that is what i have for you today. i appreciate your time and your service. i look forward to hearing from you all soon. thank you. president hechanova: which direction is it leading? >> towards the bus shelter. it is literally collapsing on to the bus shelter. you cannot miss it. just physically look at it, and you can see if collapsing. it is so bad. there is no fence around it. again, i stumbled into this. i realize there's a big political storm around it. it just needs to be fixed. it is going to fall. thank you. president hechanova: thank you.

>> good morning, commissioners. my name is robert davis. i live in at the bayview. there are hundreds of lighted buildings. there are three examples here. the first one is the mendell plaza, which my friend has talked about. it is right at the t-line and has been vacant. the building permits are both

current and expired. 2006, and currently fees due to the city in excess of $6,000. another one is down the street on oakdale. in addition to all of the complaints, it has piles in the backyard and is abandoned. the third one has been on the city radar for 15 years, and it is a bunch of shipping containers, some plywood construction buildings where people are actually living. you can see all of the cars, and you can see what these people are living. it is on a country road in the rural south -- this is not a country road in the rural south. this is a main street in san francisco. this one has many features and overlaps jurisdictions. it is difficult for citizens to report. but the dbi does enforce

building codes, and i am sure they know which of the descriptions are under their jurisdiction. currently, the process for handling complaints to be litigated is approximately 14 steps. none of these steps include any kind of an intake system for the departments to share the burden of figuring out jurisdictions and to shift that to numerous agencies. when you call 311, they take you to different places. most of the time you get nowhere. there is no cross-training, i do not think, between different departments. sudley to clarify jurisdiction and to enhance cooperation. the last step in the dbi complaint process is this commission reviews all cases and decide on the next course of action, that is to refer the case to the city's attorney's office for the lien process.

what i am wondering is how many cases in the bayview had been brought to the commission's attention? [bell rings] in may, i did speak to director sweeney, and he promised to do something about all three of these. i am not sure what process is being taken now. in the worst case, the building gets sold and the key is good collected. the new owner fixes the building, gets permits, collects the money, everybody wins. [bell rings] the building is fixed. there permits and fees and everybody wins. if nothing happens, nobody wins. some of these properties have been on the radar 15 years. i am wondering two things. if i can get a sunshine law requesting for all open notices of violations in the bay view, which i think is fair. data base-driven, nothing fancy.

and if i can make this an agenda item one day in the future. thank you. president hechanova: thank you. >> are there any further public comments? seeing none, item number five, directors' report. 5a, update on dbi's finances. >> pamela, deputy director of administrative services dbi peter i am presenting the financial report for three months, which is still a little early to be able to say exactly where we're going to end the year. at this point in time, we're projecting to end the year on budget.

i want to go over the revenues and expenses. in terms of the revenues, as you know, the largest part is charging for service. we have 25% of the year already concluded as of the end end of september. right now, our revenues are 28.4% in terms of charges for service. so we're doing well in that area. as i mentioned before, the apartment and rental unit fees will come in starting in december. the deadline is december 10, before people start to have penalties. usually these get posted in december and january. so we will know better when we are actually in the budget process, when we submit the budget to you, exactly where we will be at that point in time.

when you look year-over-year in terms of our revenues, it does show that we are -- we have 37.52% unless this fiscal year than last fiscal year at this point in time. the majority of that is due to the intergovernmental agreement, because we got a lot of money early in the year last year for the transbay project and for the exploratorium project and for the uc project. we looked at the valuation that issue permits, and we show an increase of 54.3%. last time i reported a very large increase, and we continue to have an increase in the evaluation of issue permits. when you look at the projects we're processing, this year we

are showing less in the small projects, those with valuations less than $2,000, but we're showing a large increase of projects from $2,000 up to over $1 million with a significant amount of increasing in those $1 million and more. we do see growth and recovery. we have a lot of activity in our inspections and our current services. so that is the good news. in terms of the expenses, as you can tell, again, 25% of the year has passed. about 20% of the salaries and fringes have been expended. the of the percentages are very small in other areas of the budget, including non-personal services and services of other departments.

we are trying to make sure that we do not exceed the budget and that we have enough staff. that concludes. >> i have a couple questions. do we raise the fee on stakeholders for permits and lighted buildings? could you maybe give us something at the next meeting, the difference in revenue that that brings in? >> sure, we do give a very

lengthy projection of each of the line items, but i will be glad to make this a little more user-friendly. >> it says $28,500. then you go down four or five lines, it has a discrepancy. could somebody explain that to me? >> you are reading the budget column. >> maybe i am on the wrong line. >> no, you're on the right line. the budget for off-hours plumbing inspection is $26500. for off-hours electrical is $ 27500. the budget is established on the

prior-year revenue. there's always -- in any system, and the accounting system, when people pay, there could be some off-hour inspection money coming in under plumbing inspections. what we do is look at a little higher level, which is looking at what is really happening in plumbing, what is really happening in electrical. i will be glad to provide that analysis, which is we look at what the revenue is and what the expenses are in terms of the off-hours inspections. >> off-hours means over time? >> it is outside of our regular business hours. >> the difference here is significant. i mean, 12 times more.

obviously one department there is doing very well. i do not know if the word is the other department is not doing very well. maybe somebody could enlighten me. >> i would be happy to. what you're seeing there with plumbing, mostly all the off- hours inspections have to do with covering trenches. when you go to electrical, it is almost always the high-rises. it is always life safety tests. most buildings in san francisco do not allow life safety tests because it disturbs the occupants of the building. i am confident there probably three or four overtime inspections each evening and/or in the morning prior to the building being open that are electrical inspectors going out, because the volume of work is so much higher. >> good enough explanation.

thank you. >> i have a question. on the boiler permit penalties, $15,000? under inspection services, item 61, 156. >> week -- >> that is a program that is run through pid, plumbing. we have one dedicated inspector that travels the city checking boilers for their yearly certifications. if people do not certify within a certain time span, there is a notice of violation. the code specialize a certifying that they have to pay for not -- a certain find they have to pay for not complying to the code, to certify their boiler. >> are there time limits to how

these penalties can really be resolved really to to the onset of the cold season coming about? because it always seems like the spike in complaints happen after these penalties have been in place for well over a year. >> these penalties are more for just not having it certified. you're supposed to get it every year. we're on top of it. we have the data base. they're getting inspections. we are going out -- they are self certify. we do not go out. we're monitoring, and our inspector is going out when they do not certify it. he does do spot checks and complaints. >> one more quick one. dbi non sufficient funds.

is that bounced checks? >> yes, it is. >> what kind of system do we have retrieving these? >> this is what we do, one of the down sides of the way the system works is that someone comes in, they pay us, and we do not know for about five to seven days whether the check has bounced or not. we do not know immediately, and that is one of the reasons why we're getting a new cash management system, to try to be able to get that information faster. we then suspend the permits immediately. we send out a letter to them and to the owner of the properties that there is a bounced check. we give them something between 15 and 30 days to respond, and then we turn it over to the treasurer-tax collector of delinquent revenues. they then start the process that includes collections, and they can go as far as liens on

the property. we do follow up on a regular basis. if there are people who have, you know, the frequent people who give us bad checks, we do -- we are very careful on what we actually issue. we also have sent out and closed down project for bad checks could as a we try to stay on it as much as possible. we saw a rash of them for a while last year when the economy was bad, and now it varies. >> that is a pretty small percentage anyway, but i am glad -- we cannot change to the system for the rest of the user's who all pay on time and honor their commitment. >> the other thing is is if you have given us a bad check, when

you come in to make it right, you have to pay $50 more because there is a fee that we have to turn over to the bank, and you cannot give a check. you cannot give the same type of check. you either put it on a credit card or you have a cashier's check. we do not allow someone to do it twice on the lead twice in a row for the same permit. >> ok, thank you. >> commissioners? >> one other question. line-item 611.21, permit extension filing. that seems to be a very low figure for what seems to be quite a few outstanding projects out there. are those being deferred? >essentially the budget for 2010-2011 is $1,000. >> we have been processing quite

a few of the extensions, and i will look into that and try to see where is actually hitting. a could be hitting in center -- >> it would be good if we could somehow clarify and make sure from the standpoint of what will be revenues that are part of and separate from. >> we do our best in trying to dissect and budget and the right line item. it is difficult because we have so many light itene items, but l look into this for next year. commissioner flinch: i have a

question about the diagram here. this includes all of the mou's for the services for the departments. it is not too much trouble, it would be interesting to see the same graph. i would be curious to see if this indicates the stimulus money, interesting to see what it would be like without that. >> week, at this point in time have accounts receivable from the transbay for stimulus money for about $5 million, so they should be getting that in the end of october, they hope. this takes time for money to come to the federal government.

to go one other item. i feel optimistic that line item 67 d, that there will be a stronger and bigger number that will result from the seismic retrofitting, and hopefully with that out reach that will take place, that more residences will get into the seismic retrofitting and help to bring this number up. commission>> item 5b, update ond legislation. >> good morning, commissioners. bill strong. just a quick high light. we provided few details in your

packet, but supervisor chu has introduced at the end of september a new piece of legislation try to help small businesses come into compliance, especially in the leased buildings on ada requirements, because that will amend the planning administrative code, they probably will not come back to the board committee until late this year or possibly early next year. the only dbi aspect of that is the one to put into the wall that we will prioritize this type of work for ada compliance. we actually are ready do that as the director has told me upon request. the other legislation that the mayor did sign and the board passed unanimously, the green building updates. there is still in front of the board, of attending committee action of the new proposed

public arts trust fund that may and the ball us and involvement feet, a collection point of view, but that is yet to be determined. there is still, pending of the board, new legislation that supervisor cohen introduced due to fires or act of god. that has been through committee review and was passed yesterday for the first reading. it is just going to change the timetable and give properties another five months to complete repairs. that is about it. supervisor avalos has talked about a hearing on this issue of people taking property that may be rental property and using it for tourism purposes, but that hearing has not yet been scheduled.

they are cooperative with staff moving forward. commissioner hechanova: isn't that more planning? >> primarily, yes. but we have been asked to provide reports. >> item 5 nnumber 5c, a day on permit tracking system. >> i was hired 2.5 years ago -- 2.5 weeks ago for the permit tracking system. my background is in program management. 20 years i tieck, business, and quality assurance program management. -- i.p., business, and quality

assurance program management. the ceo from excelia moaurie blackmen. we provided you a project -- -- projects thastatus. i would like to walk through the status. we find a contract of that debt on september 12.

-- we signed a contract on september 12. we are finalizing the relationship. we are beginning the initiation stage, and that includes a work chart, project charter in the draft, we are preparing for a kickoff meeting presentation for next week, and we have a system staging environment ready. we have had meetings with dbi in terms of discussing the liberals and time lines. our kickoff meeting for the internal stop is on october 26 from 10:00 until 11:30. we have provided excerpts of the statement of work. we have begun the status meeting on reporting, and our

next steps are to complete the initial phase 1 deliverable next thought. commissioner hechanova: item #6 -- >> yes. i would like to walk you through the time line.

hit no. 5 on the computer so you can get a full page. we have the project laid out in stages. right now we're in the initiation phase, and that is also preparations. the project charter, which is in progress, the project plan with a draft of and finalizing, and the kickoff meeting next week. we also set up the staging environment, which is being tested. the next page is the analysis. we will be looking at the business process reengineering that already occurred, and identifying any changes. that is looking at the as is and to be processes that were

already analyze, bringing in subject matters to determine if there are any changes. stage three, configuration. that is where we go through the records system and determine how we need to configure it for our needs in terms of workflow, data, displays. stage four, that is where the system actually gets built. we have a core system we build in. data conversion reports, add-on projects and user interfaces. stage five, that is where we get ready for production, do their training. stage six, we deploy, system goes live, production support. we prepare for transitions, and excel has helped us. stage seven of final transition

and move over to the crc help desk. the schedule is to be done with everything by december 1. questions? >> on this 24 months, i have sat here for six years to get to this stage, and so have some of the commissioners here. we supposedly signed a contract in august, and really nothing has happened since august. a beautiful way out by the way. first of all-- layout, by the