and mayor lee for supporting us here today. thank you. [applause] >> and what is a party without food? i just want to mention some of our sponsors in terms of our refreshments and beverages. thank you very much to everybody, speaker perez, mayor, and please enjoy the food and wine.

>> please be aware that the commission does not tolerate any outbursts or speaking out of order. please turn off all electronic devices. when speaking before the commission, speak directly into the microphone and state your name for the record. at this time, we bit like to take roll. commission president ron miguel is absent, so vice-president olague will be chairing. rol[roll call]

first up, commissioners, consideration of items proposed for continuance. item 1 is 1268 lombard street. we have a proposal to move it to february 17. there is one speaker card in regards to that continuance. items 2a and b for case number 2009.0912c and 2010.0001ddd 45 grattan street have been proposed to move. on the regular calendar, item 19, at 25 pacific avenue,

discretionary review request, we received a request from staff to continue to february 3, 2011. it that is all i have. vice president olague: is there any public comment on items proposed for continuance? i believe we have one speaker card. >> we would like to ask for continuance to february 17. if you would allow a brief update on where we are, we met with neighbors the following winter, made changes for planning, and the project went before the commission three times before last year.

it also benefited the neighborhood as well. in the last week or so, there has been a lot of key indication asking for additional time. we would have come today but for a clerical error in the planning department. we are agreeable to that. i am also meeting with neighbors on monday evening, it and i made this available to the neighbors. vice president olague: great. thank you. is there any additional public comment? did you want to speak, sir? is there any additional public comment?

vice president olague: commissioner ray anthony? commissioner antonini: i would move to move to item 1 to february 17. and item 19 to february 3. commissioner sugaya: second. >> on that motion, but to continue as proposed -- [roll call vote] so moved, commissioners. that motion passes. that puts us on the consent calendar. all matters listed hereunder constitute a consent calendar and are considered to be retained by the planning commission and will be acted upon by a single roll call vote

of the commission. there will be no separate discussion of this item unless a member of the commission, the public, or staff so requests, in which event the matter shall be removed from the consent calendar and considered as a separate item at this or a future hearing. there is one item under consent, item three, case number 2010.01912c 813-815 cole street. i have no speaker cards. vice president olague: any public comment? seeing none, public, disclosed. commissioner antonini? commissioner antonini: move to close. commissioner sugaya: second. [roll call vote] >> so moved, that motion passes unanimously. item four, draft minute

meetings, 2010. the draft minutes of this special meeting of october 21, 2010, there was a typo on the calendar and draft minute meetings. these should have all been sent by email last week. vice president olague: yes. is there any public comment on this item? seeing none, public, disclosed. commissioners? commissioner moore: i read the draft minutes by email and move to approve, but i am not sure that everybody got them. vice president olague: apparently so. commissioner antonini: second. >> on that motion, commissioners -- [roll call vote] so moved, commissioners.

that function passes a five-one. which places us on item 5, consideration of adoption planning commission hearing schedule for 2011. vice president olague: commissioner moore? commissioner moore: i would like to ask that the commissioners consider the following. we have a good year with solid blocks of 8 to 10 meetings and relatively few fifth thursdays. in light of that, i would like to suggest, given the fact that monday that it 10th of september as a national holiday that we switched the first thursday in september and use the fifth thursday in september with the block of time we are able to change. we are not sacrificing a

meeting, but we are switching the dates, given the fact that some people have families abroad, some people have children with whom it would like to spend more time, and i just think it is a mental health issue for this commission that works very hard to have a little more free time on their own. i would ask the commission to support mate and switching the fifth the thursday meeting to the fourth so we would have three consecutive thursday's off. vice president olague: commissioner antonin? commissioner antonini: i am not sure. i would probably be supportive, although it is sometimes better to is sometimesperiodic shorter breaks than a longer break. i would like to mention one thing, and that is in regard to thursday, november 10. at the last time i checked,

veterans day was on november 11, so i don't see any reason we have to be on that thursday if it is not the actual holiday -- at a see any reason we should be off that thursday if it is not the actual holiday, especially because we lose thursday, thanksgiving, and i would suggest we keep that on the calendar. as for athe suggestion for commissioner moore, i will sue the commissioner said. it winds up getting the same, but it just concentrates them. the fifth thursday, we have a heavy calendar, but i think at this time we approve the counter or probably have to approve it with the fifth thursdays, particularly march 31, as a non calendar date. it seems like the calendar is busy, we could add that to our calendar, but but i don't -- vice president olague: will be asking the public for comment. commissioner antonini: i don't

know it is appropriate to add that to our calendar at this time. i have a feeling after last week's 12:00 session, and i think we are having some busy items coming up, that if we add that, i think we will add that whether it is appropriate at this time or not. i am asking that question. commissioner sugaya: this is the time to discuss it. we could always add it later. commissioner antonini: you could always take it off if you do not need it. vice president olague: i spoke with commissioner miguel about that, and he said the practice in the past was the to noteadd it. so maybe we should just wait closer to those fifth thursdays. commissioner fung? commissioner fung: the workload

is so packed and heavy, i would rather take advantage of the time. i think the longevity of these meetings, to have more of them more frequently in shorter duration is better. second, i should support commissioner moore's suggestion to slide the dates. vice president olague: commissioner borden? commissioner borden: i am supporting commissioner moore's suggestion, and i am fine with the other suggestion. vice president olague: commissioner sugaya? commissioner sugaya: no, i am ok, sorry. commissioner moore: i believe that commissioner antonini's comment about the thursday in november is something we should

discuss. as we get closer to it, the fragmented calendar, this past year it was very difficult. that made it almost impossible to have a consistent ruling of discussion of products and projects. it was totally scattered. depending on family commitments, i am prepared to open that, not at this time, but i want to support that as an idea. and, director -- vice president olague: and director, i would ask members of the public but would like to speak about the calendar? >> my sense is that you are contemplating scheduling those meetings. my only thought on that is that commission staff often schedules vacations around those times, so it would be good to know -- well, just a comment on that, to make sure there is a break there at appropriate times.

the only thing about august and september, we did that last year and it ended up adding a meeting. iwe had to wait a full month. just to make you aware that could be a possibility again this year. when you take that long of a break, which would be a month between meetings, we often have to put projects off. it just so you know that. commissioner moore: i hear what the director is saying. however, it is the difficulty where we are tending to our tasks and having regular lives with our families, where i feel some of us have obligations that could require longer commitments of time. i would like to suggest that we pick up some of the discussions, not on the calendar, but in the discussion about rules. either like to get a slightly stronger handle on a more predictable way it of how we operate here.

if we are in a position of an employment, most people work 40 hours a week, at 8.5 hours days. we're not in the position of employment, however, that 8.5 our rules for reasonable performance applies. particularly, for those of us who work the first half of the day before we show up here. by the time we get to 10:00, we have already been working 16 hours, and i personally am quite concerned, speaking for myself, that my own performance after 16 hours of doing any thing starts to get slightly impaired and so does my judgment. i am saying, at least for myself, i would be more supportive, on a more predictable schedule, and if it means that time certain calendar items are moved from time certain too far away, then we may have to schedule special meetings if the calendars are so full that we have to work longer

than 8.5 hours. i just wanted to discuss that, lay out the argument of which i would like all of us to perform at our best. in our service to the public. vice president olague: public comment on the commission calendar? >> i apologize. i did not hear you call. vice president olague: don't worry, that is fine. >> i have been trying to get the advanced calendar since september 1, sending repeated requests to the commission secretary office. i have to tell you, there are some other people who are affected by your calendar, namely the public. i cannot schedule vacation unless i know the commission is not going to be meeting. i do not want to have been august vacation because they're ridiculous.

everybody else is traveling in august. the thursday's give me a 10-day window and a couple times a year. i do not want to travel in the middle of winter. if you get into all sorts of snowstorms and lots of places. i have been pleading to keep the fifth thursdays, because it is humane. you calendar around the developers and your staff. you do not calendar around the public. the public, you can decide that the three weeks from now you will schedule something five weeks from now, and i have to be ready for it. i have no control over that. your staff and the developers have 100% control, and your staff, the people that you could move around, the developers have teams. the public does not. so when you cancel fifth thursdays, it is really rotten for me. maybe not for everyone else, but i am telling you, it is really

hard to not be able to take a vacation. and i think i am entitled to vacations just like you are. you need to be thinking about your impact on the public. a week off every once in awhile is a blessing. i am really trying to get the calendar. i have sent eight emails to the secretary's office on it. i don't know what you have in front of you, but i don't let it. vice president olague: if someone could make sure she gets a copy of the advance. i think we may have extras up here, so we may be able to get one to you today. i>> i am patricia. recently i was working on something and i found a correlation between two cases. i don't want to talk about it right now, except for there are

some people cough going to the building department -- vice president olague: i am sorry, this is just about the commission calendar. is there any additional public comment, just about the commissioners calendar? seeing none, we will close public comment on that item. >> i want to say something. is it given out to the public on a monthly basis? vice president olague: it is out every week. >> how does one access it, internet? vice president olague: internet. >> because i am computer illiterate. it is there anything posted here? i am a novice. ai live in the area. vice president olague: its staff could speak to this that the men about that? commissioner sugaya: come to me after the meeting and i will get it to you. vice president olague: is there

any additional public comment on our calendar? seeing none, public comment for this part of the meeting is closed. commissioner sugaya: i like to support commissioner moore on her aug. and sept. change, and i am for keeping the thursday's opener -- not open, but closed. not have a meeting. vice president olague: commissioner antonini? commissioner antonini: i think what i am hearing from the public is that certainty is number one. let's set the calendar as far as possible and try to stick with what we have. with that in mind, i am also hearing that it is better if something is taken off that added at the last second. with that in mind, from what i have heard about our upcoming calendar, having been here till midnight last week, i like to propose the following calendar for consideration.

it that we at this time had march 31 to the calendar, anticipating all of the big projects coming up, of which there are many from what i understand. that we go ahead that it, -- that we go ahead, in deference to commissioner moore, and we take off the three weeks and wrote, in september, and we at september 29 to the cabinet to try to make up for that day, and the last part would be that we do calendar thursday november 10. that is my motion. commissioner fung: that was adding november 10? commissioner antonini: yes. commission fung: is this a commission matter? vice president olague: it is under commission comments and

questions. commissioner moore? commissioner moore: there is no second? commissioner borden: i did not. vice president olague: i will second it. commissioner borden: i was going to propose a modification. i have a full-time job, and i actually look forward to those few thursday's which are free, which are not very many. i like to find a happy median or maybe we revisit later. it -- where it may be we revisit later. >> if i could at a way of dealing with that. i hear a lot of sentiment, and i know from staff, too, that thursday break is often welcome, but i know there are a lot of big projects. one way to think about it is that you schedule this for a

single project if the need arises. so if you realize it whenever the next fifth thursday is, in march or whatever, if you really want to schedule, it would be available for a special hearing only on one project, scheduled in advance, and we would give everybody plenty of notice. but you would not have to do that now is my point. you could adopt a calendar that does not have to meet on this fifth thursdays, but then schedule them as needed. commissioner antonini: i would accept that as an amendment from the director, at least as far as the 31st is concerned. i think we have to notice that fairly early on. that is why i was suggesting to put it on for now. >> i think the proposal is that it would not have a meeting on

march 31, unless you so choose. commissioner moore: i am personally not available that day, so any large project, i would support the general statement that commissioner borden made. in employment situations, it is very difficult to not schedule a business trip around that fifth thursday. i know that commissioner borden travels across the country, i travel overseas with the same types of issues, and i need some sort of rhythm to fulfill my own obligations. i would also ask the director, i find it a little bit rough if the public accuses the department of scheduling meetings based on the department's desire and discretions. my understanding is that the mid august break is the generalized, recognize time in city hall,

since we are also in our process from litt involved with the supervisors -- are process we are strongly involved with the supervisors and it is not just an arbitrary department, developer-driven thing. i wanted to put on the record that the mid august break is traditional, has been here probably way before i was on the commission, and there is nothing unusual about. >> i appreciate that, because it is established with discussions and consultation with staff, and there are many times when that calendar is not friendly to the liking of the developers but it is what it is because of the commission's schedule. there is a lot of discussion about the calendar with commissioner olague. vice president olague: the one thing i will hold to is the conversation we need to have that commissioner moore suggested, which i think is an

example of what we do not want to see repeated is last week's hearing, where we had a 6:00 -- it was a time certain item in the sense that the understanding was if we schedule it on the calendar for 6:00, it will not be heard before that time, which implies it could be heard at any time after. this item ended up being heard at 10:00 p.m., and that is disrespectful to us and disrespectful especially to the public. i don't want to subject the public to that level of inconvenience either. i think we need to discuss a more humane schedule here in terms of the number of hours that we put into things, and when we have a time certain item, we may need to discuss the possibility of, wherever we are on the calendar and hear the item at that time. maybe time certain should actually be a time certain. and i am happy to do that, and for the suggestion, we would

look at the discussion of the rules so we get that on the calendar. it vice president olague: that sounds great. commissioner sugaya: there is a motion and second. vice president olague: there are a couple of other comments. commissioner antonini: so we amended to not calendar march 31 at this time, with the understanding that it could be added on with proper notice as needed. but the other parts of the motion would stay intact, that if adding the first day off of september and adding the 29th day of september as a makeup day and adding the 10th of november because, in accuracy, that iran's day is on the 11th and is not on that day. -- veterans day is not on the 11th and is not on that day. commissioner borden: i would like to say in general, if we can, when we have big projects,

but when we know we have eir certification, i think generally all those hearings are always very lengthy. to the extent that we can make this single-item calendars and move up the time -- because the hearing specifically to that item at 6:00, the feedback we got from a lot of people is it actually could make it earlier and maybe we could do a better job of figuring that out when we are choosing the time. because even at 6:00, if you have speakers, it gets late. >> alright, commissioners, on the motion to eliminate september 1, replacing it with september 9, adding november 10 to the calendar as proposed -- [roll call vote] so moved, commissioners.

your calendar for 2011 has been adopted. i like to take this opportunity to remind members of audience that the front row is reserved for staff. it did some of you could make room for staff to take those seats, we would appreciate it. someone has also turned in a wallet. is alexander swede in audience? if anybody knows him, we will have this wallet until the end of the meeting and will be with me at the department after that. commissioners, that places us on items 6, commission comments and questions. vice president olague: commissioners, any comments or questions? commissioner moore? commissioner moore: i just want to let the commissioners know that i walked park merced the other day at great length. w