becomes none that there is priority on one project? >> absolutely. for the whole process we'll come back to you. with a proposed prioritization methodology and a draft for these conversations. the mechanics of this will say we are doing the baseline now which set for here is how much money is available. then we work with the project sponsors to say, in the next five years what would you like to deliver, that's a conversation that starts with the authority board and which should be the lead to develop for each category. as i mentioned at the beginning of the presentation, some categories have multiple project sponsors. bikes, as an example. the mta can sponsor projects. it no the a retail

row. it's the mta to be responsible to meet with cal trans and bart to develop projects. we would invite other interested partners who ma want to coordinate a projector be part of that conversation and also outreach requirements that the sponsors have to take as well as multiple assistants and advisory committee and the board and outreach that will be going on this spring in the summer. so very briefly here is a schedule that is in more detail on page 45 of your packet. the idea that the main work course of this period is may, june, if we are working with you, the project sponsors, a draft prioritization of methodology and we'll come back to you in june or july. at that time we

have a board to adopt a state line. they are not required to have prioritization plans and they have a one line item with particular funding. then we have early summer and early fall. if we find we need to, we can extend the schedule. so that sponsors can plan ahead. these are the major capital projects that are in the expenditure plan that will be updated in june. with that i will be happy to answer any questions. this will be on the website as of today. >> colleagues, are there any questions? miss lombardy, when projects fall behind schedule and delayed like bart for

example is there a way toen is that to ensure that we move that we move in line so funds are available. if a project is delayed due to unforeseen circumstances how do we ensure that it's still a priority. >> when a project is started when it suddenly doesn't become not a priority. we get it back on track. one of the things we'll do with project sponsors is look at all the open projects and stages of funding like planning and environmental and typically those become a priority for funding. but it will be a conversation with all of the public. bart will be up dated. >> the city project was expedited because of the boulevard i am improvements because of the dangers of

pedestrian safety but concerned we stay focused on the priority by our strategic planning process. >> thank you, i just want to ask a question about once the projects are implement and there are noticeable problems is there a contingency to go back and repair that problem is that part of the strategic plan? >> that's a very good question. some projects build a contingency for that and if funds are left we can take care of that. they recognize that things change and this happens all the time. if priorities change or project need follow up work, a sponsor will work with them to see if we can amend it to provide additional funds to deal with that. what it does is give you a baseline to see about trade off like

will we take fund from this project for this project because it need additional fund. >> is any data about where accidents happen about areas that need repair or changes to the area will that be included as well? >> absolutely. each program can tailor it particular criteria, many of them, especially with the strategies coming outlook at collision data and areas that are identified with the safety task force. >> also, i would ask that we explore the area intersections in terms of the accidents along the oak and octave a market where there has been noticeable

consistent accidents. thank you. >> thank you. i just wanted to thank you for the presentation. it looks like the main times for community and stakeholder involvement really as -- october/november is when we'll likely adopt the strategic plan in the 5 year prioritization program. but we should be engaging our neighborhood communities to get input and look at from now until june to be a key time looking for input from our communities. what i like from this is this systemic we are looking at the needs of the city but also involves equity and i know the staff are always paying attention to all of the our 11 districts to make sure there are key projects that we put together as well and i think you are planning

this in a good way. >> it doesn't stop with the cooperation of your sponsors as well. >> if there are no other questions, let's open this up for public comment. is there anyone from the public that would like to speak. great. then we'll close public comment. colleagues can we move this forward without objection? okay. great. thank you. and i will just remind us that it's 11:37 right now let's keep moving the agenda. we have 2 more people from s f g tv. mike freeman and larson. thank you so much. >> next item? >> mobility study update. this is an information item. >> thank you. we have staff representation. >> good morning. it's great to be here to present a brief update on a small and very exciting plan that we've been

engaged in in the baby harness plan. we have a brief -- from our office and looking for subsequent action items to be brought before the authority shortly. i will skip my outline because i'm going to breeze through it as quickly as possible to bring you some work on our partnership with some very engaged steps. this work is a piece of a community plan that emerged from the neighborhood plan which has plans produced from the community and tenderloin area and other areas such as the mission. the neighborhood of transportation plan which was approved by the authority board in 2010 identified a variety of needs,

among was the need to address mobility barriers especially those that were ready access to an automobile and those community basis that are filling critical community well being and health programs. following that frame of work we followed projects, the department of children and youth and famous families and seem environmental plans from the california funds and transportation. with that fund and match from the program, we undertook a community base planning over the course of 2012 to develop a business plan for a community mobility program in baby hunters point. this has few activities to do a needs assessment from the

transportation resources but the heart of the project when we had a lot of fund was over a period of 8 months of monthly meetings of stake holders and community organizations to really focus very narrowly on an plan. this project as a hold is not a broad base community wide base project. that's what the transportation project was. this is an opportunity for multiple city agencies led by authorities to provide technical support to let other stake holders to develop a business plan that is the foundation for subsequent grant funding for community mobility program. it's an important distinction to keep in mind. why is this an important issue? as far as the need, that continued in this work we found there are a lot of community based organizations and social

base organizations in the community that receive funding from the department of health and department of children and families. in baby hunters point given some accessibility and mobility challenges, the transportation has some challenges and options whether it's operating their own vehicles or shuttling clients to their programs. offer providing transportation services is at the expense of their bottom line in terms of their program budget or staff time budget. we formed a community working group that baby magic does on a regular basis involving many community based organizations who agreed to commit to participating in this process. we also consulted with other organizations and stake holders who weren't able to commit to

meet with us every month and committees by our regular report back to the baby magic meeting. i will be back there to do this type of presentation. to support this work we have not only a technical consultant team and partners from across the city who have an interest in the success of community health programs in the bay view including the school districts, mayor's office of housing and others. we operated on consensus basis with the members of the community really setting the agenda and the staff from the transportation authority and our consultant team focusing on providing guidance on peer examples from other cities as well as outline the trade off from other options. we focus on prioritizing certain types of trips, how we deliver effective mobility to those trips and how

we implement a program. throughout all of this our note is focus on really not trying to solve every problem when it comes to transportation in the community but demonstrating where there are areas of collaborative approaches bringing together multiple community organizations and the city can begin to address some of these challenges for the grant funders on the private foundation side and southern scaleable. we have seen this in santa barbara and other parts of southern california. in the process we have a day long workshop where some of those program managers came and shared their lessons learned and failures and successes. that was really inspiring for the community. by the time the working group had this last meeting in march we made some

decisions about not only collaboration but prioritization for use and family and food and health access. with a service approach of shared vehicles. this would be vehicles from those partners in the program that would have contracted drivers available to those participating in the program. we also identified the opportunity for volunteer driver programs as a subsequent phase particularly to serve some of the lower density and harder to reach locations in the community. >> what a great idea. i think commissioner campos has a question. >> thank you. it's a great presentation. i'm wondering if you can maybe talk a little bit about how the low income view pilot figures in this since it does impact the ability of a lot of low income youth and middle income youth to ride for

free? >> sure. i think this program would complement the mobility of those kid who are benefitting from the program. these are gaps in the munis service when this service can't meet every need. we are filling those gaps. para transit which is mostly for our disabled and seniors. this is for the other folks and other types of trips. >> thank you. commissioner breed has a question. >> i actually just have a comment. i think this is really a great idea especially because of the difficulties in getting around to various locations in the bay view hunters point that don't necessarily have access to munis and one of the challenges working with kid we had with the service. we have

advance and vans that shared and challenging to hire drivers for that time period and the process of it all and trying to put the resources necessary to help parents get their kids to various locations. it a delicate balance and i think this is really a great idea in terms of transportation and programming and ride sharing and a way in which we can get our kids around into locations that they need to be to effectively be served. so just want to make that comment. >> thank you for involving so many community base groups, what a great project. >> sure. the slide on your left then i will be able to answer any questions the commissioners have. you'll just was it last week, we had our last sort of city led city facilitated work

group meetings review our depth in the plan for all the people that sat at that table. as i mentioned this envisioned shared van plan. the region we came to that decision was the recognition that the service needs to be very reliable at the outset so folks in the community and clients and participating partners can have assurity it's going to be there when they need it and over time greater community capacity can be built in. there was always ability for mobility management and culturally responsive to the community. even if a contracted driver who needs

license and certification that you have community ambassadors associating it and owner ship. this is a business that falls in between that para transit that the munis are not necessarily going to get into but spending by way of those grants of a significant resources. there is a big opportunity for it to function more effectively. i'm not going over this slide but it gives you some of the details in terms of what we can get to in terms of what the organizational preferred for this program and led by a community advisory board that will provide guidance and oversight. partnering with a fiscal partner providing back office and legal support. the next steps, we are in the

process of closing our plan. this is about four years of planning work. the working members are currently reviewing this draft and we'll bring it forward to the board later this spring for approval. the city's role transitioning from the support and continued to grant writing support. and in this period we are looking to the community to transition to a broader leadership role. in this bridge or in interim period bay view magic for the work m terms of the community advisory board and collaborating with the community on identifying funding and elaborating and participation in the implementation phase. with that i will close with two observations and thank you. i would like to first of all acknowledge the hard work of all the community members of

our transportation working group. it was such a pleasure to work with them and as a professional most enjoyable process. i want to also acknowledge our partners particularly with the community health promotion and prevention division. patricia er win and senior program planner with the office also here this morning. should there be any questions on their end and with that i'm finished with my presentation. >> thank you for the great presentation. commissioner breed. >> thank you so much. i'm really excited about this opportunity especially because one of the reasons we purchased the van in the first place was because many of the employers

employees who were african american had to take kids home on bay view and had some problems with bus routes. like this is a city where we have ways where we can of course make public transportation munis safer so our kids can get around the city. also i do know again the challenges of the bay view communities and hills and parts of places where there are programs that be a little bit more challenging and i'm excited about this. i just wanted to mention 2 things which i'm sure you are going to be looking at or whatever the company is going to be looking at. i do know that i know you mentioned drug testing but the fingerprinting process around the drivers is done so there aren't any folks driving kids around who have violent

offenses or offenses against children and the other problem we ran into is double parking. we had a monitor so we wouldn't allow parent or van drivers who drop kids off to do that because of public safety issues. i'm sure there is going to be classes for people driving kids around and a maintenance area to help and keep kids in the van and maintaining the van which doesn't breakdown in the middle of the road. we had other programs have those kinds of experiences because of lack of maintenance. >> a quick question and then' point. in terms of how do we

make sure that the people that need this kind of a service are aware of what's going to be provided and what's being provided? >> thank you for that question. that is really a key function of the mobility management component and why that needs to be a community based function and that is why this type of program needs to be an laboratory approach that has connection to different parts to other communities whether it's the asian community, public housing community so that those connections and coordination, i think we have seen in past cases where a program is isolated in one organization or serving one demographic it becomes not effective for everyone. we want to avoid that situation. >> the last comment is just i

think this is really great and i want to echo the comments by commissioner breed. i this i this is an example of how you want to do this kind of initiative. the level of involvement in the community, the coordination of the various not only city but local agencies because i know the school district is part of it as well, i just think it's something to be very proud of and we often talk about problems we see at the community level but i want to acknowledge excellent work when that happens. i want to thank you. it's something i'm very proud of. >> thanks to everyone who came out. is there anyone who would

like to speak from the public? >> good morning. i'm patriciaer win from the department of public health. we have been active participants throughout the planning phase and supportive as moving forward and described and can provided technical assistance in grant writing. >> thank you. please come forward if anyone would like to speak. >> hello, my name is jessie man dell and the -- i have been involved since the beginning. it's a model to see the bay view and hopefully to have other areas to help children. >> thank you. anyone else? seeing no other public speakers we'll close public comment.

this was an informational item. let's call the next item. >> one bay area grant program. informational item. >> thank you. we have a staff report. this item starts on page 53 of your packet. i will do a brief overview of with a the program s this is a regions federal funding program for fiscal year 2013-2014. this program supports climate 375,

strategies, a really important piece to think about this program that several funds need to be spent in certain areas of the city. this is the main focus we have. there are certain eligible that we can fund projects under include -- street projects, local streets and roads, paving, bicycle and pedestrian projects which is really runs the gamete eligible sponsors in the priority development areas or pda's are mostly on the eastern side of the city, is that correct >>. that's a map of the project that we'll be discussing today and you will see the outline of priority development there. just want to let you no e in the prevent development areas. they don't have to be fully win

within them but to provide access to those boundaries. in september of 2012 the board adopted a schedule and prioritization for this program. those are included in your packet as well as 58, 59 and 61. three key things to think about is project redness to make sure these projects are coming from project processes, that they have a strong funding plan. that they have identified a lot of the design issues that need to be identified before they move forward to the federal aid process. prioritizing projects. in december the board adopted

an initial pool of candidate projects. that brought our application amount from $62 million to $54 million. we have $34 million available. it describes those projects and rank and the project reduction if we run out of funding at the project question we are at now. the point where we are now is we created a 2-prong process where to spend december through april really going through those projects again to see if there are other sources we can use and making sure design issues are identified and public outreach