reasonable until we understand what is going on. >> i think that that is where we have looked at the public interface and participation happening at the meetings. >> yes. we got a lot of feedback on that debt load. people are excited about the project. >> i would say that at the last pac meeting, there was a category based on some of which were shown being in place in the present system. i am sure that there has been significant progress from that point. that was where it was going to be measured from the progress. >> exactly. that was the baseline delos system. this one will be much more integrated. -- demo system. this one will be much more integrated. >> are we having planning strongly participate? or do we need to encourage them

to have a stronger representation? >> everyone is participating and working hard. we have delivered a lot of results over the last month. >> all of these people writing the checks need to hear what is going on. i would like to see that at the meeting. >> commissioner? >> i will bring this up as an agenda item based on some of our input. to bring together the department of public health, the vw, and our department, with empty lot issues. are those other departments going to be able to input status, so that we can hopefully have more access to what is going on in those coordinated efforts? >> we are doing a coordinated analysis of the work flows and proposals for improving the work flows, and utilizing the system.

>> great, thank you. >> what percentage of work will basically be needed to include those other departments? or is it strongly focused on planning and ddi's immediacy? >> right now is focused on planning requirements. later on we will kid into the add-on products and systems that are to be integrated. those people will be brought on board. but rates. -- >> great. >> pamela levin. the goal is to end up with a system at the end of the project that will serve the needs of the department, the other departments, in the fashion they are currently doing. in other words, the p.w. -- dpw

input information, as well as others. i do not know who inputs dph, i do not know that they have direct access. the second phase of the process -- project is to move forward and start looking at the other things that the other departments want to do. dpw may want, and they have expressed the enthusiasm to look at all sorts of processes to see how they fit in to and they can use the features of the permit tracking system. using the system for business taxes. the board of appeals wants to use the system. initially, we need to look at what we are currently doing well and who is currently using it. and then we have every intention, having expressed in this to the board of supervisors

and the mayor's office, working with other departments to get them to maximize their use of the features that they are not using right now. >> it would help, i think, because the board and the mayor's office have prioritized helping small businesses. the department of health is involved. it makes sense to be able to coordinate all of this to give better service to the end user. i also understand that it is a later step where you coordinate the peripheral departments. i think it is part of what will meet our needs and the city's priorities. >> can anyone give me an answer, how long would it take to get our records that are currently on microfilm to digital?

>> it would be a lot. >> is it going to take, -- is it going to take 10, 20, 30 years? >> we have already been working on that. >> i understand that, but does anyone have any idea how long? maybe the department needs to farm it out to an outside company and have them bring it back to the table so that it is ready to implement with it the system that we have got. >> over the last two years we have been setting funds for this project. the estimate is that it is going to take five years to do the project. we had every intention to farm out, if you will, quite a bit of it. we could have to take out rfp to do this. there were several vendors that worked with the city to work on

this digitization of records. the big issue is going to be working hand in hand with the unions to ensure that we are all together in seeing how this is going to go out and be done in house. we have a lot of challenges, you know, to do it in house. both for the records themselves and getting additional staff. we have to work that out. that is the next project we are going to focus on. but it will be a challenging project to get this going. >> that is something that someone needs to carry the ball on. we have five or six people over there right now. we could have a few weeks to get a 3 hour report and it is not good enough.

if the process could be moved up? could it be farmed out? gotten done within six months? this is a step in the right direction. >> i would like to put it on the agenda for the next meeting. a preliminary proposal and consideration for the budget for next year. in terms of timing, it would help for us to understand the category and the cost that can be worked into our budget as a program of pds is being worked on. >> one of the concerns that i have over that type of project is the issue of quality control. i know that it can be farmed out, but what happens if someone who is a contractor damages the

microfiche? what happens to the data there? in terms of copying data, by a understanding is that it is not enough to take a snapshot, we have to make sure that it is legible. the only reason that i am saying that is i just had to do that with a very old document. it was not enough to just scam the document. we had to ocr it, so that generations of copies that came afterwards would be legible. it is not something that you can use. that is one of the considerations i would like to see as well. in terms of the quality control and the documents that we will be archiving. >> just to give you an update, we are having, and have had in the last year or so, issues with the current vendor in terms

of a quality control. that is one of the reasons why we are and have spent quite a bit of resources just trying to get them up to date. they have the items index correctly and are identified correctly, with quality, in terms of the picture, that being one of the concerns in order to build in enough language to make it very strong. that way if we have problems with quality control. >> so, i think also security and making sure that everything that is part of a file is actually kept in the file. all of those things are crucial. i believe that this amount was included in the budget. >> we have set aside a

continued amount. we knew that this would be really expensive to do. >> it sounds like the commission would like tos prioritize this. -- would like to prioritize this. that the data in the tracking system would be under way already and well into it. the system is one thing. 5c(nf[ link electronics, inc. model number: pdr-885 software version: 3.0c the electric -- electronic data management system and the electronic plan review system.

it is a challenge to be able to do both of those at the same time in terms of putting up the documents and making sure that we are requesting is so tight, that it gives us time. i am totally behind you and i will do the best that i can to have staff working on that. >> perfect. >> additional questions? thank you. >> item fived, update on major projects -- -- item 5d, update on major projects. >> good morning, dear commissioner. i am so sorry to inform me of that [unintelligible] is sick this morning.

we have already spoken to you regarding the high-profile jobs. for my experience, i did not have all of the data. besides those major high-profile projects, we did require a substantial amount of engineering and it -- and inspection staff to do that work. specially the last job coming back from city planning. a $170 million job.

i echo, with commissioner murphy, we have staff and the inspector use, thinking about how to staff our staff. >> on the planned check and the plumbing, there does not seem to be in place this strong identification of plan checked through the plumbing division at the early stages of the project. >> as far as i know, now is only the major project labeled with an electrical and plumbing in the project. perhaps we have some discussion? >> it is one of the items we are looking at for next year.

converting those into planned checkers. they would not do all the major ones, but they would work on the fifth floor. especially with the green ordinance conservation methods, it is just kidding more and more complex. we need more and more people that will look at just plumbing, just electrical. >> my concern is that we have a policy pushing forward with global intent. a technical item reviews the plan in part of it.

especially on the front end. becoming problematic out in the field. >> it could be a further review of the process. >> commissioner? >> no. >> thank you very much, tom. >> item 5e, q-matic and status activation. it will be announced next monday, november 21. you are welcome to come.

you can help us to improve it. >> thank you. we will initiate that. [laughter] ok. >> ok, thank you. thank you very much. >> item 5f, an update on other technology projects. >> we are continuing to focus on other projects. we have been doing web enhancements available over the web at this point in time. there were 160 inspections available. three are of four requests in a

stage of system testing that will allow people to request the report. it does not allow people to get the request over the web. we have put in a new module. >> can they pay for it right there? >> we do not have it hooked up yet. we are looking at the same process that people can use to pay. it is the same system that you were would -- if you would use to pay your property taxes. >> an electrical or plumbing permits? >> exactly.

we will work on that. we have had 130 boiler permit renewed to the web. we have told you on several occasions that all of our servers are going to be out of maintenance service at the end of this calendar year. we have been working with the department of technology to come up with a approval to purchase those. we have gone through several iterations. now they will allow us to do that. we're working closely with the human service agency to create a regional server. it would be our server room,

located in our building. it will be a model implementation that the policy on information technology has said that they would like to reduce, which is the number of service firms. we were the first department to attempt to consolidate and work together and be will be the first apartment to work with information technology. conceptually, it is work. planning as work. i think that it will reflect well on our participation with other departments.

just to jump down rather quickly, we are continuing to work with the department of technology, dtw, the assessor's office and enterprising system is by being able to work with our address in systems. right now there is a parallel in the updating of addresses. this has been a difficult, difficult profit -- project. so, that is a with a good situation. >> we are 90% there? 80% there? how far away are we? >> between 1% and 100%. [laughter]

>> they are smart. it depends on how skeptical you are. >> we hold the city at risk? as a hostage? >> we always have our system. we always have our ability. this is getting a lot of different processes to agree with each other. i do not want to throw out a percentage. frankly, i am not sure. >> well, you would be wrong. >> like a weather forecast. [laughter] thank you. >> deputy director 11-- item 5g,

update on new hires. >> i have two updates today. on the electrical inspection, we are ready for panel interviews. we are getting close on that. the posting closes on 1121. that was the update to the changes. >> have you looked at the electrical inspectors that have previously worked for the department? >> we will be looking at them and new applicants. >> any questions? >> discussion from commissioners? questions? >> none. >> any public comment on any of

these items? the items in the director's report? >> good morning, commissioners. just a few items. first of all, the new website is very great. i look forward to the day that we can have access to all of the department someone website. getting new addresses assigned to properties, i wanted to commend you on that. leslie, getting appointments down for inspection of lime, i tried to do that online and i had a problem attempting to access that service. i will be going in to check on that.

i think that we are all fairly well pleased with what is happening. thank you. >> are there categories that he brought up? >> just in forming an electrical, build and procedure. -- just in farming and electrical, building procedure. boilers. >> is there any additional public comment? item number six, commissioner questions and matters. at this time, commissioners may make inquiries to staff regarding various documents,

policies, practices and procedures, which are of interest to the commission. such as looking into how permits are canceled or notification. dpw, dph, and dpi getting together, as well as digitizing buthe 3r reports. >> i have an inquiry that maybe could be an agenda item sunday. about the ground floor accessibility of businesses, legislation requires the city to give priority to permit applications. i would like to get an idea of what applications are priority. how many types?

how are we doing? how fast are things going? >> the vast majority of permits come from the fifth floor. you get it in a matter of hours. i do not think that that legislation will affect us that much. it might affect planning. sometimes you have to do a ramp or widen the doorway. you can write -- run up against design items. i think that, as far as the building department is concerned, we want to get the job one. >> i guess this second item, we discussed this at the nomination treaty last week. we would like to get some

updates from the committee's that we appoint people to. the code advisory committee. just to get an idea of what they're doing and if they are running into roadblocks. we will have a presentation from them here. >> ok, sure. >> a great idea. maybe as part of our agenda we have an actual update from. since they are doing such important work for us, it is not a bad idea. >> i discussed this with sonya. she is willing to contact the representatives and they will provide a summary of the target goals.

some of them meet only annually. others meet only every other month. sometimes there are disparities or discrepancies and i think that this preliminary report will provide a snapshot on what they have done or what they are doing. >> additional questions? let him know. >> item #6b. future meetings and agendas. at this time, the commission may discuss and take action to set the date of a special meeting and determine those items that could be placed on the agenda of the next meeting and other future meetings of the building inspection commission. >> the general schedule for the next meeting, december 21, i think it will burden some of the

commissioners. i would like to close out the year with full attendance. there might be, as it is december 21, we basically proposed that we may be moving it up by a week. the 14th. is everyone available? >> is that a special meeting? >> it would be a special meeting. >> if not, is it still going to be on the 21st, if we cannot get a room? >> it would have to be the 21st, then. >> ok. >> if you could find out, as soon as you can? >> will do. >> will do. >>