starting three minutes ago, because the offer was to all of occupiy, soi know there is a proportion of the group that is wanting to move it because the situation is deteriorating to such a degree, but the offer was made to the entire encampment, so i do not know where that is going to go. if i get any notice, i will update you at that time. >> the last thing you mentioned was the lab. you know the status right now? we had an up day there was not a backlog, that anything that was tested has been tested. guardsmen we have added the staff -- >> we have added seven

staff. we are moving forward. we believe we are in complete compliance, and we do not believe we have any problem being transparent. we have invited them to check under the hood and make sure things are as they should be. i know there is certified. they are the national certification body. >> thank you. >> i want to ask you about the upcoming presentation. it is voluntary, but i have not read the book really good.

it would benefit anyone that went. >> i would be surprised if we have less than 100. it becomes more of a problem, because we cannot shut down the police department, but we do the best we can. anybody who wants to go can go, and if we get to the point where there has to be a cut off, they will say it is really important, and if we get to the point they need to bring it back, we will do that, too. >> we got a big staff. for many folks, is about to be cancelled. >> no one will go without. i can ensure you the. >> is the program of the presentation going to be taped

just a presentation who so it could be accessed later? >> as long as there is not anything that precludes it. if he has a condition, we will videotape it. >> or even audio. >> my concern would be if somebody was going to be completely candid. i would defer to his expertise on that. >> there is going to be discussion to see if that can be done. >> item 2b. >> it is a review of recent

activities for 2011, presentation for january 1 through october 31 and also for january 1 through october 31, 2010. >> it is all yours. >> good evening, members of the commission and members of the audience. i am going to discuss the highlights from the report. by the end of the third quarter, and they opened 620 complaints about failure to perform duties. we also mediated 45 complaints.

cases opened during the first nine months represent a 6% decrease. well statutory mandated pursuant to charters, we have one investigator for every 400 police officers, which would equal 15 investigators. they closed with only 12 fully trained investigators. we did hire three new investigators in september, but they are still going through a training process, but by the end of the year we expect a full caseload. we were fortunate to not have lost any positions and have an additional investigator position added as of october 1, 2011. we are still not acted journeyed

lovell we briefly experienced in the beginning of my tenure. we will have 16 investigators. that process is occurring now, and we expect to have someone on board by the end of the year. in spite of challenges we did experience, the managers did avoid a large backlog. we resolved 62% of our cases during the third quarter within nine months. we closed with 430 pending cases.

that is 33 more pending cases and the third quarter of 2010. we try to address complaints promptly. in the third quarter of 2011, a% of close cases were sustained, which is higher than 7% at the end of the third quarter 2010. of the 16 cases, one of the sustained cases was a police commission level case because it was for misrepresentation of the truth. the remaining levels include attention, and now rest, and not -- arrest and unnecessary force.

the average caseload was 31 cases. as of the previous quarter, senior investigators did take an active role, assuming responsibility, but the best practice is 16 cases per investigator according to studies from 2007. mediation is a very bright spot. 12 cases were mediated during that quarter. these mediated cases are the

equivalent of a lone trader -- are the equivalent your urin-- e equivalent. we engaged in several outreach activities triggere. i made two presentations. we attended national pavaneeven. the chief trial attorney and i attended a conference for civilian oversight of what enforcement -- of law

enforcement. i participated in a panel, and the board member participated in a program for best practices. the chief trial attorney gave a presentation about services offered in july. salazar met to discuss the functions of the occ and explore further collaborations. occ staff at the back-to-school celebration and the resource fair. during the third quarter, they added three venues. we also initiated the

translation of information and materials in arabic. we continued with our grocers in multiple languages and -- brocures in multiple languages. in the area of policy analysis to present quarterly recommendations to enhance police regulations, the attorney continued to lead the charge in about work. the main policy matters and worked on during the third quarter were a police response to a mental health crisis and in

the juvenile area. the occ was the subject of a scathing comptroller' augusdit n 2007. now the comptroller pointed out 41 areas to address. the occ was notified during the third quarter the comptroller's audit would be doing a follow- up. we notified about the report. there were three but we were

unable to address, and we were unable to address those because we do not have financial resources to do so. recommendation #two and requires them to complete the investigations within nine months or 10 months at the latest. they never reached close to 100% compliance. the occ has been historically understaffed. caseload is 16 cases per investigator, yet investigators had an average of 31 cases. in order to reduce caseloads, our analysis is that those cc would need the following at a cost of $1 million. your 18177, attorney, because

the attorneys, while you may only see them periodically, also house every case. -- also with every case there is an appeal, and attorneys must attend that as well. in addition, the attorneys confer with investigators on sustainability of. the review -- they review it. back to the staffing, the other

key member of the staff who is overwhelmed with work is our systems analyst, who is responsible with maintaining data in addition to day to day work in developing data to write the quarterly reports, annual reports. he is also responsible for hardware and software, and we have over 20 pcs he must test to make sure they have connectivity with our database, so it is too much work for one person. moving away from personnel funding the occ would need,

recommendation no. 10 was to install a sprinkler system so that whenever a deadline is occurring, something would pop up on the investigators computer. the cost is not provided for in the budget. recommendation 42 provides a occ to allow online complaint following. we think this is a wonderful idea, but the cost of this is $12,000. there is nothing in the budget that can support this cause. during the third quarter, the occ did implement the following regulations. and we completed our manual. we began posting meetings on the calendar on our website.

we posted a document called frequently asked questions. we began posting at the conclusion of the investigations. we are also submitting a proposal to uc-berkeley to see if we can give graduate students to help us analyze customer satisfaction surveys and perhaps the draft an additional document and also to mine the data the police department provides and occ provides to enable the occ to have a more comprehensive annual report, and that concludes my remarks about the

third quarter report. >> thank you very much. i want to thank you and the staff for hard work. investigators, staff members, attorneys, we have shown great surprise with community outreach, participation, and especially -- the good news is there is 6% fewer complaints with officers. i know the numbers you have given us, 16 cases per investigators, it seems you are closing in as many cases as are being opened, and i think you should be applauded for that, so i want to thank you for that, and in reference to simple things, $12,000 for one complaint, i know former

commissioner comboampos seemed interested in that idea, so if we can continue to press so there is no statute of limitations issue, but i want to thank you for your hard work. >> the other thing i wanted to point out from supervisor compost is he did not know how much longer the staff could go out 120 miles per hour, and the staff is very dedicated, but the sustainability of going 120 miles per hour for four years is simply not possible, so staff will continue to be professional and work as hard as they can, but in order for us

to perform a service for civilians and police, and we need more staff >> that was my quote. >> i contributed it onto the wrong source. thank you very much. >> thank you for your work. i can tell there is a ton of work. thank you for that. i wanted to ask if there has been any exploration about using free applications. we often have to rely on free resources for our technology, so we used to go calendar -- use google calendar. i wonder if there are any challenges on that. they are free online.

>> the information systems business analyst does explore many applications. is a matter of security for many complaints we received. goobecause he not only maintains our database, and develops a reports in response to public information request. he is also responsible for hardware and software. we are talking about another couple years before he gets to it.

there are over 20 species in his office where he is doing testing. we brought those months ago. we need to spend this money to relieve my one information technology person of another project. >> i also want to ask about the tracking of the data. there was a mention of correspondence with the department on the 24th of 2011. i have not seen that correspondents. i wonder if i can get a copy of that. i happen to agree there are many reasons to keep stop better, some of which include making sure we are monitoring

programming' and building trust with members of the community, so i think this type of data is important for every police department to keep. i just wanted to put my opinion out there and hear your thoughts on that. >> thank you very much. the issue was who should investigate whether or not an officer has failed to enter stop data, and it is my impression that this was a charter section that involve the work of many

members of the community to give expensive and jurisdiction, and it is my understanding the occ has the authority to add allegations, meaning that when a civilian comes forward with a complaint, the civilian cannot possibly know all the regulation an officer is subject to, and should the occ determine there are things in addition to what was complained of by the civilians, we will add them. this is something the internal affairs division throughout the united states do that when the justice department comes and looks at internal affairs or the occ to determine whether we are conducting zero investigations, they would find us remiss if we

did not have allegations when we found there was neglect of duty. i know the police department believes they can do this faster or more efficiently. i found there were instances where officers have been defiant about whether they gathered stock data or not. the captain who exempted his unit from certain responsibility, and i think it is important that there be another set five years other than the police department to determine whether there has been and neglect of duty.

the other thing i did point out is that whenever a complaint comes to our office, we send that in the form of report, and now the police department knows 38% of neglected duty it sustained findings were for failure to collect stock data. the department attend determine whether or not officers are complying with responsibility. as i have heard from both sides about the allegations, and it is my understanding when there is a need for investigation said the actual investigation is done by the police department because they have access to information you do not have access to.

what's the police department has access to all dassn't -- >> the police department have access to all data we do not have, whether it's been a police report or an allegation for police report. >> i read both sides of the memos. the issue i am hearing is the police department and of doing the investigation anyway. they have access to a computer system not everyone has access to. i have heard from both sides of this issue. i just want to share with the commission to regard region with the commission. >> i think the director stated

our position. >> i think we need to track itself . the issue is an in-house issue. >> if i just might respond to your statement about the police department of the investigation anyway, the occ receives complaints from civilians around traffic stops. the civilian will complain they were treated badly or harshly by the officer when they were stopped, that they were racially profiled and that is why they were stopped, so the department provides us with data on whether or not an officer entered a

traffic stop, and what i will say is that occ has tirelessly provided you with quarterly reports where we give information about the types of allegations and we investigate, and i would say it is illegal issuer -- a legal issue. >> i will read into them for further guidance. is there anything else? >> if there is a way to get a copy of that. >> i can provide that. >> thank you for your thorough report. it is wonderful ea