>> one comment in connection with this item. when you get the resolution, don't freak out that there are some many items under it. the discussion for next week is to discuss what we are trying to do with the resolution rather than go line item underneath that. just a heads up to give you an idea of the idea behind it. commissioner slaughter: we talked before the end of the year about scheduling a time to discuss our meeting schedule. i suggested that perhaps we want to reduce the number of meetings that we have in this room is that we can do more when we are

not in this room. i think it relates to what commissioner kingsley is discussing next week. it would reduce us to three meetings a month rather than 4. my suggestion would be to make sure we get the community meetings back on calendar, one meeting out in the community. i would like to get that on the calendar for next week if we have time. >> if we can add that for next week, too. >> i believe the quarterly reports are due next week, but from what i understand, it shouldn't take too long. >> are those items going to be discussion items for discussion and action items?

>> discussion on the resolution. >> mine would be an action item. >> i will pay attention -- >> dr. marshall? commissioner marshall: it doesn't have to be on next week, because we have invested so much money in this, can we have an idea of when we look at the report and what you would like to see kept or eliminated? >> anything further, commissioners? it is time for public comment regarding line items 2 a, b, c,

or d. this is related to the crime report, so you are perfectly fine. >> p name isau-- my name is paulette brown. i wanted to use the overhead concerning my son. i don't know why it is not showing. >> i am trying to get it to work here.

>> he was murdered august 14, 2006. it's going on august of this year, six years. i'm still out there fighting to get justice for my son. i am still grieving for my child. i just wanted to come here to keep his memory alive and let you know that it is a cold case and let everyone here that i am still fighting for my child and to get justice for him. he was killed in the northern panhandle, he was a good boy.

i just wanted to let you know that i will still be coming back to keep this in the light for people to see. i still want justice for my child, and what ever i can do to help, i will help. i just need help, i need something done about this. like i said, i'm still grieving. i don't believe i will ever get over it. i have just been gone because i have been in school. it's hrad. -- hard. please keep my son's memory alive, please. get his face out there for people to know. i would like these posters to have a permanent place for them.

when i put them outside, people tear them down. i have been living there all these years when it has not been saved. it was not safe for my son. if we can work on that, i would appreciate it. thank you. >> thank you for coming, and your son's memory, most commissioners are familiar with you. a lot of what we do appear that may not make sense to some folks about budgets and issues like that are also to prevent things like this from happening. please keep coming. any further public comment regarding these items? public comment is closed. >> item 3, public comment on all

matters pertaining to item 5, the closed session including public comment on voting whether to hold it in closed session. pesident mazzucco: any public comment? public comment is closed. >> item 4, a vote on whether to hold item five in closed session. pesident >> mr. president, we have concluded the items 5 a and b. commission is returning to open session. for the record, the presence of zero commissioners except for commissioner turman who was excused this evening. pesident mazzucco: do i have a

motion on disclosure or nondisclosure? all in favor? thank you. the public comment? >> lastly, adjournment for which we need a motion. >> move to adjourn. pesident mazzucco: thank you very much, everybody. >> this concludes business at 8:00 the seven. -- 8:07.

>> good morning. welcome to the regular meeting of the budget and finance committee. my name is carmen chu. i am joined by supervisor avalos supervisor kim and. our clerk this victor young. we have charles and jennifer from sfgtv. >> please turn off all cell phones. if you wish to comment, please fill up a speaker card and turn them in. please provide copies to the clerk for inclusion into the file. items will appear in the board of supervisors agenda on january 31, 2012, unless otherwise stated.

supervisor chu: thank you very much. we do call item number one, please? >> resolution approving a site access and use agreement with motorola for the san francisco sites to be used for the bay area 700 mhz public safety broadband spectrum to be managed and operated by the bay area regional interoperable communications systems for a term of 12 years. supervisor chu: thank you. we have a number of individuals here. >> supervisor chu supervisor avalossupervisor, supervisor kim, director of emergency management. it is a pleasure to be here before you today. i was mentioning that edges past my 1-year anniversary as director of the em, and it has been a great year. i have learned so much and continue to learn so much. my most important project this

year, the one that i have nurtured a long is what is before you today, the bay web project. what you are approving today, hopefully, are the site lease agreements forbid web, but let me take a step back and tell you what we're trying to do here. currently, there is no interoperable system in the bay area region where our first responders can talk to each other and share data. in san francisco, we have 800 mhz radios, which have been very helpful with our first responders. we had the horrible tragedy and the 1990's in california and we cannot talk to each other. police, fire, and the sure cannot talk. we put a lot of money into 800 mhz radio speech that they are great. however, they're not state of the art.

most of us have digital phones. we can take pictures and send them. this is the director -- a direction the country's going commercially and also for our public safety first responders. what we are looking at here today is the first step by providing this regional interoperable platform, if you will, so that our first responders could go to oakland or alameda or contra costa and be able to share data, to be above floor plans of buildings, to be able to share my shots, to be able to pass the data easily back and forth between each other. and really, not only data sharing, but also just the safety of our first responders. taking another step back, what we have right now is, as i said, the 800 mhz are analog. i do not think any of us have

analog phones anymore, but that is what our first responders are using. this is a priority at the federal level. president obama made this a priority and even spoke about it in his speech last night. there was funding that happened through the rf funding two years ago. ntia put out a grant, and those grants were -- around the country, the bay area region bought one of those grants. and motorola is to apply for the grant. they received $50 million to build out this system in the bay area region. motorola has since worked with us and come forward and said they would put forward a $23 million matched to that grant. in addition to that, they will put forward a $21 million match him to do site remediation on at the sites that we need to put up the antennas.

we're basically talking about $100 million that is coming into the region that is free for us that is going to build out this system that will be state of the art. there are very strict deadlines that we need to adhered to, because the ntia grant, by this coming summer, 2012, we need to be two-thirds substantially complete. things have taken a long time to get where we are right now, because working as a region, you know what it it is like in the city working. you have to do compromises. as a region, it is the more challenging, but we did stand up at jpa last may, which you unanimously approved. i am representing san francisco and the jpa, in this regional board has the oversight as we move forward with this project. where we are right now, we have

the jpa. the jpa has approved a boom agreement with motorola. build, own, and operate, maintain the agreement. 10 of the 13 participants from the jpa approved that agreement. there are four counties who have already signed side agreements. alameda, contra costa, san mateo, and sonoma. we would be number 5 as we move forward. and by this summer, we need to be, as i said, two-thirds substantially complete in the project. and by 2013, it has to be 100% done, or else we lose this federal funding. that $100 million we're talking about -- supervisor chu: just supervisor avalos one second supervisor? supervisor avalos: when you say two-thirds constructed by this

summer, july 2012, i believe -- that is the region, right? >> it is that the money be substantially spend in the region. two-thirds substantially spend, not constructed necessarily, but the money be obligated and spend. supervisor avalos: what does it look like right now? >> nothing, because we just passed the boom agreement last week, on january 18. we passed the boom agreement, and now all the jurisdictions are passing their site lease agreements. so money will start to be spent, hopefully, very quickly now, in the next two to three weeks and months. supervisor avalos: how recently have these side agreements been approved in other jurisdictions? >> yesterday, kalemeh the approved their sights agreement. i believe sen potato approved there is two weeks ago. it is all been since january 1.

supervisor avalos: does the -- abide july 31 of this year, two- thirds of the grant funds to be expended -- is that sending that is even reasonable? >> absolutely, because we have all been working with our planning department and our i. t. departments, each of our jurisdictions. motorola has walked the sites with us. all we need to do is purchase the equipment and get it installed. we have done all the preparatory work. so, yes, i am very confident that by this summer, if we pass this agreement, we can spend two-thirds of the money. supervisor avalos: thank you. i know you are in the middle of your presentation. if you want me to wait until the end -- supervisor chu: that would be great. thank you, supervisor. >> all right, so i am not

exactly sure where i was sick. but i think some of the questions that have come up that i wanted to address specifically, and certainly i know chief sur wants to speak as well is -- why can we not just use a commercial carrier? even on our own jpa, people have asked that. wouldn't it be cheaper to use a commercial carrier? there are a couple reasons. the first one is reliability. in a big event, say the big earthquake happens, commercial carriers are going to be overwhelmed. all of us already have our iphones are our blackberries or smart phones. those commercial carriers are not going to be able to dedicate anything for public safety specifically. we even know that during at loma prieta, the only system that worked in the city was the mets

lines. the only system. telephones were out. that was pre-internet. but it was just that system. we want a dedicated public safety system, so that in the event of the big one, which will happen, we are able to communicate with each other. it is reliability, and it is also cost. there is no other vendor who has received this $50 million. we have this opportunity right now, because we best agley have $100 million to jump start this project. -- because we basically have $100 million to jump-start this project. we did present to coit last january. i am a member of coit, and i have been working closely with our department of technology. we're working in parallel incoit right now. last year, we said, this is our

vision. this is what we are attempting to do, the direction we're going. we have been working with staff the diligently on the side identification and on any kind of remediation that needs to happen. i think that there is always room for battle -- better communication or improved communication, but i do believe we have decent communication going on at this point. one of the reasons that it was not in the i.t. plan specifically is because we have not asked for money yet. we're not going to be buying a commitment until fiscal year 2013-2014 and 2014-2015. so today, we're not actually asking for money or asking for equipment purchases. it is to let us move forward with the site leases. and it then, the other question that i have gotten quite a bit

is, how does this interact with the 800 mhz system? we have this 800 mhz system, which is adequate. it is old now, but it is adequate. and our first responders can talk to each other, but they cannot share data. it is an analog system. it is to the point that it will need to be upgraded to get us through the next five to 10 years. what we are asking for today, it is a vision out here, 5 to 10 years of, the 700 mhz system, which will be the public access system, dedicated system. at some point in the future, it will be combined. so the 800 mhz will fall right into the 700 mhz. it will not be 800 anymore, but what we used it for, the voice part. but that technology, you know,

they're designing that right now. that does not even exist. i know there are engineers all over the country working on what that is going to look like. so we still need the 800 mhz right now for our first responders as we move forward with this new technology. supervisor chu: thank you. chief sur? >> as one of the departments that will be the end user of this system, as she said earlier, with 101 california, we cannot talk with the fire department, let alone a share data. i know that the sharing of data or pictures back then was not something like it is now, and who knows where we will be in another few years. regardless of what really do, training we do, communications is always the thing that fails. san francisco is basically the

hub for the region, manhattan for new york, where everybody comes to san francisco, we would be able to share information. mug shots, criminal histories, whatever, from around the region. the way it works right now, there could be a crime on top of the hill, daly city, and said potato -- san mateo or daly city cannot share information with us. we do not have that interoperability. when i was at the puc, we spoke about 67% chance for a major earthquake in the left -- next 25 years, and that was five years ago. as the odds grow and it would be a regional event, we would be a watershed pictures of addresses, locations, whatever, determine priority, a triage with the fire department. this would be the platform. the police department right now is building a data warehouse,

which is an unbelievable achievement in will be an asset to the department. it will promote efficiencies and will allow us to deploy resources, share information. it already has mug shots at the cars and stations but essential platform with everybody participating in it would allow us, as we build the system out and connect with other counties, to be able to share that information in real time, as events take place. and hopefully down the road, being able to have that voice communication as well. as a first responder who, over my time in the department, and we have never been able to share information, even within the city with the fire department, and we are a little bit better at that now as far as a voice goes. but with all the other things coming into play, we could be so much better, so much further along, safer, and provide better service to the public in a regional way with such a system. even as recently as the last two

49er games at candlestick park. one day turn that better than the other. we cannot talk. cell phones did not work. text messages were hit and miss. text messaging is usually very reliable. but with an event but the size of the nfc championship game, effectively, the only thing you could hope for was maybe a text message would go through, but we cannot count on it. if we had a system dedicated to public safety, that would not be concerned that we would have to worry about. and hopefully we will be hosting this championship games many times going forward. supervisor chu: thank you. does that include the presentation? >> i believe we have a few additional comments. supervisor chu: first, supervisor kim has a few questions. >> just a quick question. i know that one of the sites

that is not being utilized is candlestick park, but that was used as an example where public safety, communication, and coronation cannot happen, if it is -- and coordination could not happen that it is a large event. how would this ameliorate that situation? >> thank you for the question. i am with the department of emergency management. i will address that. we have gone through a very detailed and governance of process, working with the professionals at the radio shops and with motorola, to develop a site configuration that gives us the best coverage city-wide. tahrir and and he cites we selected were the sights we thought would give us the best coverage. candlestick is identified as an alternate site. let me go back and explain how the site use