can tell -- on the system. this would be improve government efficiency, they will be able to share data in an easy manner. we talked last week about the rockslide pen to we could have been sending pictures. we could download diagrams of the buildings they were going into. we think it be the benefits are great to the whole bay area. >> i am wondering if there are other costs that we might not know about right now in terms of how we will have the system, we will have the sites within san

francisco, sites in other counties, cities. in terms of that connectivity between the different sites, is that expected to be not an additional cost or is there a cost we don't quite know about? >> i don't believe there will be an additional cost. we already have the microwave system which will be the backbone. there are many options and we are exploring all of them for existing and the existing backbone or structure. this is the best connectivity throughout the region.

will there be additional cost? maybe. i did not anticipate large ones. are we giving your are -- we are giving you our best guesses at this point. >> the city and county of san francisco seems to be doing better than a lot of other municipalities around the bay area. oakland will be hard-pressed to find new devices. there are first responder agencies, police and fire departments. we have approved this, where these devices are years from now, we will not be able to communicate in the system because of other places that cannot make the investment?

>> we have already had site use agreements that have been approved in sonoma county, contra costa, alameda, santa clara, sunnyvale have already executed their agreement. there are many that are imminent right now. i could read the list. i believe that those members of the bainbridge apa will have this useful for the week-for the region. the county of alameda has sites in oakland. even if oakland is not coming up to speed quickly, they have

signed the agreement. this is not something i expect in july, 2013. this is a progress. >> i have a quick follow-up question. are there any counties or cities that will not participate in the system? >> know. san jose and santa clara did not vote for the agreement on january 19th. morgantown do say that they will not participate at this time.

marin county has their own issues. -- marin county as said they will not participate at this time. they have voted against the agreement. they are participating. they have not opted out. they continued to come and give their feedback and information and they are very much a part of the system. >> why are they voted against the agreement? >> i would point out that even

the marin county has elected not to participate, they have actually voted for the boom agreement. they're planning to participate at a later date. they are extremely high cost states -- sites in the county. we tried to work to find some lower-cost sites that we have not been able to do. they elected to forgo the site use the commit process at this time understanding that that would mean that they would not to participate in the grand funding for this site. they have to use their own funding to build them later on. this is partially funding issue, impartially and site location issue and they had a lot of sensitivities to

environmental issues and parts of marin county as well. >> they will not be able to participate in the grant that is being received by the federal government? >> it would be highly unlikely. >> a follow-up question to the thought about potential or anticipated cost we expect to have in the system. if we do approve it and it is move forward we have not than upgrades necessarily to the system and 13 years. there might be some conversations tehran some kind of upgrades may be on site of the 10 years, they turn over the assets turned over to the joint powers abilities.

it would be the voting members. does there might be some conversations. -- of them might be some conversations, some kind of upgrades may be on site in 10 years. >> there will have to be upgrades at the 10 or 13 years because technology continues to fall off. i and would anticipate that but it would be the jpa looking at that and san francisco will not commit to any money without coming back to the board of supervisors for approval. san jose and santa clara have offered sites on the system. they are very much participating and they have made an offer of their sites.

again, they have not opted out. going on with benefits, there are economic benefits. we feel that there will partly be picking hundred jobs created within the area. the chief spoke to a couple of tech companies a few weeks ago and explained what he needed. what do you need on the ground? we believe there will be many innovations. i have mentioned this already, reliability is an important issue, sales during disasters. we know this. we have seen this. this is what the chief was

talking about last week. our voice operates well. if you are using this, you have your iphone or your blackberry. we saw this at the giants played in 2010 that we could not talk to each other. the cost issue, motta relic got to this grant and no other vendor cut the grant. we had the opportunity to bring this into the region. this is one that we should jump on. >> if any of the folks are referring to the slide, let folks know. the deadlines are february eighth next week, we need to have the site access and use

agreement applied. but we have to go should with motorola expires next week. this coming summer, july 31st, 2012, motorola must expend 2/3 of the grant money. by july, 2013, the grant money has to be spent and the project have to be complete. there is a real reason for us to feel an urgency here, that we move quickly. the money is tied to federal grants, to stimulus money that has all sorts of different criteria with it. if we want this to happen and succeed, we need to work on it quickly. i thank you for the opportunity to present today. oci have other speakers i would

like to introduce. calema was not able to come today and they said how very important they felt it was for the project to succeed. that being said, i would like to have a very come up and go over a more detailed explanation of the budget. >> good afternoon. my colleagues have been gracious enough to allow us to change the order a little bit because i have a previous commitment that i need to get across the hall. i did want to get here first to speak in support of the project

and i can touch on the work that the mta is doing. prior to coming to san francisco, i served for two years. one of the top projects for our region is basically this project. this is a project for public safety which was the top priority for that region following the 9/11 events. i fully appreciate the importance and the red sea and the need to print communications, not just with the modern data communications.

this is absent the context of the current state and conditions. this is an extremely important project for the city as a member of the city of hama and security executive steering committee which is something that we have been tracking over the next couple of years and fully support. in terms of the mta project, the department of technology, the department of mar emergency management got together in 2009 and established an mou for a coronation in regards to coronation -- to a communication. the parties decided at that time or thereafter because of the specialized needs of the transit

system, the extent to which the communications system within our vehicles, the transit vehicles was point to integrate with many other aspects of the transit system such as the scheduling system, the camera systems, the transit signal systems, the communicating with the automatic vehicle locator, the gps system. because of the specialized nature and the need to integrate many other transit systems, and the mta pursuit the design and development strategy for a system. this is a fully funded system panther leader in the final weeks of negotiation with the contractors that we get through a competitive process and are ready to execute a contract to

design and build up that system. this has been done in the ordination with dem and dt under the terms of our mou. this will enable full into opera ability and provincially -- and potentially provide for some with that and see. we are moving on some contracts to enable not just emergency communications that day-to-day communications. -- thiscommunications which wila positive impact on the service we can provide customers and our ability to manage that service in the new management center that you previously approved, so

i am just here to speak in support of the project. i am happy to answer any questions. >> i appreciate your being here. i just wanted to ask a quick question. one thing the department of the emergency management brought up is that the management system is 13 years old. there are not replacement parts. i am curious about how it is building into the system. >> we are developing a new system. we have a system but is not being maintained. we have a deadline to move off to the frequencies we are currently using. we are all in a similar vote. we happen to have the good fortune of working on this for a number of years and having funding to get ourselves into a

modern communications systems but we all need to. >> just to clarify, this system will support voice and data? >> correct. >> how do you anticipate in the event of an emergency they would be able to communicate with a public safety department now? >> emergency communications happens in lot of different ways. the primary way is through the emergency operations center. that is how we communicate to today and in the future. in terms of direct communications we would not have police officers and communicating with the buses, but we would be able to establish a protocol so certain levels of co management would be able to communicate with each other, so supervisors could

communicate via voice or communications, but the technology can support any communications, and it is really about protocols of establishing channels and communications for people to be able to talk, but the primary communication happens at the doc. that's what system does that run of? how do they communicate endowments -- how do they communicate? what is the system they use to communicate their mind? >> they are sitting together. as we develop these systems will have multiple pathways for communications. we have cell phones, radios.

direct communications can happen through any of those channels, and now through e-mail, and the more we are on a dedicated systems, the more reliable they will be in the event of a disaster. >> the you want to share photos about certain sides? they would probably send it over the 800 mhz system, and one of your managers would send it out, the same data? >> our new system would be it 700 mhz. we would not be sending camera footage to bus operators. we would be sending got kind of information to field supervisors that have laptops or to our

traffic manager at system. currently we would share those images of the supervisor of level, not to individual bus drivers. >> you could not send data through the system at this moment, correct? of the way if we are sending images, it really is through e- mail, not through a dedicated system? >> much of our communications is we are using commercial carriers. even something as mild as a world series celebration, those communications were prescribed and not functioning the system you are currently building right now is dedicated to the mta?

so that would be able to transmit data? >> correct. >> i want to ask you to address an issue, and this is a question i did have, which is if we expect a significant -- an existing system is capable of sharing data and other services, why is it we cannot substitute voice components on the 800 mhz system. goi know that have allowed to do with the specific requirements, the specifications for each of those mhz guidelines. >> the answer to that question really revolves around

shivering technologies used for these different systems. the 800 mhz system will be designed around and voice communications. it is a set of tools officers need in the field to communicate quickly and efficiently by voice. the technology used in the system will be specifically tailored toward dassn't region -- toward data. the two systems today are not compatible. you cannot use 800 mhz system for high-speed data

transmission. you can use it for small digital transmissions, but if you are talking about video, photos, a large digital files, it simply will not work on the 800 mhz technology. >> in addition, we know the technology may adapt over time. it may be that the system can handle the requirements, but from my understanding, there were federal specifications on the systems the main the mission critical component not possible yet. >> there are federal and international standards, so what we anticipate happening in 5 to 10 years, know they are working on it now -- is a device similar to this that could have to push

to talk capabilities. it does not exist right now, but we believe in the future it will cure a good -- it will. it will have to meet new standards that have not been developed. at this point is our anticipation that at some point the systems will merge, but that i fis 10 or 15 years out. we are building infrastructure, and we need public safety department to be able to do the critical mission on 800 mhz right now until the new technology is available. >> thank you.

>> i will be very brief. i want to spend a little time talking about the budget. we have been working over the last week with our other city partners and public safety agencies to refine some of futhe development we were asked to come back with this week. we have distributed this spreadsheet. i have then the spreadsheet for the overhead projector from my good friends at sfgtv. when we have done here, the onetime costs is the same as last week. i failed to mention this last

week. for real estate staff time we were able to work with the real estate commission and reduce those costs by agreeing to work on packaging these into bundles and eliminating duplicative efforts, so we were able to reduce the cost to 77,000. the other one time, is very much the same as last week. -- the other onetime cost is very much the same as last week. the differences are and we keep new lease cost of what we believe to be a reasonable midrange estimate of about 204,000 per year based on our analysis.

the low range we have worked with, but we believe we can work with the landlord-up level. this would be something we would work through, determining what a reasonable budget for these leases would be, and we will work on that. they will all be multiyear leases. they will come back to you, but we are pretty confident we can get them into the $200,000 range. additionally, adding to the service fee, we told you there will be a service id per month per device. that would been -- a service fee per month per device. we have estimated this on the

difference between that and what we have determined to be the average commercial rate. it is an average of $38 per month, so this number in this spreadsheet is the difference between $38 and $43 or $5 per month per device. i will get to the device in just a moment. we have done some inventory and looked at what devices public safety agents are using today. we have determined there are devices used by public safety agencies that are in use today. what our plan would be to