up others. to receive legal advisor this point, it is open to interpretation. >> i certainly see the points of member lee and a member to the well. i still want to ask, for the question, if any of you here would agree that the profile is the best time to finalize that. that way, we have a nice cushion of time to provide a thorough and well-thought out report by april 14.

we put that out again. >> i have a friendly amendment to that. i think that the original suggestion that you have proposed to do what ever written information would be developed by the fifth would be contingent on the possibility that there would be some changes and it is not the final draft. it might be something to look at. i would like for us to think about the night as our final time to look at maps a taken additional changes.

>> in terms of the day, i agree that we should get close to final. i do want to be mindful of that i don't think we should finalize the map until we have finalized the report. >> i of think anybody expected today to have a significant comment. we should get to closing of the big issues, at least, for us. >> given this discussion, i think we have evolved them out to a pretty great degree. i think that we need to put substantial work on the text in

the next week. i don't know what the best word is, i guess i am uncomfortable evidence of what this agreement with member to well above the level of detail. given all the comment that we have heard, i think we need to document the outreach effort we have made over this time and make sure that we give some flavor of the district and the comments that we have gotten, i think it is important not to just reference to the minutes. i gathered that there is some disagreement about how much detail. i am thinking something more than just a couple of pages.

i am wondering if we can take a moment to ask counsel, and we talked about this some time back, the minimum requirements. i guess there is not much? also, she mentioned the final report in some options about what to include their. >> i guess i am stepping back and looking back at if i am outsider, i would really like to learn the process of the taskforce. a look at the story, and i understand making judgments. i know that this is not something that other groups have faced on how to write the story, the narrative, and the report.

at the same time, also, the reader will be able to understand what we have done, what we have been through, what were the issues raised. and so i just want us to be able to -- it is hard for us to write tickets. there are editors and ghost writers, but i want to make sure that we are able to put live to the report. looking at the previous reports, i didn't feel what they went through. i felt that we had very our own process, and i didn't really get what was going got. i got more information from the public.

not that we will put that in, but i feel like whoever would be writing this, we have to make sure it captions -- captures it. >> they started writing a process on section three. >> we are cleaning it up too much. >> to speak to the member, there is really no minimum required work product except for the file district lines. we would advise that the task force considered including the following information for each district. the population from the demographic information, a list of communities of interest, any

finding that, regarding compactness. the recommendation would be that the final report reflect some of the task force's reasoning, to the extent that there are questions about how the phrase things, we are always available. and if you write of summaries or paragraphs for each district, hill 3 contract -- and feel free to contact john or i. i want to revive the members of the taskforce as you're working on your final report that the rule permitting you to go to 5% is to preserve recognized neighborhoods, not communities of interest. be mindful of that. as you are starting to work with documents and share documents with each other, it is

important that any members of the task force are available to the public, if is available to the public and not to take to come to meetings and hand out documents without making copies available to the public. finally, you can't delegate work to more than one member of the task force. as you were thinking of different pieces that you might delegate, delegate to one person and the person can request help from other individuals so long as it is not a quorum. and finally i just want to remind you, the agendas have to be posted 72 hours in advance. is the best practice to include all information that will be discussed.

it is probably not going to be possible given some of the tight deadlines. anything you have that you know will be discussed in the meeting has to be included in the agenda packet. materials that are not -- the first time you have something, give it to the clerk. >> can i ask you to repeat the items you set for each district? >> population and a variation, a relevant and demographic information, a list of recognized neighborhoods, i think that is really key. communities of interest as applicable. any specific findings regarding continuity. the san diego redistricting taskforce has a really good model about how to do that.

it urges us to review it and i consent to the length. >> can i follow up on that? he said if we make specific findings, so we got necessarily have to -- >> you don't have to make those findings, but when we started this process, people said, district 5, house and possibly contiguous or compact? if there is something that you feel needs explanation. >> can you repeat the 5% rule? >> be task force can only have population variations of up to 5% to preserve recognized and neighborhoods. separately, the task force should be mindful of community's interest in drawing district

boundaries that reflect that, but you don't get to go to 5% because of the community of interest, only because you're preserving a recognized neighborhood. >> is the commission a community of interest or recognized neighborhood? >> recognized neighborhoods, i would urge you to think about the maps that you received from the planning department at the elections department. you are not bound to those boundaries. you could say, we think he recognized neighborhood is different based on public testimony. there is an argument for the mission being a recognized neighborhood in one sense and community of interest in another sense.

>> be have any additions for this discussion, specifically around the summary of things like input and what we continue to include related to the state commission and their approach? >> i sent a link to the final report. you can take a look at it, and to see that the riding has been divvied the, you see that kind of changes a little bit from district to district. in general, they had the summary reports that they attached, essentially. it is basically just general population.

that is something you may want to add as an appendix. we can talk to the city attorney about what would be the most appropriate in this particular context. aside from that, i don't have anything can add at this moment. >> we have a couple of proposals that have been raised by taskforce members. i want to work through those. he won was raised, having a draft for the report and the different pieces done by april 5. we also want to be mindful of what it might mean for the ministration procedures, while we would need to get that to the public.

>> can i make a comment about that? i would propose that we plan to take the approach in distributing copies of that type of document at the meeting. if we are intending to discuss the of april 4, we state explicitly that we plan to distribute copies at that meeting. otherwise, if it is to be included in the agenda packet, it would be needed done by tomorrow, right? i don't think that is feasible. if it is by the fifth, it would need to be monday. >> for clarification, --

>> the important thing is that it is available to the public the same time it is available to the task force. send it to the clerk in advance of the meeting, and she can make copies for the public and for members of the task force, so everyone looks of the document at the same time. >> if it is for the fourth, and e-mail it to me by 330 of 4:00. and i can make copies and get it ready. >> we have a proposal, then? >> the proposal is about our draft, all of our pieces. they are available for the meeting on the fifth. they need to be sent to the

clerk but the fourth. the way she can put the pieces together and make documents available to the public. that will be our draft to begin to edit. >> that as a draft of the entire report, not just a summary of the public comment? >> the entire report. >> id is a friendly amendment, my suggestion is that we have is -- i guess it doesn't meteatr either way. >> we're all sort of working through this. i envisioned the agenda for the

next five meetings to be somewhat similar. at a minimum, i think, for the next meeting, we should include the outline that we had last time, that wasn't in the package tonight. and there are extra copies for the public. and anything else anyone has created by tomorrow. it can be put in the packet. if there is anything further to hand out at a meeting wednesday, we will hand it out at that time. i want to encourage us all to do some writing in the next few days. >> my motion is that we all get our pieces in. our draft pieces, not the

finals, but the fourth, to the clerk, so she can put it together as a document to be seen by all of us and the public as our first draft of the fifth. that way we can take that document, turn it around and be able to give in the back to you by the ninth. that way you are able to read the draft. ok? that is what i am proposing. >> i will second of that. -- second that. >> i think that's fine. >> i'm just wondering if it makes sense to move the deadline to tuesday so that we

can get copies of whatever is that the meeting -- is at the meeting. >> i'm fine with that. >> as it is proposed 0--- >> i'm serious. even if you submit on a tuesday, you cannot have it on the agenda wednesday. >> you cannot get something wednesday afternoon. it is unreasonable to expect her to copy the stuff tonight. i am interested in being here wednesday night holding a copy of the various pieces. >> you are talking about sending something on wednesday?

>> i am saying tuesday, so if we have to submit something by tuesday so kaye has time. good >> do not change it. and we will go with the third to submit on tuesday. he is fine with a motion. g>> i am not coming to work that day. >> by tuesday we will submit everything that has been assigned, and she will put it into whatever format she is able to and turn around and give us what ever you have a the fourth or fifth.

is that humanly possible? >> i am not human. it is possible, but i am going to gather the information and make packets for each of you to look through, and maybe if we have a specific time for tuesday, you would get it to mea. >> how about noon? >> april 3. >> if she says 3:00, it is 3:00.

>> sure. >> april 3 by 3:00. >> the first draft. >> i believe the caller is not planning to compile this into one document, so if that is what the task force is looking for, it might make sense to have one member of the task force to that compilation. it is up to you when that happens. >> it would be nice if it at least emerge. >> at minimum to get a paper version and would be fantastic. do we want to take public comment? >> my desire would be that we get a document that has emerged sections, so it is not necessarily perfect but put together so it slows in some

way, and i am looking at who has assignments and who does not. if you want to sign that to somebody. >> i am travelling. >> didn't we settle this of the last meeting that you were supposed to e-mail it to me? >> i do not think we did. >> i will make myself available if it is helpful. you want to clarify what this work item is? >> we will find a way. >> i will volunteer to be the collector for the pieces.

>> should we have everyone e- mail documents? >> still the same time? or noon to her and 3 to her? five we would probably want it earlier. -- >> we would probably want it earlier. >> i am assuming if this passes you will inform the member shriver to. >> we did take a formal motion. good >> i did hear a motion. we did not yet. we need to take public comment

to submit by noon, and we will turn it around by wednesday it somehow. >> it is time to take public comment. >> we are on item #4. >> task force work plan. >> one comment on the deputy city attorney where she was talking about a community interest, the other reason you would go up 5% is to prevent minority voting power, so that speaks to what he was talking about in his community. i think it is important if you look at the charter language to

find out basically why were you brought together in the first place. you were brought together on the basis of the districts are out of whack population-wise, so i think you need to address somewhere in your document why you were convened and what were the issues and how you were able to address them, so of population equalization is the primary issue. talk about how you made the districts closer. if divided issues reaching divided neighborhoods is an issue, talk about neighborhoods you have unified, but the problem is the illusion of minority voting power.

talk about communities you have enhanced voting power or prevented solution, -- dilution, but all of those in need to be addressed. but should be somewhere in your summary. we have a 15-page summary, and the actual document was 150 pages. >> thank you. >> to answer the question about the neighborhood, living there, i would say, it is, but it is a neighborhood by everybody's definition.

thank you for putting your time into this. when this is over, my big question and concern is where are the files going to be stored. when we turn something in to the board of supervisors, they get stamped and turned into a file. however, we do not know where it is now. after the task force finishes its charge and is suspended, where will the files go? also, what will be in the file? how extensive and will it be? will it have 50 pieces? i am trying to understand if

someone six months, five years down the line wants to look at the file of this commission where they are going to find it and what they are not going to find inside of it. i believe by lot you can region -- by law you can draw the lines until the bitter end, until you are disbanded. i am not sure when the next meeting is if you are the standard, so thank you very much. >> i am going to respond to your question. goo>> all of the files will be given to the department. including will be everything that was submitted via e-mail