board the next time around. i know there will be an amendment also to take out sewall lot 351. i am prepared to take action on that item right now, but i'd like to turn it over to supervisor chiu. >> think, everyone, for your patience. i have been monitoring this between other meetings. i will be brief, but to repeat what others have said, but that is appropriate for this committee to ask city staff to come up into discussions with the event authority to hopefully before with the various budget analyst recommendations. i'm interested in pier 29 and rent and sell participation. i think the concept of the cap makes a lot of sense, and i think what supervisor kim has

suggested is appropriate. i think the challenges facing the of that authority, i hope we will be up to work together to figure out how to make this work for both sides. i agree with supervisor avalos and support him and his desire to make sure local hiring provisions make sense, given what we have done before, and we have heard from the arts community. supervisor avalos and i had a sidebar around local sailing, making sure that what we're doing is appropriate but just for a large sophisticated boats but for smaller boats and sailors here who have other recreation needs. i want to reiterate the issue around fund-raising. i cannot agree with the characterization of the controller's memo that i have requested is an affirmation of the fundraising results so far. i don't see it that way.

i appreciate all of the effort that has been put into fund- raising. i know it has been challenging. but i am interested in proposals to protect the city if we're not successful with fundraising, if it turns out that as our city costs continue to rise we're not hitting the numbers that we expected to hit. i am interested in looking at other alternatives for how we handle piers 30-32. i also have a question to the port staff. i had heard the was the possibility of pdr's is another way to think about financing, and i am wondering if there somebody here from port staff who could discuss those development rights. >> i am representing the port. transferable development rights are an approach that the city has used to promote historic

preservation among privately owned buildings. there are two different areas designated and the planning code for this, and essentially what happens under the planning code provisions is that an owner of historic building and sell the air rights above that building to somebody building taller buildings and the downtown area in the c-3. it is a way of promoting good density and in-fill development, while preserving older structures, and it is a way of getting private money into storage facilities. the port is very interested in seeing whether the port piers could participate in this. we spoke with the planning staff and your office about that. we are worried about the financial feasibility about 26 and 28 development under this

agreement. the agreement already has a provision that would allow the financial tales be removed for piers 26 and 28 if the city identifies another fundamental commack and t.r. would be the prime tool for accomplishing that. we are looking for to explore that idea further. >> i would be happy to help further that conversation. it is a good way to help finance historic preservation. i would be interested in your thoughts at that could be a creative solution. the last thing i want to mention is what the chair woman referred to, given that the port has already stated they are ok with sea wall 351 coming out of item nine, if that was an issue

we could get off the table today so it is one less thing we have to focus on in the next week. i would be happy if the budget committee were to do that today. isupervisor chu: thank you for your comments. i like to entertain a motion to amend the item 9, strike lines 18 and 19, sea wall 351. if we can strike that language, and also a motion to continue both items, 1 as amended, to next week's meeting. ok, we have that motion, second, and we do that without objection. thank you. do we have other items before us today? >> item number 10, hearing to consider the annual review and adoption of the draft board of supervisors/clerk of the board fy 2012-2013 and fy1013-2014

budget. >> good evening. i am angela, the clerk of the board. i am joined today by deborah, are administrative deputy of administration and finance, and she has increased our capacity by 1/3%. we're here to present the budget proposal. this committee approved the department guidelines in december, which helped me assemble the budget proposal that is before you. i wanted to thank you for your direction to provide a plan for essential records in storage. already, we have found cost savings by exchanging a managerial position down to an 18-23. we will still be up to provide the level of expertise that will be needed and creation of a

viable plan for your consideration. in a moment, miss landers will make a brief budget presentation. if i could have one minute just to indicate -- i am very proud of our department staff and their commitment for being compassionate about meeting the numerous requests that they fulfill, which is the public's right to know, and a day this -- and they do this day in and day out. that is what our department stands for and we're proud of that. i would like to highlight some brief points with the current year's general fund allocation, $10.8 million. looking at the productivity of the last 12 months, we have clerked 1772 meetings and the department. 45 were board meetings, and we have coordinated 1369 lidge the

files to completion. technologically speaking, we have done very well utilizing technology as a significant mode of communicating information to the public, and we have accomplished this despite the small investments we have made over the last decade in technology. we continue to make new advancements and providing more information to the public, and when outpost all of our notices and advisory notice of vacancies on the website, in addition to our own website. while this has doubled the staff requirement, the benefit has been that it has reduced our advertising budget significantly. in the year 2000, the advertising budget was $1 million. this year's request was 48,000 others. besides what we provide online, the front office has fulfilled approximately 10,000 public information request. in 2008, the assessment appeals

board received approximately 2000 assessment appeals. today, the third year in a row, we are at 6000. we're working with the treasurer's office to find new efficiencies in on-line filing of assessments, and improved cash and a link to see jurors -- and improved cash handling procedures. i am not proposing any new positions or asking for any huge amounts of money for projects. but we are. all we have found some savings, while being able to fill our mandates. with that, i will asked ms. landis to present the budget presentation, and after that we're both here to answer any questions. thank you. i>> good evening. i have a power point if you would like to take a look. briefly going over the budget right now, we can either look by divisions?

but we have lafco, clerk's office, budget and appeals, the supervisors' offices, and the sunshine ordinance task force. one thing you'll notice is that lafco is not using any general fund money. this is true of the proposed budget as well. they have a balance that can carry forward. you can also defied the budget looking at the expense types. salaries and benefits, as with all departments to the city, are by far the largest amount of money that we spend. we have professional services, the bulk of which is the budget and legislative analyst contracts, and the comprehensive annual financial report contract, which is about 3 $314,000.

services of other departments, the work orders, just over $200,000. we have money in there to replace a server at the end of its life. we are not having any capital requests for 2012-2013, but will have another server at the end of its life and 2013-24 team, so there will be a request for capital for that. looking at a couple of different ways to divide that our pie of expenses, the labor and contracts is 93% of what our budget consists of. everything else is $736,000. not a lot of wiggle room. we also have a number of mandates. at the board of supervisors, we have the charter and

administrative code is that require arrest to have certain offices, services, and looking at the mandate it discretionary spending, we have just under $9 million that is mandated. in more detail on the next slide, the board members and the clerk of the board, the assessment appeals board, sunshine, youth commission, advertising, budget and legislative analysis board a ides, and the clerks,. the discretionary spending is administered of support, things that are necessary to run the organization, but not required in any code or in the charter. supervisor chu: can you remind me it the official advertising budget, the $48,000, we had changes in the requirements that were supposed to reduce to

reduced costs and advertising? is this reflective of that? remind me where it was and how much we have reduced it? >> essentially what happened is the board change the requirement for the clerk's office to publish in the newspaper, and indicated with a post that information on our website. we are no longer paying for those notices. there are certain notices that still require some noticing in the newspaper, according to state law which we abide by. supervisor chu: what was the value had budgeted in? >> approximately $190,000 the past couple years. down to 48,000 others. supervisor chu: thank you. >> moving forward, because i know it has been a long afternoon, looking at the changes we are proposing, we

have, as angela mentioned, the records manager position. at we are changing that classification to 1823, which gives us some savings there. we have some retirements we are expecting the next fiscal year. as new employees, and at lower steps, we will have some savings from the employees at the end of their careers being at the top step and new employees coming in at the first that. unfortunately, we will see some increased costs and are vacancies, because we're filling those this fiscal year. we will not have the salary savings we had intentionally kept this year through this point. we have identified cost recovery for city-wide and countywide membership, and initially we had hoped we might be able to get up to $85,000 of the cost recovery. upon further investigation, it looks like we will get $57,000.

it is a little bit of a change from what we had discussed last week. we're still looking at increased revenue, the assessment appeals board. we believe that $70,000 is a good estimate for that. and the entire volume will have increased costs for mail, communicating with applicants. we will see requests in 2013- 2014 to replace the ceqa server, which will be at the end of its life. there was a contingency in the budget analyst contract for $50,000, which we have used this year, so we did not have to budget for next year or the hereafter. -- or the year after. to outline some of the request that will make, which are not in our budget, but which will hopefully be found it -- supervisor avalos: just a

question, i don't recall what the contingency is to the budget analyst, what it was used for, the 50,000 others in the past? -- the $50,000 in the past? >> wasa servers or software? software, a belief. >> ken can probably better answer that question. >> it was for server and hardware costs. supervisor avalos: great, thank you. >> >> the coit requests are in two main areas. we have a number of tracking systems that need to be updated and replaced. the assessment appeals board in particular, that one is running on office 97 software which is outdated, no longer supported, and in moving forward with streamlining the cashiering and

moving forward to an on-line filing system, which are projects we are are starting to put together with the treasurer/tax collector office, we will require an updated tracking system for assessment appeals. at the same time, we also have the boards and commissions tracking, also on office97. at our inventory, which is mostly just i.t. inventory and usage, we need a new system to track at, and the park system needs to be updated. but getting all of the tracking systems is our first proposal for coit. then records digitization is the second project we will be requesting. we have records manager coming on board this fiscal year to give that person some time to create the documentation and preservation and, really,

management. we will be requesting to digitization as coit funded projects. and we have the usual end of life refreshed that will be putting an as a coit request. this year they were able to find smaller department's computers through smaller pot of money, and it is our understanding they could do that again next year. there are any questions, i would be happy to answer them. i-- if there are any questions, how would be happy to answer them. supervisor chu: thank you. you lay out fiscal years 2013- 2014, just remind me in terms of the mayor's budget instructions, i thought the instruction was a 5% reduction in year one, and an additional

5% and the second year? just looking at this, it looks like we have not met that, correct? >> that is correct, we have not been able to meet it. these are the cuts that we have identified that will not have an impact to the board's activities and the required activities of the board. supervisor chu: as a reference point, what would be 5% reference point look at? what was the target value? >> the mayor's office had requested a $335,000 or $385,000 reduction, i cannot remember. but it comes out to 95 percent -- $95,000 out of discretionary. supervisor chu: i know that you'll continue to work on it and follow up with individual board members. just a few thoughts from a with regards to the required

spending, some areas that like to look at and perhaps share with us an update about whether there are opportunities are not. under the clerk's office, i think broken out, i am interested to see whether we have any shared back-office functions that we might be able to work with. we are relatively small department. does it make sense in terms of being up to work with other smaller its cities to share some of our back office functions? that is something out be interested in. in particular if we had vacancies in some of these places, doesn't make sense to look for those opportunities for shared synergy? on the cafer component, i want to know whether or not we provide a benefit to many enterprise departments and if we do whether we are recovering for that. that is something i would be interested in. with regard to the budget and legislative analyst contract, as

always, it is a large part of our budget. a look to the budget analyst to work with us and see what the trade-offs would be if we were to look that contract and the values. i think that is something that we should look at. again, i think some of the technology items that you are requesting in terms of record maintenance and digitalization, those are report for us to measure our records are right, so i encourage you to go to coit and make those requests. those are some of my initial comments. i know that will come back at a later time. thank you. thank you for your presentation. >> thank you. supervisor chu: what we open this up for public comment. but there any members of the public to let to speak on this item? >> cut good evening, my name is andrew would come at all like to support the clerk of the board's

budget. somebody the other day said, well, the mayor has 16,000 employees, the supervisors have two or three each. at that the clerk of the board of supervisors office works very well with limited resources that you have that supervisors and make this institution work incredibly well. i know that you are very proud of the people who work for you in your offices and do a great job. i think that is complementary to that, and together it really works very well, so why would urge that you tried to keep the budget as whole as it is. thank you very much. busupervisor chu: think it. any other members of the public to like to speak? seeing none, public, disclosed. in terms of the saddle rack upon, if we could look at what we have with temp and attrition and overtime and the flexibility.

the been something of be interested in hearing about at a later time. -- that would be something i would be interested in hearing about at a later time. i like to think the club for being with us. you guys do provide excellent service. given that, madam clerk, are you interested in having this continue to the call of the chair bu? >> that would be fine. thank you very much. supervisor chu: okay, thank you. we have a motion to do that? supervisor avalos has made a motion. at second it. any other items? >> that completes the agenda. supervisor chu: thank you.

>> you probably think you know all about the exploratorium. but have you ever been after dark? did you know there was a monthly party called after dark? science mixes with culture and adults mix with other adults. no kids allowed. every week there is a different theme. to tell us about the themes is melissa alexander. tell us about some of the previous themes we have had. >> we have had sex ploration, sugar, red, blue.

many things. >> what is the theme tonight? >> rock, paper, scissors. we are having a tournament tonight, but we have also used as a jumping off point to explore lots of different ideas. you can find out about rock, paper, scissors as a game as a reproductive strategy. you can interact with a piece of art created by lucky dragon. you can get your hair cut from a cool place called the public barber's salon. they use scissors only. you can find out about local geology, too. >> that sounds like fun. let's check it out. >> this is the most common rock on the surface of the earth. interesting thing is, most of this rock is covered over by the ocean. >> error congested a cool presentation on plate tectonics.

tell us about what we just saw. >> we wrapped up a section of a lesson on a plate tectonics, here at the exploratory and -- exploritorium. >> are you excited to see people here having fun and learning about science? >> the people that come here are some selected to begin with, they actually enjoy science. i teach teachers to have fun with their kids. the general public is a great audience, too. they're interested in science. >> we have a blast every time. they have different names. >> they have a bar and a cafe. everything i need. we are excited for the speaker. >> it is nice to be in the explori