coordination, which is noted with mr. greco and matt green. where would the budget amounts come from or, is it split with other portions of the city with regard to disaster preparedness or our level of response? >> that is completely funded by the department but is being funded by the strong motion impact the program, which is the earthquake fund we collect on permits which was previously used for the caps program to identify soft storied programs and since that was transferred to the city administrator's office, we funded two or three positions in the disaster coordination unit with that money. >> what exactly are they doing? what do those positions due on

a day-to-day basis? >> they have done disaster training for the staff. they also attend all the disaster meetings. >> this is internal disaster. >> they trained staff on disaster work and what their responsibilities are under the disaster program or under an event that might happen. they attend all the meetings for disaster coordination. there is a resiliency committee and they are also on the housing element. housing after a disaster and they attend all of the meetings on the evaluation of what buildings are to be inspected and what priority. they attend all the training on the new computer system the department of emergency management has put in that we

will be using in our dlc area. they will be training staff on that as soon as it is released to the city. >> what kind of feedback are they bringing back to you? are the requesting more resources or money? >> they are in the process of procuring and the disaster coordination bags for staff to have in the city and they are preparing, getting bids for the bags they will be using in the event of a disaster. they have done the coordination on the emergency management vehicles. we will be using that in several demonstrations around town on weekends for community outreach. they do attend the community outreach programs we have and

they passed out disaster information at this meeting. they're busy every day. we meet once a week usually, if we can and coordinate and putting together the plan for the people in the department where the people will be in the event of a disaster and what their responsibilities will be. they are doing that. once we get everything settled, those people will be trained in their special field of responsibility. >> i would like to get a monthly report on how they're doing. >> i agree. i think it is an important thing to coordinate our department. i wonder if you can think about -- we have folks we contract with to do code enforcement

outreach. it might be good to have them go and somehow engage those people who are out there in those buildings and get them hooked in somehow. >> they attend meetings and will be assisting in that category. >> is there a program to address not only neighborhoods but also in the downtown neighborhoods with regards to some of the commercial buildings? the majority of people during the workday are, at least for the majority of the population, concentrated downtown. is there some category where that training is extended? >> not that i know of. i don't know if they have been involved with any of the training in other departments, but in our department, the

people in the field have to be certified to inspect the buildings. we are limited to that, or they have to be volunteers in the building or working with our staff. it is on a basis that the field people i will be deputizing to go into the field in the event of an emergency will have to be certified by the state. >> it does this tie in or is it -- >> it will be for some of the large buildings that do have engineers. they have been certified to inspect their own buildings and they have a certificate that allows their engineers to inspect the building and reports to the condition of the

building. we are trying to do that with the city buildings and there's a contract out right now to get some contractors in to do that. if they have engineers that could survey the buildings themselves, that would save dbi from doing that themselves. >> do you assess a fee if the engineers go in to a building where the building has their own engineers? >> if the building has not done it in the state of emergency, usually the fees are waived for the initial assessment. our engineers will not be conducting the inspection of the

building. they will be looking for major seismic faults and if they don't have it, that would require the owner of the property to bring in an engineer to actually do a seismic assessment of the building. >> thank you. >> any further commissioner comments? item sixc -- 6 itemc. . >> we have some issues we are working through and our city attorney -- we still hope to have the beginning of the project in the beginning of

september. >> let me backtrack for a moment. this we did not receive any public comment on the proposed legislation? >> at the call for public comment? it was suggested we do it all at the end. >> thank you. >> i have a question on the permit tracking system. are other departments involved to make sure reading lines up? >> yes. the initial implementation of the system will be with planning and dbi. more than once a day, we need

several times a week. they're very involved. >> what are we going to have it up and running? >> the rfp was a 24 month project. that would be two years from september 1st. there is a possibility they could get it sooner, but the project is for 24 months. >> this year? >> know, september 13th. -- no, september 13th. >> why does it take so long? >> there is significant work that has to be done.

>> two years is not long for a rollout like this. not for revamping the system for all the details. >> it should not take 12 years. >> it should not take 12 years, i agree. >> any questions? >> item on training an update to staff and hires. >> our list of hires, we have eight new hires since the last commission meeting. they are replacement hires and we are replacing the people who are retiring that have several days -- several vacant positions that we were not able to fill due to the fact there were no current lists available. they became available so we have new hires coming.

we are interviewing again on monday for additional clerks for the first, second -- all of them actually because we did it get a new list and we will be replacing those people and we will be able to replace them -- interviews are next week and we hope to have them within two weeks. that's going to help on a lot of the problems we are having. >> so some of those, they would take the place of some of the vacancies that show up here or is at and after the vacancies -- >> some of the new hires are already listed because this was

as of july 18th. they are not listed due to the fact we have not hired them yet and they will take up some of these vacancies, so there will be new names next month when i give it to you. the other thing i would like to mention is that emily morrison who was on loan from dhr is now a permanent employee which is improving our personnel department issues. that has helped quite a bit in some of our areas. >> does she have support staff? >> she has to support staff. -- she has two support staff. we actually have the equivalent

of two and half full time people helping which really helps out. >> under what category -- >> payroll and personnel. >> they are actually under administration. i would like to ask commissioner murphy -- all of these people were, first floor -- technical services is on the first floor. the commissioner is right. there is a wrong line to the permit center.

the commissioner is right. i'm sorry. >> thank you. one other category -- with the large projects coming on line, are we -- do we have the staffing and within the budget to provide a review for civil to structural to the first page of document review? >> we are bringing on a new plumbing checker, and electrical plan checker will be coming on board. the mechanical plan review right now, we have several vacancies.

we have put in recommendations to fill those vacancies -- the air-conditioning and all of the vacancies which will be quite extensive. we do have some vacancies in plan review which we will be filling. >> commissioners. >> thank you. >> item 6e. >> we have all of the systems tested. we're waiting to get the people we actually have to help the people through this system -- it is ready to go, finally. >> can you go through the broad

description and how it is organized provided the level of service? >> i would start with a new customer and not a frequent flier. the new customer would come to the information counter on the first floor. they know their street address but they do not know their lot number. all of the information is needed up front and they would be routed to the health bet -- to the help desk. they will look up to find out if there is any complaints on the property and find out if there is a discrepancy in the number of units or any information that would be needed for what type of permit they're trying to get. normally it would be an over- the-counter permit. they would be routed to the

building department directly. all of the routing information would be put in by the help desk on the first floor. they would be routed to the next available service area they would need. the other item that would happen is if one station had a blockage, it would rob the customer to the next available station. planning would be first and in most cases -- after that they would be routed to the next available station. the actual clark has the ability to route them and they will sign off and route them to the next station.

the clerk's staff has all been trained in this. >> is a visible queueing system as opposed to like at a restaurant where they provide a pager? >> windscreens on the fifth floor and first floor that will actually call out the number. it is similar to the dmv station. our call out station are on big tv screens that will, because there are so many, they will be rotating through and there is also the ability to put up on a news station for the customers to be able to watch the news while they're waiting. >> who is doing the training? >> our own staff is training all

of the staff. they have worked with all of the staff that will be doing this and they're showing them how to work get on the computer. >> we did some training about a year ago. >> we did, but some of the divisions have moved from floor to floor. >> it's going to be up and running -- >> by the next meeting. >> terrific. a quick question. on street addresses -- categorically, what we had gone through, the coordination with real-estate -- who has been conducting and rendering the allocation of street addresses?

>> we have been working with the department of technology on a citywide addressing system and we have been testing it. it is almost ready to go live. what they will do is for any proposed new address thing to dbi and they will verify whether the address is a verifiable address and approve it. but the customer will still have to come in and it will be at the help desk. there are several ways we are verifying addresses now.

we have google maps and we can pull up a picture of the house and see what is going on. we're also going back and verifying the number of units before we get the requests for additional addresses to make sure they are legal and there is a whole process of going in place that is brand new to to the fact the city's address will override the address system and dbi will be providing the street number addresses. before they just sent the lots to the assessor and the system

address to be assigned, nobody assign the address. we probably have about 10,000 addresses to be assigned, due to the fact that there are apartment units. that will help us when we go to the new permit system. we will have a clean address base and that will save us a lot of time. several people are working on it to clean our own database sense we are going to be the final push button on whether an address is legal in the city. >> is there a monthly update on what is being proposed and what is in place? >> there are proposing to go live on august 15th. hopefully we can show you how the demonstration and have them come in and show you how it is going to work.

it is a new thing that will be available to the citizens and they will be able to point out an address and find a property. >> terrific. technology advancing on this category. >> is their public comment on the director's report? any public comment? item number seven, commissioners questions and matters, agrees to staff. commissioners may make inquiries to staff regarding various documents, practices and procedures which are of interest to the commission.

>> i believe it would be good to get an update from our departing deputy director. there has been support and interest in moving for some of our mandatory program discussions. it would be good to bring the men and had them update us on that. >> thank you. commissioners? >> with regard to an article i recently read on violations within the housing authority and the housing stock itself, we have significant issues that continue to not be responded to

by those that are responsible for correcting this. do we execute nov's to those properties or follow-up in responses by those respective -- >> can i add to that? also an agenda item to talk about the state of the mou we have a housing authority and what our policies are. >> is more at the next meeting. >> we can have that as an agenda item and we do have information on that. >> there was some articles and at freedom of information act -- freedom of information act requests regarding our code enforcement. i think it's time to see where we are at with the housing authority properties and our understanding of helping them

achieve good code enforcement. >> we can certainly do that. >> great. maybe we can invite the director of housing authority. >> if you couldn't, during the course of how your discussions take place -- >> we should invite them. >> i would like to see it. >> me, too. >> item 7b -- the commission may take action to set the date of a special meeting and determine the items to be placed on the agenda for the next meeting and other future meetings of the building commission. >> we requested a joint

commission with the planning commission. can we get that on the books? >> we have had and potentially have a couple of dates being considered. there are those where the rules of the engagement of topics of what is to be covered will be discuss prior to the consolidated meeting. >> maybe it would be good to get a date for the meeting. >> yes. if you could provide me some of the items -- >> i will do that. >> that will help me. >> the next meeting of the building inspection commission will be on august 17th. >> and the rescheduled meeting? >> i'm not sure. >> 18th of august? >> ok.

>> public advisory committee. is there any public comment on item number seven? item #8 -- review and approval of the regular meeting of january 19th, 2011. >> move to approve. >> second. >> all in favor? the minutes are proved. item #9 is a german. >> move to adjourn. >> second. -- item #9 is adjournment. >> thank you.