the project and the digesters is a big driving force and it is a whole conversation about when do we want to do it and do we want to work on it and that drives the staffing plan. if you put a project on hold, i would rather know that before so i can move projects to fill in. >> i agree completely. this will have your projects at larger dollar amounts than recent, so that will change some of the staffing pattern. a big chunk of that will go into the southeast facility. >> the other thing i would point out is there was a lot of work we were not experts in performing. we have very good knowledge and

some of the older people were involved. we plan to do a higher percentage of work on that. >> we are looking at 10 years. would you say the $200 projecting staff will will stay at 200 for the next 10 years? >> 200 positions? i would have to look at the curve. really assess the workload. what i'm trying to do is have a balance. local 21 would like to mediate -- would like for me to hire as many people as possible and the consultants would like to invest in small liquid businesses.

the other big thing is space. we're squeezing in the 525 and other factors are involved. >> you have been trading out old positions that are probably not used anymore. as i look at that, the one exception is there is about six positions that appear to be genuine new positions. they don't show up because you are transferring some folks out. it does appear to be new positions. my question is, given the low workload is decreasing and there are people we value and want to continue as it transitions, are

there not opportunities or why are there not opportunities to do that kind of substitution and transfer instead of hiring new positions? >> good question. if we did not transfer 13 positions to another part of the organization, i would do that. i would substitute these positions, but it made sense that those people who have worked on it and have the knowledge and classifications already have, it paid better sense to move those over and the type of positions i'm asking for when you look at it is more administrative. we are requiring everyone to put information and construction management information system. we're having engineers spend a lot of time putting information

into systems and so we want to supply them with adequate resources so that they can be more efficient and effective performing their core duties. >> that makes absolute sense. when i saw those transfer positions coming in, i discounted them. my own arithmetic -- i did not count those because they are not really new hires. the other side of the coin is as they disappear, they shouldn't be coming to me. if there is the opportunity to recognize there is a shift in the workload and a decrease in one and increase in the other, if we could do that through substitution, it seems like it would be more appropriate. >> it's a challenge because on one hand, engineers, you can move into construction management and they have -- part

of their scope is to do construction management. if you have a civil engineer and the mechanical engineer, you cannot shift them. if you need an environmental manager, you cannot detect construct an inspector. -- you cannot get a construction inspector. we don't look at doing staffing plan by organization. we do by functional groups. >> you make a good point on that. what i would ask you to do is before you come back on the 14th, take a look at what would take to do that through substitution where you get rid of some vacant positions and use those to fund those. >> by be transferring the number of vacancies to reduce --

>> you would look really good. >> not a problem. >> any questions from commissioners? >> i have one on the budget as a whole. we had a couple of resolutions from the citizens' advisory. one was supporting the action we took on power rates and that was appreciated. they also raised a question about the money we provide to city apartments for their services for work orders and it suggests a couple of things. one is we try not to let those increase in to the next budget and we establish a nexus between what we pay and what we get. one thing that would help in approaching that -- i'm not sure

what the appropriate budget resolution would be but if we could have a listing of what those work orders are and what they are projected to be in the next few years and a sentence that talks about what is at work, that would be very helpful. >> any other comments? >> yes. are we provided a one pager as to how much this budget is proposed to be cut? how many positions are not going to be hired so we have a macro view of the budget as opposed to individual departments? >> you have not been provided with that. at the next meeting, we can do

that. you will find some much there are that many cuts. >> i think that is important, but it is also important, the various bureaus and departments, what does it look like at the macro view so someone can say this is what is occurring and this is where the burden has increased on current employees. thank you. >> i was going to mention the work order summary. we will now see it again in two weeks. some minor points on infrastructure. i did not know we named it the hetch hetchy program said that it is more consistent and because the department of the environment has a home improvement program --

[inaudible] on the staffing plan, i appreciate the updated slide and to it gets closer. i still have not fully reconciled the projected staffing level with the overall budget at the chart on page 3 which suggests 382 positions. if there is a way to throw up to

all positions, whether they are direct or support so it all adds up. i would note in the last several years we consolidated and they used to be separate and all got merged. all kinds of new things -- i do think they should have some flexibility to move things around. if there are positions that are

not going to be filled and just sitting there as budget numbers, those positions ought to be axed. there is a tension there but staff can work through that. finally on local 21 and contracting out as opposed to in house, where there is specialized peak workload, i support using other resources to make that happened to the extent there is an ongoing need -- to make that happen to the extent is an ongoing need and can be done in house. that's better to do for management and cost perspective. at a minimum, it doesn't matter with the contractor is, they are going to charge a much higher hourly rate plus their overhead. those are all management and

tension issues that can be resolved. >> thank you very much. >> good afternoon, commissioners. i have a question about 525 golden gate. in addition to the annual lease payment, there -- i did not see any positions associated with that. are there any positions associated with the clause and who is overseeing the function? >> it might be better to come back with a written report. there's a mix we're planning on using an outside contractor for cents is the first smart building we have and use it as a trading opportunity for our stationary engineers to use. we plan on using the sure if forced security for the work

order and there are different ways we're doing at where we are not necessarily adding a lot of staff by taking carry of it and we can give you the details of that. -- taking care of it. >> any other comments? mr. president, i turn the meeting over to you. >> the next item is to have a motion to continue the budget consideration until our next regularly scheduled meeting. >> >> the motion passes. item 23 is other new business. do we have any other new business? thank you very much. this meeting stands adjourned.

>> at sfgtv, we have don and nona. the had the announcements? >> yes, please turn off all cell phones. if you wish to speak, please turn in a speaker card. if you present documents, please

provide a copy to the clerk for the file. items acted upon today will appear on the board of supervisors agenda on february 7, 2012 unless otherwise stated. supervisor chu: thank you very much. i think a number of folks have asked whether we will be calling items out of order, but we will be calling items in the order the appear on the agenda. item number one, please. >> resolution accepting bequest by the late leila boroughs, authorizing its expenditure by the mayor's fund for the homeless for the purpose of assisting san francisco's homeless and extending appreciation to ms. burros for her gift. supervisor chu: thank you very much. >> good afternoon peter i am the director of the housing and homeless division for the san francisco human services agency, and i am before you today to ask your approval to accept and

expend the resolution from the estate of the late leila boroughs. this comes at a wonderful time for the homeless programs in san francisco, and how we plan to utilize the funds if the property is sold in a timely manner is to add on to our current homeless family initiative, which was started back in november of 2011 with the infusion of funds from salesforce.com to help our homeless families. currently, some of the funds that are being used, along with the salesforce funding is what is known as hprp, federal stimulus money. it stands for homeless prevention and rapid rehousing program, which has an ending

date of june 30 of this year, 2012. so it will allow us to continue on with providing rental subsidy and homeless prevention funds to our homeless constituents. supervisor chu: thank you very much. you have a sense of what the value of the sale would be? >> from what we have gathered, it is in the $400,000 range. supervisor chu: ok, thank you. supervisor avalos. supervisor avalos: thank you for your presentation. it is great to have funds like this to support homeless services, and i want to thank the family of leila boroughs in that. to follow our financial policies though, this is one-time monies. so are we waiving our financial policies if we are going to be paying for ongoing -- we have to pay for capital and not for

ongoing shelter services? >> no, this is not for shelter services. this is for homeless prevention services, which could be paying back-rent, late on electric bills, telephone bills. it could be moved-in grants. it is one-time, but if we use it for rental subsidy, it does have an end date for the subsidy. supervisor avalos: our subsidies are generally approved in the budget on an annual basis. >> that is correct. supervisor avalos: this is funding that will not be around on an annual basis. the question for the comptroller is that we have our financial policies and talk about how we receive one-time monies, and how they are going to be used. i am for funding going for our housing subsidy programs peter i am not opposed to that, but i want to make sure we're following what we had approved last year around our financial policies and that we're using it appropriately. >> some of the rental subsidies,

it does not have to be ongoing. there can be a gap for people who have lost employment, or it could be to pay back-red. it is homeless prevention services, of which subsidies are included in there. supervisor avalos: question for the controller. i like the fact that we're putting resources into homeless prevention. i have been a big advocate for the rental subsidy program. as far as receiving these funds and expending them for the rental subsidy program, does that fit our policy? >> an excellent question. i will need to take a minute to talk to the department representative here to understand whether it does or not. supervisor avalos: i am sure there are capital costs that could go to words, you know, our shelter services, our shelter programs, our homeless programs,

our health clinics that serve, as people. not saying we do not serve homeless people with it, but i want to make sure we do not come back and say we did not approve this expenditure in an appropriate way. >> just a point of clarification. when i speak about homeless prevention services, it has an overview of all of the things that you just mentioned. so it could be used for capital, could be used to pay back-rent, it could be used to pay keeping someone's electricity on and the telephone services on. supervisor avalos: i would be supportive -- i am just one person on the committee. i would be supportive of keeping intact in keeping funding for our rental subsidy program for families. supervisor kim: thank you. supervisor chu: i think there is

an additional question. then we will go to public comment. supervisor kim: i am happy to hear that we have a fund that citizens can give to to augment our public taxpayer dollars. just a couple of questions. when did the mayor's fund for the homeless again? when did it open? >> back in 2003, i believe. supervisor kim: how much money is currently in the fund? >> we currently have approximately $235,000 that has not been committed. supervisor kim: there is $235,000 in the fund that has not been committed. >> correct. supervisor kim: how much in the fund that has been committed? >> the total fund, along with the anonymous donation of

$500,000 is $1.3 million. supervisor kim: how do people find out about donating to the fund? >> it is on it the city's website. it has been, like i said, around since approximately 2003. along with the homeless prevention funds, there are funds under park and rec where people can donate. it has been in around for a wild. supervisor kim: since 2003. >> correct. supervisor kim: do you have a policy for how we expend these funds? >> not a written policy, but we do have initiatives that we like to use the funds for. supervisor kim: which initiatives? >> the current one is the homeless family initiative, which we built upon with the

donation -- supervisor kim: the one we launched in november? >> that is correct, that we launched in november. supervisor kim: is there a way we develop these priorities? is it based on federal and state funding? is there a way we prioritize so that these programs do not have -- they do not have funding, so we prioritize them with private funding? i am curious to that process. >> well, you asked the question last year when we got the infusion of private donations which allowed us to expand upon the initiative. we have had the family initiative since 2007, where we wanted to provide rental subsidies to families, but it was not a pot of money that was ongoing, and part of the changes that we made, we made it from at least having from 24 months up

to a five-year subsidy, but it was not ongoing, and it was based on whether or not a homeless family could continue on with their program. but, you know, based on the need that the department carves out, that is basically how we establish our initiatives. supervisor kim: my last question but i am sure this is a public document already. but is it possible to get a list of the donors and how we have expended this money, the $1.3 million? >> yes, except for the anonymous donor part. a question to the controller's office, do we have a policy currently of policy priorities for how we deal with these private funds? i am sure the mayor's program is not the only place where people can donate privately to the city. i am sure other departments

have them. i think it is great we are able to raise revenue through charitable and private groups. i wonder if we have an overall policy on how we expend these dollars? >> good question. regardless of where money is coming from, it requires the board of supervisors to specifically appropriate that money to use you authorize or two, in some cases, designate to a department that, through the creation of a special fund which this is, that those funds are appropriated and can be used for expenses that the board of the rises in that special fund. so the board acts to appropriate the use of the private money coming in and the specific use through the budget or supplemental appropriation for this board or previous boards have established special funds to appropriate those proceeds for even years. this is one example of a special fund. there are others. they are all in article 10 of the admin code where all of our

special funds are listed. but there are other special revenue funds. for the purposes of accepting private gifts for other public uses, such as parks, street cleaning, and we have gift funds for both of our hospitals. in all those cases, the board has specifically appropriated for a specific use or authorized its use for a set of expenditures through the fund. supervisor kim: i know that recently the bennihoff's made an appropriation for the homeless fund. in my memory, there's arctic -- an article about the dave matthews and donated to the mayor's fund. >> that is correct. in this case, this fund is authorized by the board of supervisors to automatically appropriate revenues coming in to eligible uses, as defined in the section. so they do not come back to the

board in this case, because the board in establishing the fund in the first instance authorized automatic appropriation bill supervisor kim: so the board authorized this fund in 2003? >> i do not know when the fund was initially established. i think it was before 2003 that the fund was initially established. but that is one of the rules that the board codified as to the mechanisms of the fund. supervisor kim: thank you. i apologize for all the questions. this is a new to me. i appreciate that the city is proactive about gaining revenue but i am is appreciative to ms. boroughs for donating to our homeless services here in san francisco. supervisor chu: thank you. why don't i open this up for public comments. there is no budget analyst report for this item. if there are any members of the public who would wish to speak on item number one, please come forward. seeing none, public comment is closed. to supervisor avalos's question

-- >> the answer is that the one- time and nonrecurring revenue speaks to general fund revenues. it specifically excludes from the revenues that are otherwise restricted for other legal reasons, state, federal, or local laws, to a different purpose. in this case, we have a legal request. it is binding upon the city on how we can use these funds. it is physically requires us to use it in a certain way. that means it does not flow through the general fund. therefore, it is not subject to the recurring revenue policy adopted. supervisor chu: thank you. it sounds like in some categories of expenses that can be paid for through this fund, there are items are categories within what you can spend it on that can be one-time in nature. paying back payments or utility fees on a one-time basis. >> move-in grants and furniture needs, things of that nature. supervisor chu: ok, thank you

for the clarification. if there are no other questions, the item is before us. supervisor avalos: motion to approve. supervisor chu: motion with recommendation. we will do that without objection. >> item number two, hearing on the status of the america's cup workforce development plan to include reports from the mayor's office of economic and workforce development, the port, and america's cup event authority on provisions for prevailing wage for temporary and permanent structures, ensuring high labor standards, and maximizing opportunities for local workforce training, and employment on end-use jobs. supervisor chu: thank you. this was brought to us from supervisor avalos. i know there are a number of speakers. we will have additional america's cup items later on. supervisor avalos for any opening comments. supervisor avalos: great, thank you, chair. i appreciate the opportunity to bring this heari