singular market code enforcement. we had a couple of things that were i.t.-related, but the majority were non-profit. supervisor chu: thank you. i want to caution against a large investment in the translation feature from google on the website. i know they do not accurately reflect the intention. i would be careful before you invest too much in that and perhaps speak to the office of civic engagement before you do so. in terms of harvey recommendations, the department is working with the budget analyst? >> let me state for the record, absolutely we are working with the department and will report back to you next week. robe -- regarding supervisors comments about the surplus, our

recommendations are extremely modest. our recommendations, if you expect -- accept them, will not impact the services the supervisors want. one year from now, test me out on this. if i am still here, you will see our recommendations as modest. the total recommendations, page 17 but, -- page 17, of that amount $1,700,000 are ongoing savings. it allows for the department's 12-13 budget. we recommend closing the unexpected incumbrance. together these recommendations

result in $700,000 in savings. 13-14, the recommended reduction is 743. of those, all of those, it is all ongoing savings. an increase of 408,000. as i stated, we absolutely work with the department, who says they will provide us with additional information. they have not given us any information that would make us change the attrition savings. if they can demonstrate, with documentation, we will change the recommendations. sueprvisor kim: this is a question that i have that touches on multiple departments. how do you evaluate the need for the number of vehicles that we

have by department? i wonder if we need all the vehicles that we have on the road. should we look at replacing the feet -- the fleet? before we look at whether we are using them optimally, for car sharing, car pooling, and others. you cannot believe that we use all of the cars that we have at all times. how do you do that surface analysis? >> certainly, we are of limited from this standpoint. we are not making field investigations to determine actual need. however, we do look at mileage, when the car was purchased, maintenance costs, that kind of thing. looking at the number of vehicles that they have, it is all taken into consideration. >> thank you.

supervisor cohen: there is something that wanted to communicate, from my perspective. there is a need for dbi to have the ability to do their outreach. one of the things i am most concerned about, when i look at their budget, they have a list of community-based organizations that have contacted with to do the community outreach. i do not believe that all of these organizations are doing exactly what they can to the best of their ability. i am in the bill that conflicted. i am not sure if we need to add money to the department for that -- for there outreach, or set up a fund to assist the department

with outreach, or provide training for outreach camp. i am not quite sure, but the purpose in trying to communicate is the importance of this department in southeastern neighborhoods in the wake of -- >> we have not made any recommendations toward the aspect you are talking about. if you take our recommendations that we have made, you can certainly, depending upon your committee and board of supervisor policy priorities, reallocate those moneys to the areas you feel are needed and justified. you can certainly do that during this budget process. supervisor chu: in your analysis, did you see any indication of a contingency

fund? or a pool of money? no? >> we have not, but we will take a special look at that for next week. supervisor chu: i would like to thank the department of building inspection for your presentation. we look forward to seeing you next week. if i could make a request, we have about 12 apartments to go through. perhaps we could be concise in presentations and answering questions that come out. >> certainly, good afternoon, supervisors. i will try to make this as quick as we can. i am joined here today by our chief of administration and their chief of staff. as we get the power point set up, let me say that we would

like to go over with you some accomplishments from the past year. secondly to look at our volume trends. the budget, of course, the department initiatives and some of the position changes that we are proposing, answering your questions about summary employment opportunities and language towards access efforts. this past year listed some of our major workups. the transit planned -- transit center plan is something that you will see very soon. all of the work leads up to the approval of the c p m c. some of the restaurant legislation, i know it is near and dear to supervisor wiener's heart, and mine. we are on schedule with building inspection for the permanent tracking system, 40% complete, on schedule to go live next year.

in terms of our case in permanent volume trends, what you see on this chart in our form is the volume activity and a dark line revenue trend. obviously, the downturn at the low point is 2008, when the recession hit at full force, reducing budget and encounters at that time. two years later we experienced growth in volume and fee revenues. what we are seeing now is, in fact, a slight increase in volume with a more substantial increase in revenue based on the size of projects coming forward. many of them also, most recently, fill the positions on a temporary basis to work on temporary projects, like the america's cup. with the economic uncertainty

and our growing dependence on grants, we felt it was important to make sure that we opted on a permanent basis to have the temporary staff we have hired as well. we are expecting a volume increase of 3% in the next fiscal year, with some leveling off. we do not expect that volume increased to go up indefinitely. i think that that is fairly consistent with what is being suggested. i will say that the building permit review represents more than 80% of department volume and in 2008, 2009, when we experienced that downturn, there was a volume drop of 18% which represented the most significant drop of the last eight fiscal years. so, in terms of our revenue budget, the largest portion is a

fee that we collect for permanent entitlement review. these are expected to increase by 6% to 7% with an automatic consumer price index that next year is assumed at about 2.25%. that is automatic and authorized under the planned administrative code. we are assuming about 3% volume increase in cases. we are expecting a slight decrease in grants. that decline will be offset by the department. we are anticipating a small percentage of anticipated impact fees that can be used to cover administrative processes. just a note, there is a technical adjustment that we will need to make. we might have mentioned this to you. the budget is showing $2.3

million of development impact fee revenue that needs to be in the rec and park impact development budget. i understand that the comptroller's office is aware that and the need to make the adjustment as we move forward. let me just move forward to the expenditure budget. so, our most significant expenditures continue to be department staff, which represents 68% of all expenditures. salary and fringe costs are expected to increase by 5.8% over the next two years. we do have some increase in non-personnel services for one time expenditures. such as the individual funding transportation sustainability program. for the first time, we have some capital budget expenditures this year.

the better market street program and the street inventory program, all of which is a joint effort with other departments, primarily public works and the mta. the capital outlay also reflects the $2.3 million, which will be adjusted in shifted over to the rec and park department. as you heard, from the city attorney's office, there will be services from other departments that will be increased by half of a million dollars. we are seeing an extraordinary increase in litigation related to planned increases. we have got the actual dollars being spent for the last couple of years, unfortunately, as the supervisor pointed out, we would love to spend it elsewhere, but we are forced to deal with it with a number of cases going to litigation these days.

in terms of department initiatives, quickly, we are working with the mta, transportation authority, we think that we will move into environmental review on the project in the coming fiscal year. we are working on the pay to the park program. we are anticipating improving and working on two or three new plazas in the coming year. the park program has been used the successful. i think we just cut the ribbon on the 27th. we have 40 or 50 more in the pipeline. the street tree inventory is coming up with the department of public works and defense of the rainforest. we have been tried to do this for a long time, inventory the trees in the city right away. we are working with the d b i and the department tracking system, of course. as i said earlier, it is about

40% complete. the transportation sustainability program, legislation has been introduced and we are very excited about that and moving into the environmental review phase of that project. we are in negotiations with the contractor on that. in the central corridor, we are one year into the process. we introduced the final range of alternatives that we wanted to study. we are looking at, of course, spending a lot of time on the proposed warriors arena. as you can see, the mayor has proposed a cup of positions before that as well. in terms of changes -- supervisor chu: before you move on, these are all simply major department initiatives funded by the general, correct? >> they are not all general fund.

you can see the second call on the slide. the only one that is not is the warriors are been up. the rest is funded to the general fund. supervisor chu: thank you. >> in terms of position changes. we are proposing an assistant director of current planning. primarily about dealing with process improvements. there is a proposed management assistant that will help to analyze reports for staff time, county time, and so on.

there is a position that because strengthening neighborhoods. this is our peace of that program. we will be working with oewb on streetscape issues. there are programs that we are proposing where they would not only be doing the environmental review, but they would be having more on that project as well. sueprvisor kim: i had a quick question about warriors staffing. will they be working on this project? >> i think that they will cover it for now, but the primary work that they need to do is on environmental review.

the bulk of that work will be contracted out and paid for by the project sponsor for the eir and urban design zoning work and other entitlement work needed for the site across the street. waxed sueprvisor kim: -- by the temporary positions -- sueprvisor kim: are these temporary positions? >> i believe so, yes. sueprvisor kim: what about the legislative analyst? >> we are working on it quickly. the timeline for the project is very short period we need to get started in earnest on the environmental review. >> how many positions will be funded with this project? >> i know that they will have folks working on that. sueprvisor kim: with that cover

these two positions? >> i am sure that it will more than cover it. moving on, we are proposing up with substitutions with a changing of assignment, adding one planner to the code enforcement team. we are proposing new positions for the mayor's department of legislative affairs. we have seen an exponential increase in the department planning code. 2010, there were 44 pieces of legislation. the code is changing on average more than once per week. hard for staff to keep up. there have been almost double the number of appeals last year as there were in 2010. both of those processes have short processes for timeframe.

we can stop shifting staff from the other work. we are proposing web support. we have a substantial and new robust web site. they are planning property information maps. those have been very new and effective tools. those get 25 hits per month to check on information properties. finally, we are proposing a manager position in the commission office. we are staffing two traditions and proposing higher level support for the secretary to be an effective backup for that as well. the restructuring of that position is the commission

secretary. in job creation we have 18 youths who are currently going to work with the department. five r pay decisions, the rest are on paid. we have a regular internship every year, as well as others through the high school program. for a total of about 18 people. you can see the details here. we have on site services provided by a vendor. we do give small compensatory pay where english is a second language. i want to say that since we have

a communications manager on the department right now, she is creating a more robust effort, looking particularly at the engaged communities that are not now -- not normally involved. we have an upcoming hearing to talk about her efforts in that regard as well. so, with that, i hope that we did not rush through that to quickly. we are not yet in agreement, but i am optimistic that it will come to an agreement by next week. that concludes my presentation. thank you. supervisor chu: we have a few questions. supervisor wiener: i wanted you to touch on this briefly, the environmental planner with additional public. >> i might have skipped over that. supervisor wiener: ok. i thought i had heard it, but

maybe i did not. the budget analyst, i wanted to ask you to talk about that. this has been a real challenge for the department, i note, given that fortunately we have a lot of activity in the city with huge projects. we have a lot of public projects, including rec and park projects. it has been challenging, meeting time lines, given how stretched the environmtal planners are. i know that we had to go through a hole fire, i was really happy to see the projects moving

alongi would be curious to hearm the budget analyst. >> sure the. >> what proposed are two positions that are general fund funded to work on the the city's own project. the way our protocols have worked for a long time is that when a city agency comes to us for environmental review, we automatically put them at the top of the queue. what happens repeatedly is that departments come in for their reviews, and we are pushing off the private project sponsors. it really creates a problem for us on the other side. what this would do is allow us to have staffed exclusively dedicated to those city projects. it would be primarily rec-park, three of our four biggest projects right now, and allow

that work to move forward without delaying other projects. i will say that we are broadly defining "environmental review" so we are including the staff of the department and the staff that is dedicated to the historic preservation side of ceqa, which also causes delays. collectively, that will really help us move those projects forward. supervisor wiener: these are line staff? >> correct. supervisor wiener: if i could ask the budget analysts to respond to that particular item? >> yes. as you see on page 29 of our recommendation, we have recommended approval for the environmental planner position on the central corridor. we have recommended approval of one environmental planner

position to be in the second year of the two-year budget. i believe that would still be resulting in a reduction from what they requested in fiscal year 2012-2013. supervisor wiener: thank you. in terms of the rationale for that, if you could expound so i can understand what the thinking was both the >> in our review, we did not have data that we felt justified the position. the reason for recommending the position and then the senator was in anticipation of a bond measure in november. supervisor wiener: ok. is there any additional data that has been transmitted or that could lead? >> we're still working with the department. supervisor wiener: thank you very much. supervisor kim: that was one of my questions. the other was on the additional fourth staff person that is

being requested to support the planning commission. >> yes. what we're proposing is restructuring of the commission support function. we anticipate -- right now, we have the commission secretary and two clerical positions. those are not in a position to back up the commission secretary when she is out for illness or vacation. we are proposing a restructuring of those three positions so there will be a higher level support staff to support the commission's secretary when he or she is not available. and, to be able to answer questions about projects and so on for both commissioners and the public. it is somewhat a restructuring. what we have seen in the second year, there would still be three positions, but different classifications. supervisor cohen: thank you very much, director. so much here has to do with code

enforcement. when we sat down, i was able to articulate the importance of it. i will articulate the importance of enhancing the capacity of your code enforcement division to help us with our challenges along the southeastern neighborhood in district 6, district 11, and district 10, which are represented on this committee. in the wake of the fall of the redevelopment agency, we needed to build a little bit more resources to begin to envision the project. yeah. i can tell by the expression on her face, we're probably on the same page on that. really directing staff to having a dedicated staff that they review in the entitlement process. i'm a little concerned. we see it in the budget. i know staff is at capacity as

it is already. plant that seed and maybe you can come back next week and we can talk about that project and the appropriate staffing capacity within your department. >> i would be happy to do that. if i may come on the code enforcement issue, this substitution we're proposing is an upwards substitution and a reassignment. we will be adding one additional staff member to our small team. it is never enough. i agree. we are trying to upgrade it a little bit. supervisor chu: thank you. if there are no questions, why don't we go to the budget analysts report? >> the reductions total -- 512,318 our ongoing savings with $189,000 as one-time savings. it would allow an increase in the department of $5.3 million

or 21.8%. together, our recommendations result in the 701,005 under and $57. that is gentle -- general fund -- $701,557. in 13-14, reductions total ongoing savings, and they are general fund savings. we will include a policy recommendation of $297,097. we're still working with the department and will report back to next week. supervisor chu: thank you for not. there are no areas where you have then -- been in agreement. the whole package is in discussion? >> we have agreement on some of them but there are a number we'ti