i'm just here on my time. supervisor campos: thank you. next speaker please. >> i'm currently involved with the san francisco african- american organization, but i'm here today to piggyback on ms. davis. i want to make sure that you recognize that even though there has been a lot of changes going on here, this corporation i work with, we sunshine boats all the time, and ms. davis has been on quite a few committees. i'm not happy with the overall picture, but if we are not up here supporting the folks that have been about this business, it does not make any sense to be here. i hope you guys take into consideration so she gets a seat on this and we get a little bit more progress going. thank you. supervisor campos: thank you. any other speaker? seeing none, public comment is closed.

again, i want to thank all the applicants. i think any of the individuals who have applied and come forward is qualified to do the job. it is impressive and gratifying to see the caliber of people who have come forward. with that said, i will say that i -- for me, one person does stand out, and i'm very familiar with her experience and what she has done for not only her community but the entire city and county of san francisco, and that is sheryl davis, so i would make a motion that we move that forward. supervisor mar: i'm supportive of the motion, but i wanted to thank ms. orosco, ms. goodwin, and mr. ramirez-forcier for all their great work. supervisor campos: if we could

take that motion without objection. congratulations, ms. davis. if we could move to item four, please. >> item and for your, ordinance amendment chapter 1 of article iii of the campaign and governmental conduct code to reflect the current composition of city departments and identify the local officials who manage public investments. supervisor campos: thank you. we will now hear from the city attorney's office. >> let me begin by first apologizing for the distraction during the meeting. i was attempting to assist a member of the public, and perhaps we got in a little bit too much of a discussion. this is, as you will recall, the second time this ordinance has been before you. last time we met, supervisor alioto-pier had some questions. i realized she is not here this

morning, but i did reach out to her office a couple of days ago to speak with a member of her staff, answer some of his questions, and certainly, we will come back to her office to see if she has inquiries about the matter. otherwise, if you have questions or concerns, or require any background, i'm happy to provide that at the moment. supervisor campos: thank you. why don't we open up to any member of the public who would like to speak on this item? seeing none, public comment is closed. we have a motion, and can we do that as a committee report? we have a motion to move this forward to take the committee report at the december 7 meeting. please call item 5. >> ordinance amending the administrative code to extend the operation of the voting system task force to june 30, 2011. supervisor campos: great, thank you very much. this is an item that i have

introduced for the purpose of extending the operating date of the voting systems task force to june 30, 2011. from our perspective, this will give this city the opportunity to get more public input to finalize its voting system standards design and development, and i understand that's -- that the chair of the task force is here to say a few words. good morning. >> good morning, supervisors. thank you very much. we are a body that was established by the board of supervisors to provide you with recommendations about next generation voting systems for the city, specifically standard

design and development. we have seven members with expertise in a variety of areas, and we have been a work for about 18 months. our track documents -- our draft documents have been posted to our website every step of the way, and we are at a point where we feel like we would benefit greatly from an extended period to solicit additional public feedback and refine the document based on that feedback and produce a final report by midyear. supervisor campos: currently, the expiration date is december 31, 2010, so this would give you an additional six months. >> that is correct. we thank you for your consideration. supervisor campos: thank you very much. why don't we have public comment? if any member of the public would like to speak on this item. seeing none, public comment is closed. supervisor mar: i will move a

positive recommendation to move this forward as a committee report. supervisor campos: thank you very much. if we could take that without objection. thank you. we could call item 6. >> ordinance amending the administrative code by amending the san francisco charter. supervisor campos: this is an item that was introduced by supervisor mirkarimi. will someone from his office let us take a short five-minute break to give>> supervisor campe back from our break. please call item seven. item 7.

ordinance amending the san francisco administrative code by amending sections 1.56 and 8.12.4, adding sectionfor the electronic distribution long prepared by city departments. supervisor campos: we have been joined by supervisor mercury be. thank you for joining us. i would respectfully ask to have my name as a co-sponsor as well. supervisor mirkarimi? >> good morning. thank you to everybody who has helped us arrive at this particular point. we look forward to the next item after this, but we may be introducing some amendments, so that is why i have asked to call this first. this is a pretty common sense document, one that i think many tears of government are coming to the port of realizing, that it is time we do a better job in our usage and objectives of proficiency, in utilizing paper.

30 years ago, a paperless office was thought to be the future. according to data collected by the world resources institute, per person, consumption has risen from five current 33 pounds in 1970, peaking at 724 pounds per person in 2005.

ages is still among rows of services to a loss/server connection and it did not resume a recession can you tell me what spot promoting their on rules committee it occur on the dial and insert the sec. i lost my connection and my reopened if it did resume a session and minot is been a hong something a,ñi ++

really pushes the department to a standard of equipment and reduce the number of machines. reproduction has been online in digital for many years. overall, we look at this as another piece of our tool kit that will gently guide the departments to not print first, but if they need to print, then

to do it online to reproduction. we appreciate the support of supervisor mirkarimi's office, and we are happy to answer any questions you might have. >> colleagues ques? anybody else from city department? thescolleagues, if you would li, we can go to public comment on this particular document ordinance. if anybody has any public comment, please feel free to do so. >> good morning, and gentlemen, madam. my name is richard, chair of the sunshine taskforce. regrettably, the task force did not consider this at its meeting two days ago. i had intended to have it on the

agenda. for some reason, it was left off, so please accept my apologies, supervisor mirkarimi, on that particular score. i want to complement supervisor mirkarimi,th the clerk, and anyone else to help in drafting this. i have not seen anything that would raise any red flags with me. i do have one question. that is how might the city's ability to implement this ordinance be affected by the effort by the department of technology, colorado whitey to consolidate and upgrade the information retrieval system. that deals mainly with e-mail, but there could be some implications here.

the main hurdle to this consolidation and a broad effort appears to be financial. as the board president chu has pointed out at meetings, the city is financially strained and there could be some hurdles in completing the effort, moving it forward. if this falls, would that be an obstacle to implementing the provision, and if it proceeds successfully, with that place any constraints on implementing the provision? i have alerted my colleagues on the task force and a number of sunshine advocacy organizations on this measure. i would urge the port of supervisors to give due weight to whatever comments they send your way. >> thank you. i think you might have been referred to the other ordnance,

that has not quite been addressed yet. i know that both were called together. if people want to speak about the current one, by all means. >> i wanted to speak in favor of this legislation and thanked supervisor mirkarimi. there are many people who say they advocate for sunshine, but supervisors certification -- mirkarimi has consistently produced legislation to enhance open government. a couple years ago, he did legislation regarding the recording of meetings at city hall. this is a continuing effort on his part. i very much appreciate this. the one thing i would to just in future legislation, to strongly

encourage departments that are craving digital documents to make them text searchable. right now, a body could issue a notice, but it would be a non text searchable .pdf, so it would not be searchable by search engines, or four people that are blind and require a screen reader. it is easy enough to get it out in a circle fashion, so i would encourage, maybe as an amendment to this, too create text searchable documents when a document is formed digitally. supervisor campos: very good

point. next speaker? >> i also support this legislation. there are a lot of reasons. it is green, cost-saving, timesaving. i want to give you a story on why i think it is important. i left out the name of the department, because it is not important, but it is an overall issue with all departments. i got information in june. they told me to call because there was a lot of printing. i asked for it in a digital form. she said she was unable to. what i did -- on the same day

that i signed the paper, sunshine was asking what permission i had to give out that information. in the same day, i got the information i needed electronically. i got the information without even opening the document. i literally in mailed it to six other people i worked with. we discussed, you did not need to print it out, just look through it. it saved the city time. it saved the city money not having to print days. i have a little more experience in getting information the way i want it, but there are a lot of people who do not have these skills, and they may have been discouraged. it is important. this is going to save the city

money. i just want to commend you for the work you are doing. it is an honor to speak to you all. supervisor campos: next speaker. is there anyone from the public that would like to comment on this item? seeing none, public comment is closed. >> think it to the public. i certainly did not need to confuse anybody by taking the other item first. we should open for public comment again once we get to that point, but i think the information has been out there. let's help change say practices and expectations. the citizenry wants us to be efficient with our dollars and sensitive to the impact of those dollars, how it affects purse strings, and the environment. that is exactly what this ordinance intends to do with regard to our paper usage. supervisor campos: thank you.

supervisor mar? supervisor mar: thank you to the task force and everyone else here representing. i would also ask that my name be added to the legislation. i think school districts should also be looking at this as a major reform. so think it to you, supervisors, and to the activists here. supervisor campos: if we could also have a motion to adopt the amendment. >> so moved. supervisor campos: we will move this forward as an item committee report. it is really amazing how you keep coming up with these great ideas, that when you look at them, you wonder why we have not done that. i want to thank you for continuing to push the city in the right direction on these issues. supervisor mar? supervisor mar: i was just going to ask supervisor mirkarimi to

address the issue of cost. my understanding is, the savings of less wasted paper may outweigh the cost of providing documents electress -- electronically. is there a cost benefit analysis? >> it is anecdotal, but i do not think anyone in city purchasing that we spoke to -- they can speak to this, if they want to. but based on our ability to reorient habits of people who demand copies of -- whether it is planning to appeal hearings, redevelopment project hearings -- we have 10 binders. that can somehow be augmented by the fact that they might be satisfied with an electronic version of that, over a period of time, to know what documents are to be distributed.

then i think we will see a conceit -- significant cost savings. that is what i have been told. i would be happy to follow up with more specifics to prove that. supervisor campos: i think that makes sense that there would be some cost savings. if we could take that motion without objection. if we could call item six. >> item 6. ordinance amending chapter 2 of the san francisco administrative code by adding article xii, sections 2.96 through 2.100, to define "published" as required by san francisco charter article xvii. >> i want to speak to my motivation for putting this out. i have been inspired by the conduct and experience of working with our city departments, rec and parks, planning, among others that helped fuel my desire to delve

into the need of how we can improve the instruments of outreach and notification to the citizenry of san francisco. as anyone of us, as district supervisors to entertain an encounter frustrated citizens who feel a lack of access, who feel excluded or ill-informed, even after they have made the attempt to gain more information by the city, it still can be very vexing for the public, even for a very fourth thinking city, like san francisco, who is very much involved in the information age. yet, our practices of notification are obsolete. they are founded, grounded over the last 40 years but have not involved in the way that we need them to.

toward the objective of trying to empower the citizenry, so they do not have to resort to going to a newspaper, but it is the only official requirement, outside a posting outside of the board of supervisors, there really are not many requirements that obligates the city and city departments to inform the citizenry in the way that we would like. so the net result is mostly our offices, our staff and in turns trying to make sense of fielding complaints, or try to turn around a frustrated citizen who feels like, why is it so hard to get this information? this might seem small in the scheme of things, but when you tally the complaints we hear -- and i did not just mean one district.

this is citywide. they want that kind of relationship with city departments. i know city departments want the same thing. so in order to move us in that direction, this ordinance reorients our notification process. the way that we receive information has changed. city codes have fallen way behind the times. the city has greatly expanded its use of internet provided information. individuals access to that has also expanded, but the city has not kept up. when it comes to official notices, the city depends on a model where it is printed in the back of the newspaper. and it is not even clear where those notices should be coordinated or situated. so it becomes a hunt for many people to find them. this ordinance will simplify and

streamline the process for publishing public notices, and it will streamline the public's ability to find these notices on the city's website. in 2009, prop k, which moved us through a budget process -- prop a, which moved us through a budget process -- the definitions of notifying never happened. have to do that. this defines published as posting on the city's website, posting on the a corporate department website, in the library, which is only done by ad hoc practiced now, and there is no uniform practice city- wide. notice it would not need to be published in the newspaper unless specifically required by city charters, however, i have an amendment that reinforces the position if it has to be published in the newspaper, we encourage you to do so, especially in communities.

the department of technology will place on the home page a link for all official notices, so instead of seeing chief executive news, maybe we can see some department information on the front page. this official notices link will include links -- sorry, tom and cheek. official notices for all city departments. individual departments will also be required to have a prominent official notices link on their respective home page. this also directs the clerk of the board to work with the clerk of technology and librarian to implement these policies. what this does not do is mix changes to requirements under the brown act or sunshine act, makes no changes in newspaper publishing specifically required by state, federal, or local law. in closing, the public needs to hunt each department's separate

web site to find their notices, if there are even notices to begin with. publishing with newspapers have become an archaic and expensive process, and we should reevaluate where is not legally required. this ordinance will make the city's library one of the centralized repository for information, and both the department of technology and library are confident they can provide the service. there are a few amendments and i would like to submit. one is on page two, line 17. we would insert after section 2.98, provided that the department will cause a summary to be published in the "official newspaper" is set forth in the administrative code chapter to article 9. a summer show contain enough information to have a person of average intelligence to average intelligence to determine whether he