features to this site that make it attractive. supervisor supervisor chu: yes, and it currently is a city facility and is the headquarters of the mta. was it prohibitively expensive to retrofit the space? >> it was prohibitively expensive on the one hand. it was also specifically pointed out in the 2008 concept document that from a security perspective, it was not recommended to position the control center at the headquarters of publicly identified buildings. that was another criteria. there is a number of facility issues that relate to one south van ness that would make it difficult to retrofit. supervisor chu: thank you. >> ok, so, the agreement basically is divided into tenant improvements that will be done by the landlord and other work.

first, to talk about the tenant improvements. there will be the architectural elements. this is mostly on the seventh floor. we will also be adding antennas on the roof for radio and other communications. the bike rack will be on the ground floor and the shower and locker room on the lower floor. one of the key features we are adding is an area where folks who are working multiple shifts in case there is some sort of special event or emergency, can rest or change, take a nap. sort of a layover room, which is something that will also be added, and they can go down and take a shower if they need to. a lot of the architectural elements are being retained. you will see in the latest slide, there is a very nice situation room that we will be developing based on the layout that is already there that will allow managers to come to the control center in any event such

as an emergency or the america's cup or whatever is going to be required to provide specialized, integrated transportation services. a lot of amenities will be provided there to make that work for us. there is going to be some upgrades to electrical and mechanical. we had to run special wiring. a lot of these are things i would have to do in any case, whatever facility we were in. as john described, there is already emergency power and cooling. we will be taking existing server rooms and configuring them for our needs, and we're going to reuse a lot of the furniture -- file cabinets -- that are already there. we will be buying specialized furniture for the control room, the operational consoles. beyond the work that the tenant improvements will provide us, we will do our own work either

through city staff using work orders or through separate contracts. we have to bring in our own computers. we have to bring in -- we have to specialize the software to work in the new environment, and we have to provide all of the integration testing and management of the system as we go forward -- integration, testing, and management of the system as a go forward. looking at the layout itself, this is basically the same space you saw on the drawing that john showed. the part that was in yellow we have reconfigured to meet our needs. you would come in off the existing elevators into a secure entryway. the operating theater is the center of the whole facility. we are going to have all of our operational managers in their managing the transit system, power control, traffic management, our new trouble

desks that i talked about, and then we have expansion capacity if we want to bring in in the future staff, either on a full- time basis or an as needed basis, to manage specialized services for coordinating with taxi, the paratransit, and other sfmta functions. we have also added a room and some desks specifically for information analysis and public information. one of the key additional services we want to provide is an integrated real-time analysis of what is going on on all the different corners of the sfmta operation and providing the information to a new public information officer and coordinating the information we put out to the public's and also to coordinate among our own divisions of the sfmta. one of the good examples that i heard of this when we were interviewing the various

stakeholders was from the taxi division. right now, everything is done by phone, and a lot of information never gets to taxis. we have an incident such as a bart stoppage and people are pouring out onto the street at a location like 24th and mission, we do not have any way to alert the taxi fleet to go there and pick people up and take them. or if we had another event where we wanted the taxi fleet to stay away, we do not have that capacity in an organized way today to do that. this whole function would be helping us to perform those kinds of functions in an integrated and coordinated way. we are also going to have a separate room -- supervisor chu: if i could just ask -- i know we have a ton of details, but in the interest of time because we have a number of other items also that may take some time. i wonder if you could concentrate on a few key issues that have been brought up, in particular with mr. rose's

report. the one issue about transbay is important. i would like to understand a little bit more about the funding for the project. it says here that it is fully funded. i want to make sure that is the case. finally, one last piece about what an integrated facility would actually do for operation. those three areas. >> so i will skip over this. there is a slide on transbay i'm going to bring up. let me talk a little bit to this. sfmta's functions -- when you ask about the operational efficiencies we are going to realize, it is very hard to quantify what the value of something like that is, being able to marshal the taxi fleet to address a specific incident, but those are the kind of things we will be able to do better. plus, in the facility, we will

have much improved systems. video walls throughout the facility, and we will be able to display much more sophisticated blend of cctv images and other images of the overhead system, the train control system, and be able to change that as needed and bring up all of the information in an organized way that people need, depending on what is going on at the time. there are a number of other projects working with the transit management project. -- transit management center project. we have integrated systems replacement going forward. a lot of the systems that feed into central control also date from the 1970's and 1980's. it will be replaced and the new at the central control. that is a separate project going forward in parallel. the radius system project is also a parallel projects, which is tightly coupled. there is an upgrade going

forward, and our big project that we are coordinating with, of course, is the central subway, which will have its own systems that need to go in to central control, and we are building a central control system that will accommodate them. in fact, we have a contract that went into effect in 2010. the board approved it, and is an integrated design contract, which recognizes the integration necessary between central control and central subway. i'm going to -- well, i can go through this one. if we do not build at 1455 market now, we cannot keep up with demands. has been an urgent need for many years. it has been recognized by many administrations in parallel, so this is something we need to do at the earliest opportunity.

we need to transition the new radio system, which is going to be much more difficult if we did it in place at clinics. we also need to put in new systems such as cctv. we have only three monitors. we will have a much more sophisticated operation at the new control center. the key point is we would centralized coordination and bring all those functions together into one facility. why not transbay? at this point, it is not a viable option. we have been in the communications with the project over several years. the vision -- the coordination has evolved. right now, our long-term vision for the transbay facility would

include a unified regional transportation center, which there has not been even in the planning stage right now. other agencies have not been brought on board with that. we would need a funding plan. the timeline must work to coordinate with central subway, radio, and our other projects. there was a recent policy decision between transbay and sfmta to have those projects go forward on a separate pacts, and transbay is no longer being pursued on our planning horizon. >> about the expenses -- supervisor chu: about the expenses you expect on transbay compared to the current proposal. >> we did not have a detailed cost estimate for the transbay center. we did recognize when we took up the consulting contract last year, we included as an option a task to go into a conceptual

design for transbay. supervisor chu: yes, but in your bullet point, you say it will be two or three times more expensive. >> yes, when we did the site survey in -- we have actually a capital project estimates about $129 million for transbay. the site survey had an estimate of $172 million, but that also included systems. it is difficult to partition the system's components from the facility component, but we are well over the $100 million range. supervisor chu: use it probably between $129 million to $172 million based on the current estimates? what is the current proposal? the current proposal we have is for the facility project, $32,553,231, and that is fully funded. then, for the parallel systems projects that are going forward to replace systems and bring them into central control, which

will also replace systems in the subways, is 82,000,567 $261, so the aggregate cost is $150 million. >> so if i were to compare between the current proposal compared to the transbay, the $129 million or $172 million you spoke about earlier -- is that for the capital component? >> yes. >> so the comparisons for 32 million -- >> compare that to the $129 million. supervisor kim: just a follow-up on that, when you look at that long term with rental payments, is it really more expensive? >> transbay would have rental payments as well. we do not know what those would be at this time. we had a site tentatively identified. we have been in very preliminary talks with transbay, but that space in the terminal has since been reallocated to other uses

since the separation of the two planning have, so if we were in the future to go back to transbay,would have to be identified. we are not sure that there is appropriate space, and we would have to renegotiate. we did not know what that cost would be. supervisor kim: just another quick question -- why is it that you would only begin construction after transbay had been fully billed out? -- build out? >> basically, we do not have any funding to do it. we are pursuing one project at a time. i do not think the agency is really in a position to build two control centers simultaneously. we will have a lot to do -- supervisor chu: i agree with that. supervisor kim: ok, thank you.

>> anything else? supervisor chu: know, your completed with your presentation? in terms of the capital funding, you had talked about the $32 million being fully funded. that is something you have a dinner by funding completely for, correct? >> yes, that is completely funded. supervisor chu: with regard to the parallel system improvements you talk about, how was that funded at the moment? >> the last piece of funding for that is going before the sfcta in the next couple of months. that had been fully funded, and then there is a swap for central subway of funds, so we are going through that -- it was fully funded, so we are going through the final fund swap approval to get that completed. we did finish that for the $32 million. supervisor chu: at least the $32 million is completely funded, and the $82 million is well on

its way? >> correct. supervisor chu: i think that is it for me. unless we have any questions, why don't we go to mr. rose's report? >> madame chair, members of the committee, we have a summer of our report on 2-14. we point out that over the initial 10-year lease term, rent would total $13,508,921, plus operating costs, would be $2,670,677, so there's a total new cost of 16,179,600 it be $8. the proposed lease would commence upon lee's of tenant improvements. -- new cost of $16,179,678. the landlord would pay $1.7 million -- that was negotiated as to how that was determined. again, the mta $9.5 million.

the landlord, $1.7 million, for a total of $11.2 million. the improvements are to be completed by june 2012. we point out about this -- about the options, however, as i understand it, mr. updike concurs with our recommendation that the options should be subject to board of supervisors approval, which is our recommendation. towards the bottom of page 214, we state that the sfmta currently occupies a total of 16,524 square feet of space across 256,237. the reason that they appear low is because a lot of this is city-owned or part-owned space, and this is operate the m.t.a.'s

command and control functions dispersed among five locations in the city. if the proposed 39,573 square feet for the new lease is approved, sfmta's total cost for all five facilities would increase to $1,569,944 during the first year of the proposed lease, so the new lease would go up by $1,313,707 per year, an increase of 513% more than the $256,000 annual cost, which the mta is currently paying. in addition, if the proposed lease is approved, the m.t.a. would only eliminate 3824 square feet at 25 then ness avenue, of their existing space. as a result, sfmta's integrated

command and control function would require a total of 52,273 square feet, an increase of 35,749 square feet, a 216% increase over the existing 16,000 square feet of space. we had been previously advised, and we say this on the bottom of page 14, that the proposed lease would be an interim facility until the new transbay terminals completed in 27. the sfmta would then decide whether to continue to lease the 1455 market street as a primary site and develop the transbay terminal as a secondary site or whether to develop the terminal as a primary side and convert 1455 market to its secondary site. that was the information that the sfmta has given us today. given the existing and projected financial and budgetary concerns, including an estimated budgetary shortfall of $22 million in 2011-2012, the

budget and legislative analyst questions the propriety at this time of the sfmta to incur such additional expenses. for all of those reasons, we cannot recommend approval of the proposed new lease, and we say on page 15, the first recommendation, which as i stated, - danny is that mr. updike concurs, that you delete the provision -- my understanding, that you delete the provision so that each of the options would be subject to board of supervisors approval, and i would be glad to answer any questions. supervisor chu: thank you. questions for the real-estate department quickly, with regards to when the leases actually began, the commence, is that when the facility is delivered to the city with the tenant improvements that have been completed by the property owner? then, what is the difference

between that when it gets delivered when we start paying rent to when we start becoming operational at the new location? >> substantial completion is tied to be commencement date. we anticipate that being about june of 2012. with regard to the two months of updated ranch, that began in june, so we would have two months of additional slack, essentially, provided so that the actual rent commencement would not then start until six days after. if we remain on schedule, the idea is we are able to become -- complete the transition and aftertime is fully operational, full rent would kick in. we tried to align the two events. supervisor chu: ok. the other thing for the real- estate department -- there are a number of spaces, as mr. rose rightly pointed out, that are currently occupied by the

different divisions of the mta that would be moved to this consolidated location, but the plans do not really reflect a shrinking of the use of those spaces in particular. there is a little bit of space that will be given up at once of venice, but other than that, there is not a lot of change. have you fully evaluated whether or not there's an ability to give up that space or perhaps make available for other departments that might be looking for additional places, or for rent? >> with regard to 25 then s, that is something that would be released for other departments to use. the other location, really is an operational issue. there is some redundancy. the lenox facility remains available as a back up, so it is not something that then becomes available for new tendency -- tenancy, nor is it really suited for any other city use. it is a very specific facility. that is the bulk of the square

footage involved. the other square footage is also tied with other areas of the mta, so it would be difficult to create demise in walls and separate occupancy of non-empty use, so it is difficult to recapture that. i think would just be repurchased for mta's purposes. -- repurchased -- repurposed for nt 8's purposes. supervisor kim: [inaudible] >> good afternoon. sfmta real estate. 505 seventh street is our enforcement dispatch office, and they actually dispatched the traffic control and parking control officers from that location so that they walk to their vehicles at sixth and

townsend streets, which is about 300 go for, the three- wheeled vehicles. two people will be moved from the enforcement division to 1455 market street. and that it is lease. mta will be doing a request of proposals for a strategic plan to look at all our facilities for the next several decades, and we will be looking for real- estate to combine our enforcement divisions which are right now at five different locations. that it had just been mentioned that 41 south van ness, we would be opening up other space for other departments. >> it is about 2500 square feet on the corner of the eighth floor so that other mta functions would move into that. >> i'm sorry, for 25 van ness?

>> 25 then as would be given up for the city real-estate to look for uses by other departments. >> did we talk seriously about city-owned facilities for what 505 seventh street is being used for currently? >> yes, and mta is what i would say real-estate challenged. because of the location of the facilities for the vehicles, it is convenient right now to walk from 5 05 seventh to sixth and townsend, but we would like to consolidate our enforcement divisions from five into one facility, and we will be looking for real-estate to do that. >> if i could add to that, too, in terms of the city's real- estate, approximately 2 million

square feet under the ownership of the city and used by various city departments of both the civic center and what we call the public safety campus around the hall of justice, 2 million square feet, plus, we have less than 5000 square feet available. that is a vacancy rate of about 0.25%. our real estate dynamic is far different than the marketplace itself. we are fully utilizing everything we own and at a point where we may need more. >> i just want to say that i appreciate the points of us consolidating and building -- developing the transportation management center. however, i would feel more comfortable supporting a proposal that is as expensive as this if i felt like there was a more serious concerted effort to let go of existing space or

find room within existing city facilities for some of these uses prior to approving this new real estate contract. supervisor chiu: back -- supervisor chu: thank you. what we open this item up for public comment? are there any members of the public that wish to speak on this item? seeing none, public comment is closed. i could make a suggestion, in terms of the budget analyst recommendation, i would suggest that we accept that recommendation to -- or the first recommendation, which is to delete the provision that allows for the exercise of the 10-year option. that is something that sounds like the department of real estate has agreed to, and i think we should take that recommendation. the second thing -- at the supervisor kim's reservations -- i echo supervisor kim's reservations. whether we could trade off some of these bases to make them available for other city departments or look at other alternatives. i wonder if we could make an

amendment that would require that the real-estate department and mta report back to us in three months about the specific plans for each of these locations and whether or not they can actually be given up or not occupied by the mta for these functions. can we make those amendments without objection? supervisor kim: given the last bit of discussion we have had around the apartment technology and asking them to come back to us with a plan of reducing their expenditures or raising revenue, one of the difficult parts is when they came back to us with a plan because we did not give them some guidelines or standards to meet. it was difficult to determine whether we should release the reserve funds. i would prefer setting some kind of standards in terms of what we expect. i really want to look at how -- if we are increasing as much

space for the mta, actually setting some goals in terms of reducing some of the existing facilities, instead of just asking an open-ended question of looking at potentially letting go of sites -- i do not know if that is possible. supervisor chu: i think perhaps what we could do is if we do have -- i want to be sure that we are thinking -- we can set a goal and say we want them to release 25%, but it is not based on operational realities, that would be an unrealistic goal to me. also, if there are certain lease provisions or other things to the existing contract that we have to see through, so i could ask the real-estate department to report back to us. and we could have a hearing, and we could at that point in time see what would be a realistic goal. ok, so, we have got a motion to accept the budget analyst's recommendation and require that the real-estate department in conjunction with the mta come

back in three months with plans on the existing space that is being occupied by these uses. do we have any objections to that motion? ok, we'll take that without objection. and then on the item itself, as amended, do we need a roll call, or can we do it -- roll call, please. >> on that motion to recommend as amended, supervisor mirkarimi? supervisor mirkarimi: no. kim no. -- >> kim no. wiener aye. chiu aye. chu aye. the motion passes. thank you very