decided at that time or thereafter because of the specialized needs of the transit system, the extent to which the communications system within our vehicles, the transit vehicles was point to integrate with many other aspects of the transit system such as the scheduling system, the camera systems, the transit signal systems, the communicating with the automatic vehicle locator, the gps system. because of the specialized nature and the need to integrate many other transit systems, and the mta pursuit the design and development strategy for a system. this is a fully funded system

panther leader in the final weeks of negotiation with the contractors that we get through a competitive process and are ready to execute a contract to design and build up that system. this has been done in the ordination with dem and dt under the terms of our mou. this will enable full into opera ability and provincially -- and potentially provide for some with that and see. we are moving on some contracts to enable not just emergency communications that day-to-day communications. -- thiscommunications which wila positive impact on the service we can provide customers and our ability to manage that service

in the new management center that you previously approved, so i am just here to speak in support of the project. i am happy to answer any questions. >> i appreciate your being here. i just wanted to ask a quick question. one thing the department of the emergency management brought up is that the management system is 13 years old. there are not replacement parts. i am curious about how it is building into the system. >> we are developing a new system. we have a system but is not being maintained. we have a deadline to move off to the frequencies we are currently using. we are all in a similar vote.

we happen to have the good fortune of working on this for a number of years and having funding to get ourselves into a modern communications systems but we all need to. >> just to clarify, this system will support voice and data? >> correct. >> how do you anticipate in the event of an emergency they would be able to communicate with a public safety department now? >> emergency communications happens in lot of different ways. the primary way is through the emergency operations center. that is how we communicate to today and in the future. in terms of direct communications we would not have police officers and communicating with the buses, but we would be able to establish a protocol so certain

levels of co management would be able to communicate with each other, so supervisors could communicate via voice or communications, but the technology can support any communications, and it is really about protocols of establishing channels and communications for people to be able to talk, but the primary communication happens at the doc. that's what system does that run of? how do they communicate endowments -- how do they communicate? what is the system they use to communicate their mind? >> they are sitting together.

as we develop these systems will have multiple pathways for communications. we have cell phones, radios. direct communications can happen through any of those channels, and now through e-mail, and the more we are on a dedicated systems, the more reliable they will be in the event of a disaster. >> the you want to share photos about certain sides? they would probably send it over the 800 mhz system, and one of your managers would send it out, the same data? >> our new system would be it 700 mhz. we would not be sending camera footage to bus operators.

we would be sending got kind of information to field supervisors that have laptops or to our traffic manager at system. currently we would share those images of the supervisor of level, not to individual bus drivers. >> you could not send data through the system at this moment, correct? of the way if we are sending images, it really is through e- mail, not through a dedicated system? >> much of our communications is we are using commercial carriers. even something as mild as a world series celebration, those communications were prescribed and not functioning the system

you are currently building right now is dedicated to the mta? so that would be able to transmit data? >> correct. >> i want to ask you to address an issue, and this is a question i did have, which is if we expect a significant -- an existing system is capable of sharing data and other services, why is it we cannot substitute voice components on the 800 mhz system. goi know that have allowed to do with the specific requirements, the specifications for each of

those mhz guidelines. >> the answer to that question really revolves around shivering technologies used for these different systems. the 800 mhz system will be designed around and voice communications. it is a set of tools officers need in the field to communicate quickly and efficiently by voice. the technology used in the system will be specifically tailored toward dassn't region -- toward data. the two systems today are not compatible.

you cannot use 800 mhz system for high-speed data transmission. you can use it for small digital transmissions, but if you are talking about video, photos, a large digital files, it simply will not work on the 800 mhz technology. >> in addition, we know the technology may adapt over time. it may be that the system can handle the requirements, but from my understanding, there were federal specifications on the systems the main the mission critical component not possible yet. >> there are federal and international standards, so what we anticipate happening in 5 to

10 years, know they are working on it now -- is a device similar to this that could have to push to talk capabilities. it does not exist right now, but we believe in the future it will cure a good -- it will. it will have to meet new standards that have not been developed. at this point is our anticipation that at some point the systems will merge, but that i fis 10 or 15 years out. we are building infrastructure, and we need public safety department to be able to do the critical mission on 800 mhz right now until the new

technology is available. >> thank you. >> i will be very brief. i want to spend a little time talking about the budget. we have been working over the last week with our other city partners and public safety agencies to refine some of futhe development we were asked to come back with this week. we have distributed this spreadsheet. i have then the spreadsheet for the overhead projector from my good friends at sfgtv. when we have done here, the

onetime costs is the same as last week. i failed to mention this last week. for real estate staff time we were able to work with the real estate commission and reduce those costs by agreeing to work on packaging these into bundles and eliminating duplicative efforts, so we were able to reduce the cost to 77,000. the other one time, is very much the same as last week. -- the other onetime cost is very much the same as last week. the differences are and we keep new lease cost of what we believe to be a reasonable midrange estimate of about

204,000 per year based on our analysis. the low range we have worked with, but we believe we can work with the landlord-up level. this would be something we would work through, determining what a reasonable budget for these leases would be, and we will work on that. they will all be multiyear leases. they will come back to you, but we are pretty confident we can get them into the $200,000 range. additionally, adding to the service fee, we told you there will be a service id per month per device.

that would been -- a service fee per month per device. we have estimated this on the difference between that and what we have determined to be the average commercial rate. it is an average of $38 per month, so this number in this spreadsheet is the difference between $38 and $43 or $5 per month per device. i will get to the device in just a moment. we have done some inventory and looked at what devices public safety agents are using today. we have determined there are devices used by public safety

agencies that are in use today. what our plan would be to go through the next three years, and as the devices reach the end of their life we would replace, so the cost cc at the bottom for devices would be replacing those at an average of $300 per year over the three-year time we defined as the first phase of deployment. those would be the minimum spirit of we would aggressively be looking for a grant funding or other funding, because we believe it is going to be valuable. this would be the starting point, but we would be aggressively looking at grant funding to purchase additional

devices to supplement if we find the funding, and i think i am going to stop theire and open it up. if you have any questions, i would be happy to answer those. >> why don't we go on? >> good afternoon. i briefly wanted to support this project. it has great benefits for the department and the city as of hole. good region -- city as a whole. my understanding is the project will provide us with another tool but most definitely could assist us, to be able to have

the tool of data we do not currently have. it may allow us to take a look from a broader scale. another great example is about six weeks ago on golden gate ave. i know members of the department of emergency management and were monitoring the video curator of we do not have the benefit of having a command post. -- were monitoring the video. we do not have the benefit of having a command post. it would certainly be of benefit, because we have a system that is the voice system on the radio, but to have the added benefit of data would enhance technology and allow us greater management at each and every instance we respond to. i also wanted to comment fire department does see this as a priority, so in this fiscal year the $50,000 we hadn' for an it

project, you might have questions about what we hear market for. we were trying to integrate networks, -- about what we had earmarked it for. we were trying to integrate networks. i am happy to report my i.t. manager has resolved that issue, so i feel comfortable reallocating those funds, and my understanding is they agreed to come up with the remaining $42,000 to fill that gap this fiscal year. >> thank you. >> good afternoon. the san francisco police

department is extremely supportive of this project. we have a devoted a significant amount of time going to meetings to get to this point, and it is very interesting, and i think it has benefits for the police department and the residents of san francisco. this radio is the most important to on my gun belt. i could use it 100 times a day and not touch anything else, but it only allows me to talk to people. i cannot get pictures or anything else the provides public safety. we currently have 140 devices. we are in competition when we use those devices. and we believe we can transfer those over to the system when it is up and running. we have a dedicated network that is critical to san francisco. we rely on data sharing, but we

are competing for that band witdth. if that new year you try to use your blackberry, it works, but it is very sluggish. we are very limited with what we have now, so we can look at a picture of a missing child or missing alzheimer's patient on our radio. the system is critical to provide these services. we can give a description of people we are looking for, but when you are looking for a child when there are hundreds of thousands of people, it is much easier to have a picture we can share with each other and the public. this is a regional project. we are a commute city. we have people coming in from oakland.

they jump on board and they come to civic center and the tenderloin, and their intent is critical activity. we need to be able to communicate much more effectively than we are now, and i do believe this will allow us facthat. this network will approve the -- improve the efficiency for officers in the field. it will enable them to be highly visible to the public, to be there if the public needs them, but they can also complete police reports from the car, and that is not something we have been able to do. we have to go back to the police station to do those police reports, and this is something we are very excited about. >> is that because the commercial carrier is not secure announcement? of >> we do not have that

ability right now, and that is the reason we are not able to do that now you're gonna -- to do about. >> i will try to do keep my comments short. my chief officer is here to answer any questions. i think icahn address some of the concerns. this project is a very rapid project that is developing very rapidly. we have been talking about aging radio system.

there were some significant presentations. during the talks, it was not the final agreement. the project is coalescing in a very rapid manner, so i want to assure you there has been some conversation, and i think i hear, but is this an opportunity if we move forward region which i think we should, because it is really the blueprint of what the rest of

the nation will do if we are successful, to rethink our strategy around radio communications across the city. i know you have seen there are several other historic projects ready to get under way. we have already heard this is solidifying. i would advocate strongly it is the most important project of all the projects you here. gwe are passionate about maintaining the system, and we are eager to evaluate, because

we have this pending need, and we are hoping our initial projections of $65 million to replace that can be reduced by taking advantage of this and if we move forward with it. i would like to say i know a lot of these things are moving forward quickly, but there was also lot of conversation of why this was not talked about in the information technology plans. the information technology plan was the first time the city had a five-year vision of where we wanted to go. it is unfortunate the timing of the original ict plan approved in april of last year, and as you have heard, the jpa

agreement was not formed until the fall of last year. this project have not coalesced enough to be included in any level of detail of. we committed to updating the plan on an annual basis, and we are in the process right now. we will do our annual updates. it is an unfunded need, but we are well aware that the replacement of radios and improvement of radios is it a priority for the city, so we are hoping with your approval and the approval of the board but we can include this project with

the updated version you will be approving this year. >> thank you. i do not think there are any questions at this moment you're a good -- at this moment. i am happy to speak in support of the bay web system. is a regional system, and every day we deal wesith interoperable latina. -- inoperability. the prospect of having a system that is regional will help us in the long run. water, power, and sanitation are

lifelines, so being able to communicate is very important, not only communicating with ourselves, but with our customers and the other operational areas and emergency responders roups the to the region responders throughout the communities. we also use video and data, so this system would be fantastic to help us pass the information through, and finally, puc is doing work regionally to enhance our own communications, which could be leveraged with the bay project, and we are in communications with these issues. do you have any questions? >> i do not believe we do at the moment. >> our last speaker is the co-

chair of the urban security initiative, and he is the sharapova -- the chair of the apa, so i thought it would be applicable to have him speak. >> i will be brief. almost everything has been said that needs to be said about the importance of this system. as a member and participant from day one, san francisco has been a great partner regionally, particularly with this project, and it is very critical that we all keep our partnership going. there are a couple of cities