19. it is red-tagged, and it is supposed to be dedicated permit a public access. we estimate the cost of the project at $3 million. we are having to deliver pier 19 to the event authority by july 1, 2012. this construction activity is necessarily going to extend beyond that timeline. we do not have a firm completion date, but part of the purpose of the ordinance is to speed up our ability to get into a contract for this work so that we have less overlap between our construction activities and the event authority occupancy of the pier. the same issue relates to the pier 23 handrail on this slide, a $700,000 project. again, related to public access and making sure that people are safe. we would like to complete those

construction activities as soon as possible. they are going to overlap the event authority's occupancy somewhat, but we would like to minimize that. with both of these projects, we are exploring a potential path, and i think we have not arrived at a conclusion on this where our general contractor could secure the supply is, basically piles to rebuild the pier 23 south apron and fabricated railing. and that potentially port maintenance staff would be best qualified to actually do the installation work here. we have several pile rigs. our deputy director of maintenance is here today if you have any questions about the approach, but we think it might be one of the more cost- effective ways to deliver those improvements. next, we have two full removal

projects. pier one-half removal. it is a red tag parking lot structure. bcdc has removed the facility as well as some remnant piles. those projects total $1.6 million. that in-water work is work that we would like to get done before the next winter season where it may be hard to do construction activities during storms. you will see on this slide dredging. i want to be clear that the increased contract and flexibility we are reflecting does not apply to this dredging work. the port previously been a five- year dredge contract. dutra won the competitive

process. we have fixed pricing under the contract, a rate of about $23 per cubic yard for dredging and disposal. we would use that contract vehicle to perform this additional dredging work. so that is the end of the slide presentation, but, you know, i want to close by saying that we are committed at the staff level to use a competitive process here. the construction manager, general contractor form of contract that you have in the administrative code is a very effective form of contract and that the city has developed, and it allows the competitive process to choose the contractor and further competition among subcontractors for trade worke.

it has been highly effective. if the board approves this ordinance, we would finalize negotiations with turner construction, who is our general contractor on the cruise terminal project. those negotiations would go to really three items that they did as part of their previous bid on the cruise terminal. in general contractor's fee, general conditions fee, and hourly rates. when the port bid the contract and awarded it to turner, it was in the deepest part of the recession for construction activities in the city. we got excellent bids on the contract. turner did a 2% general contractor's fee. they have already agreed in concept to maintain that for the work that is before you today.

they have agreed in concept to maintain the same hourly rates that they did previously as part of that prior process, and we are still negotiating with them as to the general conditions at the -- fee. it was 4%, but we expect it to go up somewhat with respect to the proposed work because this work is substantially in-water construction work, and it is subject to a higher degree and more intense environmental regulatory conditions of construction activity. then, if we succeed with turner, we would use the bid processes that i have described to bid the various jobs that you see on the list before you. if we do not succeed in entering a contract with turner, we have two other options. we could go to the other bidders who are qualified under the

project and try to negotiate directly with them, or we could accept the power engineering contract on assignment from the event authority, as i talked about earlier. i think i left out one piece, which is that the orbit its permits the port -- the ordinance permits the court to enter a sole source contracts for the design work, and i want to explain that. right now, even the authority is paying for final construction drawings for the revised work here yesterday, the commission had a resolution requesting that staff had reimbursement to that work to the lease disposition agreements that you approved yesterday. the design consultation need does not end with final construction drawings, so we did the final construction drawings,

and we have a general contractor in the field building improvements, say, at a location like piers 30-32. routinely we find new conditions in the fields that require changes to design drawings, so what the amendment as a whole clarify as is that we would be able to enter into sole source contract with ae com who will have come up with the final construction drawings, and we estimate that to be about 8 $240,000 cost, assuming a five- month construction period. with that, i should be able to answer any of your questions. supervisor chu: any questions from the committee at this time? supervisor avalos: just a question related to the last

item before us, which was passed out with my support. that was the issue around the check on the local hire requirements. were you able to do that? >> i was not able to do that, but i do want to state with respect to this ordinance provision that the lbe requirements of city code, local hire requirements will apply to all of this work, and i can speak to what we have seen, but -- supervisor avalos: if we could follow-up on that would be great. supervisor chu: thank you. we do not have questions, why don't we open up for public comment? are there members of the public who wish to speak on this item? >> good morning, supervisors. i would like to speak in favor of this ordinance. it is obvious this is a world- class event, and i would like to

stress two items that relate to the improvements being planned here. one is that, according to my reading, the event will be televised probably around the world, so whatever improvements we make, you have to factor in that there will be a very innovative use of cameras and ankles to cover this event, so we should keep in mind that whoever is going to broadcast this will be needing certain up to date improvements to broadcast it innovatively. second is that whatever improvements we make, we have to continually emphasized and do not scrimp on the fact that we have to protect the city and the surrounding area against foreign and domestic terrorists.

obviously, this is a high- profile target. everybody knows that when you have so many of the super rich in one place, somebody is going to be tempted to do something stupid. so whatever improvements we make, you have to emphasize that there is going to be utmost security against foreign and domestic terrorism. thank you. supervisor chu: thank you. are there other members of the public who wish to speak on item 10? seeing none, public comment is closed. quick question to the port with regards to timing, we scheduled the item in the committee today simply because it was a request from the port because of timing issues, so we did accommodate that. we are not ever have a really to see an item come to us without a budget analyst report, though, so i would like you to, at least for the public and for all of us on record, why is it -- say why

it is we are in this tight timeline. explain your timeline there. >> time constraints are twofold. on the schedule we are on right now, the first read of the ordinance if the committee decides to pass out the ordinance to the committee of the whole next tuesday would permit a first vote on the proposed ordinance, which would be april 3. the port commission acts on the 10th, and the commission would have the benefit of the sense of the board that it does have the contract in flexibility under local law to either use turner or another bidder on the cruise terminal project to perform this work, or as an express term of the lda accept the contract. it does not have that legal

authority. the port commission does not have that legal authority just by virtue of the lda. that is one time pressure. the other is just the need to perform the work. the real driver here is piers 30-32. the minimum estimate for the time to complete the 30-32 improvements is about three months. walking through the timeline of the ordinance, if the board of supervisors has a first read on the ordinance, april 3, and then a second read april 10, the mayor could sign the ordinance as early as april 10. there is a 30-day window before the ordinance would become effective, bringing the dates to may 10. that is just a few days after we expect the issuance of a major permit for the piers 30-30 to work.

we are still working with the regional water control board to make sure they can permit within that timeframe. and that is about the time when we expect to -- i think april 27 is the current due date for the final construction drawings. that would allow informally us to bid the work for 30-32 and potentially start the work around may 10. accounting for three months from may 10 -- that is in may, june, july, early august -- it is conceivable that we could have the 2012 world series event, the first of the two 2012 events, at piers 30-32 if we are effective with that schedule. it is possible that we would not, even with the expediting of the action from the board, be able to complete the improvements in that timeframe, but we would certainly hope that

for the fleet week event, the is planned in october now, that 30- 32 would be ready. that is going to be the major televised event, and it would be good to have the team basis at that site rather than pier 80. those are the reasons for the request. supervisor chu: are there any races and events in october, fleet week? >> i apologize, mike martin would know exactly the date ranges for august, but i believe august 15 is the start of the racing in august. supervisor chu: thank you. so our timeline gets us to a may 10 potential star rated we are able to nail everything else down, and three months out, we are in early august, and some races could begin by that time. >> that is right. supervisor chu: colleagues, we have heard public comment on this item. i wonder if the committee would

consider a motion to send the item out without recommendation at this time, given that there is a time constraint but also given the fact that we do not have a budget analyst report. i did not like to see items coming before us or us acting on it without a budget analyst report. i would prefer for us to send it out without recommendation. we should be getting a budget analyst report to the entire board today or tomorrow, so that will give us time to review it in advance of our tuesday broke -- tuesday vote. we do have an amendment as a whole we have to take ahead of time. we will do that without objection. in terms of the amended version, we will send that forward to the full board without recommendation -- or do that without objection. thank you. do we have any other items before us? >> that completes the agenda. supervisor chu: thank you. we are adjourned.

supervisor chu: the, welcome to the regular meeting of the full budget and finance committee. i am joined by supervisor avalos, supervisor kim, supervisor cohen:n, and supervisor wiener will be joining us later. >> completed speaker cards as part of the file should be submitted to the clerk. items like a dog to they will appear on the april 3 board of supervisors agenda unless

otherwise stated. supervisor chu: can you call item no. 1? >> hearing to receive updates for the fiscal year 20122013 and 2-2013 and 2013-2014. supervisor chu: we brought a number of topics to the extended committee to get an overview of the department and to provide early feedback before the budget is finalized with the mayor's office and the submission to us. >> good afternoon share, and members of the board. thank you for having us come to present a budget. joining me today is douglas legg, helping us prepare the two-year budget. it took a little bit of work,

and the leadership has led us here. dpw, as you know, we have about 1116 employees. of the work maintains the city's roads. a lot of her work maintains many of the city's roads. we also maintain the street trees. a number of bridges and tunnels, and in addition, we managed over 158 city blocks, several thousand curb ramps, we answer to 311 about 110,000 calls a year. we're responsible for cleaning the streets. we're responsible for graffiti

on private property. we have a team that works on many of the city's bomb programs and infrastructure projects. as you can see, about 70% of the work echoes on his work orders. we do receive some gas tax and some borrowed funds. and some general fund in addition to fees from st. use in

developing, and a few other funds that include a with miscellaneous revenue. in terms of how it is broken up, which have several bureaus. the environmental services that does most of the street cleaning and most of the graffiti removal as far as the funds go to support that bureau. and on infrastructure and the design division, about 14%. project control has about 12%. and if you others that we mentioned, urban forestry has about 8%. a pretty good divide there. in terms of expenditures, this

is the history. using the general fund the gas tax and road fund, you can see most of the general fund goes towards street cleaning, illegal dumping, graffiti, road repair, and permiting. the fiscal year 12, it is quite a bit of a decline in expenditures. and likewise, from 2008 to fiscal year 2012, we have 418 people in l.a.. -- in 2008. supervisor chu: in terms of street cleaning, can you explain what that is? >> we are responsible for manual and mechanical street cleaning. we have a fleet of truck drivers

that do the mechanical. that is probably 46 truckdrivers in the balance of the bureau. mostly people that graffiti, there are probably 30 or 40 people. a majority of the work force are the people that go out in trucks and actually sleep, minimally, many of our streets. we're out there cleaning up after events, and they are also a crew that worked 24-7. a majority of them in the morning, we have a good number of people that work on the swing shift at the number of people that work at night. supervisor chu: is there a reason why we do manual street cleaning otherwise -- aside from events? >> we have to neighborhoods where there is a limited

mechanical street cleaning, and many years ago, we passed the act that does not allow us to force mechanical street cleaning in those neighborhoods. will of god and quite a number of times to introduce automatic street cleaning and we have encountered resistance. those operations involve manual street cleaners, and we try to make sure that we get the streets clean. we have, on occasion, been able to go into the neighborhoods, but obviously, it takes quite a bit of work. supervisor avalos: just a follow-up question on mechanical vs. manual street cleaning. when the trucks come by, and

there is a truck in front of them, someone picking up debris, is that considered mechanical? or is the person under the manual street cleaning program. >> over the years, that has changed. those guys that are in front of the truck, going to the manual operation, we support the manual street cleaning operation on heavy routes, the commission or some of the busiest streets. how many of those routes, there is quite a bit of debris that the mechanical street cleaning will not be able to clean up. in a less busy routes, the manual sweeper's may drive buys, but they are way ahead. there are some neighborhoods in the mission where we have to

have to trucks because of the density of people and the amount of debris that is picked up. it varies, but we think there is a good balance. we will be able to answer more calls and fulfill those needs. supervisor chu: thank you. on street repair, is that where pot holes would be? >> yes. supervisor chu: it's an interesting slide. supervisor avalos: we have the corridor program, does this follow under one of these categories here? where we have the sidewalk cleaners?

>> the program as a hybrid of a partnership, and some of the new jobs now program is funding a number of positions. those employees are people we are training for job readiness. they have been supported by the manual street cleaning, most with the swing shift operation. cesar chavez, 245th street, they will be supported by supervisors that bring supplies to them and work with them. supervisor avalos: they are funded fully or partially by hsa? >> fully funded by hsa.

some of the major budget changes as you stated earlier, approximately 124 direct services fte's that we reduced due to the composition of the city. we actually had to cut down on the general labour apprentice program. a lot of those crews work crews that horror working on supporting the landscape crew. we're also able to have about 47 managerial positions. a few manager positions, and they worked very hard in reducing overtime. the reduced the workmen's comp costs.

and also materials and supplies. it also cuts on travel and training for employees. there have been able to reduce the fleet. in developing the budget, obviously, some of the strategies that the team has put forth is to look at, closely, the demand for service that continues to increase. we have had quite a number of cuts over the last few years. the value of our gas tax continues to decrease while the cost of labor is increasing.