enrollment and those folks who would be exposed it would have been a wrong move not to support that >> we will be perjure other costs for kaiser in case negotiations don't go well. >> so the board has approved the rates. >> colleagues any other questions? staff. i understand there's no agreement yet; right? >> no, not yet. i think we can come to an agreement certainly by our next meeting and we understand the items they're proposing we want to see some more than ration

>> and of the two totes one-hundred and 6505 would still allow a savings of 1 million plus in the department 2013 and fourteen budget. part of that would result in the saves of the city general fund and our recommended savings would be ongoing savings and one time savings still allow an increase of 89, 10th percent and that would result in savings to

the general fund in 2013 and fourteen and we'll report back to you next week >> any questions for mr. rose or staff at this time. >> colleagues at this time why don't we suggest going into re >> good afternoon, everyone. welcome back to the budget and finance committee meeting for the board of supervisors on wednesday june 19, 2013. we'll continue with items number 3 and 4 from the recess we just took. up next we'd love to call our civil service commission and ms. jennifer johnson. who i should add is coming in from maternity leave just to present to us today.

>> good afternoon, jennifer johnson, executive officer, the civil service commission. i'll start off with an overview of our departments and kind of clarify what it is that we do, and just briefly review our very humble budget. so, the purpose of the civil service commission is a charter mandated entity and it's charged with providing qualified persons for appointment to city service. essentially the commission's responsible for establishing, regulating, overseeing and serving as final arbiter of the city's merit system. so you understand the relation between the civil service system and dhr we are essentially the legislative judicial branch and dhr is responsible for undertaking the rules that the commission establishes for the merit system. and i would just like to note that our merit system was created in 1900. it is actually the oldest merit system west of the mississippi

and it was essentially created in response to mass fraud and corruption in city government. so, to give you a perspective. the commission's mission is to establish, ensure, maintain equitable and credible merit system for public service employment. the commission's goal is to consistently provide the best qualified candidates for public service in a timely and cost-effective manner. and i'd also like to point out our equal employment policy which permeates through all of our rules, it is the goal to provide fair treatment of applicants and aspects of employment without regard to membership of protected category and [speaker not understood]. that's essentially what merit system means. the civil service commission is a five-member commission appointed by the mayor and approved with veto authority by the board of supervisors. it is an independent commission by chart of the mayor prohibited from intervening in the civil service commission's matters. the civil service commission department staff itself, we are

a small staff of six individuals. i've listed them here for you. and just to give you a better perspective on what exactly it is that we do, the commission's authority and responsibilities of the civil service more et system include but are not limited to the authority, purpose, definition organization of the merit system and the civil service commission itself, the establishment of policies, procedures and rules governing the merit system and there's a huge list there. i won't bore you by reading them out loud. and then, of course, merit system oversight and that entails inspection service, and that's under the charter we have the power to investigate and into complaints and allegations of merit system violations. commission staff endeavors to take those within 0 days and we actually receive quite a few of them, over -- generally over 120 a year. last year we received 127 of them. and just so you're aware, anyone can make an inspection service request. that's unions, employees, members of the public,

departments, fellow employees, members of the board of supervisors. and we also have a general power of inquiry and audit program. each year we conduct a number of audits. part of our audit program. generally we do seven audits a year. next year we've increase it had to eight audits. last year it was focused on assuring compliance of civil service commission rules, policies and procedures with respect to examinations of employment processes. this year we're looking to ensuring that individuals apply for their appeal rights and departments are adhering to discrimination resolution and investigation procedures. then, of course, the commission hears appeals of decision or action made by the department of human resources. the executive officer of the civil service commission or the director of transportation if it's an mca service critical position. the commission received 64 appeals last year and they resolved 66 appeals in fiscal year 2011-2012.

the commission also reviews proposed personal services contracts. that's when departments want to contract out services that arguably potentially be otherwise provided by civil service employees. and the commission determines whether or not the circumstances are unique enough to warrant such contracting out. then, of course, wage setting responsibilities, including the compensation and benefits for members of the board of supervisors and other elected officials. and then finally, the employee relations ordinance administration. so, we hear unfair labor practice charges for employee groups. they're not covered under the [speaker not understood] brown act. in addition to questions regarding bargaining unit assignments, management supervisory confidential designations and so on. then with respect to the commission's budgets, our budgets primarily devote today supporting our personnel costs. i've included there what our current budget is as compared to what we're requesting for the next two years. there is a slight increase and they're primarily due to

projected increases in employee salaries due to negotiated contracts as well as fringe benefit costs. and we have recently discussed the mayor's office and agreed to an adjustment to our budget prior to this year every year we were starting off with a deficit. so, this is just realigning our budget with the realities of what our staff costs are. we have no expected changes to the fte calendar for the next two years. at this time we do not intend to request any increases. and we're not projected to have any overtime costs over the next two years. and i think that summarizes the presentation. if you have any questions or comments, i'd be happy to answer them. >> colleagues, any questions? comments? aside from appreciating the short presentation. >> i speak quickly, i know. >> okay, thanks very much, ms. johnson. we don't have a budget analyst report for your department, so thank you for being here. >> thank you very much. >> okay.

up next we have one more request out of order and that's for our district attorney to come forward. i know mr. [speaker not understood] is here so why don't we start with the da's office. >> jennifer put a lot of [speaker not understood]. i want to make sure i'm very quick as well. first of all, good afternoon, everyone. i want to begin by thanking kate and mr. [speaker not understood] for the work they have done with us as well as the budget analyst and specifically olivia. [speaker not understood], did i pronounce that correct? thank you. she has been great in working with us. and as soon as we made our presentation, [speaker not understood]. our mission is public safety, working with all of our communities. we deal with prevention, education, and obviously with enforcement and as appropriate, very quickly, a budget overview. as you can see the two-year

cycle here, 12-13 to 13-14. there is a difference of about 9.94%. that's mostly driven by the supplemental provided by the board concerning domestic violence. also has to with some budget increases. as you can see for 13-14, 14-15, that's actually 0% which is about $198,000. looking at the fte count, what we see is that there will be a net increase of 12% for this year. again, this is -- some of this is driven by the supplemental we received recently concerning the monthly violence. and you can see actually in the following year, there will be a 1% reduction and that's [speaker not understood]. here's the sort of the annual -- the major budgets changes. 1. million is the annualized funding for the nondomestic [speaker not understood] that

were approved to the supplemental process. there is about 1.6 million of readjustment. $2 41,000 is an inchrysler in facility rental costs and that's the -- our satellite as well as the bernal street. and there is the replacement of vehicles that were required by city ordinance. so, we're replacing 12 vehicles. major initiatives that we're involved in, the creation of the db unit which was in part by your support. we're getting ready actually to get that unit rolling this month. we'll be inviting all of you actually to our opening. another thing that we started this year is we started with a d.a. staff. it's the beginning of creating metrics in the system to look at performance to assess areas where we can approve upon not only in terms of productivity for our office, but also want

to think we're really pushing into becoming a lot more sophisticated by the way we apply our prosecutorial resources, identifying neighborhood-based problems, trying to put the efforts where we can [speaker not understood]. i think some of you may have heard we started a secure smart phone initiative. it was a problem i noticed last year. we have had tremendous amount of increase in violence and robberies here in the city that are cell phones. it is really a national epidemic. and myself and the attorney general from new york started to work together and we have been working with the carriers and the manufacturers in order to create a safe user experience for people that are using smart phones. another thing is that through your help a year and a half ag we started the alternative sentencing planner and it is a process doing extremely well. we diverted people that could have gone to state prison in,

in the appropriate cases we have [speaker not understood]. and generally we're looking at a population between 18 and 25 to 26, prosecutors looking at one they could send to state prison. and we're working with [speaker not understood] we actually look at the circumstances of the individual, where the community support is, what kind of services we can provide and for the safety of the community what makes sense for the individual, we'll often divert that person to a different place. we have been working aggressively with one of the counties that has been taking the forefront of state realignment and, again, just reformation of the criminal justice system. one of the things that we're starting to work and having conversations concerning is the relocation of [speaker not understood] justice, facility are totally inadequate for our office and we're hoping to begin to have that conversation. as you can see, our department over time spending, we were

budgeted $85,000. we actually probably spent about $70,000 and that's driven primarily by our das and investigators and attorneys do not get overtime. mostly of them are working in excess of 60 hours a week. many are working [speaker not understood] hours a week. they are not receiving overtime. you can see the reduction has been steady for the last four years. culturally appropriate services is an area the office has spent a great deal of time dealing with this, starting with community victim services around various communities. we now have four off-site that we work and we work out of bay view, tenderloin, mission, chinatown and we continue this process. every one of the centers, by the way, has bilingual personnel. there it is. english, chinese, we also maintain a hotline that is a 24-hour-a-day line that now has six different la was. in addition to that we're

continuously engaging and outreaching all the various communities. ~ language we now have a newsletter and annual report and we have copies we'd like to share with you in the future. they are now written in spanish and chinese as well. and we have advisory groups that now total -- we have asian pacific islander, we have african-american, latino, gay, women, youth, middle eastern group, middle eastern muslim arab, and we're now getting very close to starting one with the jewish community. we also convene regularly round table discussions with the media to make sure that the message and the mission of the office is being publicized in those communities. and that pretty much completes the presentation and i'm available for any questions you may have. oh, one of the last things, we looked at the suggested budget by the budget analyst. we agree with three of the areas. there is one area we do not that we are very close to it

and we really feel we'll be able to reach an agreement by next week. >> great. thank you, mr. gascone. colleagues, do we have any questions or comments at this time? thks very much, mr. rose. why don't we go to the budget analyst report: , please. >> mr. chairman, members of the committee, page 70 recommended total [speaker not understood] 13-14 of that amount, 276.38 are ongoing. [speaker not understood] savedings, still lou an increase of 3.8 million or 8.9% of the department's budget. 14-15 our recommendation total [speaker not understood]. of that amount 207,5 04 ongoing and [speaker not understood] one-time saving and we will be happy to work with the district attorney in the ensuing and we can report back to you. >> thank you, mr. rose. colleagues, any questions for mr. rose on the da report? supervisor breed? >> i just need a clarification

of code 3 vehicles because i know that in your presentation, mr. da, that you have a replacement of 12 code 3 vehicles in the amount of $410,000 and there is a suggestion from the budget analyst to reduce that number. >> correct. but we agree with the budget analyst. we have a reduction [speaker not understood]. we're fine with that. >> okay. can you tell me what a code 3 vehicle is? >> sure, that's a vehicle equipped for police emergencies and the investigators are out in the field. they are often conducting surveillance. then they have to actually stop suspects. they're in the law enforcement so the vehicles have the capacity [speaker not understood], they have a siren, they have a lights, all the equipment required by state law in order for them to be able to operate under those conditions. >> okay. colleagues, any other questions or comments for the district attorney or mr. rose on this report?

okay, look forward to seeing you back next week. >> thank you very much. >> thank you. >> at this point in time like to call the law library [speaker not understood] been waiting patiently. mr. clerk can we call items number 5 and 6 with this, please? >> item number 5, ordinance amending the administrative code to reduce video and digital video disc fees and to increase reproduction of photographs for commercial purposes. item number 6, ordinance amending the administrative code to create a san francisco public library gift fund and to amend the grant accept and expend procedure. please note that public comment for these items will occur on friday, june 21st, 2013 at 10:00 a.m. >> thank you, mr. clerk. mr. [speaker not understood], thank you for being here. >> chairman farrell and members of the budget and finance committee. luis herrera, city librarian. [speaker not understood], the

chief financial officer. before i begin, i want to express my appreciation for the [speaker not understood] for your help in our budget and certainly from the board analyst, mr. harvey rose and many of you for your help on this. we want to start off by reviewing some highlights on what's happening in terms of our mission and the success we're having through our 28 library libraries. we served over 7.2 million visitors ~ and have circulated 11 million items annually. the user trends speak to the fact we have one of the highest visits per capita and circulation rates per capita among urban librarieses. that is something to be proud of. it's attributed to the support we have from our community. in terms of youth engagement, we continue to do well in terms of library program attendance. just as an example, 250,000 children and teens attended programs this past year. strong emphasis on learning and i'll speak more at length about

that, but over 2.9 million items, both printed and multi-media, are available in 15 languages. in terms of technology access, just to highlight very quickly, we have more than half a million hours of public access to our computers which really speaks to the issue of digital inclusion. we're very proud of our partnerships, very strong partnerships ranging from our museum pass program which provides free access to all of the city's cultural and museum institutions through a partnership with dcyf. certainly our public health is a model of the relationship that we have by establishing a social worker in our main library. through public works partnership, we near completion of the branch library improvement program. rec and park, literacy program and our summer camp activities, sfpd in terms of making sure that we have welcoming and public facilities. and last but not least, sfusd and one of the numbers here

that we have about 83,000 class visits on a given year for library instruction. so, that's a very strong relationship. not to be forgotten are [speaker not understood] arts commission is also a main stay of what we do. i do now want to emphasize the budget and what we're requesting for both fy 14 and 15. and key budget drivers. for the proposed fy 14 budget, we're looking at 100.9 million which represents 8.5 increase from this current year or about 9% increase. for fy 15, it's an additional 4 million or about 3.7 million to be exact for the proposed budget. it does include an increase to our fte count of about 12 ftes and i'll talk a little about what that is all about. on the key drivers, the

increases in salaries is what's driving our budget, about 2.7 million in terms of salaries and fringe benefit increases. there is an addition of 10 ftes to add public hours to the neighborhood libraries and the main. and i'll drill down and give you specifics on that. but that represents about $800,000 there. we're also very excited about planning that's going on for a teen center. so, that's also asking for about 1.6 million in capital dollars. finally technology and investments, we believe it's really important to have strong broadband, a lot of public computing, laptops, wi-fi. so, we are investing significantly on that front. and, again, i'll highlight some of the specifics on that. so, let me review some of the key initiatives beginning with real positive note here is that we're proposing law library

hours for our neighborhood in our communities. every five years there is a requirement for the library preservation fund to do an assessment and it's a very comprehensive assessment that we've done in partnership with the office of the controller and they've been really, really helpful in making sure that we gather data on the user patterns u the satisfaction rate of our users. ~, we had expected a thousand interviews with our public. we exceeded that. we had almost 2,500 intercept surveys. we also interviewed the nonusers, multi-languages to make sure we address folks that are potential client base that we haven't been serving. so, there's a variety of information to help us inform what we wanted to do with extending library hours. so, we're pleased to report that the budget is including an additional 36 hours per week at

18 neighborhood branches. what we also discovered was that we had an inequity in our branch library. so, we wanted to make sure that we brought everyone to a baseline of a minimum of 45 hours. and then we have a tiered approach of 45 hours and 50 hours. many of our branches, in fact, two-thirds of our branches will be open 7 days a week. that's [speaker not understood] in the u.s. we're also required by the library preservation fund to have a mandated total of 13 70 hours. actually, that's 13% now over the required mandate. so, we've increased and surpassed that requirement. the next key initiative is the teen center, and you're going to hear more and more about that. we're very pleased about a very strong partnership with the california academy of science, kqed, bay area, video coalition, and we have a 17-member teen advisory board

that has totally owned the planning process that we've been working with architects from dpw to, again, tell us what they want in terms of a teen center. it's going to be at the main library. as you enter from the grove side, we're carving out about 5,000 square feet. what you see on the video screen is actually the conceptual drawing of what this will include, everything from a maker space to a digital lab, computers, just really an opportunity for youngsters from throughout the city to be fully engaged in 21st century learning skills. so, again, we're excited that the budget has some additional dollars. we're looking at a public/private partnership with about half the money coming from our library preservation fund and the additional fund supported through external dollars through the friends of the library. >> supervisor avalos? >> thank you, chair farrell. i'm really excited about the teen center, new branch and we actually come on the weekend to

go to the children's library which is fabulous as well. i'm trying to figure out exactly where this is going to be, [speaker not understood] the entrance. >> s you enter the grove street side immediately as you pass the first corridor on the bridge to your right, we have a human services or human resources department and the adult literacy center. those two areas will be relocated within the main library. so, we will build it right there. so, it's very accessible from the street betion be from all the main entrances. >> great, it's really exciting because if it's anything as well done as the children's library in the main branch, it should be fabulous. thank you. >> the next key initiative is about our facilities. i want to thank you for the support you had for each and every neighborhood branch. the new north beach library opens in early 2014, and that represents the last of the 24 branch library improvement program projects. we're delighted about that. i know some of you joined us for the celebration that we had

recently on the bay view branch and we're very proud of our partnership with dpw. we exceeded the local workforce standards significantly. so, again, we're very proud of the local hire that we've had there. we are now beginning to ask in our budget for investing in post occupancy of these facilities. we want to make sure that those libraries that were completed early on in the program will have some dollars to replace everything from carpeting to hvac system as they're needed. we're also investing in custodial and security services and certainly the sustainability efforts through purchasing, recycling and managing our facilities through efficiencies is a key priority. in terms of overtime, it represents less than one-10th of 1%. so, it's a very small number. so 60,000 over our $92 million. most of these are associated with maintenance that has to happen during the closed hours.

so, really it's a very small dollar amount and we're trying to be as efficient as possible at reducing overtime costs and we'll continue to do that. then we move on to another key initiative which is all about books and other digital resources. as we transform into more and more of e-books and other digital media. [speaker not understood], it's about 10.5 million. within that we want to make sure we emphasize acquiring international languages, materials for e-books and e-media. last year the demand for that was about 65% higher than the prior year. so, that's a trend and we need to be ahead of the curve in terms of providing very good and strong collection. we also note that databases and

e halliburton-learning is now the way of the future for libraries. we're looking to increase that. again, the books and digital resources remain a key priority. ~ the next initiative is all about technology and innovation. i mentioned earlier we have about 540,000 hours of public access computing throughout our neighborhood branches. in many ways we're the ones that provide that digital inclusion because we have free wi-fi 24/7, if you will. [speaker not understood]. we want to provide vending machine type or tablets or e-books that can be, again, accessible to all of our users. and, again, we're going to shift into public computing using microsoft office suite which is the requirement nowadays in the workforce. in terms of proposed legislation, there are several areas i want to bring to your

attention. the first one is the library fees and fines. in the past we had a little bit of a disparity where we had a higher fee rate for dvds. it was a dollar compared to all the other materials that were 10 cents and 5 cents for seniors. we want to be consistent. we want to reduce that so all the materials are 10 cents a day or 5 cents for seniors. the other increases or the other fees are some historical photograph scanning and reproduction fees will go up slightly depending on the type and quality, and certainly a new fee for commercial photography of our sf history materials. there is some proposed legislation forted ordinance dealing with gift fund. we want to establish a gift fund. the library has not had one. any time we receive gifts, we want to make sure there