negotiations go well. and they have ways of doing that. we -- i do not believe that we can get some kind of bonus for contracts. for construction, bonuses for coming in shorter. i am not sure that we can do that with this kind of thing. but we will do what we can to shorten this. i understand your frustration. >> 3 m of 5? >> we go through whoever -- three? five? >> we go through whoever submits. once we have done through those is shortened to three. after the demo, we go down to two. and we have talked with a joint

coordinating committee with those. the reason we are doing a joint coordinating committee, frankly, this is a group of high-level people who have the vision and are involved with the rest of the department, the mayor's office, and have a vision of what it is that the city wants to do in a long term. all of the other people up there are experts in their field. so that we get what we need, but we need to have that extra layer looking towards the real policy and whether it meets the policy. >> thank you. >> you mentioned the word experts in the field. are these experts or city employees? >> they are city employees from many different departments. >> there is no outside agency?

>> no. >> that explains that. >> the reason for that is because we, number one, but have different rules in san francisco in terms of the use of technology. in our building walls and planning rules, they are different. no. 2, the majority of the entities, like the building and planning department, they already have their own permanent tracking systems and we did not want to introduce a bias towards one or the other. >> the frustration comes out of the fact that it is not just one year, but this is 10 years. i think that this process is

frustrating everyone. much of what we talked about, these issues that we try to find -- that we try to find solutions for, when we look at those challenges in dealing with planning and working with other departments, it is understandable that it takes so long. but i attended every meeting to get a break down and maybe a printed calendar to have us commit to that. i think that august -- is too late. it cannot be pushed again. i would like the commission to be actively involved, if you need us, in assistance for this process.

maybe it is the planning and commission meetings that we are going behalf that will be utilized to make sure that we do not hit obstacles once we get going. i know that it is a hard process. sometimes like pushing water uphill. i think that what you are hearing is that we are united in wanting to implement. >> i would be glad to come back with information. i just do not see it, if it is going to in any way jeopardize our ability, i hope he will take that into perspective. i do not want to give more information into scheduling until we get to the point where i can share that. >> i agree. but having a general idea of what we are aiming at, perhaps seeing the light at the end of the tunnel, really needing to move this forward. >> the second thing that i would

like to point out is that we were very clear in the rfp proposal conference, none of the vendors are supposed to contact anyone. any people that are involved in working in the city, any other office, including you guys. again, i do not want to have any sense of jeopardize impact. i think that all of us are trying to protect the integrity. >> great. >> i understand everyone's frustration with this a little bit. >> one day they made a statement saying that we started this, started talking about this project.

and i am now 60. it is 10 years later. that is six years ago. actually, 16. no disrespect, but you just arrived on the scene. public comment? three minu good morning, commis. commissioner walker, i would like to ask you to maybe not wait until august to decide that this is not moving fast enough. get some consideration between now and when you have a chance to think about what you can do to find a fork in the road this sooner. i do not want to wait until august to find out that maybe we need further involvement.

i will not come here to beat up on people. it does not achieve anything. i am respectful of the fact that this is not an easy process. i do take some solace from the fact that the rfp process is out there. that is tangible to me. i can see it. i strongly urge the commission to put this as a standard agenda item. on every commission hearing from here on in. it is that exposure and follow up that makes things happen. like it or not, we need to admit that the lack of exposure and follow up is also a contributory factor to why it is 16 years later. the fact that we keep harping on this -- and i hope that mr. director and pamela will

understand that we are trying to keep this in the public light to keep this moving on. that is what helps to keep us focused. including yours truly. without a fire underneath me, i will move on to something else. i think it should be a standard item agenda with measurable improvements. three months sounds like a long time to be in protracted negotiations with a prospective vendor. i do not know why that is. based on the last time, i am thinking that as a result of what happened the last time -- if we are in the private sector, which i know that we are not, but if you came back to say that it would be three months after you had decided on a vendor, i would be fired on the spot. over the last few weeks i have worked on a much smaller scale,

putting everyone on two microsoft office 2010, windows 2007. in the time that it took me to do that, we could update the system in less than 24 months if i had a good team around me. lastly, i would love to get a presentation from the technical people and architects behind the system to give us an overview of what it will look like next time. >> next speaker? seeing no one. >> we can move on to item number 3c, update on other activities affecting administration of the department. >> in your binders we have added the notices to the small business association.

they have been prepared in more than six languages, at the expense of the small business administration. we will be distributing these at community outreach programs to get the word out more about the ada issues and what we can do to help small business people with those issues. >> what kind about reach would be conducted? -- what kind about reached -- what kind of out reach would be conducted? >> we have attended community fairs, where we have handed out brochures and other items. we also have made our staff available for anyone that wants

to meet with staff on these issues. so, we are getting the word out that we are available to help. call and arrange with us to come in. >> is there a proactive series of dates on a quarterly or annual basis? >> not right now. this is just starting with the small business association. a simple task force has been formed within communities. >> thank you. >> is there any money in the budget for this? >> the brochure has been provided by the small business association and community outreach on staff time. we do have money in the budget for community outreach items that have been needed for this. >> how much? >> about 25,000. >> commissioner mar?

>> were these given out when the permits were issued? >> hopefully we are giving them out prior to the issuance. when people come out to look at how you issue these, it should be proactive rather than reactive after the fact. we are trying to get them out to the architect and engineering community to make sure that they design buildings with ada issues in mind and if you are purchasing a new business, we want this out to the business owners. >> commissioner walker? >> thank you. this is a great first step. if people do not remember, we've met with the small business commission so that our departments could work together. bringing up the issue of community outreach, at one point we had regular dbi days.

i think that we did it at the bill bram auditorium one year. the goal of that would be to update the public about what is happening on issues with the public. i know that the budget issues are different these days. especially as we talk about the changes that we will be suggesting around seismic strengthening, the ada issues, our new system. maybe we should think about doing it in conjunction with community groups to get a building department to do this kind about reach and to try to minimize the cost. i think that if we are making enough changes, it warrants community of reach. maybe we could think about that. -- warrants community outreach. maybe we could think about that. >> public comments on this, please?

you have three minutes. >> john [unintelligible] from the san francisco coalition for responsible growth. i would like to comment on an experience that i had when i got a hold dataholdhold of a 3r rep. on the third of february this month i went to the 3r office, requested the report, paying a fee of $160. once i got the report i was told it would take five to seven days. they were looking at it right on the computer and could have

printed for me. there was nothing unusual about this report. no adjustments needed to be made for a client or anything like that. i got a call yesterday saying that they were ready to transmit the report to me. there were difficulties in the transmission, so i said i would come over this morning to pick it up. but in that time of 14 days, even taking out the weekends that is a long time. i would ask the director and commissioners, if there is not an unusual element to getting that report, why can we not take up right there and then? -- pick it up right there and then bee? the 3r report is an integral part of that search.

i would appreciate any help that you could provide in accelerating the process. thank you very much. >> other speakers? >> good morning, commissioner. luca brian, crg. i was actually with john on that occasion, and have had similar experiences before. i think that you should consider put-oting on a tiered service. if someone wants a 3r report right away, they could get it from -- for a premium. i think that you could get some extra revenue from that process. logistically, i know that it can be done. they are already by and the

computer. hit a button and it prints out. logistically it is not difficult. with the market coming back, i think that they will do a transition year this year. we might see some increase in economic activity this year. the 3r report is very important to a lot of people. my clients often ask what they are. i explained that the zoning information is essential. an offer to purchase a property can often hinge on that information. everyone else is considering buying the same property, they what the same information, it is an important destination. it would be great that while i can tell my clients that i could get a report, it could cost

extra. seeing them making up that decision to write the offer up for a multimillion-dollar proposition that afternoon, they can be in there and in time for other people's offers. it could be a win-win for everyone. there is the ability to get it there instantaneously. contractors and everyone else in the real-estate business. it would give you the opportunity to generate additional revenue. i wanted to emphasize what had been said and i think he should take it on board. >> thank you. further public comments? seeing no one, commissioner? >> the speaker that came out

really pointed out where we are lacking and if they are such an opportunity, we can generate the kind of income needed where multiple units are being provided as a service. quickly, expeditiously. that is something that could really be a part of this out reach program to the real-estate industry and others that really need information that is already available and can be expeditiously provided. i think that this would be an opportunity. hopefully the change in the economic environment would really trigger a great windfall.

with much needed income being generated from simply providing much-needed reports to the industry. >> one other comment on that. we went through this and essentially the 3r report is a collection of documents. at that time we were supposed to get tidied up for people who went in there. it was my understanding that that has happened. i was not aware that it still takes one week or two weeks to get one. you know, in the past if you were in the know or you knew someone who could get in there and get a 3r report, you knew

the right person to go to. for the room -- for the public, for the people that do not know, they wait on line. i think that that is very unfair. this is a great opportunity to improve that. right now. commissioner clinch? >> it has been 10 to 12 years since i had to get one. it is not just an immediate printout? something has to go on? >> there is a process to develop it. it is not simply automatically generated. i can have someone but comes in to give you the whole speech next meeting. >> that is what i was going to request. maybe instead of discussing something not on the agenda, we

have a report for next meeting. >> thank you. next item dempster >> the next item is public -- next item? >> the next item, the bic will take public comment on matters within the commission's jurisdiction that are not part of this agenda. >> comments? >> yes. >> you have got three minutes. >> good morning, commissioners. my name is jose morales. even without mentioning my name, i would like to have my words in

the minutes. i saw more livelihood in the commission today, listening to them comment. i do not get that instruction that it is ok, for you to speak when i present to you the proposal. you know that my complaint is of the changing of a house member. if i would also like to mention that one of the lawyers, one of the city attorney's here, a representative this year. i would like to see him there in

front. before that, i would like to say that maybe is not you, but i would like to worked see that we have, when we people come during the public comment, we ask questions or can make comments. either one of those. and then you have to answer right away. and you can answer by a the following type -- yes, this public comment on this or that, that question, this is the answer. today i was planning to speak on the mutilation of [unintelligible]

35. i would like to see a copy. you should be masters of this. this has to do with the numbers of the city. they are not being enforced. we need to investigate this first. we need to preserve affordable housing for the community. no gimmicks. no cheating. this is not to accommodate the landlords. [tone] >> thank-you. any further public comments? seeing no one. >> we can move on to item no. 5.

report, discussion and possible action to approve the proposed budget of the department of building inspection for fiscal year 2011/2012. >> i want to remind everyone that this is the second hearing of the budget. we need five votes to approve the budget. >> pamela levin, deputy director of the administrative services. at the last hearing we had discussions on various topics. i hope that i address them in the memos that i sent out last week. i do not want to belabor any of these points unless you have questions. the one thing that i would like to point out to everyone is the facts that between 2008, 2009, and 2010, in terms of bodies we

added 25 people. this year we are proposing, in terms of bodies, we are proposing to add 17 additional people. 13.01 fte's that translates into 17 positions. i would like to point out that of the ftp's, which again is because we cannot budget for a full year, 9.24 are clerical positions spread across the department. that was on page 2 of the of -- of the report. cuthat is actually 21% of the

fte's that will be added to the budget. giving you a better idea of how the positions will be used. i am open for any questions. >> which area would be public outreach or communication bringing that up to speed on the services the department has improved on. >> the public outreach section is primarily located under administrative services. it is, primarily, staffed by one individual now. we may move it back to support services down the road. right now it is under, basically at reports to me.

>> the categories that would bring about improvement of our systems, people would wind up coming to you for finding out what has been done? >> i am sorry, how do you define -- has been done? >> ata, seismic, all of the categories the department has been working on all of those years. >> it would start with the communications person who is, right now, bill strong. he gathers information from each division. we want to have a single point of contact where people are not calling on multiple places. so, they would come to him. so, they would come to him.