honesty four or five. we want to be an eight or night. commissioner murphy: very diplomatic answer. thank you. president hechanova: what is needed in addressing and identifying in getting it to the current situation to where we should be relative to budget, training, because we're right now applying for our annual budget but the next category of where should we be because we then can start searching for either the funding sources or reallocation of what is critical because we don't have a choice. it's going to happen and we don't have a choice of when it will happen. >> i agree. it's interesting to note, a few years ago there was a lot of fema money available that was spent to produce brochures and handouts and a lot of training. that's pretty much gone right now. certainly on the federal level. i mean, there is some grant

money coming and emergency management department has information about those. even then there are limited resources. so you may have 100 applications and only 10 available so, again, that's another thing we are looking at as well. to try to make sure we identify the right priority for the resource and have the financial ability to pay for it. president hechanova: any other questions? tony, matt, thank you very much. >> thank you. president hechanova: and will we be updated on a monthly basis or through director day? >> we can update you as needed. previously regarding a timetable, that's something that i'm certainly interested in as well to produce and we got the work plan. we just need to set the priorities and really have some realistic target dates so we can show you that we've done this by this date. president hechanova: ok. and maybe the global points

that would allow for us to see how comprehensive that would be on verticality and bandwidth relative to where we're headed. >> and the calendar that a lot of meetings, a lot of coordination externally with other -- at e.o.c. and city hall here where we'll have meetings with the departments and that's an ongoing thing. the big part is i think as deputy director mentioned is we go through this, we have these plans. we have a lot of this on paper. but -- and the reality is the people that you call on and the people you know and as you develop relationships, whether it's at the federal or state level or anything else, that's somehow so critically important. in knowing who to call to get the thing done, not to make six calls. so we are trying to filter through that and identify that clearly so we'll have a clear

map for you. president hechanova: one more item. >> sure. president hechanova: associated with personnel, the category of those that are city be officials that are basically on that day maybe on a furlough, are they then mandated to come back to become and have the emergency response category? >> that's my understanding. certainly the department heads will get the first call and then there will be the calls that come. in terms of how we build our team, as i mentioned, there's the redundancy so, again, in terms of our role, there's two of us essentially. again, if one was not here, somebody can then pick it right up. that's so essential. president hechanova: perfect. >> and even depth more than one, two, even three, four. with our safety teams in the city, again, depending on who's on vacation, somebody else needs to fill your role to meet that engineer so you can pick him up and they can go look at that facility. president hechanova: i love hearing that platform because the category it's wider than

compared to being narrow so that our level of service is going to be there. >> again, i know that certainly i look at this as our daily function every day in the permits and construction and all that's going on, when the event happens it won't be business as usual. it will be looked upon as the safety officials and this is, again, even in the past where i worked in other jurisdictions it's always a tough decision. well, how many resources do we want to spend on something that may never occur? and here we are rehearsing for performance we hope we don't have to give. but when it does happen, there is all the after-action reports to say this wasn't done right, that wasn't done right. and using those as a guide to correct that in the future, again, the city's going to be looking for us. the other thing i have to tell you, from my own personal perspective and matt as well is that san francisco, our investment in the city is given

me personally me everything i had in terms of my career here in the city so we're devoted. whether your role is defined on a piece of paper, we've gotten great response, we want to come, we want to make this thing work. this is how we feel that we want to do everything we can for the floor. that's the vibe we get at the meetings at the department of emergency management. the feedback i've gotten is the city here is a little more plugged in and focused than even on the other state and federal levels in terms of what's going on and the know-how to do it. hopefully it mr. justify it and perform procedure -- hopefully it will justify it and perform properly. president hechanova: how can we have a greater component of accommodation? >> you know, i'm learning more about it as i get into it. it's a great program. i see there's issues with a private property owner or

what's involved in the investment costs to go through that. all the buildings we sat through, a committee meeting a few weeks ago for a couple of properties and it's a very comprehensive and complete program in terms of what they're going to do. the building people know their roles. they have their engineers. their checklists are in place. it's a great model and, again, i hope that other buildings can follow that as well and we expand that program. without it i don't know if we'll be able to respond as quickly. there's no way. commissioner murphy: well, i think the goal is to eventually have all its employees trained. for sake we did have a major earthquake, two or three people is not going to cut it. everybody should be trained. and there should be -- that should be the goal and it should be achieved within 24

months or something. it should be deadlined. otherwise it just goes on and on and on. >> i agree. there's requirements for even the safety assessment card that is -- there is a time expiration date. if you haven't gotten the proper credits and training your card won't be valid any more. there is renewal online. commissioner murphy: is that for every employee? >> under the mayor's directive every city employee was required to have the basic disaster service worker training and the basic i.c.s., incident command system, introdux in the 700. so whether it's time for people to base runner those books and open it up again. commissioner murphy: well, the most qualified people are the people that work for d.b.i. to, of course, fire and police, but definitely d.b.i. they should be held in high priority for that. that training should be there and made available.

we have money for all kinds of things but we need to put money aside for that. >> that's our attention. president hechanova: one last one. on the category that comes into play where engineers and other department, whether they're d.p.w., are there conflicts or at least overlap by which they are probably the best to assess their own buildings given that their familiarity with those buildings will allow them to make that best and high assessment at the time and after the major earthquake? is there a category that requires for them to be a default deputy by the building director? >> that legal process of deputyization needs to take place for a host of reasons. obviously reimbursements across the process as well. that is something that we are going to meet certainly with

public works and director day to really clarify because the -- we want an efficient process but we want to make sure we're meeting all the legal requirements and doing this properly and what's efficient for the city. there is the city program that has certain buildings that could be part of the city borp. those engineers will be teamed up with generally department of building inspector inspectors and they will go out as teams as well. as it currently stands now, the emergency support function calls for us for the public works inspectors to report to our d.o.c. as they're available. obviously they are going to have their hands full with their own buildings. this is a general assessment that everyone makes. is your building damaged or not? that's the first question. and the follow-up will be who you will team up with. but it will take place per hour director and that action will need to take place. president hechanova: thank you. commissioner murphy: this department really needs to

carry the ball in this, take the leadership? >> absolutely. clearly in terms of the building that's out there for the city. we are -- our initial response, there's a whole sequence. there's charts, flow charts that show each function, how it's supposed to occur. there's a timeline, the first four hours, the next 24, 47, 82, things that is supposed to be happening as the time progresses. all those things are identified. we are updating and filling in any details that are vague and in terms of what we need to do. so that's the -- commissioner murphy: yeah. but it's going to be absolute chaos. the plan should be very, very practical. it should not get complicated. we have, you know, the bay bridge over there, for example. that thing should have been built two years ago. here we are, we are halfway through that. we can throw money at all these

things. there has to be an end game here. a deadline and get ready by that date. and, again, this department needs to carry the ball in that and take it very serious. >> i agree. i think our department will take our responsibility and define that clearly. commissioner murphy: the other thing is we don't need to reinvent the wheel here. all our roads have potholes all over the city. it's my understanding it takes 50% of the costs to road repair in san francisco goes engineers and people. i mean, i just can't understand that. coming from the private sector, that just blows my mind. president hechanova: any more questions? again, thank you very much.

and we'll look forward to the updates. >> thank you. and, again, we'll give you updates as we make some progress in our office development and our resources we're hoping to be a little more visual as i mention these maps and give you the invitation to come on by and take a look at those. president hechanova: thank you. >> thank you. >> is there any public comment on item number three? public comment on item number three? >> spencer. 30-year resident, san francisco. i'd like to say i'm very pleased that the unit has been restarted again. it boggles my mind it was left unfilled for two to three years and we were fortunate enough not to have an earthquake and i strongly recommend we have training and drisms that's the only way we are going to be -- drills. that's the only way we are going to be prepared. thank you very much. president hechanova: thank you. >> is there any other public comment?

item number four is public comment. general. the b.i.c. will take public comment on matters within the commission's jurisdiction that are not part of this agenda. >> spencer gash again. i was at the last meeting for the first time since the very first meeting since the building inspection commission in 1994. i made two inquiries. have those inquiries been responded to? by mr. hechanova. president hechanova: increased on -- >> i'm sorry. president hechanova: inquiries. >> you were here the last meeting. president hechanova: that is something that we're trying to discuss through. we haven't fully followed our completed our ability to make those evaluations. and we will in due time provide a response to those inquiries. >> due time.

i'm used to stone walling, mr. hechanova. let me proceed here. i have three minutes. i probably only used up one here. there is a serious problem in the department. i know you people listening telling you how wonderful everything is. everything is peachy keen. believe me, folks, that's not the case. the biggest problem i see comes from her office direct eand -- directly. and one of the first inquiry is how many inquiries that ms. day signed? in lieu of any actual information, i would have to say that the director is not directing this department. she's putting nothing in writing. the department is being run on hearsay and innuendo. i consider this gross negligence. the director is just apparently trying to manage it and not very effectively, i would say. so this issue of gross

negligence. i would say the failure of putting directives in writing and actually directing the department by the director is a dereliction of duty and it's more importantly malfeasance. i mentioned this in a public meeting. i am making the commissioners aware of this malfeasance. i'll be back next meeting. thank you, sirs, and ms. walker. >> item number five. discussion on possible action to appoint commissioners to serve on the litigation subcommittee. president hechanova: for the summary of the litigation subcommittee, could you name the current members of the

litigation committee? >> we have right now commissioner murphy and debra walker and kevin clinch. president hechanova: commissioner clinch. commissioner walker: i would volunteer to continue serving. i think it's important to talk about code enforcement. so i would be honored to serve again. commissioner murphy: i want to nominate commissioner clinch one more time. he's someone i worked with on the -- on that committee and someone that has very good knowledge. commissioner clinch: and likewise, i would agree with commissioner walker and commissioner murphy that they should continue their involvement in the committee.

>> do we need a motion? president hechanova: is there more than three that can serve or is that the limit? that's the limit. do we hear a motion or isn't a motion required? >> someone needs to make a motion and then a second to continue. commissioner clinch: i move that they proceed with the same individuals that are on there now. commissioner murphy: second. >> and all those in favor. >> aye. >> any opposed? the motion carries. is there any -- item number six is discussion and possible action to appoint commissioners to serve on the nominations subcommittee. commissioner walker: can you tell us who is currently serving?

>> hechanova, lee and romero. commissioner walker: i would move that we continue on with the same committee. >> second. president hechanova: criss. commissioner romero: yes. president hechanova: or would you rather step down and maybe mr. mar or -- commissioner murphy: do you want to continue, mr. president? president hechanova: yes. commissioner murphy: that's two. frank is not here to speak for himself. president hechanova: to approve. commissioner walker: approve everybody. >> is there public comment on item number six? if not, there is a motion. so is everyone in favor? >> aye. >> the motion carries. now item number seven is

director's report. a is update on d.b.i.'s finances. president hechanova: good morning, pam. >> deputy director of administrator services. we continue to see our revenues staying steady and with a little bit of an upward trend. we recently got the final posting on the -- well, we got the march posting on the apartment license fees. if there was anything that was paid up through april 10 we'll see next time. and the charges for service continue to be strong. so we are projecting that we will have $1.6 million in revenues over the budget. it was established for

2010-2011. i keep forgetting which year it is. we suspect savings of over $2 million. we have factored in the fact that we have 12 requisitions that have not been approved by the mayors or the comptrollers of the department of human resources. and we are seeing a savings of about $1 million in that. all of the projected savings in terms of line items remain the same. so we expect by the end of the year to be able to put in our fund balance $3.6 million. we are working with the entities to try to get our requisitions approved, be able to fill positions, replace where people have last and/or have been promoted.

so we are talking to the mayor's office and the human resources like every other day to try to move forward on that. are there any other questions? president hechanova: to fill the positions, we are -- where is that money coming from? >> it's currently budgeted. president hechanova: currently budgeted. >> we have sufficient funding to be able to fund all of our positions that are filled and which we have requisitions out in the current year and for next year. so there's not any additional funding that we have to, you know, move from one line item to another in order to fill these positions. president hechanova: our work flow is -- will it be able to accommodate those people that will be coming back? >> yes, we feel pretty strongly.

we see it antidotally from all our positions that they are business. we see a lot of people on the fifth floor for over the counter. we have many large projects that are either coming through -- to our department or just is what i call popping out a planning. we see a long-term continuation of the strength of projects and permit issuance and inspections. president hechanova: could you give at least three of those large projects that would be coming in? >> yes. 333 harrison is one of them. they are supposed to come into -- well, they've been working with h.u.d. -- u.s. h.u.d. on their financing and i expected them to come in and actually

submit their permits last week but we hear it's going to be next week. we've got 1825 sutter. it's the galaxy theater, large housing project. you know, i see all these things as they go through the development fee unit and honestly i can't remember. we can give you -- vivian has a list of the large projects. >> i think we got circulated a whole list of all the permits that are active. president hechanova: these are active permits. >> yeah, they're included, the ones she talked about. >> harrison is included, i'm sure. >> it is on here.

>> i was just notified of it yesterday in terms of inclusionary housing. but when i talk to the people at planning they are still working with the project's sponsor on a couple of issues but they do expect it to be moving out of planning. commissioner murphy: going back to the new positions, what positions exactly are we selling? >> they are 1406's which are clerks and there are 1408's which are principal clerks and then there are -- there's a -- an engineer. actually two engineers. commissioner murphy: what kind of an engineer? >> i think one is mechanical and one is -- >> there's two mechanical engineers and two civil engineers. commissioner murphy: i know there was a need for one mechanical engineer. >> and then i know that we are

working on backfilling some of the electrical inspectors because of the retirement and then the shift of filling the retired position. commissioner murphy: i heard there was accountants being brought in. is that true? >> we have hired a -- we've hired one accountant. we have requisition and a list out for another one, a junior one, which we're still assessing the submission of the applications. in that area in finance we have over 50% vacancy rate and we have a sufficient and fuelly more work than we've ever had

to do in terms of revenue collection, in terms of processing requests, in terms of basically making sure that the financial health of the department is maintained and that we don't end up with a situation like what happened several years ago with the grand jury. commissioner murphy: was there a one-deleoff, a couple years ago, was there accountants laid off at that time? >> yes. commissioner murphy: we eliminated three accounting positions. commissioner murphy: ok. so you're britaining back 26 people? total? >> 26 in finance. commissioner murphy: total? >> overall 12 one includes a junior clerk for finance. and as i mentioned, we are

looking at the resumes to see if they are the kind of skillset that we actually need. commissioner murphy: i didn't vote for the budget so i still don't believe that we should be on a hiring spree. it is my experience for the last three to four weeks visiting supply houses in san francisco and talking to architects and engineers that there is no sign of a recovery. they're actually talking about a double dip. what worries me is you bring these people back. will we be sitting here or some other commission sitting here a year from now talking about laying people off? i feel that the rest of the city is trying to save money

and cut costs and cut back, we should be doing the same. pipe commissioner. -- president hechanova: commissioner. commissioner walker: the permit load is increasing and we have heard from people who are here today that the service being provided is inadequate because of staffing shortages. i think this is a good response in order to make sure we have good response to permits that are coming in. it looks to me like our load is increasing. i think we are going to be talking about this every month. i would -- i would remind us all that, you know, bringing people back is ultimately a good thing and our department is in the black and making a profit and there are increases in building permits. so i think this is a good response and it's something -- the concern you have is the concern i have. we need to make sure we look at

it on a monthly basis. however, we want to make sure we're fully staffed. i think this is an appropriate staffing level. president hechanova: commissioner mar. commissioner mar: i think in the previous discussion we felt that some of the staffing has been held up because the city had not done enough of the testing for certain categories and i was wondering if human resources has caught up on that so we have adequate lists or for some of the clerks or some of the other positions? >> the clerks, we have exhausted the list, but we're trying to figure out how to work with what d.h.r. wants to do in that. most of the testing still is extremely slow and they admit it and it's kind of a -- how can i put it? kind of a black hole. we're not 100% sure at any given time when testing will be given time when testing will be done on a specific position