is all dependent upon a large -- dependent upon the community-based organizations when they submit their invoices. a lot this occurs in the last couple of months. the comptroller's office is pushing for the departments to -- comptrontroller's office is pushing the departments. it looks like it is about $7.8 million. whoever, i would caution you, in this type of business, and you prepay for your services. to the extent that people have

submitted their permits, but have not been reviewed, the work has not been done by permit services, the inspections have not occurred, we have to set aside that money to cover that. we are going to work with each controller's office. we had some questions last year and we will try to ensure the number-one thing i want to ensure is that we have enough set aside to continue providing services at a party been paid. and not do it on current revenues. -- services that have already been paid. and not do it on current revenues. questions? >> thank you. >> item 12 b, update on the

proposed legislation. >> there is not any real update except that the efficiency unit legislation will be going to the planning commission on thursday with some updates by supervisor kim regarding the underutilized vacant buildings, which will not affect test due to the fact that anything that requires a change and use or occupancy or the number of units will require a new certificate of occupancy. that does have some effect on their legislation. we have made it very clear that that will have an effect on their legislation. it will be a change of occupancy in our eyes and will require a new certificate. it will trigger the effects of

the rent control board. they are looking into it to see if it is going to really affect -- they are looking at the larger buildings to convert them. but we have to cover the bases in every kind of occupancy. that is all the legislation that we have right now, except for the state bills. we will be working on -- working with the mayor's office. >> item 12c, update on permit tracking system. >> i was just looking at the additional penalties for foreclosed properties legislation indicating that it is going to come up before land use after may 3. has there been any movement on

that? >> not that i know of. >> we are progressing very well in terms of the tracking system. we are on schedule. we completed working with the vendor on ais-is and to be, and then we did that configuration documents to show them how we wanted it all to fit together. they are now working on doing the configuration. they are then going to sit with us as they do the documents and will start doing testing to make sure that what they are designing really is what we want. we are going to start around the first of june.

after that, they go into the core configuration. i think we are doing well in terms of keeping the timeline. . we have been working with the planning department on overlaps and learned a lot about each other and learned about areas we can improve upon today. so that we are better off. the rest of the information i provided, they're working on some of the interfaces. we had a meeting yesterday with planning to kind of start thinking about how we will go forward with the citizen access so that it is understandable to the person using it. the nomenclature, things that

people would understand, so they could get the information they expect. we will have a committee that we are going to put together . hopefully, not 50 people. for people interested with insurgent areas of the tennessee -- interested in certain areas of the community. so we could get their viewpoint. that is going to be around july- august. >> thank you. >> items 12d, update on major projects. >> good afternoon.

you have my package regarding updates of the major projects. yesterday, we had a meeting with director day. try to help them to do a tight schedule and construction. more and more projects are coming anin. tried to move the small projects and the big projects. questions? thank you. >> item 12e, update on q-matic and status of activation.

>> we are going live with q- matic on june 11. we have translated instructions on what to do and they frequently asked questions sheet. we have those in cantonese and spanish. we are doing the proof of it by people in our department to make sure it is understandable. we are going to do one last work with the people on the first floor to make sure everything goes smoothly. i think we are completely ready for it. we will have people there for a few days to make sure it is working smoothly. the 11th. -- june 11. i hope all of you will be in town to receive the feedback on

it. >> thank you. >> item 12 f, updates on other technology projects. >> we are trying to focus on the web. we did implement the 3r payment on may 2. we have about 25% of the total requests coming to that. we did have a glitch yesterday with the payment processing. it is used throughout the city for automated payments. we will have a significant amount of refund requests because the system did not work well. but that is not something we can control. that is the first time that has happened.

we called the information technology and equipment room, -- we call it the information technology and equipment from, that is brewing -- that is going pretty well. i have to get the final approval by the department of technology on the equipment. have theyquote to do -- we have a quote to do the construction. i have been collecting money from a couple of different departments to fiund it. so i think might be settled and have construction began by the mid to end of june.

we will cross our fingers. >> item 12g, update on disaster coordination unit, a safety kit demonstration. >> both of our coordinators are at a training meeting today to start planning for the california state exercise. it is a major earthquake scenario in the bay area. they are going to report back to you, hopefully, next month on the level of involvement they are expecting from the department of building inspection to do this and what resources we will need to provide. they are completing the draft safety assessment guide with the other city departments for the earthquake annex. that is where they store extra supplies.

when they get back ready, we will bring it to you for your comments and approval. the safety kit demonstration, we gave this out to all of our employees. it contains what you would normally have in the safety kits at home. i can start explaining everything that is in here, but it is a flashlight, blankets, band-aids, other things that would be needed that they can use at work if the earthquake happens or an event happens while they are at work. this is the kid we have for them at work. the inspectors will have -- this is the kit we have for them not work. the inspectors will have a different kit. this is extra food and water for

every individual employees. we also have extra kits in case we have citizens in the building. in case the building, in case they cannot get out of the building, we can accommodate the public also. >> item 12 h, items of interest to the bic. >> i put in a newsletter did i get from the building officials. it also has a link to their website. anyone can go ahead and register on it. i wanted to make the commissioners aware of the fact that we have registered with several different organizations that have membership numbers that we can use any time we need to order supplies.

we will make a list of those and make it available to the commissioners. we will also make available any training that we are going to, or any training that we are providing. the newsletter from the building officials has important information. i thought you could register and didn't electronically -- and gets it electronically. i also assembled for the new commissioners and the existing commissioners, a copy of the appendix d of the city charter. in chapter one of the san francisco building code. it has all of our administration items that we amend at the code. it would be helpful to have the

the short version of the chapter one instead of bringing the whole book. i copied that for you and i will make it available to you after the meeting. what else? the other thing the department is working noon is a change in r business hours so that we can open up at 7:30. we are working with staff on that. so we can provide some services at 7:30 in the morning. a lot of people have asked for that to happen. i do not know if we can do the over-the-counter yet, but we are working on it. the whole idea is to get the whole department opened at 7:30 and be available for that extra half hour in the morning. except on wednesdays. we will close for training.

planning is not available on wednesdays, so it makes it -- it is bringing the department to get there. -- together. we need planning to be open at the same time we are to issue the permits over the counter. that is all i have. except for questions. >> thank you for that, it is really helpful. >> thank you, director, forgetting the hour is changed. -- for getting the hours changed. especially for the early risers in the morning. >> we are hoping we can time it along with the q-matic opening.

it will give us a week after the holiday to get everybody back and. -- in. >> public comment on the director's report items? item 13, discussion regarding the office policy for posting notices of violation. >> i have given you a handout that rose mary prepared for the housing inspection division. we want to expound on that a little bit. president mccarthy provided the posting regulations. >> the package i had was more of

the residential [inaudible] this is more extensive. >> notices of violations, how it is posted on the site. >> rose mary put it into a bulletin, but we want to be more specific. it will be posted on the front door. we want to make it department wide rather than division wide. and for all kinds of notices, for any kind of notice that have to be posted. take pictures, document, have an actual procedure in place. we hope to have that by next month. >> i think it would have been a lot simpler. thank you for acting on that. >> part of the standing

operating procedure would be to put the date on the picture. >> we do have the cameras in place. >> we will make sure it happens. >> public comment on item 13? item 14, review and approval of the minutes of the special meeting of december 12, 2011. a motion to approve? >> move to approve. >> second. >> public comment on this item? all in favor? the minutes are approved. item number 15, review and approval of the minutes of the regular meeting of january 18, 2012. >> move to approve. >> second. >> public comment on this item?

all in favor? the minutes are approved. item 16, review and approval of the minutes of the special meeting of february 2, 2012. >> move to approve. >> seconds. >> thank you for catching up on these minutes. >> you are welcome. public comment on item 16? all in favor? the minutes are approved. item 17, commissioners questioned on matters. 17 and a comet increase to staff. at this time, commissioners may make inquiries to staff regarding various documents,

policies, practices, and procedures, which are of interest to the commission. any comments? item 17 b, future meetings or agendas. at this time, the commission may discuss and take action to date -- to set the date of the special meeting and were determined those items that could be placed on the agenda of the next meeting and other future meetings. the next meeting is scheduled for june 20, 2012. the commissioners mentioned a few items that we will follow up on. we have item 18, adjournment. is there a motion to adjourn? >> move to adjourn. >> second. >> we are now adjourned. it is 1:33.

>> good morning, everybody. welcome to city hall. this is one of those special days that i gets a chance to not only swear in the people, but to also think so many members of our community throughout this wonderful city of barours to hep with how we run the city and what policies and values we set forward. and how all these individuals are going to help all of us make sure that we are connected to all of our constituents. a big thank you to everybody here today. thank you very much.

[applause] i want to welcome supervisor wiener, the chief of police, thank you for being here. i will miss other officials, i am sure, because my age and height are always working against me. [laughter] our district attorney, george? you are right behind the bright lights. [applause] we have members of our community -- john burton is here. i have a lot of people giving me some great advice of how the city can be run better. it can always be run better. no matter what i am doing, how

hard i am working, there are always people who can help us. whether it is on a police commission, a veteran affairs, all the numerous departments, we can always do better. that is what i will be asking you to help us do. we have 24 appointment today. they span 16 appointed bodies. 12 of them are reappointment, and 12 of them are new appointments. i want to mention a few because they are exciting. they will end up with a lot of hours of your time. it is not to say that every commission here today is as important as the other. they are extremely important to the citizenry of our city. allen, you will help us.

a lot of hours doing that. there are a lot of people looking forward to open space and improvements in their communities. he will be spending a lot of hours doing that. suzy and thomas, a police commission. public safety, it is selling pour into our city. it is -- it is so important to our city. we want a safe city. thank you for stepping up. malcolm, taxis. when is my taxi going to be here? you have already spent hours and dino you will contribute quality hours -- and i know he will contribute quality hours to our transit system. as we approach memorial day, i

want to signal our contribution to the veterans affairs. you were going to use all of your expertise, not only in the employment development area and the work force area, but your presence, your commitment to our country and for veterans, he will signal to them that we care about are returning veterans. we want them to look -- we want them to succeed. to each and every one of you, all the commissions are important to me. you are my a conduit to my constituents. everyone of you are heeding the call to be an additional voice for our citizenry. i want to thank all of you for your contributions that you are about to undertake. to just representing the diverse

fabric of our city. you come from all walks of life and some of you -- come out of safety havens and coming to a public dialogue about what is important. how do we think and act and feel about the city? you'll hear it raw and in a very nice way, e-mails, texts. can i have a word with you? this is our great city, this is why we have so many commissions. i celebrate all of that with you. if you are ready, please stand up and raise your right hand. and repeat your name in unison

after the word "i." repeat in unison at the commission's you are about to join. i do solemnly of firma but i will support and defend the constitution of the united states and the constitution of the state of california against all enemies, foreign and domestic, that will bear -- to the constitution of the united states and the constitution of the state of california. that i take this obligation freely without any mental reservation or purpose of

evasion. i will faithfully discharge the duties upon which i am about to enter during such time as i hold the office of -- for the city and county of san francisco. congratulations and thank you. [applause]