chu: at this moment, when we say a branch library is open seven days a week, it is not necessarily that they are open at the same times or even for the full day. they might be open part of the day. >> the only exception might be sunday. sunday hours are usually from 1:00 until 5:00. that is consistent. sunday hours are not an eight- hour day. all the other days, when we talk about open days, it implies eight hours. >supervisor chu: additional information on that would be helpful. that would be helpful to engage supervisors, especially within their own districts. finally, with regard to your budget, the budget analyst report includes anticipated fund balances. i am just trying to understand,

in any situation, if we are drawn down on fund balance in order to maintain operations, it is not sustainable in the long term. what is the strategy for the library, going forward? you will draw down on your fund the balance eventually. how do you project this, going forward? >> one of the things is obviously labor costs. that represents the bulk of the operating budget, about 75%. we know that we cannot grow long term in terms of size of staff. we are very delivered in terms of additional staffing and hours because of that. we have been drawing on our reserve but we also have increased the reserve, so we have a healthy fund balance that we have been using so that we do not have to go back to ask for additional dollars in the general fund. it is an issue because of a long-term labor, that we're concerned about, but right now in the foreseeable future, we have enough in the fund balance

to continue without having to make any service reductions or without depleting the fund balance that we have. supervisor chu: help me understand generally how healthy is the fund balance? >> right now is about $14 million. supervisor chu: and the intention is to draw down on that. is that the same on the ballot that would be used for capital repairs or other things for your facility? >> it can be. and also helps us to pay back the dead on the lease revenue bonds. built into this budget for the next several years is a payoff of the initial investment of revenue bonds, $34 million. each year is about $2.5 million that we pay back. yes, we can use some of those funds based on board approval, mayor recommendations, etc., to draw on that for other needs. supervisor chu: in terms of your five-year outlook, i know the city just engaged in that

process last year. did you imagine using fund balance to sustain operations over that five-year period? if you talk about labor expenses, there is not much you as an individual department can do about that. they are negotiated citywide. retirement and health care benefits are what they are. there is not much control for you in terms of those costs. i am wondering how you are planning for it. >> the outlook has gone much better in terms of the five-year outlook and not depleting the entire fund balance. again, we are not anticipating any significant increases to labor to be able to contain the costs for labor. all i can say is we are cognizant each year of tracking the five-year outlook. i do believe the outlook is not significantly belleek in terms of the fund balance.

>> yes, we did do a quick update of the five-year plan assuming the expansion of hours for the two sites. over the next five fiscal years, we were not depleting the entire amount of our fund balance. we were using it, but if there was the remaining balance, we would look at that. we were aware of those costs. that is why we pursued just expanding hours at two sites at this juncture. supervisor chu: i would like to have an offline conversation with you about your projections. on the one hand, we all want to see expanded hours and all of our branch libraries. more public access is great, but at the same time, i'm not sure how it will be sustainable if you continue to draw up to $2 million on your fund balance. thank you. let's go to the budget analysts report.

>> madam chair, members of the committee, are recommended reduction total $653,700. that amount in ongoing savings, reductions would still allow an increase of $5.2 million, 6% of the budget. on a general fund redemptions. 13-14, recommended reductions total 819,000 for the $27. of that amount, 105 r one time savings. those reductions will an increase of 3.8 million, 4.1%. we are still working with the department and will report back to the committee next week. supervisor chu: colleagues, if there are no questions at this time, thank you for the presentation. we look forward to seeing you

next week and would love to hear back from your cfo about your long-term strategy around your fund balance issue keef. colleagues, we have a lot of departments left. we are getting close to 12:00 when we generally take our break. i know the chief is here as well. i would like to go to the department of the status of women, doing those presentations. colleagues, do you feel like you need to take a break at 12:00, or do you need to go to the fire department as well? what do we do that. we will do the law library, department on the status of women, fire departments, and then we will go on a quick break. the next department is the law library. >> about supervisors, madam

chair, library in. -- law library in. the budget is as it usually is, no program changes. brad and restate the material that i already provided you, you are short on time. i am happy to take any questions you may have. the only major pending issue which is not within our budget is the fact that the law library will have to leave the veterans building one to closes next year. happy to answer any questions you might have. supervisor chu: thank you. last year, when you came before us, we have asked you about metrics, about how many people utilize the law library. you said you would look into it. >> that is in the first paragraph of materials i gave you. we analyzed that -- supervisor chu: i apologize.

did you provide handouts? >> yes, they were e-mail in each of you had a copy delivered to you here. annually, the library serves 32,000 people, answers 30,000 questions, and provides more than 9000 individual professional legal sessions. that is our estimate. we were trying to respond to the supervisors concerns about disinformation. supervisor chu: in terms of your estimation of people served, how did you get that number? >> we have literally been doing the date counts of people coming in, recording the services provided in the last few months to make a projection. we do not have the fancy equipment like gate counts for people. supervisor kim: i assume the 32,000 is not duplicated pier

there is no real way to calculate that? >> pardon me? supervisor kim: i assume the 32,000 that you may have clip is not duplicated. meaning that the same person could come in every day and you cook them each time. >> if somebody is coming in with something they need to do, yes, we count them. we are not able to members who came the day before. supervisor kim: how many firms to use served annually, law firms? >> i would say we serve the entire bar but -- supervisor kim: in terms of actual firm that you have a relationship that regularly use the law library? >> i do not have this year's figures but we have -- last year when we analyzed it, members of the library represents about 44% of law

firms in the city. supervisor kim: but that does not reflect use. you have any law firms that come into use the library, a set of dates to work with attorneys? >> one way that we work with attorneys is solo or small firm practitioners practically live in our library because they utilize the resources which they cannot afford, in order to keep costs down, so that the people they serve can-do program materials. we see that all the time. we also serve the biggest and medium-sized law firms. we provide material that they do not have at their firms. we support their pro bono efforts, things they do not have. we have archival materials they do not have. every day we are subject -- providing support to them, either with materials, we frequently are able to find material that are not accessible on the internet or print, from other locations, other agencies, but i cannot give you the

specific cover-up firms. since we are available to everybody and to all firms, i do not have an exact count, but we -- which may be surprising to people because they will assume that large firms have the resources to do this amongst themselves. but if you take a look at a letter sent to each of the supervisors last month, and to the mayor and city administrator, that is signed by over 700 members of the public lawyers, law firms of all sizes, major bar associations, minor bar associations, the current state bar president, bar association of san francisco residents, that is an indication of some of the people that are using the law library. supervisor kim: i appreciate you speaking about collections. i no major law firms that have libraries within their own offices, but recognizing you may

have some rare collections that are not available to others -- curious as to what other resources and services you offer that would not be offered through another source, whether it is for courts or law firms, public libraries? >> i'm not sure if you're asking about the nature of the service or with the details are. supervisor kim: not all your services, but what you feel you provide that would not be offered through the public library -- >> i would be happy to answer that but i would also direct you to that same letter -- supervisor kim: i do not have the letter, so if you could talk about what you could you provide is unique to the law library. >> we have material that are not anywhere else. here is a good example. the city departments, city

attorneys. we have the complete administrative register, the code of regulations for the city california, from 1945 to the present. they are only available online from 2004 forward. we are the only place that has those. another thing that is highly used by everyone is building codes. we have the complete history of the building codes. those are not even presently available online. we provide -- we have relationships with other agencies in order to obtain materials that individuals, law firms cannot get themselves because of those connections. things like findings from state wage and hour decisions. things like that. we have materials that all sizes of law firms -- focusing on me in and large -- do not maintain

because they have cut back knowing that the law library will have them. it is a variety of everything from electronic database materials that other people do not have, to print material that are not available elsewhere. supervisor kim: i appreciate that answer and i think it is important for solo practitioners to have access to west law and lexus nexus. >> as you are aware, as an attorney, the product being provided, the modules being provided, even within those programs, are constantly being changed and added to. we actively provide guidance and instruction to all kinds of legal professionals about how to best utilize these. as you know in your own practice, you may have been working on one part of the law but then there are the things

that come up where you are not familiar, so we have to do a lot of training. supervisor kim: i do not have questioned on the budget itself, is a small allocation from the general fund -- and these are just comments. i know they'll law library is looking to relocate due to the seismic retrofitting going on at the war memorial. i think it is a great opportunity to figure out how to perhaps consolidate maybe existing services with the law library. i know one of the options may be to look at the main library, but i think that could actually increase numbers of users, participants that come to the law library, because that is already a center where a lot of residents go. i look forward to seeing how we can best use the fund for the library with locations that residents already go to. versus going to a new location

or a different building that people may not be familiar with, my preference would be that it be located to a community space where residents are already comfortable going to. i think that would potentially increase the use of the law library as well. i know that there is an allocation in dpw's budget, general fund revenues, to potentially previn a new facility. i would want to be very careful and thoughtful, as we move forward with that. my preference would very much before us to use existing resources for that relocation. thank you. >> we look forward to working with the city and will reach out to any considerations they have for any location. supervisor chu: i did want to ask a question to department head or to the mayor's budget office. in terms of the relocation of the war memorial renovation work, the expectation in terms

of timeline is what? when would occupants have to vacate the building for the work to be done? i know the department of the market has already looked for lease space elsewhere. >> thank you, supervisor. kate howard. my understanding is the tendency to be down by the end of fiscal 12-13. we are working with the department currently to identify an appropriate location for the law library, going forward. supervisorsupervisor kim: at tht looks like is going to hit us in year two? >> looks like. supervisor chu: at the moment it looks like there are $1 million for tentative improvements, whatever it might be, correct?

your microphone is not working. >> that is correct, supervisor. there is $1 million set aside in the second year of the budget for relocation costs and law library. supervisor chu: was there an increase in the years to reflect different rental rates or locations? we have not -- >> we have not identified an appropriate site yet. that would come before you as an amendment to next year's budget, once this item is identified. supervisor chu: i have asked our city librarian to listen to the conversation. i agree with supervisor kim. if there is a way for us to

provide legal references and information in a better way, i think that we ought to. marcia, i know the you shared with us your thoughts on utilization. i think that if we are able to expand to some of our branch libraries in various communities, it might be better for our residents in terms of getting those resources as opposed to tracking out to a central location. i just wonder if there is a better way to provide a law library service. i know that there are requirements at the state level regarding the obligations, so i would ask the mayor's office to work with our library partner to figure out how it is we can fulfil those requirements, but perhaps do it in a different way. many of our resources are on books now, but as the supervisor talked about, many people utilize lexus in excess -- nexus.

and other resources. >> we are happy to work with the city as we work through this issue. we think that there are a number of supervisors, and others, interested in making sure that all city residents have access to legal resources. >> i would ask the city librarian, in terms of space, maybe not exactly space, but even computer portals or other avenues where we might look into it in the branch libraries, that would be helpful as we continue in our conversation. thank you. >> the last information we had from the city was that we were expected to vacate the veterans building in may of 2013, which would require moving costs. i was wondering if that could be changed so that it is not until july 1 of next year? supervisor chu: to the budget

office. >> through the chair, members of the committee, debra from the budget analysts office. the $1 million of general fund revenue is in the department of public works budget, which will be coming back before you on monday. we will be including a recommendation in that budget regarding the $1 million to it from fiscal year 13-1412-13. that does seem like -- 13-14 to 12112-13. depending on the location and how that million dollars would be needed to be expended regarding the relocation and potential renovation for that first year. >> supervisors, if i might make another comment that we have touched upon with respect to usage, the law library was in

city hall from the day that it opened until the close for retrofit in 1995. it was expected that we would move back because that -- when that was over. because the board of supervisors and administrators office, and the mayor, had to temporarily across the street, we all have short-term spaces. the two-thirds of our collection that is still viable was put into deep storage, damaging storage. one of the problems, with respect to availability, has been that members of the community know that they cannot get some of those resources that have been in storage that, if we had had all of our connect -- collection back together that was usable, but they would come in to use it. being on the second floor which is not even identified as a law library has made it difficult for people to locate.

i think that when you talk about restoring the parts of the collection that had been separated that are still of the value and are used in terms of digital resources, that that makes an impact on the numbers you are looking at. historically, whenever any law library or public library moves to a new facility, the numbers increase a great deal. what happens is outside of legal professionals, members of the public tended to only come to a law library when they have an issue. and we see at least 50% of the people coming in in that category. we are an important access point. we would like to see resources made available in a branch library, but i want to say that members of the public, as well as lawyers, will not be in a position to utilize electronic

resources without the support of professional librarians, even in those kinds of facilities. they need to go hand in hand. thank you for those comments. with regards to the recommendations from the budget analysts, you mentioned coming back with a conversation with the vw in year two -- dtw -- dpw, the expectation is that the law library is going to utilize some sort of funding in year one, given the schedule. with that require the mayor's office to read the budget by $1 million? -- would that require the mayor's office to grow that budget by $1 million? >> we will work with the mayor's office around this issue. it is a decision we have been working with just now, this

issue for the law library, the understanding of the timing of the issue. but i would defer to take on this. -- kate on this. >> happy to, but i think the question you are asking is -- what happens if we moved these funds for word? i'd think that there are two ways of approaching that. there would need to be an equivalent caught to that -- cut of that moving of funds for word, or the budget would have to grow in the first year. supervisor chu: ok. thank you. so, we will have that conversation later. and i really do -- i actually imagine that if we decide to consolidate and see if there is space in other libraries, we would still require a level of funding to make that happen.

in any case, we look forward to that conversation. given that there are no budget analysts recommendations at this time, i do not believe that we will require you to come back for the second week? >> pardon me? supervisor chu: we will not -- >> thank you. supervisor chu: thank you. department on the status of women. >> good afternoon, supervisors. i know that i am standing between you and a well-deserved break. i have six slides. you have a handout. in joined today by a fiscal analyst. the first slide is about our two year budget outlook. it is basically the same over the course of the next two years. on the blue expenses aside, our

program is the violence against women prevention and intervention programs. on top of that is our staffing. the other is mostly rents, work orders to other departments. in terms of our revenue, we are heavily dependent on general funds. a small portion is for a marriage license fees. in terms of percentages, yes, the total dollar amount for the grant is exactly the same. the 1% difference in percentage points is just a rounding error. it really is the same level of funding. by want to thank the mayor for his two year commitment. i want to thank members of the board who publicly supported the mayor's commitment. in terms of our major department

initiatives, the next few slides summarize those. the first is our violence against women grants program. $2.8 million. we keep very close track of our quantitative outcomes. we serve almost 35,000 individuals, not duplicated individuals, from last year, providing 50,000 hours in support of super -- services, with 18,000 hours of emergency shelter and transitional housing, fielding 22,000 crisis calls. on your one page handout, we do list each of those programs and give you a breakdown of the types of services or funding. for example, domestic shelter programs are funded at 25%. prevention education and training is funded for just about the same amount.

i feel strongly that we want to be in the business of preventing those. on the third slide, major department initiatives, the first one is gender equality principles. i am happy to report that this initiative has won the 2012 international work life balance of ward. it was conferred by the lombardy region of government of italy and catholic university of milan. secondly, we are pursuing hosting of the fifth world conference on women here in san francisco. in march, the un secretary general and the general assembly president announced that they supported the convening of this conference. we were just hoping to bring it to san francisco. i want to recognize supervisor cohen, who thro