. but you hear directly from the mayor, we are proud -- i am

proud of all of you. and i'll be personally helpful to you in your career. if you need a letter of recommendation, if you need a letter for a job that you're looking for, if you want to go to the next step in education, i'd be proud to be an author of a letter of recommendation for you. thank you very much. (applause) >> thank you, mayor lee. and now we will hear congratulatetry remark from the member of the board of supervisors starting with the president of the board, district 3 supervisor, david chiu. (applause) >> good morning. anyone excited today for the class of 2013? let's hear it for these folks. [cheering and applauding] >> our mayor has thanked a lot of our dignitaries who are here. i did note he did miss one person who happens to play for one of our local nba teams, and i just want to welcome carl

landry here. [cheering and applauding] >> but i also want to say that the most important folks here, while the warriors did very well and we know next year they're going to do even better. while our giants this year won the world series, today we are celebrating our young giants, our young warriors, the class of 2013edthv this is to you. (applause) ~ >> and all of us who are your elected officials, and i'm glad to be joined by many of my colleagues today, we all know the challenges that you faced. we know the challenges that our housing authority has face and had has overcome. we know the challenges that our school district has faced and is overcoming. we know the challenges that our law enforcement and our police officers have faced and we are all moving forward. i want to echo the mayor in saying that part of why all of us are here for you is we know that at some point in the very near future, those of us who are sitting in front of you, we're going to be gone. you