day, and it really shows well the landscape setting. it is quite remarkable. ait is something one does not se much of any more. at its housing situation reminds me very much of the development on a larger scale in amsterdam, and it was a very moving day. i would suggest everybody take a stroll there some time to see what they can see. vice president olague: i also wanted to make sure, i know what the change to february 24, market octavia, i believe chp is ready to give us some sort of briefing or status on where market and octavia plan is. >> we have not worked out a date with them. vice president olague: february 24 may be good with them, too,

and i think it coincides maybe with housing element discussions. commissioners sugaya? commissioner sugaya: just to follow up commissioner moore, i have a friend who lives near park merced. there are five, six, maybe eight store apartments in stone's town. ai was out there and i was going to go through park merced, and it was really nice because she cannot see anything because of the fog. if you want to look at park merced, pick a foggy day. commissioner antonini: in fairness to those of us on the west side of town, the fog is very unusual in the winter months. we have our share in july and august. but come out and take a look. >> commissioners, that places us

under item seven, director's report and director's announcements. >> just a couple of announcements before the budget. first, there was no board of supervisors meeting this week or community meeting this week. i just wanted to mention that several of you had asked that will look into the governor's proposal to eliminate redevelopment agencies last week. this has been in the media quite a few times this past week, plus staff is working on a memo that we will get to you this week or the week after. we're going to look at both the impact on city projects, as well as the department's budget. i don't think there's a lot of detail with respect to what would happen, if anything, would go in place or we would transition out, but we will research that and get back to you in the next couple weeks. finally i wanted to mention i

will be of the office next week for a family gathering, so kelly will be in charge of the department during that week. thank you. >> commissioners, that places us on the item 8, fiscal year 2011-2012 planning department work program and budget informational presentation. >> good afternoon, commissioners. i will be making a few initial comments on the budget memo and then turned over to tom, it will give you an update on the work plan and the budget. iand i'd like each of the managers to go of their individual work plans with you.

we will keep this as short as possible. we have a budget expenditure and work plan. next time, and two weeks, we'll be talking about the revenue situation. the very good news i have is because of our revenues stabilizing and because of the excellent work by staff with respect to grants, we are in fairly good shape this year with the budget. we did not anticipate any cutbacks in particular or any layoffs, which we're very pleased about. you will see a bit of a hole here that we're projecting, but it is one that we think we can easily feel -- can easily fill. i just want to highlight a couple of the accomplishments on pages two and four of the memo. we're pleased and happy the department has done some reorganization in the last year, and we think we have an organizational structure now that really reflects both what is right for the department as

well as the expertise of staff. what you will see is a change in the budget structure, that we have added a division called zoning administration and compliance to reflect the fact that division has a separate, somewhat into the function within the department that includes both the zoning administrator sophist out as well as code enforcement. as i mentioned, we have received more than $9 million in grants this year that we have been responsible and bring to the city, and almost $3 million of that comes directly to the department. that is actually more than 10% of our budget, which is very significant. you will see on page 3 and number of the projects that were completed this year, the eir's, the work with the district, the completion and adoption of the better streets plan, and we will within this fiscal year be bringing to you the completed housing element and associated

eir. as well as the various a historic surveys, which will be pretty much wrapped up this fiscal year. last week we talked about the department's action plan, bringing that to a close, with the rollout of the new development process. i feel pretty good about what we have done this past year. that has been a fiscal year that has seen some disruption at the department, but also rebuilding and reorganization and i feel pretty good about that. in terms of the upcoming work plan for the following fiscal year, starting in july, there is a big item for us which is the new health-care master plan. we met with the department of public health on this several times and with supervisors today, and we are scoping out a schedule and cost estimate that works. it will be scheduling with you, speaking of calendars, not at least one, there will be several more joint meetings with the help commission on this topic in

the coming two years. america's cup, we will be responsible for the eir for that and urban design work for that. that is an important item in our upcoming work plan. the plummeting the action plan. the grant i mentioned will be covering a number of public activities, noted on page 4. and we think with respect to jefferson street, that the america's cup is a great opportunity to get that bill. we are almost complete with the informal review, so we're very excited about the possibility of that project moving forward and the next two years -- we are almost complete with the environmental review. then we are starting on the fourth street plan, which was kind of separate it from the easter neighborhood in recognition of that neighborhood with the for street subway, so we're starting that worked very soon. that was the subject of a grant which we received from caltrans

to do that work. ia couple of other projects, the original work with the high- speed rail project, another grant project at the civic center resource district center , as well as the completion. but those of the highlights of where we're going a share. now tom will go over the details of the budget and the work plan. thank you. -- those are some of the highlights of where we are going this year. it >> good afternoon. i will review the proposed work plan at a high level. at the department, what we're proposing for our work plan represents an overall increase of 15 full-time equivalent

positions, work equivalent to that. the majority of that, as you can see, is a city-wide planning and mea. as john mentioned, the department has been successful receiving a large number of grants, and about half of that is represented by additional work load limits and additional grants on workload funding. one of those positions as related to a planner position that was moved there to provide architectural review services, and the remaining is the america's cup and the health care master plan, the other upcoming projects that we have included that are a requirement and our work plan. 3.5 positions related to america's cup and the additional work that the department will have to complete next year. as tom also mentioned, we have created an office at zoning

administration compliance. the assigned program is changing by one. i will ask kelly to go over neighborhood planning. >> good afternoon, commissioners, kelly, director of neighborhood planning. i will just quickly run through the numbers for the of n.p. section. the story for neighborhood planning is one of relief as we have seen the volume of neighborhood permits flow when. we're very happy to have the revenue we have had this fiscal year. this story is one of maintaining existing staffing. we continue to devote almost half of our fte's to

application review and processing. historic preservation service and increase of a battle over -- historic preservation service shows an increase of a little over one staff position to one specifically devoted to ceqa. that is in response to the demand for that type. it is the shift in preservation staffing. we mandate presentation to the store preservation commission yesterday and gave more detail, described in your memo -- we made a presentation to the historic preservation commission yesterday and gave more detail, described in your memo, including survey work at the end of this fiscal year which will free up people to devote themselves to other special projects, some of which have already been mentioned, such as america's cup. we received exciting grants that

will allow us to spend time on the markets. as far as the other pieces of neighborhood planning, we expect to maintain that staffing, as well as our department agency activities. the point there is to increase the somewhat unfunded allocation for the health care master plan. we continue to maintain our commit at to process management and performance review -- we continue to maintain our commitment to process management and performance review. as you heard last week, we completed the action plan, but have a lot of work to do to keep that going. there is the shift in code enforcement and general revenue out of neighborhood planning into the separate administration, and clerical management. those numbers, if they look different to you is because we have allocated roughly 50% of

our clerical management time to work that is embedded in the rest of the program because we have improved our billing system. that concludes my section 4 neighborhood planning. if you have any questions, i am here. >> good afternoon, commissioners. i am the acting director of city-wide planning. especially pleased to me commissioner fung today. i look forward to working with you. we have a number of changes from previous years. there are some on the table that you are looking at now, i will go through each of the program separately. regarding the general plan, with the completion and adoption of a

number of planning elements, the housing element, but recreation and open space element, and the community safety element. that allows the focus on new general planning efforts. the proposed major effort is the update to the urban design element, and beginning discussion to start the update to the transportation element, probably starting the fiscal year following that. in the community planning program, but the work is supposed to be focused -- the work is focused on community planning efforts because we anticipate that we will complete several plants that are under way, including the transit center district plan, and that allows us to take on new community planning efforts. this will increase the density of the fourth street corridor in anticipation of the central subway and the civic center

resources district, which is a work order funded by sfpuc. the materials are a bit understated, and hopefully we will revise that to more accurately reflect the work that is done. that is currently shown on the chart as staffing at previous levels, but it should be known the work is greater than those figures suggest that permeates the other work efforts. the implementation program approved staffing of several neighborhoods, monitoring and implementing the adopted area plants, participating in capital planning activities, the capital planning efforts, and the work of other agencies, and bear have been a couple of times where we have had considerable success in

grants and work orders that are directly related. to or a. efforts but -- to our implementation efforts. this is not represented in the chart, certainly. it's speaks highly of the efforts of staff in winning those grants. the citywide plans and programs activities focus on major initiatives that result in products that are other than area plants. among them are the support for the america's cup, the health services master plan, in coordination with the california high-speed rail, the sustainable development strategy we have been working on, included in this work. in addition, we're proposing to initiate a dialogue of improving existing neighborhoods, which

is envisioned to be a community dialogue or discussion and established neighborhoods, in recognition of their role as viable and valuable about how such neighborhoods might be strengthened through policies and even through public realm improvements. the city design group has enjoyed outstanding support from sister agencies in terms of work orders and success in winning grants. -- from outside sources to augment the work it does and urban design and public realm and public life and work. with the completion of the better streets plan, the anticipated completion of mission streetscape plan that is before you today, and the fishermen or if plant -- and the fisherman worth plan, we suggest they move to a new public realm plant south of market to look at the south of market issues not currently addressed and think

about some of the changes that may be coming in and integration of mission bay and the city primarily as a result of high- speed rail. we also propose to begin grant funded work on the urban forest plan and continue work on the broadway street redesign and work that extends the better neighborhoods plan that was initially done. i would also note the department instituted the result -- the design review process, including activities as well. major ongoing work continuing, most notably the better market street program, the design for market street, and the chavez design from the freeway to the water park. success wiping sufficiency of the facility has allowed the information to expand its analysis and reporting capabilities and take on new demanding monitoring requirements as a result of these plans and to take on an

enhanced socio-economic analysis program without expanding its overall staffing levels. this group is also expected to have quite a role in support to the health sciences master plan. it should be noted that the work programs presented here include staffing levels that are 11 > that presented in the current fiscal year, reflecting the fact that we have a different accounting of staff this year. much of the work that has been made possible by the grants buit goes toward staffing, so those are some of the major reasons for the change and staff. it if you have questions after the presentation, i am happy to its of them. -- i am happy to answer them. >> commissioners, i am the environmental review officer. our work is organized

differently, but the type of work that we do. 90% of our work is supported by fees or grants. the way it has been this year and years in the past, it is roughly 25 fte's supported by fees and about a quarter million dollars of general fund money that is supposed to support everything else that has to do with dedicated funds. there are a couple of math errors on the table, but the thing that would highlight is there are these two big projects that we assume will need to be done but we do not have dedicated money at this time to support either are worked or the hiring of consultants. the main distinction in terms of fte's is is roughly 25 fte's but

there are additional ones were where it we have worked at a note needs to be done. that is basically the overview, and i can give other particular spot. -- and i can give other particulars. fund money, but in essence it's limited to do work that doesn't

come with fees is what we will be facing in terms of the two big things that will clearly need dealing with. thank you. >> the next area i'm going to cover is zoning administration and compliance and this was mentioned earlier. we did a reorganization this year to consolidate the zoning administrator and code enforcement design project under one office and as officer kelly indicated, there was 7.75 moved from that section and there was 2 1/2 moved from the director's office to create this office and 2.75 for the zoning administrator and support and an assistant and five people that are allocated to code enforcement and two people allocated to the sign

enforcement program and the supervisor in the budget year re're proposing that the program go down to nine and that will be related to the design program and only one person assigned to the sign program because the inventory has been completed and a number of enforcement actions have been started. there will just be one person doing the maintenance of that program. next over the administration section and we're basically proposing to leave the staff in in the administration section the same. the notable change is, that as u mentioned, there are 2 1/2 f.t.e.'s allocated to the administration section that went to zoning administration with the remaining offices within that section, the director's office t two people that are in the department's legislative

affairs program and there is a new position, item three, that was approved in the budget last year. the chart shows that going to 100% and funded for 3/4 of the year and funded for a full year next year. and administrative services includes finance, accounting, budgeted contracts, dpragrants, payroll, the i.t. shop will remain the same. and we have the three support positions for the two commissions. and the next step is we're currently developing on a number of funding options to present to you that will bring the credit and revenue side of the budget into balance, and we'll be presenting that to you at the next commission hearing. i advised that you schedule as little as john indicated he will be out next week and we

initially scheduled an item for next week's hearing. i'm suggesting we move that to february 3. mr. kelly mentioned the preservation commission reviewed the historical preservation commission and were supportive of that. we're going to go through this february 2 for a final look at their budget and can come to you with our balanced budget proposal on february 3. and a final action item on february 10 to ask you to adopt the budget. we're available for any questions. vice president olague: thank you. i'm going to go ahead and open it up for public comment on this item. the public comment on the budget for the work and the work

program. are you going to speak to this? seeing no public response to this, public comment is closed. commissioner moore? commissioner moore: i wanted to express my appreciation for a different way of organizing this presentation. the fact that you really are laying out the basic elements of how the department of works is helpful to me and i also appreciate the zoning administration becomes more clearly delineated for us and i am sure in your communication with the public it will be significantly easier to understand what that entails. so i made several question marks during the course of the presentation that we cannot take in everything, i would like to ask the director, is there a time and it might not be today, where we would get an overview of the nature of plans, and how they were originated and what the product are which are expected when obviously they are not just additional ways to

deliver something? i'm kind of curious how you are threading that into your programs and a very innovative way of getting grants and i would love to hear what we can expect as the next side benefit out of keeping the department at full strength and also seeing creative work which may not occur. >> we have a spread sheet that outlines the grants that we have received and that can be updated. why don't we plan to attach that to the next memo as well. most of the grants, not all of them, but urban design and public works on the projects and we can go over that with you. commissioner moore: thank you, director. that would be very helpful. my second point is directed towards the city of planning. mr. albam, is there any room and you are commanding a reasonably large number of people, to see the city design that we are spending a little bit more time

on residential design guidelines? i think the nature of some of the curiosity that we really need to expand and elevate the discussion on the design guidelines might find very good place in your department under this particular item. i am proposing to express that to see the department take on a neighborhood, to be determined, and perhaps through a hybrid form base of code set up guidelines by which we test new ways of helping particularly strong neighborhoods to be more clear about changes can and shouldn't be and help with streamlining that process, i don't know, but i would like to see some experimentation in that direction.

>> thanks for the question. before i answer that one, i wanted to point out that the mission streetscape plan you see today is funded by the state and that is an example of some of the products we get from our grant. and some of the exciting work we're doing. in terms of the questions you have asked, there are two. one t design guidelines and residential guidelines in particular and the department as part of the reorganization has or the of solidified this design review process, and we are depending on those person who is help us with all kinds of guidelines including residential guidelines as an important portion of that work and you will see that included in the city wide section. it certainly is work that happens throughout all the department. and as well in terms of creative thought for certain neighborhoods, that was the idea behind what we are calling the better neighborhoods. and the existing neighborhoods program is really going out to some neighborhoods to see if there's some things we can do to