to get a copy of the powerpoint, maybe after this meeting, an e-mail or hard copy would be great. i'm a visual person. it's nice to have it in front of me. i warranted to as wanted to aske hispanic numbers. i looked on the cal doj website and it explains county arrest data and they list it out to types of crimes also. i still don't understand this discrepancy. so for los angeles this last year i think the latest year they have is 2010 under the cal dodge website they list the category for hispanic arrests and for los angeles it's 157,253 revenues. oakland 11,000 arrests. sanity clara, 19,000 and a small county -- not small but a less densely populated county.

saying the wrong name bp so it

>> i'd like to know what the data is. >> so when an officer makes a contact, and you

put a -- you run a subject say on the radio through dispatch to find out what's going on and the person's of hispanic decent, normally an officer will say i'm talking to so and so, white male latin, date of birth, blah, blah, blah. and so 911 will put that in as wm, which is white male. and there is no box for latin. it's just wm. so just as director giffen is saying, in every single incident, an officer might say black male latin, asian male latin but the latin will be the third designator and there's no pox for that for us. going backwards. going forwards we're tbg to report all 19 ethnicities. and if somebody asks somebody, what ethnicity are you, you look at the bulletin we will have that and will report that out to the

commission, regardless of what the state or the federal government wants us to report. >> so that dropdown box, it didn't exist before this, but it -- right now it exists, was created? >> no. what we're going to have is two separate categories. let's say we can wave a magic wante wand and had hispanic. if we add hispanic to the state, then the state, when they report to the federal government, will move all the hispanic into white, actually incorrectly doubling your white count, if you do that. so we don't want to do that. so what we do want to do is report race, exactly as the doj requires, and separately, ethnicity, which is what we can do with the 19 ethnicities. which one of them is also white, black. so because some of us, like myself, if you ask me my ethnicity, it's nothing except white so

it has to be in that drop down box. the 19 include the race but they also include hispanic and several other ethnicities. >> so the ethnicities will be a lesser included under the five races. >> going forward. and so has a -- because there's talk about a dropdown box and having that option in the dropdown box. has that option been created? >> no. i think susan was speaking -- >> two different dropdown boxes, win for race, one for ethnicity. >> some of this is new. >> it is not new. it's been there in the sheriff's system. the sheriff has been -- you know my understanding, and red d have to get them here the new release happened in october. so process-wise they haven't been using the ethnicity drop down but have agreed it start

using it. >> we will use it according to this department bulletin. >> yes. >> that means going forward when we go back to the cal domg website for data for 2012 that we're going to have more hispanic numbers, not just the highway patrol numbers but also have sfpd numbers. >> it gets complicated. internally within san francisco, immediately we will be able to report arrests by ethnicity, immediately by using the dropdown. the reporting to doj gets more difficult because of this convoluted way it flows through our system. so what we need to do is have a new collection mechanism that's going to go to the doj. that's why single entry booking is a prerequisite and -- the vendors make the change that we trying to make. so we don't have a time line for when we will be reporting hispanic numbers to the doj. but we do have a timeline for when we can

report them internally in san francisco. >> is and what's the time line? >> effective immediately we're going to start entering these ethnicity. so give us three months, we could have a report for adult arrests in san francisco by ethnicity. >> okay. >> i have a quick question. i don't mean to complicate things but when we travel around san francisco, go to one of our high schools, we're a city that's a melting pot. how do you report somebody that's mixed race? >> unknown or other. >> well, it depends on how mixed, right? >> and how they report. >> yeah. so they'll have the option of reporting. so however they identify -- that's always been the practice on all of our orders is respect how a person identifies. >> and in research on this, that was one of the conversations is how big the other category is getting. that reason. >> so the other

commissioners know what data i'm referring to i'll send you a link through our secretary send you a link to the cal doj data so you see how that seems like for hispanic numbers there is work to do to get it to be consistent. which i'm glad that director giffen has been working on. i wanted to also ask about the new world system. i've been hearing about upgrading our databases for a while and working really hard on it. i'm wondering a time line of getting us all on the same new world system. >> we have been working on it. the sheriff's working on it. we're dependent upon the vendor making some changes because right now, when the police enter data, we're going to be -- the police are going to be entering data into the arrest module it will feed into the booking module and we want the data to transfer so the officer name and badge. that doesn't happen correctly right now and so that has to be fixed before we can start using it. the police that's currently using new

world and so is the sheriff but there's two different versions of the system. so we've got to get the software fixed and the vendors has not given us the time line so i don't have it here. >> it's not as simple as the data warehouse which is our web based platform because our own engineers and projected managers can fix that as soon as we want to fix it. this is the reason why it was a better idea to be on the data warehouse than at the mercy of the vendors which is specific just to the booking system. >> okay. i wanted to will -- we don't have a time line -- waiting on. >> for the doj reporting. we do and we can begin reporting basically -- we'll need some time to get the data, but fairly quickly. we can still do this reporting. it's just -- but the doj's already getting what they need anyway so i'm not shir... >> we will be able to give you the last quarter of 2012 for

sure. >> yeah. >> and then this -- the reporting by -- asian as other, if that's completely incorrect, where did it come from, was there a misunderstanding, like how are asians reported, to where, by whom or was it being categorize add chinese? >> i think what happened was the crime in california report, created by the department of justice, has black, white, hispanic and other. and so i did speak with them, and they took our asian report arrestees, and they put them in other for the purpose of this report. but in 2010 for this report we reported 760 chinese, 9 filipino, one japanese. and this came from them. so i think there was a confusion about a report that the department of justice produces, and

what we -- san francisco is reporting to the doj. >> okay. so that was a report i was mentioning to the commissioner. so if it's possible to leave a copy of that with our secretary that would be great that way you can distribute it and i don't have it. >> also something on the website for the public here tonight that might want to look at that. >> also wanted to ask about the data itself. you know, what is our arrest data for san francisco? so if we're looking at cal doj and f.b.i. seems there's a reason why it's not as fully detailed as we like and chief you mentioned we will have some data at the end of this quarter so should we ask -- >> no. in january we can give you the last quarter of 2012. >> so maybe we'll wait 'til january or ask earlier to see the actual data itself because i would like to see what our arrest data is. >> we could give it to you at the end of -- end of october. >> that would be cool.

>> end of december probably. >> no. maybe give october for october. >> sure, if we can. >> that would be good. maybe a comparison of before and after any changes have been made or after this department bulletin, so october data and a month before october, to have a comparison of has the reporting changed or has the reporting changed. so maybe end of october, beginning of november? >> uh-huh. >> thank you. >> commissioner loftus. >> commissioner loftus: i just wanted to suggest throughout your process if you identify any obstacles, tej 2345 logical obstacles, other solutions we haven't thought of, i think the chief is committed to making sure we've got the best data to make the best decisions and the commission and the mare is on the same page. as you find out what the obstacles are my request is that you share those with us so we can be supportive in coming up with a solution. >> i don't think these meetings are long enough. >> we can have a sidebar.

>> there are some challenges but we'll get it done. >> let us know mow we can help. >> dr. marshall. >> vice president marshall: i want to thank you for working hard and get this report out to clear up in he misconceptions and working with all these different agencies, and try to categorize them in a way that's equitable and fair for everyone. so i thank you. >> well i appreciate that. but i'll tell you the reason the department has e-mail and a web base server is because of director giffen. and reason that we can now do the race and ethnicity reportin repot we can do is because she puts this stuff through like maybe nobody else, in it any other department in the city. >> that's very nice. thank you. >> just hold all the other city departments. >> anything further for -- anything further for director giffen? thank you very much. please call line item 3(b). >> line item 3(b), occ

director report, recent review of activities, monthly comprehensive statistical reports and compendium reports for january 1, 2012 through august 2012 and january 2011 through august 2011. >> thank you for being here this evening. i know you have a lot going on and i appreciate your presence here tonight. >> thank you very much, president mazzucco, and members of the audience. in your packets this evening, you have the ooh cc's august comprehensive statistical report. from august 1, 2012 to august 31, the occ opened 68 cases which are two fewer than were opened in august 2011 when we opened 70 cases. in august 2012occ investigators closed more cases than they opened by closing # 2

cases. as of august 31occ had 317 pending cases. as of today occ has 10 more, 327, compared though to 43 # pending cases as of september #2 last year. moving on to mediation, ocr mediated seven cases in august or 10% of the cases that closed. in august, eight officers were offered mediations and all accepted. i know the last time i reported to the commission, i indicated that three officers had declined, but they were all on the same case. so the statistics, in terms of officers declining weren't nearly as high as we thought. moving on to sustained allegations, occ sustained allegations in four cases in august, or 6% of the cases that closed. in august, the chief

adjudicated nine cases. those are more particularly detailed in your packet. and i'll briefly discuss them. two of them were for neglective duty for an officer failing to issue a certificate of release after hand cuffing and releasing the complainant. in those two cases officers were admonished. inive five of the cases an officer failed to collect traffic stop data. discipline was either an admonishment or in one case a written reprimand, and then finally in another case, the chief found that it was a policy failure instead of a sustainable allegation because it had to do with permissive language in the department bulletin, about certain kinds of stops. traffic stops for

suspicious persons, traffic stops for high risk vehicle stops and dui. in prior department bulletin that had been permissive, but the chief has issued a new department bulletin making it mandatory for the collection of that type of data as well. in another case of unwarranted action a sergeant detained and searched the complainant without justification. the sergeant was admonished. in another case involving a domestic violence call a sergeant failed to properly supervisor and made an unauthorized order ordering the husband to leave. it failed to comply with general order by failing to document the incident when he determined that it would be verbal only, and that no -- that the conduct was verbal only, and that no crime was committed. the officer was,

pursuant to department policy, required to give the complainant a domific file card and does not. the sergeant received a written reprimand and the officer was admonished. that concludes my report about adjudications. and then one last issue, and that is in the area of outreach. in august, our outreach and mediation attorney, donna salazar, as well as investigator jessica cole, staffed the table at b magic, back to school celebration. and was mentioned earlier, i attended the memorial mass for firefighters and police officers. and that concludes my report. >> thank you. one quick question. we've had some discussion about collection of data. can you tell us about how occ collects their data regarding national

origin or race regarding those complaints. >> i does not bring all of the categories with me in anticipation of that question. but we do identify -- we allow the complainant to self-identify, based on race and ethnicity. so it is more -- much more inclusive than the data that's required by the department of justice. so we do have a category for latino, chicano, for native american, african-american, caucasian, asian. >> well thank you for explaining that. >> you're welcome. >> commissioner chan. >> commissioner chan: thank you for your report. i wanted to ask about the -- it looks like five on here, of officers failing to collect traffic data and these officers being admonished. is that -- seems like a

lot. i'm wondering, has that, from you and from the chief, what's happening on the ground with the officers? are these abhoritions, is there an increase, his decrease? twha's happening with the collection of traffic stop data? >> so as i've told the commission before, on a first offense it's an admonishment on the second offense it's a reprimand on the third, it's a day off, suspension, and on a subsequent offense the officer is reaferred to the police commission.

>> it's not just a catholic mass but for members of the public. we had a rabbi, a

methodist minister. and it's to celebrate the lives of the police officers and fftion who died. it's an interesting lesson that dovetails in terms of what the occ is doing. there was a sermon about accepting people for who they are and welcoming no matter what they looked like. it was a perfect lesson for those there and it was a an excellent event. i want to thank the commissioners and director hicks who was there with the police commission and police department command staff. the officers appreciated it. i would like to see more officers there in the near future. that's one commentary. but in addition to that, i want to thank the commissioners for the work on the report we've been working on wrerches reference to the less than lethal. that's all i have to report this evening. commissioners, anything to report?

let's move on to line item d. >> line item d, commission announcements amounted scheduling of items identified for consideration at future commission meetings. >> commission chan, i think there's an item we both discussed that we'd like to add chngeddle >> commissioner chan: i wanted to defer to commissioner turman to explain. >> commissioner turman: yes. at the i think two commission meetings ago we discussed -- sorry, the last commission meeting, we discussed firearms review board procedure, and we are currently looking at the dgo's that accompany that particular procedure, as well as we've had some discussion about the commissioners' role in it as well. and in understanding and trying to ferret out exactly the problems we think it would be helpful to have a presentation, not just to the commission but for the public to hear about exactly how that

process works. sort of a tutorial on when that process is initiated, and for what reasons, and how the end result. so we'd like to schedule that. we're hopeful we can do it on -- i think october 17, that that time slot is available. and from there, it is not -- >> october 17, commissioner, will be in the district, the community meeting. >> october 10 and october 24, how are we on those days? >> good on those days. >> okay. >> commissioner turman: we want to give the department time enough to be able to prepare, with october 10. >> october 24 -- >> supervisor farrell: >> commissioner turman: would the 24th be in the community? >> 17th is in the community. >> commissioner turman: okay. so then october 24th

it seems like it would be a preparation. is that doable, chief? is. >> sure. >> commissioner turman: okay. from there, we can further refine our knowledge of exactly how that process works, and give us an education on what we're looking into these issues as we've discussed previously. >> and with the two dgo's that we mentioned, actually both of them, one is in the works -- ready some changes on the firearm review board, and our suggestions and thoughts that we have after talking with katy porter our city attorney we're going to put in red line format. prior to this meeting we're going to our gel l is to get it to the commissioners for your feedback and have the presentation from the department where step by step we can -- the public is explained whaption after an officer involved shooting, the review that takes place, for us to ask questions and understand what's happening a and for us

to provide feedback to some of the suggestions we have for making the firearms discharge review process clear to us as commissioners. that's what we're going to do and get the chiefs and director's feedback on our suggestions. so that would be a decent sized agenda item and it would be helpful for the project to know what happens after an officer involved shooting. >> one item i would like to add on the agenda is we had one evening the review and determination by the commission to hire certain patrol special officers and there was concern amongst the commissioners about how can we hire these officers because they report to the commission, how can we hire them without seeing their background packets. there was objection from patrol special officers about having us see the packets. and i think it was pretty much unanimous amongst commissioners that well we can't responsibly move forward without seeing what's in their background packet because unlike the police department, the police department does the background checks for the officers. so we've spoken to the

head of patrol specials, and we've also talked to katy porter deputy city attorney. deputy city attorney katy porter has given a framework and we'll discuss at the meeting when we assign this for us to actually review the personnel files, and protect the privacy interest of the officers, who were applying for patrol special officers, and giving us basically a full evaluation of what we're about to hire as patrol special assistants. and just to give you a brief idea, for example, the commissioners will not see -- it will be redacted, their social security numbers. that's not relevant to whether or not they should be hired as patrol specialist, one exmp. so we have a legal framework for that and hopefully the patrol specials will bring those names forward to the commission in at near future to consider those applications. >> one more data i wanted to add to our calendar, the data

report-back from director giffen we we we suggesting the -- i was wondering if november 14 would work. great. so november 14 it is. it's the second -- that's the second wednesday. i always forget we're not meeting the second wednesday. perhaps november 24 or november 7. we can wait to see what works best for the director and circle back to this. so hopefully november 7 will work, and if not we'll figure it out. for now we'll see you november 7. >> great. i think we have one commission announcement to make. i think it's regarding our meeting that was scheduled for the end of the month. inspector monroe ingeddle due to the observance of the religious holiday we will not have a meeting on september 26. that was going to be a

scheduled community meeting which we'll change to october 17. >> thank you. >> that's the september meeting. i was going ask ask if we were going to be here. the october community meeting since october 17 takes us to the september meeting date. >> we were going to have the september meeting on the 26th but -- so we switched that date to october 17. >> so when is the october community meeting? >> well we haven't scheduled -- >> that's why i'm aski asking. >> now, ladies and gentlemen, we're ready for public comment regarding line items 3a, b, c or d. please come forward. >> chief, and director hicks, ray