supervisor chu: hello, and

welcome to the special meeting of the budget and finance committee. my name is carmen chu, chair of the committee. i am joined by supervisor avalos, supervisor camp, and supervisor cohen. supervisor wiener will join us in a few minutes. our court today is victor young. any announcements? >> please silence also funds of the electronic devices. copies of any documents to be included as part of this file should be submitted to the clerk. item number one, proposed budget an annual appropriation ordinance abrading all estimates and receipts for expedited expenditures for departments of the city and county of san francisco as of may 31, 2012 for the fiscal year ending june 30,

2013, and june 30, 2014. at no. 2, it will salary ordinance enumerating positions in the annual budget an appropriation ordinance for the fiscal year ending june 30, 2013, and june 30, 2014. supervisor chu: thank you. we still have outstanding issues and where the department went to work with the budget analyst to take a look at the details. with that, let's jump straight to the department. the health services system. >> thank you, catherine thought, san francisco health department's system. i want to thank the budget analysts office. we'll come to an agreement to an additional 46,000 to one report dollars in budget cuts for this is a year in for the house of $427 for the next fiscal year. we are pleased to work closely and on that agreement. supervisor chu: think you.

just be clear, the department isn't approval of all of the budget recommendations? >> yes. >> madam chair and members of the committee, and i have nothing to add. to the a motion to object? we will do that without objection. thank you to the department for your agreement. to the public library. >> good morning, city librarian. the key to the budget analyst for the support. we are in concurrence with the deficit reduction. the only outstanding issue remains the recommendation of the library openings additional flow hours there represents 2.5 fte for those facilities. i am happy to respond to any

questions you may have. supervisor chu: would you be able to address the area where there is still the this agreement? >> madam chair, just to clarify these are the policy recommendations. the library is an agreement with all of the recommended cuts. these are the policy recommendations on pages 13 and 14. supervisor chu; what remains is primarily the policy recommendations for the custodian, a library one and a library tech assistance. these four positions are related to the expansion of library hours, correct? take of that is correct. - >> that is correct. supervisor chu: given that the department has agreement with the department recommendations, i would recommend we accept the

policy recommendation by the budget analysts. i am a big fan of expanding the library hours and would hope the committee would not take the recommendations the we're able to expand the library hours. supervisor cohen: i want to echo your comments, and i also want to say thank you for your commitment, particularly the visitation library. we have seen as a destabilizing force that is forcing nonprofits, largely due to the economic climates that are no longer able to support the community, but the library has been a stabilizing force in supporting not the summer reading programs and summer

parents for programs -- summer programs, but also reinforcing educational values that many of the students are receiving throughout the school year. i want to say thank you. i will ago the comments of the chair and will be standing in favor of the hours expansion for the public library. >> let me add the visitation library communities. we're very proud of that. >> thank you. supervisor avalos: thank you. i will of course concur with my colleagues here as well. these are branches that were recently renovated as well, so we have parts of the community that did not have access to a neighborhood library, and i would agree with the library

that is a real anchor on the commercial corridor in neighborhood and part of the revitalization of visitation valley. that is just a small corner of it. >> supervisor, let me clarify, those are two buildings. they went from very small leased space to brand-new buildings. supervisor kim: i will make a motion to disapprove the policy recommendation of the budget legislative analyst for the public library. supervisor chu: motion ought to take action on the recommendations and except the remainder of the recommendations where there is agreement. can we do that without objection? to the library, just a quick

question for you. given where your department is, i think it might be interesting for us to understand it there are additional zero hours to expand in other parts of the city as well. >> absolutely, as required by the charter we will engage in a full-fledged analysis in each district, and we would love to engage all of you to get the word out so that as these, about half during september and october and the fall so that we controlled and to modify it hours so we do meet the needs of the entire city with regards to library hours. it will also include a survey of the community. we're working with the comptroller's office to make sure we are fully engaged in do the data analysis correctly. >supervisor chu: you talk about the hours analysis and the outreach and to make sure we're cognizant of the unique needs, but with regards to the budget,

do you have the ability to start adding hours if the study would turn back? do you have the flexibility to do that within your budget at this moment? is that something we can consider? >> we would have flexibility to make modifications it adjustments based on community needs. again, cause i didn't -- to be cognizant of the fact that we need the budget to balance. the commission has always been supportive of modifying the hours to truly meet the community needs. we would have fund balance and the reserve to look at that. supervisor chu: thank you. why don't we go to the next apartment. there are a number that have not come to agreement, but think some would be very quick. juvenile probation department.

>> thank you, madam chair and members of the committee. chief probation officer juvenile probation department here to inform the committee we have come to terms with the budget analyst recommendations. we are in full agreement and ask your full support of our budget. supervisor chu: from my understanding the department is in agreement with the budget details. anything that you would add? >> no, madam chair. supervisor chu: motion to except the recommendations? we have that. we will accept that with recommendation. human services agency. they're not here. why don't we go back to the fire department.

>> good morning. to win hayes, san francisco fire department. once again, i would like to acknowledge the good work of the mayor's budget office, controller, and under your leadership in this process. i would like to report that we are not in total agreement with the budget analyst, but would like to highlight for you the areas that we would can see. on page 21, both fiscal years the training of line item, and on page 22, both espaliers the equipment, of defibrillators and attorneys so all of those three items. -- defibrillators and gourneys. the first test to do with the

arterial -- has to do with materials and supplies. in the past three fiscal years we have that increase this line item. this would be absent the discussion of the match we're asking for for the fema grant. what that means is with the cost of medical supplies, cleaning supplies, we have a sword that into our budget. our population is that today we have 3.4 already in actual expenditures, and we feel by the end of the fiscal year with all of the invoices coming in, we will be close to 3.5 or 3.6. that would not support it -- support next year's material and supply budget. as you know, we will have the reactivation of station 35, as well as approximately 10% of an increase that is expected through that exclusive operating area. what that means is rising fuel

costs, as well as medical supplies and pharmaceuticals although i want to work with everyone, i am a realist and do not want to overpromise. i do not believe further production in materials and supplies would give us or we need to get to. we of 50 facilities that are aging. they need to be cleaned properly. we just feel it is not doable without the current request. >> madam chair, can we respond on each recommendation? on this is simple math. the department gave us the details. we have them here and can show them to the committee. they're absolutely wrong. our recommendation is not a cut in service in any way, shape, or form and based on the documentation that was provided

to us and would be happy to show that in writing right out of the committee would like. >> just so i understand, you are saying your recommendation is based on the list of materials and supplies the department has provided for the upcoming year? >> that is correct. it was simply a mathematical error. totally. have to gsupervisor chu: is thee anything missing from the list? it sounds like there was a mathematical error. perhaps we could ask the cfo to check in and move on to the remainder of the areas where there is disagreement. >> sure. we're happy to do that. just to finish the point, what the budget analyst did was simply add up on the submission everything, and then came to that amount. station 35 is being reactivated. this is a list for next fiscal

year based on current expenditures. it is a partial list in that we anticipate the fuel rising as well as additional medical supplies in order to support the increased and transport as we talked about with the exclusive operating area. i am happy to move on to the next couple of items. >> the department cannot have it both ways. when we request information, documentation, and they provided to us, and we have that and have based recommendation on that, and then the chief today says to you how it is not just what we submitted to the budget analyst, do not forget there will be additional expenditures. the department cannot have it both ways. we work for two weeks on this item. to simply state there is additional data beyond which they have already provided as is not a professional presentation

to the committee. supervisor chu: think you, mr. rose. why don't i have the cfo work with yours, ,, and i understand your point. now on to the attrition issue. to go on the attrition issue, two different line items. one is for miscellaneous or admin. we disagree with a portion of the reduction because it we believe -- because we believe it was an oversight regarding declassification of 2112 medical records classification. that position is in place and the department and on the work chart. we have an incumbent in that position, and we do not anticipate laying that person

off. it is a needed position. we have provided this a few days ago. we request a incumbent in that position, reduction to the attrition cut from 132. i have a chart here that i can assure you that clearly spells out we have and are budgeted for a 2112 medical records check here yet t. supervisor chu: there is a cut of $130,000, and the commensurate mandatory frame that goes along with that the department says in reality you have someone who is filling the position. he provided information that shows the number and set of 130 more accurately should be 63,000 roughly. the budget analyst. to g>> we will work with the chf financial officer on this one. we were working off the chart

they provided us. they now say there is a different position we did not see, and we will look at that number. we think there is still a savings, but it may be different than what we recommended. finally, on the attrition savings uniform. >> basically on this line item, again, i want to caution you that we are very lean. i know i say this every year. this is the ninth budget i have brought to you. we try to be as efficient as possible. we believe analysis did not account for changes in the current fiscal year. specifically does that increase to fire prevention. and the increase in staffing. having said that, wanting to be part of the solution, if we used a methodology of the budget analyst, and while we would be opposed to it, we would reluctantly agreed for our

analysis to and attrition about reduction. diaz's suited friends that would go along with that also. >> - my associate and friends would go along with that also. supervisor chu: the budget analyst has recommended 1.1 million worth of attrition savings and the french that goes along with it. the department is indicating using the methodology and knowing the information you have in the apartment, that you think that number is more like 531,000. its songs like you are reluctantly agreeing? to g-- it sounds like you were reluctantly agreeing? >> we receive the revised budget

calculations last night. we think there are some things that are left out. it does not account for when they talked about last week, the retirement in any kind of savings. the talk about the cost of the new recruits and the academies. so savings and over time as they bring on more permanent staff. there will be a differential that is not in these numbers that is in retirement in terms of the costs. since we did not get these numbers until last night, we did not have a chance to talk to the fire department. we still believe our number is very conservative recommendation for the fire department. >> if i could respond to that, as a reminder, last fiscal year there were 70 retirements. we were able to hire 36, and this fiscal year we are closing in on 50 retirements. there was no hiring, and we are projecting 32 coming in.

to your point last week, we're not even breaking even. we're not going to see the gains that i think the budget analysts feels its first year, because we're playing catch-up in trying to infuse more bodies into the department. we're at an all-time low. we have not been able to do that. we are happy with the news that from this point forward we have a commitment to bring class is in, but we need to get to a point where it will make a difference in the overtime expenditure. >supervisor chu: thank you. colleagues, any thoughts or questions? what i would suggest is that the budget analyst in the fire department cfo to get together and hire nine -- iron out the information. i want to make sure the levels we have in there are realistic and based on the position the

department believes they have, because otherwise they will come back with a supplemental, which is not something i want to see. on materials and supplies, i want to make sure if we do have you operations opening up, that we do account for it. that being the case, i want to make sure we have the expenses we expect to have. supervisor avalos. supervisor avalos: i appreciate more time to sort things out, but i would be ready to take this recommendation as it is, given that there is plenty of time to work out the differences, and it was not until the last minute that there was an effort to push back on

this recommendation. i believe the department is facing retirement, savings that we can expect to have as well. i will wait until any differences that come out, but i am happy to support the recommendation as is. >> if i could make one comment, all along we have opposed to the materials and supplies, and i believe that discussion has happened. i am happy to provide further details for the budget document that was used by the budget analyst in the documents for public use, and perhaps did not detail everything we are trying to account for in the next fiscal year. with regards to the disagreement on the attrition, this has changed significantly. not necessarily the dollars.

i want you to be sure you know we've been working together, but this is a different field for us, because last week it was 1.3 and 1.4 was coming from overtime. my cfo did a terrific job and try to justify the need for overtime. we have conversed, it is just this is a different line item altogether. thus we were arguing over time. this week it is attrition. they actually change their recommendation. i just want to be clear that we have been communicating. there have been changes on both sides. >> when a tour -- department provides us with additional information with respect to overtime, of course we are born to change it. we have to be totally objective. we did, and we agree with the

department. on further analysis of the attrition savings is why we came up with this recommendation. the fire department is now stating that they cannot reluctantly absorber about $700,000 in fringe benefits. >> thinsupervisor chu: thank yo, mr. rose. i do think we would benefit from the realistic changes. what i would ask is if the comptroller's office can assist us and making sure that members are looking like there is an impartial eye on the numbers. i will ask the comptroller's office to take a look at those three items. thank you. department of emergency management.

department of emergency management, a church you and members of the budget and finance committee. it is a pleasure to be here before you. we do agree with the budget analyst recommendation detailed on page 29 and the top of page 30. this totals $36,083 for year 1 and $17,325 for year to. we do not agree with two areas that the budget analyst recommended. the first is part of the exempt transition project. as i think you heard last week,

we have been working with the department of human resources for the past six months in converting 33 positions that had been exempt into permanent civil service positions. dhr as part of that to change the public information officer to a manager one position. since i am a director of emergency management, i have changed the core function of that position. in fact, she used to report to rob and now reports directly to me. that to change theshe has many more responsibilities to determinundr currently. i did not agree with that. i am hoping the board will agree to manager one, which has been approved by dhr.

in terms of the policy recommendations on page 31, for fiscal year 13 and 14 the budget analyst has made recommendations on divisions of emergency services. basically saying that the positions that currently have been great fun did, and we hope to move them into general fund should not be general fund it. i think that to you are all aware of the great progress we have made an emergency management over the past five years and really putting together a program that we are prepared as a city for any emergency that comes forward. we have been able to identify core functions and the department. both of these positions are core functions, and i believe we should continue them.

if they are not continued, i will have to lay off those people. we will not be coming to you with every grant that funded position where the current funding expires and asking them to bring them on to the general fund. many of these are four special projects that will end when the grant funding ends but these positions i feel very strongly about. mr. dungeon is here for the specific questions. monthhappy to answer any questi. supervisor chu: think you. supervisor avalos. supervisor camp. supervisor ckim. supervisor kim: this is