>> in the case of jose morales, the control of the number and legalization of the control of the numbers are in effect -- in effect, they should be a specification to the permit. in this case there was new construction that was canceled.

in this case, because the new construction wasn't followed through the entire permit should have been canceled, should have been expired. the renumbering should not have happened. it wasn't justified and the owners ended up using the renumbering as a justification for arguing for an eviction.

and there was a mistake made. it requires all the units be taken off the market. 574 never existed. it never came to fruition. because there wasn't any new construction. and that is what is being asked, that the number goes back to

what it was before so that jose morales can go back to his house. thank you for listening. president murphy: thank you. next speaker, please. >> good morning. luka brian. coalition for responsible growth. i would like to make sure everybody understands that i have no comment on what happened here with the speakers in the previous matter. it is my point that i would like to share that a colleague of mine's recent experience with an address change. it had to go all the way up to your level, director, to be taken care of. and it sounds like there may be justification for that in the current climate with what is

going on maybe related to what happened with mr. morales and the fact that you tried to clear up legal issues with it and make sure that you abide by the state l law, which by the way, here and in the previous agenda item we would all support you in having to abide by state law. nobody would advocate that you would circumvent that. what i would say is that as you are analyzing your situation and checking that you are abiding by state law, that you also with the same attention to detail and enthusiasm approach the matter with let's make sure that this is also practical. so we can abide by state law but make sure we don't kill everything because we are so busy abiding by state law that nothing gets done. and i know you understand that point and sometimes it is no harm to reiterate and hear some things again and be reminded of

them. and you are in the process of fixing this. i would submit a suggestion that when it is resolved that in the 99% of the cases where there isn't anything going on that is going to lead to something like what mr. morales went through, i personally have been involved in address changes to existing structures as well as involved in the addressing of new constructi construction, and it was always quite a straightforward process and sounds like it has been discovered that it was not being done according to state law. so we respect that. but afterwards, when it is, i hope it is still a relatively straightforward process, because at the end of the day the vast majority of cases involving address changes are aboveboard and not for ulterior motives and we want to make sure those people are able to get on with their business easily. thank you. president murphy: thank you.

any further public comments? i see none. commissioner walker? commissioner walker: again, i think that the clarification of this process is going to make sure that something like this doesn't happen. and i think once we have established this criterion and the process, it will help everyone through this process. i think that, had we been clear about this years ago when this happened, it may not have ended up with us where we're at. i think the unfortunate part is at this juncture, at this point in time, especially because this matter has been litigated, it is out of our jurisdiction as far as i understand to do anything

specific about this particular address. so, i would have hoped that this issue could have been brought up at the court proceedings because it may well have affected what the court has decided. but once something is in court it is taken out of the jurisdiction of our department. i believe that is the case, and maybe the city attorney can verify that so we can resolve that issue. but i think what is true is this process will make sure that this doesn't happen again. and that is really an important step forward. i think that the issue of these address changes coming forward at the same time as additions and construction permits might be something that we actually ask you to look at and see if there is further clarification need

needed. in this particular case, as i understand it, there wasn't a second numbering of the second unit on file for us. so, we needed to establish a numb number. but it is a confusing -- it was a confusing set of situations that resulted in this. and, unfortunately, i do believe it was used to further someone's agenda and the represent you are cushions are that -- repercussions are that folks in the building were not notified. again i think that this will really help going forward. maybe the city attorney can talk about the the jurisdictional issues in the case. >> well, i had some general discussions with the director about this. i don't know the specific facts

of the case, so i don't want to issue an opinion or discuss something that i'm not familiar enough with that i could actually be helpful to the commission. i could report back to you at a subsequent commission meeting if you would like that. >> just the particulars of the specifics of mr. morales's situation. i think the resolution of the policy issues has been addressed by what is being proposed in this process statement from the director. but just the specifics that were address addressed. i believe we were asked to weigh in on whether or not we could do anything about the address change. and i think that would be helpful. president murphy: maybe it has taken a little long to get to it point but i believe the director has done the necessary groundwork and i believe we are

going to be voting on that in a minute. commissioners, any further comments? we've taken public comments on this? yes. do i have -- john. >> the directors also made some suggested modifications. it may be something you want to take into account as part of your consideration. >> i would move to have the commission the process and recommended changes from the director. president murphy: we have a second? >> we do. >> all those in favor signify by saying aye. >> aye. >> opposed? motion carries unanimously. we can move to item number nine. update on implementation of the q-matic numbering system at d.b.i.

>> as part of our business process re engineeriengineering that was made several years ago, we are finally beginning to install the q-matic numbering system that will expedite the routing of customers to different plan check stations based on the anticipated wait time at each station. so, if someone is waiting in line for a building plan checker and the wait at the fire department is shorter, they will actually be routed to the shorter department but will not lose their place in line for the building department. it is an automatic queueing system similar to what the treasury and tax collector has, d.m.v. it was something again suggest bid the b.p.r. committee many years ago, and it is in the process. we are installing the equipment now. the tv monitors you see on the different floors are part of

that system. they were not installed just to view sports and things. they were installed to view the next coming ticket. we will have voice announcers that will also call the ticket so that if people are hard of hearing they can see the ticket. also it is to route people faster through the system, get them to the correct station so they don't have to wait on a long sign-up list. because the system would automatically queue them in the next shortest line. we expect for that to be fully operational by the 15th of october. we are installing the first kiosk on the first floor and will be training customers on that during the first couple of weeks of october. the second kiosk would be a sel self-service kiosk on the fifth floor so people that know the process can queue themselves

without going through a recepti receptionist or counter. so it will be beneficial to the customers and staff because they will not be sitting there waiting and trying to determine who is next on the list. they won't have to get up from their desk and read the list or call people or try to find people. we are addressing that and i will be bringing that to the public advisory committee in october. >> you mentioned training customers. how about training staff? >> staff is going through training and has been trained last week on the process. they will be retrained on the process when if is fully implemented. president murphy: commissioner representative november. commissioner hechnova: there will be an update in the d.b.i. website as to the additional training or modifications? >> yes, as soon as we implement and test the system to make sure it is operational.

president murphy: it will essentially be the same as the motor vehicle bureau? >> it will be similar but we will have people directing people to where each service is. more of a customer friendly like the d.m.v. does in the morning with if you need to go here or there and get them to where they need to go. we are going along that line. as i bring staff on that i can make them available to do this. the goal will be first floor and fourth floor records and fifth floor. as funds are available we will implement it on the second, third and sixth floor. president murphy: will all of these floors be linked to one another? can you go from the first floor to the fourth floor? >> yes, you can pull a ticket on the first floor and go to the fifth floor for intake and it will actually queue you in that line with the delay time for the elevator.

president murphy: and there will be someone assigned to sort of lead people around the first month or so until you iron out the kinks? >> yes, for several months. president murphy: comments, commissioners? seeing none. public comments? >> hello. i do think it is a great move forward with this q-matic compared to what we have now with people writing down names and sometimes you can't read what your names are. it does have a lot of confusion. the only concern we have and i'm glad you are bringing it back, when you do the first it goes to the first open station, say to architectural, mechanical, p.u.c. and all that, that we don't just get routed to architectural and be waiting

there while mechanical and the others are open. so, we would want to see if we go to the first open station and we will ab we will be able to work that out. thank you very much. president murphy: thank you. any further public comments? seeing none. >> item 10, update on bic nominations subcommittee meeting held on september 22, 2010. president murphy: commissioner lee. commissioner lee: the nomination committee met last wednesday to review the status of the appointments. that is on the access appeal commission code advisory committee and board of examiner. we took the opportunity to speak with some members to see how things were going on the respective bodies. they reported that things are going well and they are working

closely with d.b.i. staff, which is a good thing. the code advisory committee was probably the busiest body among the three as they reviewed the changes to our codes that occurred this past year or so and the legislative proposals that came before us. we did discuss with the code advisory committee about supplying us with more background material when they make recommendations to us so we can better understand how they arrive at their decisions and perhaps it could help us understand the process with participants and what they discussed at the meetings. then i was reminded that we are all welcome to attend those meetings. so you are free to do so. we were to review the status of the appointments to those three bodies and we decided that appointing members to the code

advisory committee is the most urgent task at this point because the seats on that committee have all expired. they expired on august 18. but there was like a 60-day window period where we can appoint new people or reappoint people. we need to appoint 17 people to those 17 seats. the second priority would be the access appeals commission. two of the five seats will expire motive 1. all -- november 1. we need to ensure that there are enough seats filled so that the commission would have enough members for a quorum. then the next priority would be board of examiner. the seats on this board expired on september 15, just a couple of weeks ago, i suppose. we need to find 10 people for 10 sea seats. should i read off the seats?

no. president murphy: please do. commissioner lee: the 17 seats for code advisory are reserved for people in these categories. major project architect. small project architect. historical preservation architect. someone from the commercial property owner or manager. major project structural engineer. mechanical engineer. electrical engineer. fire protection engineer. small project civil engineer. major project contractor. residential project contractor. remodeling contractor. disability access advocate. general business community member. three public at-large members. that is 17 seats. the two seats we need to appoint on access appeals commissioner reserved for two people with

construction experience who are contractors. the 10 seats on the board of examiners are reserved for one archite architect, one structural engineer. one mechanical engineer. one electrical engineer. one fire protection engineer. one general contractor. one plumbing contractor. one electrical contractor. a high-rise sprinkler building owner. someone from the building trades. the nomination committee decided to ask for interested persons to submit resumes to our secretary anna aherne by october 3 for us to review. at the same time, ann will be asking the current members or incumbent about their interest on staying on the respective body. i believe that ann has already done that, sent notices to various community and business

groups and contacted the current members. the nomination committee will then meet after october 3 to review the applications or resumes and make recommendations to the b.i.c. that concludes my update but i would like to ask one thing of the director. if we could post ann's announcement or the announcement that we are looking for applicants on the d.b.i. website so anyone who may be interested could check out our website and follow the destructions on how to apply. is that ok? president murphy: i think you said applicants have to have their resume in by october 3? that is not much notice. >> no, but most of the people i sent out about 1,600 notices through e-mail and i have already gotten back some reques

requests. there were some no applicants that people request. one thing i attached for people because people on the appeals or board of examiners have to fill out the form 700, go through the waiver process. i wanted to make people aware of that before they applied and find out they have to go through all of this. i wanted them to know up front. all the people that are currently serving have all reapplied for reappointment and i have just asked them not to send me additional resumes because i already have their resume and their information. we only had two people, one person has moved utah of the city -- out of the city. which is another thing that is important. you have to be a resident of the city to serve on the committees. we had one person who moved out so we will have to remove him. then we will one person resign from the board of tkpers.

all others -- examiners. all those said they wish to continue. we we we are meeting october 7 to review. any resumes that we get we will review at that time. >> commissioner murphy, i think if we meet after october 3 and find that there isn't a good pool of applicants we can extend the date. president murphy: ok. thank you. commissioner hechanova commissioner hechnova: in addition to the individuals the notifications being sent out to professional organizations ar business organizations such as a.i.a.? >> right and we have people that in the letter i asked them to pass out the information on to any colleagues or any in their companies that might be interested. commissioner hechnova: thank you. president murphy: thank you, ann. thank you, commissioner lee. >> do we have any public comment on that item?

president murphy: seeing none. next item. >> we are going into 11. discussion and possible action on the annual performance evaluation of the director. a is public comment on all matters pertaining to the closed session. president murphy: any public comments? seeing none. >> we can go to b, possible action to convene a closed session. may i have a motion. >> move to go into closed session. president murphy: second. >> all in favor. >> aye. >> we are now going into closed session. >> second. >> all of those in favor? >> aye. >> there is no public comment.

>> we need to vote on continuing into the closed session for the next meeting. >> to the call? >> the call of the president. >> we do not need to vote on that? >> we are continuing closed session until the call of the president. we are on item number 12, commissioners questions and matters. 12a his inquiry to staff. >> commissioner walker. >> i would like to have at a hearing as soon as we can, doing a hearing on the bed bug issue. especially in residential hotels and apartment houses. maybe requesting that the collaborative, requesting the

health department and whoever regulates that participates, the goal being that there is a short disconnect in the policies and procedures, helpful to get the entities together to agree on the best course for this. it would be helpful if it allowed us to succeed in solving these issues. any time that we need -- that is convenient or we can get the folks together. >> ok. >> that's fine. >> is there a potential target for a time line within the next 30 days? >> i have to get the s zero cost together and department of public health together.

this is a high priority issue for the city, not just the sro's. it is a city wide issue. i think that it would be really helpful, my thinking is that there is a little bit of our reach and coordination that would help a lot. >> they do not know where to go about this issue. >> tesoro's are handling the public out reach out -- on this. i do not know what they're doing with private property owners. i am not involved in those meetings right now. we can do that with the

department of public health. they have a unit assigned to this. >> is there some way that we could link up to the department of public health? >> all of the different agencies involved. >> on the web site? >> to do this. >> perfect. >> any other inquiries to staff? seeing none, item 12b, future meetings and agendas. we are scheduled to have a special meeting on monday. are there any items on monday? october the fourth? >> continuing the directors -- right, that is the call. >> monday, why are we doing a special meeting? >> president murphy asked for a special meeting at the beginning

october because he will not be here for the month of october, i take it. i was hoping that maybe you had discussed the items he wanted. >> why not just have a regular meeting? my preference is that when we have something scheduled as a regular meeting, we have that as our regular meeting rather than creating special meetings as the public is disadvantaged by that. it is only one week away from the first week of october, so it is not likely that anything will be ready. my preference would be to schedule the regular meeting for october. >> icahn has that on -- i can pass that on. >> i am not available the first week of october. this is too late notice for that. >>