the library's preservation fund. supervisor chu: supervisor kim? supervisor kim: i'm happy to see that these two libraries on are on your list because i know there are a lot of families in that neighborhood. how do you evaluate the need? >> we work with the school district to gather data, everything from dropout rates to the size of the community, the demographics, whether there are language. , all that is taken into account, -- language barriers. all that is taken into account. i should also say, this coming year, by march 2013, as required by the library preservation fund, we are engaging in a study to look and all hours across the city. that is required by the library

preservation fund. there is a hearing in each supervisor oral district and we look forward to working with each of you to make sure that we have community input on modifying hours. we definitely do it very deliberate based on need and, at some point, getting to where all the branches are maximizing their hours. supervisor kim: we do have data on the usage of the library. >> we definitely use that data and we are pretty good at quantifying the need and use. supervisor kim: how do you plan on doing out reach an advertising where you are increasing base hours? if the community does not know about it, and they may not come on those days. >> when i talked about the language ordinance, multiple

languages, we want to promote in public-service announcements, a marketing strategy. it is really important. through the schools, through your district newsletters, anything. just getting word out is important. supervisor kim: i am a big fan of the libraries. i also want to ensure we are doing the out reached so that the community does utilize them. i know that some libraries are busy all time and then you have other that are not at capacity. i'm curious to see what we can do so that the community does use it so we can have an accurate assessment of what those needs are. how did you pick the other cities that you compared us to? san jose, seattle -- is that a good metrical what other cities are doing? are there other cities doing better than san francisco? >> we have the urban libraries council, a cooperation of various urban libraries. we have benchmark cities and we

try to look at a representative sample. we do better than most cities, if not all cities, currently, in terms of expanded hours. let me move on to talk about some of the investments we are looking at making based on our priorities. collections. we are looking at continuing to put a good dollars into, not only the books, but more and more into digital learning, e- books, etc. the $9.9 million for fy13, $10.4 million for fy14 represents a significant investment. just under 11% of the entire operating budget for materials and books. collections -- i just want to let you know, on the electronic resources, we have seen a 50% increase in demand.

so we really have a need that we try to meet. audiovisual materials, all that is reflected in that enhancement for library collections. we are very interested in having our services -- supervisor kim, to your point about neighborhood of reach -- in the neighborhood and community. we are out fitting some bookmobiles. one in particular will be on technology in gauging youngsters and anyone else out there who wants to engage in technology. that is something that we're doing to get a library out into the community. not a lot of money, $32,000, but it will be significant. >> are these popular, our kids using them? i remember several years ago it was used as a way to promote violence prevention. i know that there was a lot of question about whether that was a good use of funds.

>> our mobile outreach service, if it is any indication, it is absolutely popular and in high demand. we had our kickoff to the summer reading program at the science foundation during the free family day. we had hundreds, if not thousands, of families using that. we are excited about this technology to use as another strategy to reach out to the community. let me move into the use engagement peace. one of the successful programs we have had is a laptop lending program. laptops are the number was circulating item out there. in our community, there are still areas where there is no access to technology, so we try to do something about it. we found some efficiencies, making note of the fact that in the budget there are $60,000 earmarked for additional increases to our laptop program. it is available at all of our

locations. we are increasing the number of actual laptops available as new locations open. we are also pleased to report we are one of 12 cities nationwide that received a macarthur institute of museum and libraries grant to start planning for a digital media learning lab at the central library. we are thrilled about that but we're also looking at investing dollars in the next two years, $200,000 and $250,000 to have the construction documents ready to go so that we can transform that space in the main library. we look forward to working with you on that. i want to focus on job creation and the employment resources. we are making some concerted efforts to hire youth. we are tripling our investments in youth works. we're going from nine young adults to 28 employment slots.

that means we have a youth worker at each of the neighborhood libraries. that is very encouraging. in terms of the mayor's employment and education program, seven spots earmarked for that. we also have a new investment in the project pool. the macarthur grant i mentioned includes 15 teenagers who are given stipends to help us in designing the actual learning lab. employment resources. sotion in rms of mploymenoprtun. millionvisitors ing the ec dnturn fibersa becong more and me thplace to go for carr or this listis provid there, whether it is the job center at the main library, resume workshops, online and career tutorials, all that is in high demand. we are pleased to continue to work on that.

last is our emphasis on the language access ordinance. we are a tier 1 department. everything that we do support the language access ordinance. it begins by virtue of having our public library staff have services in a different languages. we have interpretation services provided as needed. our public programs are offered in spanish, cantonese, mandarin, and russian. we look forward to expanding that capability. american sign language will be incorporated this coming year. library collections represent over 40 different languages. we are definitely pushing the envelope on that front. we are pleased seven years ago we create the citizen on-line tool kit to allow folks to look in different languages on how to -- apply for citizenship using the tools available at the national will. it has become a model nationwide and many other libraries are looking at us to

replicate that tool kit. that basically completes the overview. i know we are still working with the analyst's office. primarily in the area of the 2.5 positions that will be required to provide the additional services to the neighborhood libraries. supervisor chu: supervisor cohen? supervisor cohen: i just wanted to say thank you and comment on a couple of things. thank you for your leadership in getting the additional libraries built. they are beautiful and i support you in your efforts to have the libraries open seven days a week. i also wanted to commend you for the bay view library progress.

i know there were some setbacks and hurdles almost two years ago, but yesterday's event was great. looking forward to the ribbon cutting ceremony. i know i share in the excitement with scott wiener. we both have a special place in our heart for public libraries. supervisor chu: just a few questions from me. in terms of the expanded hours and the number of branch libraries open seven days vs six days a week. i wonder if you might share with us offline, which of those supervisors and libraries are -- which library within their districts are open? >> we have a very colorful map which highlights of that. supervisor chu: i have gone to the ortega library. it is great. it is nestled between a lot of public amenities and schools. i have been there on a couple of occasions when it was not open when i thought it would be.

in terms of the hours that you are open at the library, is there some sort of regularity around it? how do you suppose hours? sometimes people go there thinking it will be open because it is fairly late in the day, but it is not open. how do you go about setting that, is there a way to make it easier for people to know when the libraries are open? >> first of all, or take it is open seven days a week. we are pleased about that. in the study that we will be conducting, we will look at how we can modify whether it is more evening or morning hours, what the trade-offs are based on the demand and need from the community. in terms of getting the word out, it continues to be one of our priorities. back to what supervisor kim said about how much average we do to not only publicize the hours, certainly on the website, getting the word out. multiple strategies about the hours. it is important to stress the

staff capacity is limited. in terms of whether we modified the hours will be based on the entire city possum the point of that and gathering the data once we conduct the study, which will be happening in the late summer or early fall, ready for the budget hearing next year. supervisor chu: at this moment, when we say a branch library is open seven days a week, it is not necessarily that they are open at the same times or even for the full day. they might be open part of the day. >> the only exception might be sunday. sunday hours are usually from 1:00 until 5:00. that is consistent. sunday hours are not an eight- hour day. all the other days, when we talk about open days, it implies eight hours. >supervisor chu: additional

information on that would be helpful. that would be helpful to engage supervisors, especially within their own districts. finally, with regard to your budget, the budget analyst report includes anticipated fund balances. i am just trying to understand, in any situation, if we are drawn down on fund balance in order to maintain operations, it is not sustainable in the long term. what is the strategy for the library, going forward? you will draw down on your fund the balance eventually. how do you project this, going forward? >> one of the things is obviously labor costs. that represents the bulk of the operating budget, about 75%. we know that we cannot grow long term in terms of size of staff. we are very delivered in terms of additional staffing and hours because of that.

we have been drawing on our reserve but we also have increased the reserve, so we have a healthy fund balance that we have been using so that we do not have to go back to ask for additional dollars in the general fund. it is an issue because of a long-term labor, that we're concerned about, but right now in the foreseeable future, we have enough in the fund balance to continue without having to make any service reductions or without depleting the fund balance that we have. supervisor chu: help me understand generally how healthy is the fund balance? >> right now is about $14 million. supervisor chu: and the intention is to draw down on that. is that the same on the ballot that would be used for capital repairs or other things for your facility? >> it can be. and also helps us to pay back the dead on the lease revenue bonds. built into this budget for the next several years is a payoff of the initial investment of

revenue bonds, $34 million. each year is about $2.5 million that we pay back. yes, we can use some of those funds based on board approval, mayor recommendations, etc., to draw on that for other needs. supervisor chu: in terms of your five-year outlook, i know the city just engaged in that process last year. did you imagine using fund balance to sustain operations over that five-year period? if you talk about labor expenses, there is not much you as an individual department can do about that. they are negotiated citywide. retirement and health care benefits are what they are. there is not much control for you in terms of those costs. i am wondering how you are planning for it. >> the outlook has gone much better in terms of the five-year outlook and not depleting the entire fund balance. again, we are not anticipating

any significant increases to labor to be able to contain the costs for labor. all i can say is we are cognizant each year of tracking the five-year outlook. i do believe the outlook is not significantly belleek in terms of the fund balance. >> yes, we did do a quick update of the five-year plan assuming the expansion of hours for the two sites. over the next five fiscal years, we were not depleting the entire amount of our fund balance. we were using it, but if there was the remaining balance, we would look at that. we were aware of those costs. that is why we pursued just expanding hours at two sites at this juncture. supervisor chu: i would like to

have an offline conversation with you about your projections. on the one hand, we all want to see expanded hours and all of our branch libraries. more public access is great, but at the same time, i'm not sure how it will be sustainable if you continue to draw up to $2 million on your fund balance. thank you. let's go to the budget analysts report. >> madam chair, members of the committee, are recommended reduction total $653,700. that amount in ongoing savings, reductions would still allow an increase of $5.2 million, 6% of the budget. on a general fund redemptions. 13-14, recommended reductions total 819,000 for the $27. of that amount, 105 r one time savings. those reductions will an

increase of 3.8 million, 4.1%. we are still working with the department and will report back to the committee next week. supervisor chu: colleagues, if there are no questions at this time, thank you for the presentation. we look forward to seeing you next week and would love to hear back from your cfo about your long-term strategy around your fund balance issue keef. colleagues, we have a lot of departments left. we are getting close to 12:00 when we generally take our break. i know the chief is here as well. i would like to go to the department of the status of women, doing those presentations. colleagues, do you feel like you need to take a break at 12:00, or do you need to go to the fire department as well? what do we do that. we will do the law library,

department on the status of women, fire departments, and then we will go on a quick break. the next department is the law library. >> about supervisors, madam chair, library in. -- law library in. the budget is as it usually is, no program changes. brad and restate the material that i already provided you, you are short on time. i am happy to take any questions you may have. the only major pending issue which is not within our budget is the fact that the law library will have to leave the veterans building one to closes next year. happy to answer any questions you might have. supervisor chu: thank you.

last year, when you came before us, we have asked you about metrics, about how many people utilize the law library. you said you would look into it. >> that is in the first paragraph of materials i gave you. we analyzed that -- supervisor chu: i apologize. did you provide handouts? >> yes, they were e-mail in each of you had a copy delivered to you here. annually, the library serves 32,000 people, answers 30,000 questions, and provides more than 9000 individual professional legal sessions. that is our estimate. we were trying to respond to the supervisors concerns about disinformation. supervisor chu: in terms of your estimation of people served, how did you get that number? >> we have literally been doing

the date counts of people coming in, recording the services provided in the last few months to make a projection. we do not have the fancy equipment like gate counts for people. supervisor kim: i assume the 32,000 is not duplicated pier there is no real way to calculate that? >> pardon me? supervisor kim: i assume the 32,000 that you may have clip is not duplicated. meaning that the same person could come in every day and you cook them each time. >> if somebody is coming in with something they need to do, yes, we count them. we are not able to members who came the day before. supervisor kim: how many firms to use served annually, law firms? >> i would say we serve the entire bar but -- supervisor kim: in terms of actual firm that you have a

relationship that regularly use the law library? >> i do not have this year's figures but we have -- last year when we analyzed it, members of the library represents about 44% of law firms in the city. supervisor kim: but that does not reflect use. you have any law firms that come into use the library, a set of dates to work with attorneys? >> one way that we work with attorneys is solo or small firm practitioners practically live in our library because they utilize the resources which they cannot afford, in order to keep costs down, so that the people they serve can-do program materials. we see that all the time. we also serve the biggest and medium-sized law firms. we provide material that they do not have at their firms.

we support their pro bono efforts, things they do not have. we have archival materials they do not have. every day we are subject -- providing support to them, either with materials, we frequently are able to find material that are not accessible on the internet or print, from other locations, other agencies, but i cannot give you the specific cover-up firms. since we are available to everybody and to all firms, i do not have an exact count, but we -- which may be surprising to people because they will assume that large firms have the resources to do this amongst themselves. but if you take a look at a letter sent to each of the supervisors last month, and to the mayor and city administrator, that is signed by over 700 members of the public lawyers, law firms of all sizes, major bar associations, minor

bar associations, the current state bar president, bar association of san francisco residents, that is an indication of some of the people that are using the law library. supervisor kim: i appreciate you speaking about collections. i no major law firms that have libraries within their own offices, but recognizing you may have some rare collections that are not available to others -- curious as to what other resources and services you offer that would not be offered through another source, whether it is for courts or law firms, public libraries? >> i'm not sure if you're asking about the nature of the service or with the details are. supervisor kim: not all your services, but what you feel you provide that would not be offered through the public library -- >> i would be happy to answer

that but i would also direct you to that same letter -- supervisor kim: i do not have the letter, so if you could talk about what you could you provide is unique to the law library. >> we have material that are not anywhere else. here is a good example. the city departments, city attorneys. we have the complete administrative register, the code of regulations for the city california, from 1945 to the present. they are only available online from 2004 forward. we are the only place that has those. another thing that is highly used by everyone is building codes. we have the complete history of the building codes. those are not even presently available online. we provide -- we have relationships with other agencies in order to obtain materials that individuals, law

firms cannot get themselves because of those connections. things like findings from state wage and hour decisions. things like that. we have materials that all sizes of law firms -- focusing on me in and large -- do not maintain because they have cut back knowing that the law library will have them. it is a variety of everything from electronic database materials that other people do not have, to print material that are not available elsewhere. supervisor kim: i appreciate that answer and i think it is important for solo practitioners to have access to west law and lexus nexus. >> as you are aware, as an attorney, the product being

provided, the modules being provided, even within those programs, are constantly being changed and added to. we actively provide guidance and instruction to all kinds of legal professionals about how to best utilize these. as you know in your own practice, you may have been working on one part of the law but then there are the things that come up where you are not familiar, so we have to do a lot of training. supervisor kim: i do not have questioned on the budget itself, is a small allocation from the general fund -- and these are just comments. i know they'll law library is looking to relocate due to the seismic retrofitting going on at the war memorial. i think it is a great opportunity to figure out how to perhaps consolidate maybe existing services with the law library. i know one of the options may be to look at the main library, but i think that could actually increase numbers of users,

participants that come to the law library, because that is already a center where a lot of residents go. i look forward to seeing how we can best use the fund for the library with locations that residents already go to. versus going to a new location or a different building that people may not be familiar with, my preference would be that it be located to a community space where residents are already comfortable going to. i think that would potentially increase the use of the law library as well. i know that there is an allocation in dpw's budget, general fund revenues, to potentially previn a new facility. i would want to be very careful and thoughtful, as we move forward with that. my preference would very much before us to use existing resources for that relocation.

thank you. >> we look forward to working with the city and will reach out to any considerations they have for any location. supervisor chu: i did want to ask a question to department head or to the mayor's budget office. in terms of the relocation of the war memorial renovation work, the expectation in terms of timeline is what? when would occupants have to vacate the building for the work to be done? i know the department of the market has already looked for lease space elsewhere. >> thank you, supervisor. kate howard. my understanding is the tendency to be down by the end of fiscal 12-13. we are working with the department