year, should we have six instead of seven? our officers are asked to suffer through that. that is where they do their work and respond to calls. and we shouldn't have the budget for that every year, it should be built into the budget. commissioner kingsley: it certainly makes sense. another question has to do with the training. some of the funds were coming from a share of revenue with the city college. where do the funds originated and the flow in the city college for the people participating? >> in the community college district parcels that out to the various community colleges based on per student per instructor

hour. as the satellite of city college, we would get a portion of that revenue to support the training program. >> now that we are not affiliated, is there no way we can happen to the funds? the funding that the state gives the city college is coming for all students, not just for academy students. >> correct. the issues that the number of students has been capped. the state is saying that we will provide you funding for a certain amount of students, and we're the y. they have x, they need that money to support their academic activities.

we are extra. commissioner kingsley: you don't think there is any way that the police department because of when we provide the educational services, could go to the state directly for funds? >> i believe there are sections in the education code that would require the community college district, but i dunno if that is something the city is researching or working with. we're looking at alternatives to find ways to make that happen. we don't have one as i stand here today. >> thank you for your presentation. i heard there is a possibility that this contract and relationship can be renewed?

>> from the city college perspective, i think it is really an issue of funding, what their funding stream is. how many students are allowed, how many students are cast out. from what i have read in the paper, the state budget has done significantly better than it has in the past. i don't imagine there will be additional revenue flooding to the community college district. for most of the educational decisions, as the economy is bad, more people take the opportunity to go back to the school board and enhance their skills, get new skills, students and that perhaps would go to the work force, it is not available to them or decide to pursue that education. there is more demand on city

college, and of the revenue for them has been produced. >> my second question was about language access. when it comes to the budget issues, it normally doesn't go into that level of detail in terms of the money needed for felons, upgrading technology, training for officers. when we asked about language access, the responses that it is not in the budget, so i wanted to suggest that to the extent you can any relevant documents, include a piece on language access to make possible so phones for officers. my guess is that the board of supervisors could see a very strong policy for it. the estimates we heard a couple meetings ago was in the tens of thousands of dollars. pesident mazzucco: any further

questions for the capt. regarding the budget? think you very much, capt. goldberg. please call line-item 2b, please. >> 2b, mr. president occ director's report. pesident mazzucco: time for your budget. >> good evening, pesident mazzucco, members of the commission. you have a report from the occ that outlines the city and county of san francisco budget process, elaborated on in some detail. and attached to my report is the budget schedule. the final budget submissions are

due to the comptroller by february 21. the mayor's office of budget instruction directs the department to prepare a two-year budget with a 5% reduction for each budget year ended 2.5% reduction of general budget. the targets are $125,000 for 2012, 2013, and the same amount for the next budget year 2013- 2014. and contingency target -- additionally, each department should use full-time equivalent positions for five years of the total of 5%. in my report, i indicated 5% of

that would be nearly two. however, in reaching the budget target, the budget office always backs out the mandated positions based on sfpd staffing. so, in fact, the number wouldn't be two fte's, it would be one. we would back from 34.75. moving on to the occ's baseline budget for this year, 3.8 million dollars in personnel costs. similar to the police department's percentage, personnel comprised 89% of our

budget. 34.75 positions, the remainder of the budget which is almost half a million dollars is for operations. $380,000, 64% is for rent. >> production target for each fiscal year, there is no with no room in that part of our budget. >> the salary fringe benefits of the clerical position is $70,000. the salary plus fringe benefits is $117,000. but i have not identified

specific positions for reduction. and as i've pointed out earlier, in addition to those target amounts, the reduction target amounts, the occ would have to reduce its ft by 1% a year for five years, the ability to another position that would need to be eliminated. looking at the challenges, the city comptroller identified the challenges in the 2007 recommendations for process improvement. as i pointed out to you during the third quarter of 2011, the division notified us of a follow-up audit. we also addressed those issues before a supervisors' committee meeting. the auditor has notified us that

they will conduct the second follow-up audit beginning sometime next week. in responding to their notice that they would be doing the second follow-up audit, we indicated that there were three remaining audit recommendations that we could not address because we did not have the money to do so. just briefly, the recommendation was that we complete investigations within nine or 10 months. to do that every year, because of the inadequate staffing, it is unable to do that. another challenge that we have had is in maintaining its database and hardware and software. it has been slowed by an adequate information staffing,

information systems technical staffing. we have 1 business analyst that must serve 35 of our employees in addition to producing evidence and documents and an electronic form. maintaining and enhancing our internet, the web site, and the database. the 2007 comptrollers i've found that the best practices his 15 cases per investigator. even though the number of complaints against san francisco police officer is has steadily declined for the last two years, investigators still have an average of 23 cases. in looking at other staff shortages, we currently have four staff attorneys, they are tasked with legal review of

complaints, subpoenas and document requests. policy analysis, and that is a charter mandated task. in evaluating staffing needs, it is my conclusion that we would need an enhancement of nearly $1 million to provide for four journey level investigators. one supervising investigator, one attorney, and one information systems business analyst. just quickly addressing the remaining recommendations that we have not been able to finance, that is an automated system for investigation deadlines.

it is only $7,000, but it is $7,000 we don't have in the budget. the last thing is to allow for online complaint filing. the cost of implementation is $12,000. to conclude, the audit recommendations are that a major overhaul in order. we have endeavored to make that major overhaul, but position cuts and setting aside the enhancements that i recommend, the cuts of 5% over five years and the reduction targets will hinder our city progress that we have been making toward meeting our goals. however, we will continue to endeavor and provide equality

and on time product. >> i was at the meeting with the mayor regarding the cuts, but the reality is that it is an across-the-board cut for every agency. what do you anticipate in terms of negotiation? what can we do to ensure that the investigators get down to a 16-person case load. and what other things would you like for us to do to get you numbers where you should be to meet the national standards. it is in part for us to keep the mediation program in place, to keep investigators working on these cases. it is a good news that the complaints are down. that has to do with how reached and we have to keep that going. a lot of this is negotiable, we

want to be part of that because your budget is not half a billion dollars, it is much smaller. hopefully we will get a little wiggle room with your budget. i want to reference the other commissioners, making sure that they know about the odd and oversight committee report that said it was a disaster, and you have changed that. 41 recommendations, 38 r mask. when you go back to the committee, i will go back to the audit and oversight committee to explain. i of the supervisor -- i know supervisor campos was very supportive. you have our support. >> thank you very much. the role that the police commission under your leadership can play if you continue to communicate the message of the

need for enhancing and not reducing our budget. commissioner slaughter: how does the city calculate 300 made thousand dollars for your rent which just seems a tad disproportionate to me. what does that and up per square foot of your space? i have been to your space, you have done an incredible amount with it. i can't imagine is $308,000 for the space. that is nuts. >> i don't have an answer to your question as to how the city calculates rent. commissioner slaughter: the answer from your perspective is

that is what it is. >> that is what i had when i arrived. the space was already rented, and it has manhattan when it is. commissioner slaughter: has increased or has it been this amount? >> in has been the some of the entire time. commissioner slaughter: -- it has been the same the entire time. commissioner slaughter: the and of the square footage? >> i do not. -- and do you know the square footage? >> i do not. commissioner slaughter: i hope that in the next budget cycle, we will find money for that. the larger question is personnel, obviously, but those seem like low hanging fruit that we should be able to attack.

>> can i piggybacked on that? with regard to the automatic system, is that a one-time cost? >> one time costs. commissioner marshall: if we found $29,000, it would be done? sorry, $20,000. ok. it seem slike -- seems like in terms of outside, i know you've looked at the landscape, the department often goes outside and find grants when there are no federal money , talking about innovation was a big deal with him. >> is much more difficult for a

civilian oversight agencies to find funding. it is not generally associated with police departments. commissioner marshall: even if you are linked with the department? ok. commissioner kingsley: director hicks, thank you for yoru rep -- your report. i would like to piggyback on the comments regarding the system. it seems like a small amount of money for a very important feature. just to be part of the twenty first century, we could have on line complaint potential, i just want to second that. in a larger sense, i know that the budget is part of the overall department budget.

and you happen to know how the amount was allocated to begin with? is it a percentage of the department budget? how did that figure come about? it seems to be operating according to charter mandates or the comptroller's office. your about 25% short. got that is correct. -- >> that is correct. commissioner kingsley: i am wondering if you have any thoughts on that, it seems like it wasn't appropriately set to begin with. so you are working at an additional handicap. >> thank you very much for that question.

it is a mystery as to how the budget was set. there are things missing and we do not have the human resources position in the budget, nor was it given any money to contract with human-resources. when i arrived in late 2007, the director did not have an executive assistant attached to it. the commission asked the chief kelowna that position so that i could have an executive assistant. we do not have a high level finance person to develop a budget. nor has it been provided

contract money to do so. the only thing that is guaranteed is the minimum staffing set forth in the charter, and the comptroller points out that might not be the best way to determine how many investigators one needs. one should look at the number of cases that come in. >> a long winded answer to your question. commissioner kingsley: going back around the rent, that jumped out at me. this is a city government kind of question. this every energy -- does every entity elihown a line item, or s the city own that building? >> this is a city building

. if i needed to expand space, the real estate department would ask me where in my budget i can pay for additional space. commissioner kingsley: does the department pay rent? ok. commissioner chan: 80 for the presentation of the budget, it is great that you have brought this early on. i wanted to ask you about the investigators. i know you have brought several investigators to meet us at prior commission meetings, and i see this with the budget summary, their idea to remove an investigative position. i am wondering to the extent you can say, how sound are the new

investigator positions? i think we met about three are for new investigators. >> as i pointed out, i have not made any final decisions as to which positions will be reduced in the office. what i would say is that there is a large target i have to meet and all i have our positions to meet that target. what happened in the past, at one point we were promised the 17 positions, it was reduced to 16, 15, this is all during my tenure. one position has been added back and now is 16. we have a clerical staff of only seven principal clerks,

three typists, to senior clerk typists, and a senior account clerk. and i pointed out that there are four lawyers, there is one in relation systems business analyst. what i will say about our clerical staff is that in addition to taking care of documents that command, they also act as the receptionist, we don't have -- and any reduction in any staff is very difficult. commissioner chan: and this can

you have had the verse and a talented staff. a number of languages you're able to address with a limited personnel is quite impressive. i support you in advocating for the strongest but impossible. pesident mazzucco: any further questions? thank you for your budget presentation. we will work with you for the pot -- through the process. item 2c. >> item 2c, commission reports. >> i briefly have a report that i intended the -- attended the ininauguration of mayor lee. it was a simple but elegant affair. i want to know that in his speech, he talked about the true

heroes out there, does that make this a safe city. he mentioned dr. marshall. i wanted to say that was great. it was ag rat -- a great event. >> i do. on monday, i got a chance to sit in on the two-day training for the unemotional survival of law enforcement, and i was really impressed. it was the officers that received a promotion were required to attend that training. i noticed a lot of different officers with their family members receiving the training. i learned an immense amount. because officers have to be at a heightened state of awareness, way beyond what other people need for their own physical safety, when they go home, there is a plan of energy and emotion.

the trainer talked about how he personalized officers and how they changed and sometimes deteriorated. he encouraged officers to dustoff fishing poles, and jim memberships, and focus on the part of their lives. i just want to put in a plug for officers to attend those training in the future. i know that he hasn't always been here every year. >> he is fantastic, and all of the new lieutenants and captains were there at some of them had their spouses come back. i got my book autographed. >> i saw 50-100. >> great. thank you, chief, for doing

that. >> i will be there to encourage members of the chinese community to be careful as we walk into this very important here of the dragon, the bloodiest year in the zodiac cycle. pesident mazzucco: anything else? commissioner kingsley: was the presentation taped? >> he did not want to be taped. >> commissioner announcements and the scheduling of items identified for future commission meetings. pesident mazzucco: i think we have to items that need to be scheduled. commissioner kingsley: irresolution of scheduling and prioritizing for the commission. pesident mazzucco: lt. riley and -- can we get that on for