forward with a bill that helps us in shoring up about 5% affordability. but have not heard people talking about aiming that lobbying effort on the governor to make sure that he signs the bill. >> you are exactly right, we do. supervisor mirkarimi: i have not heard anyone say that. >> there have been a lot of discussions with the governor in his office. we got ifd the got -- we got the signal that ifd is the future of redevelopment. supervisor mirkarimi: right. but to assist the senators, ultimately speaking it is governor brown the stands at that intersection, whether this will become a reality or not. >> true. supervisor mirkarimi: wanted to

make sure that we were clear on that. supervisor mirkarimi: fight -- supervisor chu: i know that we have two suggestions before us. one is to change it from two years to a five-year period of time. if i would like to confirm with that the department, that is something the department submitted as a change? and the second is a suggestion by the supervisor regarding ap current transaction fee in downtown san francisco. it's out of like there was an agreement to make that change. >> revised copies of the financing plan, they did make some changes and those are on file. supervisor chu: let's take

action to except those submissions and changes without submission. with regards to the items before us, my understanding is that we should send the item out without recommendation, pending questions to the eir, making sure that we are completely compliant. if i can entertain a motion to send out items 9 through 12? supervisor kim: i was going to move forward with positive recommendation. and we will -- can we do depth at this level? but there is no final document in place until there is action -- >> there is no final document in place, no final secret document, and in that case of the board is not allowed to take action on the underlying project. the recommendation from our

offices that this committee forward this to the board without any recommendation. supervisor kim: understood. supervisor chu: thank you. we have a motion to send items 9 through 12 to the full board without recommendation at this time. we will say that we have got the motion and a second. thank you. supervisor mirkarimi: can we be clear, when this returns to the board is on june 7? is that right? ok. supervisor chu: we are running fairly late on our schedule. we do have a regular, fully constituted committee starting supposedly at 1:00. we have one more item before us. if we can call that item, this is the release of reserves for i.t. for people here in the room for

the 1:00 session, likely will go to a short recess and then come back. thank you.

supervisor chu: if i can as those here for the previous item to lower your voice is or move forward so that we could finish our agenda? that would be great. mr. young, please call item no.

7. >> item number 7. hearing to consider release of reserved funds, department of technology - committee on information technology fy2010-2011 budget, in the amount of $3,196,686, to fund the consolidation, standardization, and optimization of the city's technology operations and applications. supervisor chu: thank you very much. this item did come before the budget and finance committee previously. we released half of the reserve. it is getting to the point where we need to consider the remaining portion. i believe that supervisor david chiu had intended to join us, but we are getting started given that we are running late on time. please provide the presentation. >> thank you, chair person. john walton, chair officer of the department of technology. i will give a short presentation, given that we are

running short on time. we have some handouts for you quickly and hopefully we can get into the question and dialogue where you can ask their questions and hopefully feel comfortable moving this forward. since the last meeting that wanted to highlight that we have continued to make progress on the data center consolidation project discussed previously. we have moved forward with this idea of continuing and using consolidation as a way to save the city money. the progress that we made was finalizing the two sides with a new facility at the airport. they are now partially staff and actively working with the department of human resources to fully fund the staff. all of the departments participating are donating time back to make sure that we stay

on schedule. there are a lot of volunteer effort going on to make sure this moves forward. it is a template to show how this type of technology can be beneficial to the city. the service to be directly maintain. we will be virtual lysing 70 of those servers over the next month. we will report back you during the sixth period. we have been going down as fast journey of consolidation. there is the e-mail project we are under way with no. another good example of how we started to bring the other disparate systems in the city. we have talked about enterprising agreement we have done in the last year and how they have saved us money in the city. we are well under way in

replacing those city fiber lines. the thing that i want to stress, when we talk about datacenter consolidation, it is just a slice of apply. when we talk about shared services and consolidation, i know the data services get look that a lot. that portion of the business really only represents less than 10% of whatever is spending our money, a citywide. we talked about other areas where we could continue to push this idea forward to make improvements. again, we are talking about continuing to leverage. we are talking about cisco systems, microsoft, doing these things city-wide. we have talked about moving to new types of technology to replace traditional systems with

bases that are much lower cost. a pilot project was done to consolidate support services in geographic areas. as you know, most of these departments have the roads that. hsa was a leader for us. bringing together how they could share staff and looking to expand the program to look at, seeing how we can shares that. another technology we are currently looking at and considering in terms of a way to save the city money, we spend quite a bit every year in replacing personal-computer is around the city. it has somewhat of a negative impact in terms of waste and things like that. there is a movement in the industry where we are replacing physical personal computers with

virtual personal-computer. we will talk about how that can benefit the city. there are discussions of combining the mail functions in the city. the one that is exciting to me, as we think it is an area where we can stop looking at i.t. as an expense that looking at it as a revenue source, but would like to start aggressively marketing the dark fiber that the city helms, generating revenue for the city, working with other companies that are at that -- interested in attempting to market that capability, making the city some money and offsetting the deficit in the general fund. i know that that was brief. i cannot think that you need me to be the slide for you. what we are asking today, i know

that in the last conversation my feeling was that she wanted to be sure that we got the message that we needed to be smarter about how we were doing i t. so the to feel like we were making progress in that area. if you need specific discussion answers, we are happy to enter at this time. i would -- supervisor mirkarimi: -- supervisor chu: i would like to turn it over to supervisor chiu. supervisor chiu: i do support the release of these reserves today, although it is not with overwhelming excitement. last year these amounts were placed in reserve in order to live the incentivize departments to find savings. i am glad that we went through this significant exercise of moving forward the data center project, but unfortunately it

will not yield any savings this year. i very much appreciate the work that the department of technology has done around the city to focus on the next set of tasks that we need to do. i very much hope in the coming weeks that we will get more specificity of what these proposals mean, as well as what they both say it. with respect to the work that has been done that so far, without wanting to knock off momentum with these projects, while not a voting member of this committee, i would like to suggest that the release these reserves and move things forward with the understanding that when they are back before us with next year's budget, we will get more answers to how these efforts will yield fruit. supervisor chu: thank you very much.

quick question for the budget analyst. i believe that she may have presented previously on this item -- that you may have presented previously on this item? >> the only thing that i would add, we have not been presented with any specific budgetary savings, as the president indicated. my recommendation to the committee is on page 9, in addition to looking at this in the forthcoming budget process, we recommend that you request the department of technology provide status reports on the data center project every six months, with the first report on june 6 of 2011. providing details on project cost for constructing the airport datacenter. the transfer of data equipment

and physicians from city departments at the airport. fiscal year 11-12 reductions in budget for treatment positions and other costs related to data consolidation. if the city department has not achieved its budgetary savings from the consolidation project, the department of technology should provide the reasons for not achieving the savings. that is our recommendation. supervisor chu: thank you. supervisor mirkarimi? supervisor mirkarimi: thank you. i wanted to close the loop on something that i have yelped about a few times and i know that your department responded in favorable and positive ways. let's have you provide the update, i do not want you -- i do not want to steal your thunder, about the unresolved

issues that i thought you had close the loop on that are not currently covered by a 50 tpg and whatever other monitoring public access so that, as i brought to your attention, concerns about our dealing with larger issues, until a certain point, not taking care of sort of an outdated or unresolved business. it feels like this is one thing that you can check off. >> we agree with you. we do not see it as our thunder, we see it as a collaborative process. we appreciate your leadership and reminders about how well we can do the big things. highlighting to the public, we have released a few memos about this and we will continue to advertise through restructuring some of our priorities.

we have found the means to refund the equipment that we would need to capture the audio portions of all of the commissions. we started creating training plans for the staff. we have renewed our agreement and contract with our web- hosting companies. going forward we have what i consider to be a very good, aggressive plan to get all of the commissions and task forces reported and posted online so that people can listen to them going forward. supervisor mirkarimi: you opened it up in your remarks, which is why i wanted you to have that opportunity end of our. the i.t. department is release synonymous with that facilitation of open access for all people. yet when we have passed legislation that has been a source of frustration for me and others that for something up

that cost consuming, but we should have been able to provide that. which is consistent with a very robust sunshine law system. quite frankly, having access might actually alleviate some of the sunshine requests that in that city attorney offices. they are actually able to get that information in real time, as it is or are on this. i would encourage you to be much more promoting of the fact that this is a service that is coming on line soon. >> absolutely. we are training and i think that you will see a pretty aggressive forward motion. let's i guarantee you that good

government advocates will be delighted to hear the progress. >> thank you. >> i just wanted to concur with supervisor mere creamy. i was glad to see the memorandum on the work we are doing to expedite your recording links from the commission's. this item, i know that i had a lot of questions in terms of consolidation plans and moving forward. it is good to see recommendations for cost savings. i know that many of the department frequently attempt to come up with ideas for the meeting. i wanted to acknowledge that. even though i wanted to see more and we did not necessarily set a benchmark in terms of what we want to see achieved. hopefully as we move forward we can work together to set benchmarks for the department of

technology. supervisor chu: thank you. if there are no further questions at this moment, we can go to public comment on this. are there any members of the public at which to speak? seeing no one, public comment is closed. do we have a motion to release the remaining reserve and except the analyst's recommendation? supervisor mirkarimi: motion. supervisor chu: ok, we have a motion. can that be done without objection? thank you very much. are there any other items before us? >> that completes the subcommittee agenda. supervisor chu: we will adjourn. we are taking a 15 minute break and come back to our second session. thank you.

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supervisor chu: welcome to the regular meeting of the full budget and finance committee. i am joined by supervisor mirkarimi, supervisor wiener, supervisor kim, and president chiu will be here shortly. we also have supervisor farrell. mr. young is the clerk. mr. young, are there any announcements? >> please turn off also funds. present a documents to the committee and provide a copy into the file. items they will appear on the board of supervisors may 17, 2011 meeting unless otherwise stated.

>> call item no. 1 and 2. >> regarding the five-year financial plan. item #2, adopting the financial plan for fiscal years 2011 and 2012. intersection 9.119. >> the item before the committee previously, there is a hearing with the comptroller " -- comptroller's office. we want to bring to our long- term financial books to balance. there was an item those introduced by superivsor - - supervisor chiu. there were a number of things to respond back to us. we also asked the office to take

a look at reserve balances that would be present during the five-year financial time. they're still working on that analysis. and like and have the deputy comptroller talk about when that might be ready. >> good afternoon, members of the committee. we are still finalizing the impact of the reserves honda revenues. and also doing sensitivity analysis in the event that the revenues are a little bit higher or lower than what we had projected. we do need approximately a week or so to complete the work. perhaps the easiest thing would be to continue these items to the call of the chair and then once we are confident that we have the final numbers, the to

the calendar. >> if that is not objectionable to the committee, i like to continue these two items that we can have the information before us. why don't we open these items up for public comment? and there any members of the public that wish to speak on item number one or two? and we have a motion to continue these items to the call of the chair? have a motion to continue these items to the call of the chair. and i would like to add my name as a co-sponsor. we can do that without objection. we do have a number of items before us that included the

payroll tax exemption, items #3 and 4. if we could call items 5, 6, and seven ahead of time. my understanding is that there is intention to continue on with these items. if we can go ahead and dispense with them. >> hearing to receive an update on the budget for fiscal year 2011 and 2012. the emergency hearing regarding the closure of the health services impact on a client base and a provision from the city and county of san francisco. appropriating $150,000 for the department of public health to support women and halgbt health services. supervisor mirkarimi: madam

chair, i am going to suggest that we continue to the color of the chair the items related to #six and seven. i know there were some members of the department of public health and the clinic health center that are here, but due to ongoing negotiations between the health center and awhirl other health facilities, their ability to answer some questions right now about us advancing alone are not, i think, timely. i ask that we continue this and hear from the people that may want to speak to this. >> another is a representative here, but rather than going to the public hearing on the budget of day, if there are any

comments you like to make, stepped up. if not, we can do general public comment. any comment? why don't we go to public comment? any members of the public that wish to speak on items 5, 6, or seven? >> i would like to speak on no. 5. i am a little puzzled as to whether this will be continued and i can come back another time. supervisor chu: yes. >> where would i get a copy of the budget? at this time, it is being updated?

so that i can prepare remarks relevant to the present status? >> we have the cfo here right now. if we could, i can ask him to talk about some of the proposals that they have before us. in addition to that, we heard this item previously. we will have future hearings, and our office can make sure that you are aware of when those opportunities will be there. >> are you setting a date today? >> we're going to continue these three items to the call of the chair. what i will do is have the department of talk to you specifically about some of the proposals so that your aware of them and our office is happy to