behind. we have a new chief information officer that is looking at that carefully and we are making a decision whether or not to proceed with them as a vendor supervisor chu: and you have hired a new cio? >> yes, we have. supervisor chu: is this related to justice? >> no. >> we have the recommendations, if you look at no. 10, it talks -- produces a list of the current locations -- supervisor mar: is there another copy of that? i do not think i have that document. >> well, they recommended that

we identify all 28 terminals -- supervisor maxwell: yes, but could we have a copy? >> there were 19 recommendations from the comptroller's office. we concurred on just about all of them. since then, we have been completing those recommendations. a lot of it has to do with the new world system coming on board, and as the director stated, we wanted to wait until final audit, which hwill take place next week. basically, what he was talking about, there were terminals in the department that can be accessed through different

individuals. all 28 terminals have been identified, located, and removed. the only one that can access or modify anything in the property control office is the officers within that unit. anyone that is transferred or changed from the office, their passwords are taken away. so that is the safety measure that had been put in place. supervisor maxwell: recently? >> yes. supervisor mar: thank you. i know the comptroller's office was completing their report. then supervisor chiu asked for a response from the police department staff. i wonder if the comptroller's office wanted to finish their report? >> yes, thank you. moving on to the overtime audit, -- supervisor mar: question from

supervisor maxwell. supervisor maxwell: the pcu needs to clarify and expand its authoritative guidance. did the officers speak to that? that was point number two. i would like them to go point by point -- if you could let us know what was done on each bullet point on the summarized findings. , wanted to know about point number two -- i wanted to know about point number two.

>> [inaudible] that is a broad interpretation. some of the issues speak to certain checkpoints where it is important to receive evidence. we enacted some of those changes immediately -- supervisor maxwell: why don't we ask the comptroller to clarify that, and maybe it will be easier for you to do that. >> we could have stated that more specifically. that is a reference to how the evidence envelopes are handled. the fact that they need to be sealed with transparent tape, the fact that they need those stamps for the signatures, both initials' enstar numbers indicated for two officers. supervisor maxwell: when you talk about guidance, designee to be printed somewhere? >> it is printed but it needs to

be disseminated again. police department staff needs to be reminded of it, either through a department templeton or through another method. >> within a week of that we had a new department bolton is a fact. it is a new supervisor. riding the content of the bulletin, we specified, that if it was not approved, we would have first refusal. there was a bit of adjustment. we said we would not accept the evidence if it was not properly included in the envelope. it was a check and balance this thing. that was a rapid adjustment. supervisor maxwell: you talked about evidence tracking. the system does not contain accurate record data. that is bullet 3. the property evidence tracking

system does not contain an accurate data. >> i can speak to that. that results from the fact the dollar field cannot be updated. when an envelope -- when the amount changes, properly -- that cannot be fixed in the system. that is my understanding. >> there are the entries in the system when we obtained evidence, specifically money. two different lines on the computer. they both deal with money, but only one gets changed with the system. if someone comes in and we can release a partial, we can change

part of it. $50 has been released. in the second area, we cannot change that, due to the system. so when we have an audit, it is the full amount that shows, not the $50. supervisor maxwell: so are you going to change that? >> yes, we are open with the new system, that will be changed. supervisor chu: and that is currently on hold pending your ci 0's evaluation? >> correct. supervisor maxwell: the next one, should adopt a better segregation of duties. did you speak to that one? >> that is auditor speak for the

same person should not be potentially doing conflicting jobs. as i said, authorization, record-keeping, custody, reporting a monetary evidence should be done by separate people and there should be job descriptions to show who should be doing what. supervisor maxwell: is that the standard in the field? >> yes, that can be considered an industry standard. some jobs are compatible, some are not, just like an accountant. in the financial world, you should not be writing checks, citing checks, keeping track of the bank register. they should be segregated. supervisor maxwell: and that is why? >> to minimize fraud. this is monetary evidence.

>> in our department, how it works in the property controls office, money, evidence picked up on a daily basis is brought down to the property control division. from there, depending on who is working, that money will be entered into the computer and then into our law books. then officially into our safe. -- log books. supervisor maxwell: i understand this is how you do it, but he has criticism of this, that it is not standard in industry, and there could be potential for fraud. would this recommendation -- obviously, you agree, disagree -- what is the status? >> it is pretty much the same as

it was, because of our staffing and how the system works. we cannot have one person putting in the money because that one person may not be there. they may be on vacation or off that day. it has to be entered that morning, every morning. supervisor maxwell: i understand that, but as an industry standard, that means other police departments have the same issue, but they manage to do it differently. are you going to consider that, are you going to speak more to that? will you look into it and come with a better response? >> if i could augment that a bit. i came from a different bay area agency that follow practices similar to this. i was an investigative supervisor. it is all about the quality of the people you have, the type of oversight.

one of the things you can start with, prior to assignment to any of these divisions, where you have exposure to money and there is a certain amount of risk, the screening process is altered to told that person to a higher standard. you look at their file and see if they have any prior incidences. it is all about supervisor accountability and oversight. it is not just one person doing something. in some form, that is a practice in just about every department. it may not be the same here word for word, but we are doing as much checks and balancing as we can. how do we insure that? you look at your history. supervisor maxwell: so what you are saying is because of the supervision, you feel that that is part of the checks and balances? >> absolutely.

it is contingent upon oversight of that activity, if it is the handling of money or other evidence, and billing of drugs, certainly has been a topic of concern. as i said, we do not have a history issue. if you look at the amount of money that was here and the differential, $1.50 in our favor, that speaks in our favor. supervisor maxwell: i will have the comptroller come back, but before he does, the evidence envelopes, the hold, part of your resolution to this is maybe starting earlier, not waiting for the 15 months before you start? if you know money is evidence for blood, something else, is

there a code for people to know that that needs to remain? >> yes, on several levels. it is contingent on the us tracking this to the point where we are transferring. maybe the investigator is not comparable releasing it because they do not have a disposition within that timeframe for that case. i think it is about past practices. as a result of this three-person team, we have been put in a lot of pressure, so to speak, on them, pressuring them to get a decision if we are approaching a certain time frame. i think we are amending that and trying to get more definitive results with that. supervisor maxwell: maybe i

missed it, but how long had you been with the department in this position? >> 20 months. supervisor maxwell: so you are a civilian? now? >> no, i have 25 years law enforcement experience. supervisor maxwell: thank you very much. getting back to the comptroller on the segregation of duties. under the circumstances, will you be able to explain what you're talking about? >> we are happy to. the report does not get into the

nitty gritty of how their procedures should be written. we tend not to do that. these are concepts that we would like their job description, procedure to follow. there is an idea called dual custody that you often see in property rooms. when a piece of property or evidence is checked out, there needs to be two people there, especially if it involves cash. even though it has already been logged, it was counted and stamped, every time that evidence comes out of lock and key, two people being there is the concept of dual custody. i do not know if that is practical in this situation, but we would be happy to discuss those things. >> [inaudible] we have a two-person role where

you cannot enter the safe alone. we have a log of who goes in and out. supervisor maxwell: would you be willing to talk with the comptroller to get a better idea of what he was talking about? certainly, it may be something you do already, but it was a rather confusing, maybe, to all of us. >> i will contact the officer in charge. i am no longer there. we will get a hold of the comptroller's office. supervisor maxwell: thank you very much. supervisor mar: are there any other questions? let's open this up to public comment. >> there is more to our presentation. if you want me to continue, i will. i will talk about one other audit and then we will turn it over to kathryn to talk about

technical assistance work. the other audit was on overtime and premium pay. that was also done this year. we examined all overtime and premium pay code that is used at the police department. we have some descriptive information on that report. we picked three that are based on extra hours worked to analyze, that his court appearance pay, acting assignment pay, and police services over time, which is police services. then we have looked at something that had nothing to do with overtime, uniform alliance. that is $820 a year but is not paid in a lump sum. what we found is policies and procedures for earnings,

documenting, and improving core premium pay and acting assignment pay or not always as followed. this starts with an index card, a piece of paper, that officer fills out. in many cases, -- we have a sample -- individual cards were not filled out completely, did not always show the proper approval. secondly, sfpd has two restrictions for work force hours. this was not one of our objectives, but we came out across it. we found examples where officers were exceeding 14 hours of work in a 24-hour putto and exceeding -- period, and exceeding 20 hours in a seven- day period. third, supervisor mar: we are going to lose our quorum quickly. if i could ask you to summarize

this as best as possible. >> sure. the other points had to do with 10b overtime. we looked at bay breakers. one payment was late. there was also an overpayment department-wide for the uniform all lots. that is it on the audits. supervisor mar: thank you. supervisor chu? supervisor chu: this is a fairly interesting audit. i know there are a number of pages of recommendations and responses to it. because i have to leave for the health services system committee soon, i will not be able to stay, and that is why we will not have a quorum. if we are not able to go to the department's response, perhaps i could recommend that we can continue this item. supervisor mar: i would be

supportive of that. let's open this up to public comment. we are likely going to continue this item. is there anyone from the public that would like to comment on this item? >> walter paulson. let's hang on to the auditor's audit let's hang on we have got a lot we have got a lot of money could now hang on hang on hang on to what we have got now i want more crime to stop now it is time it has got to stop let us count the money good hang on hang on to what money we got supervisor mar: thank you. anyone else from the public that would like to speak? seeing none, public comment is closed.

we have a motion to continue this item to the call of the chair until we can review the various audits, especially given their importance. supervisor chiu? supervisor chu: i will make that motion. at the next meeting when we hear this and we have a police department representative, that you speak specifically to the recommendations, whether they have been implemented or not, their progress. supervisor mar: continue to the call of the chair without objection. is there any other business before us? the meeting is adjourned. thank you, everyone.

governor welcome to culturewire. on march 18 the san francisco arts commission hosted the 2010 mayor's artwork. the mayor's arts award was established to honor an individual artist with a lifetime of outstanding achievement in the art and civic life. this year's award is to none other than carlos santana. before the award ceremony, the director of cultural affairs had a chance to sit down with carlos to ask him a few questions. >> once a year, mayor gavin newsom gets to select one distinguished individual to

receive the mayor's arts award. in 2010,á(át that distinguished individual was none other than the legendary musician carlos santana. carlos, it is so great for the city to be able to recognize you. given all of your accomplishments already, from the awards, all of the other distinctions you have received, what does it mean for you to get the mayor's part award? >> i am very grateful, moved. i always want to be in the company of illuminaries like cesar chavez. people making a difference, but to people's hearts. giving people a sense of tangible hope.

one thing is to be famous, it is quite another for people to like you. i am grateful for this award. it is another blessing. i do not take it for granted. this is an incredible city. everywhere i go, i tell everyone that this is the atlantis of today. there is no other city in the world -- i have been everywhere. there is nothing like san francisco. in fact, to me, it is not even the united states. you can see how fox network always attacks us. we do not have an inferiority complex. we just do not follow blindly. we question authority. as i said before, a person for

person, there are more artists and con artists in the bay area. >> you are someone who has identified so strongly with the bay area. a lot of it reflects the values that you also identify with. i know that you have been promoting an idea for a work of public art that could be pretty transformative. could you talk about that? >> peace brother is something that i saw, i think in the 1980's there was this lady. she started back there and converted -- she went to the neighborhood and was collecting the guns from some of the gang members. she had it melted and turned into angels. we want to do the same thing and take it to the next level we

want to build a boom box by his feet, he will be 7 feet tall. this will be made up of military guns. the boom box will be playing some great songs. marvin gaye. john legenlennon. bob marley. sam cooke. >> songs that really touch people deeply. >> i have come to a place where i call it the sound of maternity. bob dylan calls it eternal young. i think there are certain songs that help you live without fear. when you are living in fear, you invest in violence. fear is expensive, just ask president bush.

inn love. and what marvin gaye says is true, war is not the answer, only love can conquer hate. these things are not cliches, they are truisms. if we implement them, you will see a transformation in the bay area, richmond, oakland, the mission. all places where we need to dismantle the violence, the fear, the unnecessary pain that goes on. >> you are a person that has lived a pretty miraculous life. pretty extraordinary what you have accomplished, the range of people you have been able to touch with your music. you chose a beautiful word in spanish for your foundation --

miracle. could you talk about what the foundation has been able to do? >> we are able to empower and give young people a way for them to develop their own decisions. i started with my own vision. there are people like andre agassi who helped finance. desmond tutu. in essence, in the bay area, like on larkin street, i want to see people invest more in people. i love the giants stadium, but i want to see cumins investing in a humans, instead of expensive. expensive buildings. i love to see the mayor and governor invest more in education than in incarcerations. so i am committed with the music

and the platform that i have, if i have to, to give a little spanking to those who need to break up. we spend way too much on weapons. all the money that we spend on tv advertising, gears of war, that is stupidity. in new zealand, they passed a law that said that you could not sell it. all those games about killing people. they do not want it. to me, i'd equate that with columbine, with war. once you desensitize a human being, you cannot tell the difference between shooting someone in a video game and a real person. some people can bent