>> good afternoon and welcome to the october 26, 2012 meeting of the local agency formation commission for the city and county of san francisco. i am david campos and i am the chair of the commission. we have our clerk is linda wong and we want to thank the following members of sfg tv staff for covering the meeting today. madam clerk if you could please call the role. >> commissioner avalos. present. commissioner olague absent. commissioner mar,

present. commissioner pimentel. commissioner schmeltzer. >> present. >> there is a quorum. >> thank you very much. if you could call item two. >> item two is the minutes from the special meeting. >> do you have the minutes of the meeting? before we take any action i would like to ep it up to public comment. any member of the public that would like to speak to item two? seeing none public comment is closed. colleagues do we have a motion? we have a motion by commissioner avalos and second by commissioner schmeltzer. if we could take that without objection. madam clerk will you please call item three. >> item three is reports and update on cleanpower sf and update on the california puv, suggestions for items to be

discussed at the last meeting. >> our executive officer nancy miller. >> yes nancy miller through the chairs. we have waiting for sf puc staff. >> shall we come back to this item? >> why don't we do that and see if anyone shows up. >> commissioner schmeltzer. >> i believe maises hale will be in shortly. >> if there is no objection let's move to item four. >> item four is studies on the voting process and for local offices in the city and county of san francisco. >> thank you. if we could now any mr. fried for a report. >> sure. jason fried and we asked some changes made to the report. they sat down with myself and chair campos so they were invited to what they felt

were suggestive edits to the report that they felt needed to make the report better. that report is in your packet and you can review it if you choose to make the changes. i wanted to mention because we rarely get communications from outside folks. we did get a comiewgz from cory cook and we got it late yesterday so if you have any questions on it i will be more than happy to try and answer those commission. >> commissioner avalos. >> thank you. i am just reviewing the letter for the first time. could you summarize it for me? >> sure. basically he is saying that the terminology used in the original report is fine. i used language that what would be the traditional academic version of the language and he is okay. he doesn't feel there is a reason

to make change scption he understands it's it was done accordingly and reasons why i changed the language is primarily it was the language used in the city and since was to deal with san francisco and the discussion going on at the time i wanted to keeplet language the same to that discussion and why i had the definitions the way it was and he wanted changes made that were more traditional in nature. >> are you a academic or a card carrying member of a amdemmic institution? >> no. >> thank you. >> before we take any action is there any member of the public that would like to speak on this item? seeing none public comment is closed. mr. fried in terms of here, the lafco we

can make the changes? >> yes, you can or if you don't want to. >> it's up to the commission. commissioner avalos. >> i don't feel strongly about makes changes. the report was complete. i am fine with the language and served our purpose here. if there are academics that want refer to the report they can use it in whateve setting they want. >> okay. >> seeing no other action let's proceed to item five. >> item five is executive's officer report. >> just for the record we of joined by commissioner olague. >> commissioners the joint meeting is set for the 30th and

when ms. hale arrives we will talk about the agenda items for that. at your chair you have the notice of cleanpower sf and it's in the english, spanish, and chinese, so i have really no other report. >> thank you very much. colleagues any questions for our executive officer? why don't we open it up to public comment. any member of the public that would like to speak to this item please come forward. >> good afternoon eric brooks and localing the local green party. sounds like you're moving so fast i missed the caa item which is a good sign. >> we're coming back to it. >> i wanted to speak in regard to scheduling and the joint lafco caa meeting. i was at the last meeting and the first one started taking on community choice and cleanpower sf and

rate setting, and i was -- it was good to hear at that meeting the chair actually say that we need a lot of the customer data and things like that, and a lot more study work to help advise the rate setting process before this is taken up by the sf puc and then the joint lafco /sf puc, and a lot of that data has just a couple days ago come in from local power, but it will probably take throughout november to crunch that and longer to crunch that and apply it to the rate setting, so i would just ask the various bodies to be flexible in their time line now. we have gotten this thing passed. it's on the way and now we to make sure we have solid customer data and solid data in what we might be installing and inform the

process of making the opt out better. possibly giving us better rates from the beginning or shortly therefore and making sure we're identifying customers the right way with regard to marketing this thing to them so we can way down below what is currently projected as 50% opt out and that is likely to go past the joint meeting next month, so just wanted to put that forward that we want to make sure that we're not rocketing too forward too quickly setting the rates until we have all the information we need from local power and other studies. >> thank you mr. brooks. any other member of the public that would like to speak on this item? seeing none public comment is closed. madam clerk if you could call item three. >> item three community choice aggregation report and status update on cleanpower sf and

update on california puc. >> and there are several reports and joint meeting that will be taking place and i will turn it over to the lafco staff and we were joined also by barbara hale. >> ms. hale will speak to the first item. >> commissioners. barbara hale, assistant general manager for power. since i appeared before you last our commission has authorized us to go forward with a communications, customer

notification the taft order with the winning group and we will go forward with targeting the group and what factors that we need to take to add the boards communications and the focus rolling it out, launching the program to customers with service as earliest as july 2013. we expect to be before our commission on november 13 with a proposal for how to incorporate the direction from the board into the program, and then before the yourself and our commission in a joint

meeting on november 30 where we will talk again about the same concept. how to factor in the direction we receive from the board into the program as we previously conceived of it. what the timing is that we envision to make sure that we're getting -- we're incorporating that direction and approaching the program at a pace that our commission and the lafco commission is comfortable with. >> thank you very much. >> thank you. >> ms. hale. ms. miller. >> yes. i believe we also have a stakeholder meeting scheduled to discuss -- this is the stakeholder meeting where we discuss the work of local power and we discuss the roll out so that is scheduled -- i will you have three more rate meetings and next time we're together i think we can have kind of a complete,

more complete package to you give in terms of rates and dates and other information. >> and i would agree -- thank you for catching the items i neglected to mention. i would agree with you except for i'm not certain that the rate fairness board will be in a position to advise our commission yet. i don't expect that will happen until december. >> okay. i do have a quick question and my colleagues probably have other questions but in terms of some of the issues raised making sure people that don't want be part of the program have ample opportunity to opt out is there going to be an outreach plan or a plan for ensuring that that is the case especially with communities where it might be more difficult to reach those communities? so i am wondering if you could say a little bit about that.

>> yes, we intend to conduct customer notification and education program. components that we talked about previously were very targeted toward the statutorily required opt out. now we're factoring in a preenrollment phase ahead of that opt out. that's the approach we think we're going to be recommending and how to ensure that communication and education that goes with that plan is as responsive and as complete and deep as it needs to be to make sure that we don't have any accidental customers. >> commissioner pimentel. >> what type of outreach strategies do you have to educate the community members about cleanpower sf and how will you go about implement them? will there be community meetings or mailers? >> it's a all of the above

approach at this point. as i said we just got our customer education and notification consultant on board -- authority really -- not even on board yet, authority to get them on board, so it's of course developing, but yes we see working with community based organizations, using community meetings. i would say that prior to our new direction from the board we had conceived of a more media centric approach and now i think it's more hand to hand engagement if you will that we really need to incorporate more into the program, and largely focused at that preenrollment part of the communication, but there is more to come on that as we develop it with bringing our contractor on board. thank you. >> commissioner schmeltzer.

>> thank you. and i'm glad to see the fliers that you've -- i guess the samples you have given us. just in looking at the samples, and i know you're just developing your materials i notice that it does repeat a lot that the energy provided by cleanpower sf will be 100% renewable and clean. i think it might be useful when explaining that to mention that -- what the benefit of that is. that the power isn't going to come from power plants that create soot and cause childrens' asthma, and the reasons that many people in the community have for not wanting power plants in their community whether it's in san francisco or across the bay in another community as we saw with the trandzs bay cable. this

enables people not to get the power from the power plants and enables the power plants not so much demand for them. i think it might be obviously not in such a complicated long way, but just to point out it's not just that it's clean and from solar and wind and that it's not from soot creating power plants. >> that's a point well taken to make sure we don't lose the opportunity to educate about the benefit of that choice. >> and this is a premium. there is a premium because it's a benefit to the air that we all breathe and share. >> thank you commissioner for that feedback. >> thank you very much. vice chair avalos. >> thank you. just a couple questions related to the outreach efforts. we talk about opt out but not necessarily opt

in that we had in the side conversation. i think it's a great opportunity. i think using us for the opt in process and i think both in opt in and opt out social media is going to be really helpful and i know we have used social media in relation to cleanpower sf but it hasn't been robust and i think there are ways of making it very useful and i think those are strategies that we can employ. >> thank you. we would be very open to spending a little time with our communication folks and yourselves and/or the staff to mind the good ideas you have to reach out to your communities. i refer to as reenrollment and the opt in concept and people can raise their hand "i'm interested" and let us know so that we include them in the first phrase of the roll out.

>>i think the joint meeting would be great and especially on the subject of opting in and have discussion on that as well. >> yes. great. thank you. >> if i could just add because i think the success of the program is dependent upon the marketing so think it's important that is shared with the commission, and that we have some -- i mean we of participatory in the selection of the consultant and it has been great, but i think how we rollthis out is important and as we know in marin we have a competitor that will talk about opt out universally and we need the community, our leaders part of that effort and that will be very important and when we get to the third item here that we have a strategy.

>> there is actually some interesting models -- i'm on the air district board and a lot of outreach they do. in fact there is a committee around public outreach. they have strategies perhaps we could cull to our needs for this and i think the director there of outreach is lisa fizano. they have "share the air" days alerts and use the social media. they involve the directors to reach out to businesses for spare the air day and benefits and i think we can have a robust program and the wheel has been invented and we could modify it for our needs. >> okay. i want to make sure that i set the right expectations for the meeting on the 30th, the joint meeting. what we are proposing to

discuss is sort of the scope and purpose of the preenrollment and opt out, what communities we're proposing to go to. once we have clarity from our policy makers on the approach we're -- sort of the audience, then we can dig into, okay, how do we best reach the audience? so we won't be doing that on the 30th with the plan. we want to make sure we have the audience right first and the detail behind that will follow and it might be constructive to spend some time on the 30th getting more ideas and examples and models from the policy makers, from the commission, the two commissions. that might be a constructive item for discussion. maybe we

can preview some of the models that you're suggesting commissioner avalos, and see if there is a general agreement that that's the type of approach you would like to see, and then we can go back working with our consultant to develop a more targeted focused program given that feedback. thank you. >> thank you very much. commissioner olague. >> yes. i will confirm you probably be partnering with community based organizationos this. who are some of them, just curious? >> i rely on the external affairs folks for that, but we reached out to your offices and asked for input. we reached out to the mayor's office on neighborhood services. we have a list of community organizations that the puc worked with his historically.

>> we will assist however we can obviously. >> jason has made presentations -- i want to say -- >> lafco and puc staff over two years now gone to over a hundred community groups for presentations and street fairs. it's not as recent. we are kicking back up into that and why you have the fliers and that is temporary and it wasn't representing what was current and we want something out there now while we work on the permanent pieces in the future. >> how about the affordable housing and public housing, housing authority? >> some of those folks -- some of those don't pay their own utility bills. >> correct. >> so that's a little different of a customer base than we're looking at rolling out too. >> i am wondering have those

conversations happened with henry alvarez or those folks? i am just curious. >> i know we went to some of groups but i can't help you off the top of my head the individuals that were at the meetings. >> thank you. >> thank you very much. colleague any other questions or comments about this? why don't we open it up to public comment. >> good afternoon again commissioners. eric brooks representing san francisco green party and local grass-roots organization "our city". so i wanted on the last note the green fest is november 10, and 11. some of the advocates will be there putting out community choice material and i think you guys had plans to be there. i'm not sure. and just wanted to kind of back up what ms. hale was saying it will take -- that november 30 we will have some

of the stuff crunched that has come in from local power and other consultants but there is still a long way to go to learn about -- especially the possibility of offering customers and even to your point commissioner olague even low income customers to buy into shares of the program or to get energy efficiency installed in tandem for signing up with the program so there are reasons to reach out even to the communities we're not planning to enroll in the first phase and that is really important. the last point that i would raise just to make sure it's on everybody's radar screen, and i ask all the commissioners to hear this one because it's something i haven't brought up before, and commissioner campos i think you were at least at a hearing about the revenue bond oversight committee. some very serious issues have been raised about that committee and as the

build out work proceeds and gets off the ground next spring we need to make sure that any of these questions and complications that currently exist with the revenue bond oversight committee are cleaned up and that body is fully independent and functional when we start bonding for the large scale local installation of renewables and efficiencies. if you folks would -- i wanted to give you that red flag right away so you're on top of that. >> thank you very much mr. brooks. any other member of the public that would like to speak? seeing none public comment is closed. i guess one question they want to make sure that we answer is in terms of agenda items for the joint meeting, can you give us a little more information what that will look like so that we have a better sense of what it is that we're going to try to

accomplish? >> barbara hale, assistant general manager for power. what i am proposing and ms. miller and i have not yet had an opportunity to discuss this more fully. i understand the commission secretaries have talked and it's a to do on our list just to talk further. what we would like to propose is to address the time line for providing service, and to give you a flavor of some of the key steps, key activities that have to occur for us to be able to go forward, and to discuss the scope, geographic scope and size of the program and customer base we would be proposing to offer service to in the first phase, both through preenrollment program and the opt out portion of the program so it's those two primary items we have at the

puc on our list to discuss with you. miss miller, did you have anything to add or subtract? >> i thought we would talk about marketing and outreach and an item and providing a schedule and have the consultant come if that is possible to talk about approach. >> yes, i think we can definitely talk about general approach. again we need feedback from policy makers on the scope and the size of the program, the initial program offering to be clear on who our audience is that you're comfortable with who we perceive as the audience in the first phase before we get into the detail of the component and the detail would follow and we want to make sure we're doing target outreach and education and it

speeds to focused on a specific audience. >> will there be a recommendation from staff along those lines, or is that something that you need something from -- for instance members of lafco or the board of supervisors just to make sure that we're doing what you need to give us at least our feedback? >> right. we will be making a recommendation. it will be building on the approach we had originally proposed prior to the amendments to the program that were adopted by the board, so we will put together envelope that will help you. >> >> help us in advance of the hearing, help you help us determine what the real audience is for this first phase. >> and in terms of that

recommendation, so i assume it will be presented at the joint meeting. >> yes. >> will there be an opportunity -- is there any plan to discuss the recommendations with members of this commission or members of the board to the extent that maybe specific neighborhoods are impacted? >> so we would be happy to come around and talk with folks to make sure that it's clear what it is we're recommending to get feedback, and i think we will be in a position to do that the week before the hearing. >> i would encourage you to do that because i think that there were specific concerns that some supervisors had for instance, and i want to make sure those are taken into account as you're making those recommendations. >> yes. >> colleagues are there -- is there anything else that any of you believe should be added or should be