understand what has been stated. >> for the fire department, we conducted a payroll audit. the title was undefined pay practices increase department expenditures. the one-your response on april 3. the overall risk of open and contested recommendations as a religious audit, they were high. tw at -- as it relates to the audit, they were high. of the recommendations, we had eight open, three contested, and 20 closed. many of the recommendations required action from other departments, department of human resources, ppsd.

the status of each recommendation reflects whether the fire department has reported performing its role in implementing the recommendations that require actions by multiple departments. we will continue to follow up with those other departments as needed. this audit was presented to the committee in october of last year. since then, an additional 14 recommendations have been closed as they relate to the fire department's role in implementing the recommendations. the three contested recommendations to be addressed individually on the following slide. of the eight open recommendations come at the department reports been in process of implementing five of them. the remaining three would require changes to the labor unions in the you -- mou and ask that the department of human resources bring certain issues to the negotiating table. the current mou expires in

fiscal year 2013. >> [inaudible] >> thank you for that. these recommendations were recommendation #three and four in the original report. there are closely related. these findings were presented again in committee in october of last year. what we did, we tested 13 of 63 retiree payouts for the year and found one instance where the retiree was paid out for more sick leave them was permitted by the cap. the department stated that the exception could be explained by a settlement related to a mou provision from 1995 that resulted in certain employees being permitted to exceed the sick leave cap due to pre- existing the accrual. the department could not produce the settlement at the time of the audit and does not been provided -- and we have not

received it. a copy of the settlement, or we have not received any type of documentation since the audit. the retiree was paid a wellness incentives, a bonus that was increased by the excess hours. from this analysis, we determined the department did not consistently applied the sick leave cap. for this particular retiree, the department chose to apply the sick leave cap at a different point in the calculation senate differ other retirees. that -- in the calculation they did four other retirees. it would cap their pay out at a lower rate than anymou indicates. -- than the mou indicates.

that would help to ensure that we do not violate the mou and that we do not pay out in excess of what we should be paying. to address recommendation number 3, the department must either produce the settlement, establish a significant -- a said -- a consistent payout, provide sufficient audit trail to support exceptions to the limitation. the department must ensure that mou is clear as to what point and the sick leave cap should be applied. we are looking for clarity, documentation that we can audit back and support. this recommendation was recommended -- recommendation 17

in the regional report. the department originally stated that it agreed with the recommendation and proposed an acceptable solution to resolve the issue. in response to the six month follow-up request, it indicated that it would not implement the recommendations indicating that it did not agree with the findings and recommendation. the most recent response indicates that the pending implementation of the city wide payroll system will resolve the underlying issue. however, the recommendation is aimed at addressing the problem until the new system can be fully implemented. i do know they are part of the team that should be entering into parallel testing and moving into emerge in september or october. correct? when the audit was done, we are asking for procedures in place to adequately provide reasonable

assurance of proper payout for retirees. we've just found that the processes in place made it difficult to track whether they were paying out properly. >> i know we have a number of people from the fire department here. >> i am from the san francisco fire department, deputy chief administration. thank you for having us today to present on items that are outstanding.

>> good afternoon, supervisors. thank you for allowing us to respond to this item. we worked over the past year and a half and work berry well with them. thank you for that input. -- work very well with them. thank you for that input. we have taken the recommendation of the audit very seriously and have implemented many changes that we can internally. there are a couple of items that were touched on with regards to the extent the department can impact policies. one would be a large number of the items that reflect changes. it would require -- we are working with dhr very closely. secondly, it would be the emerge system. we a push to be one of the first departments to be in the first

wave of conversion to the system. we have been working very closely with the controller's office to be able to be assured that in the new system, we will be able to avoid these types of issues. parts of the discrepancies that we have is that we have a completely separate time capturing system. there are some discrepancies. we have been working with the team and will be part of the first rollout in the fall, august 4 september. we are looking forward to that and resolving some of these issues. supervisor farrell: going forward, they will be merged together? >> we are looking very forward to that.

to touch on the open items. we are actively working to resolve those. we have resolved those even in the time we submitted our greatest response. those are works in progress. a couple of those will be addressed with the new system. we are looking forward to that. i will touch on the contested items. first, there was a settlement back in 2009 with the city attorney and a list of employee use to allow them to exceed the sick pay threshold. at the time of the audit, we provided some documentation from debt settlement. maine the list of employees and the end result and balances -- mainly the list of employees and the end result and balances. we do not have it on file, the actual settlement. what we have is a list of items, a list of employees as a result

of the agreement. we have been falling the terms of the agreement. we have not had any new -- we have been following the terms of the agreement. we have not had any new employees run into this problem. that list has been reduced as employees retire. it has been mainly through a set number of employees that were involved in the settlement at the time. it is not something we would have the power -- the sick pay is outlined in the mou. it was a special circumstance as a result of the lawsuit. we were following the terms of the agreement. the last contested dealt with the monitoring assignments, that is part of the issue we have would be separate pay and labor systems. our time is tracked very accurately with regards to

active assignments. we have people monitoring movement on a day-to-day basis. some people are working in active assignment capacity. the request of the audit was to pull data back from our cases. they do not categorized the employees in the same way. we are looking to be able to clearly identify that and be able to go backwards and extract the data. that is our brief presentation. supervisor farrell: colleagues? thank you very much. tonia, same question. go forward? it seems like the settlement does not exist in paper form, a bad record keeping. i am sure it is not a preferred

practice, it is what it is. in terms of their -- how do feel about going forward? >> it will solve many issues that we are having in our payroll system as it relates to tracking and so forth. because we are decentralized. it will be helpful, and we are doing some work as auditors. i am very confident that the department's will be able to move forward in a consistent manner that would be acceptable. supervisor farrell: any others? are you all done with your presentation? >> thank you for your time. supervisor farrell: thank you for your time today and all of your hard work. much appreciated. with that, colleagues, i am going to open it up for public

comment. i see mr. paulsen. everybody is going to have two minutes. >> ♪ one in an audio million chance to make it happen a one in a million make it happen from you a one in a million audit chance of a lifetime that there will be no oversight and make it turn out right and happy mother's day to you 3000 miles away ♪ supervisor farrell: thank you.

public comment is closed. a motion to continue this to the call of the chair? we can do that without objection. are there any more items on the calendar? meeting is adjourned. gosh we are here to take the talk about safety on the transportation system. earlier this year, the board of

directors adopted a new strategic plan, and while the mission is to move people around san francisco, the number one goal of that strategic plan is safety. that is because no matter where you were in terms of moving around whether you are on foot, on a bike, driving in a car, riding on muni, you need to be able to do so safely and get where you're going safely. we need to make sure the transportation system is clean, and efficient, attractive. first and foremost, it needs to be safe. thanks to a great partnership we have with the san francisco police department and the great work they do every day to keep the entire city safe, including the part of the city that exists within our muni system, crime in almost every category is

down. almost across the board, every category of non-violent crime is down in the transit system. the the problem is, there is one area where we are going in the wrong direction. that is larceny. it has to do largely with devices like these where people are not being attentive with devices like these and other people are taking the advantage of that. that is the one area, overall, a good story that we have to tell that is left to be addressed. that is what we are here to talk about today. we are launching an awareness campaign. you will hear from the chief and the commander, being aware of your surroundings. we want to raise awareness for the public, for all of the public in terms of being safe while you're traveling and walking in the street. it is a matter of being aware of

your surroundings and trying to keep the transportation system safe and enjoyable for everyone. what you see behind us are some posters that are already up. and we can really raise the awareness of folks that you need to be mindful when you are writing in our system. we want everyone to get where they're going on time and efficiently, but we want them to get there safely. and with all of their personal belongings with them. i want to thank you all for coming and i will turn it over to the great chief of police. >> thank you. again, if you look at this artwork, this is almost exactly how it goes. this woman is not paying attention, but somebody else is. he has his ipad, not paying attention, someone else is.

what we have been telling everyone, i really want to thank the director for his help with this, you have to pay attention to who is around you and who is looking. it seems every time we have a robbery or theft in san francisco, it involves an electronic device. to lose six of these devices a day, it seems like every time we go over the robbery counts, it seems like an electronic devices involved. as ed said, is important to know who is around you, who is paying attention. you can really draw the analogy when you are looking down and not paying attention, it is like taking $300 out of the atm and

touting it without paying attention. please pay attention to these ads, we really appreciate the media covering this today to get the word out and we appreciate muni. we want everybody to be safe, safe as you move across the city. and we want you to keep your belongings and stay connected. >> just to reinforce that, i encourage anyone to look around and see how many people have their heads down and they're looking at their device, seeing how inattentive they are. you can walk by and accidentally bump people, they are not paying attention. it is easy to get absorbed with the great media we have at our fingertips and block out surroundings. it is dangerous and not worth

losing your device or jeopardize in your safety over it. the awareness is very important. the main way that we keep the system safe is through our engagement which and the san francisco police department. -- engagement with the san francisco police department. we are lucky that we have one of the best of the command staff working with us right now. she manages the enforcement arm of the mta including the san francisco police officers that work and ride the buses. they are largely responsible to be how to be safe when learning how to ride on the system.

>> first of all, i really want to thank director for this campaign and putting in j. resources behind it. a little bit of what we do on the mta side of the police department, everybody reports an incident and it comes to us. i read every single related report. it gets disseminated to the district station captains. they look over the constant data and they develop enforcement plans that assist our city in combating crime and incidents on me. -- on muni. we have officers dedicated solely to the mta. they ride in uniforms and plain clothes.

we also have k-9 units. i can't say more, they do with our transit system. we're down 30% in crime and the transit system. as the director said, the only place where we can do a little bit better are larceny crimes. that is what this campaign really is all about. i don't want to beat a dead horse in terms of reiterating this, but we can't say enough. perhaps don't use the white earbuds. opportunistic people look for those opportunities and no that it means iphone.

if you lose one of these devices, and do what you can't disconnect your personal information from these devices. if something is taken from you, don't go after the suspect. just look, pay attention, and get as the description as you can and, in 11. he will be there to take this information and after had the suspect. >> a pretty straightforward message, grateful for those of you covering this. they provide to my family and friends, everyone in our system

and in our city to make sure that they get to where they want to go. they make themselves vulnerable to theft of our system anywhere. will be happy to take questions. thank you all for coming. >> [inaudible] >> i will use an example. just the other day, i was on one of the trains and i got on the trains, it wasn't a very full train. halas of almost 90% of the people were living out at smart phones are electronic devices. what typically happens is, it is an ihpone. -- iphone. the look for the perfect

opportunity, snatched the device and away they go. the worst thing we can do is engage the perpetrator because that leads to a more serious crime. that is typically what we see. they see the opportunity, they seize it. it cannot give criminal the opportunity. >> [inaudible] >> always, i think we can look at common sense with that and really, anywhere right mirador, for instance. -- near a door, for instance. grabbing the device and exiting the vehicle very quickly. >> would you edifies someone with a smart phone to set elsewhere?

>> the middle of the bus would be preferred. my other devices to just not use it. why you're not being attentive, you are creating an opportunity. >> [inaudible] >> as a matter of fact, last week we had a cellphone that was the lead with gps on that. we tracked the phone, got the suspect, and many other items of stolen property in the car that he was arrested and. the car itself had been boosted, there was a license plate crime. he pretty good case started with the cell phone gps that was trackable. >> if i have a cellphone with gps that is stolen -- >> as best as we can.

if we have the staffing available, we are about catching bad guys. >> of the recovery rate of these devices is not good. if you lose your device, you have lost your device. i mean, it is whatever the market will bear. these are a commodity that are traded. being used, the person that was the owner of the phone could tell that it was taken from them and in use. they do that in australia and we're working to see if we can

get something like that locally. >> [inaudible] >> thank you.