of projects. that is the police department and emergency management. as you may recall during the presentation last week, the ict plan recommends funding to coit allocation of $49.1 million over the next five years. over the next two fiscal years that totals around $17 million. so, these $26 million in requests from public safety departments are being provided along with 50 million in other requests from other general fund departments. and, so, there are a lot of difficult decisions being made by the subcommittee over the next few days. this next slide is detailed request of the police department. i would like to highlight the first three projects which i believe you heard from the police department just a few minutes ago. there is the public safety building, ff and e it, crime data warehouse and tech mobile devices for police officers.

so, they have 15.3 million requested over the next two fiscal years. the next department i would like to highlight is the fire department. they have a relatively modest request over the next two fiscal years of $1.3 million. the first project, the fire vehicle mod mes located to the bay web project. ~ modem the second is related to the computer dispatch project. >> can we go back to the police department? i imagine -- you mentioned there are going to be difficult decisions being made. i mentioned 9.7 million for the public safety building. it's almost a foregone conclusion given that we're putting a lot of additional capital in from a city perspective on that building? >> absolutely. as you may recall in the ict plan, we do, along with the coit allocation, $49 million. but we also, one of the strategies highlights the use of one-time [speaker not understood] funding.

so, our office will be working diligently to identify funding for this. >> thanks. >> the third department i wanted to highlight for you today is emergency management. they have a substantial request over the next two fiscal years. again, the first three projects i would like to highlight for you, the first one is computer aided dispatch project which is an ongoing project that has received i believe $2.5 million in previous years. bay web project which emergency management will be talking about briefly and the public safety radio replacement. and, so, you can see here the request for that project is $1.8 million. that is solely for scoping out the project. and, so, that project in the ict plan and identified here for you is the critical project development and that is to allow the department to adequately scope out the budget timeline and budget and

timeline for this project. the last slide here is the other public safety departments. you can see there are approximately 3 million in requests coming from juvenile probation, sheriff, and adult probation. and finally, other issues identified in the ict include the fact that early years of the plan have more certainty surrounding i-t need, similarly more budget estimates and timelines in the early years are in the early years of the plan. and, so, with that, you know, i think what we'll see in the years 3 through 5 of the plan is the public safety radio replacement project which is approximately $70 million. and, so, that's something that the department of emergency management will talk in greater detail about during our presentation. >> so, could you just articulate a little bit when -- i know they have to be tough decisions have to be made. we don't have money for everything. what are some of the priorities that goes through the

decision-making process either articulated you see trending at this point? >> you know, as the budget and planning staff committee reviews projects, there is a rating and ranking system to identify priorities. those are based on the goals set out in the ict plan along with the range of impact. and, so, there are several scores that are given to projects and they are prior advertised. prior tides. base the on the ranking that is how they are making their recommendation. >> thanks very much. colleagues, do we have any questions at this point? okay, thank you for your presentation. much appreciated. up next we have ann crone enberg, our director of our department of emergency management. ~ >> it is? okay, thank you. i appreciate the opportunity to

come and present to you today. dem has been working very hard with the police department, the fire department, mta, department of technology and others to bring our communications systems up to the 21st century. i think there's been some -- not i think, i know there's been a lot of confusion about what i believe president chiu referred to as the multiple radio projects. and i want to -- i hope i can dispel those misconceptions today. i'm going to try to keep it very simple because this is really complex issues. and i have my technical people here with me so that if, in fact, i can't answer a question, they certainly can for you. so, we are, you know, from our perspective, we are not duplicating efforts. we have separate projects that are occurring that are all very necessary.

the four that i'm going to talk about today, and i see that it looks like ed rifkin who has been here since 1:30, had to leave for another meeting. so, it's unfortunate. but henry is here from mta if we have mta questions. so, the four that i want to summarize today are the public safety radio replacement, that's the 800 megahertz system, the bay web project, the mta system, and the public service radio replacement. is, the first of these and from our perspective, the most important of these is the 800 megahertz radio system replacement project. ~ so last week at the board of supervisors -- >> ms. crone enberg -- >> yes. >> we need to have the slides. mr. young, can we get -- there they go, great. >> oh, great, thank you. >> do you have copies you can circulate to us? >> staff can make them for you.

>> i believe they were e-mailed to us, but we didn't have a chance to put them out. >> oh, okay. sorry. so, the 800 megahertz radio replacement project, last week we thank you for honoring our dispatcher of the year, cory cruz. that was such a delight to see her being represented here and being honored by all of you. she used this right here, the 800 megahertz radio. all of the police officers during that high-speed chase around san francisco? ~ and treasure island ending on treasure island were communicating with ms. cruz on the 800 megahertz system. this is vital for public safety. it is really the glue that hold the public safety system, fire, police, sheriffs together. so, i know that 800 megahertz

has limitations. it is voice only. deputy chief tomioko, when she presented to the board of supervisors several years ago was talking about how when she has this, she can't see a lost child. she can't get information data information. all she gets is the voice. so, our officers or first responders need that as well. we have over 7,000 mobile and portable radios operating on the system, and also dispatch consoles in my shop at dem. the projected life cycle for this system was 10 years. it's 13 years old. at this point we have obsolete equipment. we cannot get replacement parts. the batteries are defective. our officers on the street may need to carry two or even three batteries with them for one of

their shifts so that they continue to have access during the day. i think it's really important to note that motorola has told us, again, when we bought this system it was state-of-the-art 13 years ago. there's only 17% of their clients around the country who are still operating on this system, and they are no longer going to be supporting this system. the other 17% are already migrating over to more state-of-the-art systems. so, i think we can move to the next one. i guess one other point i'd just make is that, in fact, the radios are not n inter operable outside of san francisco. so, yes, our fire and police can talk which is a wonderful thing since, you know, when 101 california happened in the 1990s, that was a huge problem that we could not communicate with each other. now we can.

but we can't have -- we can't go over to oakland and talk to oakland. if someone from daily city crosses into san francisco or vice versa, we go into daily city, we have lost all connectivity. i believe that the mayor's office who we've been working with very closely on this, wanted us to point out in the budget which is the very bottom of this, that we are requesting 930,000 this coming year and 930,000 for fiscal year 14-15 specifically to scope out the project, to hire some staff for both dt and dem and also a consultant to come on board, to look at all of the radio projects within san francisco, including, and all talk about it in a bit, the public service radio system, which is also unfunded, and we have no plans at this point to bring that up

to current levels. so, there may be some opportunity at capacity within what mta is doing to do the public service radios. we don't know. until we get an expert on board to advise us who really knows radios, we're not going to have that information. another fact that actually joseph johns told me from dt yesterday which i found just fascinating. on a typical day, the push to talk, the ptt on these radios, is used 104,000 times by our first responders. 99,000 of those are public safety and about 4,000 of them are the public service radios. so, they're used all the time. >> before we move on to the next slide, if i can ask a couple questions. unfortunately i can't read the numbers and i only have an old

draft so i don't have the budget numbers in front 6 us. if i could understand the total amount for these 800 megahertz radios are $69 million over the next five years? >> that is our estimate at this time. but until we bring the consultant on, we don't know if it will be 69. it might be a little bit less. plus we are looking for other sources of funding, federal funding to help offset some of that, but our best guess at this time is, yes, it will be about 69 million to replace the 800 megahertz. >> and i had heard and understood from city staff that that $69 million is a bit of a guess at this point and that's why you need a consultant to help tell us what that number should be. what's the breakdown between sort of system costs and then user equipment costs for that $69 million? >> i'm going to have michelle gedess who is actually running this project answer that question. >> [speaker not understood] michelle gedess with department of emergency management. right now the projections of

the 69 million include about 30 million of the actual radio. these are mobile and portable radios that need to be replaced. so, the majority of that cost, the 30 million, is for radios. there is about 20 million that is infrastructure related and then the remainder is staff time. >> did you have any other questions, president chiu? >> no, i think that's fine for this. and i have a copy i can actually read. thank you. >> great, thank you. next, the next slide looks at the bay web project. and you've heard about bay web before. i've come to you before on this. 800 megahertz has limitations. you can't text, you can't download a photo, or you can't use an app on it. the region, not san francisco,

the whole bay area region, received a $50 million federal grant to build out this regional data network. this is to give first responders the same tools that private citizens have with their smart phones so that they can at a glance be able to text people, be able to pass information and data in that fashion. i want to emphasize this is a regional system. so, we have $25 million match from motorola who actually got the original $50 million grant for a total of $75 million regionally. about 15 million of that is going to be specifically in san francisco to build out our 24 radio sites and the other kind of infrastructure we need here in san francisco. so, it's a wonderful thing that we have got that hectionv -- gotten that money or that the region had gotten that money.

in a regional system, at this point if oakland wants to share mug shots of some criminal who got on bart and jumped into san francisco, they don't have the ability to be able to do that. with this new system and the smart phone-like devices, they will be able to do that. they'd be able to, if we get mutual aide from another fire department who comes into town, they'd be able to use the -- their smart phones or their -- this new technology which is being developed to map where they're going in a strange city, to be able to get the floor plan of the building that they're responding to, or the neighborhood. so, it's really -- it is a wonderful project that we have all put a lot of time and effort into. and i'm very happy to say that with the first net board up and operational in washington, d.c., the project has started to move again. we were basically on hold for a year because of politics in our

capital. but the folks on the first net board are very committed to making this a national network. and, again, we are very happy to be part of this initial pilot project and we believe that it will be completed -- we have to be completed by september 2015. >> am i crone enberg -- >> yes. >> just a question. what kind of smart phones do our officers and emergency folks use right now, or what kind of smart phones would be used? >> that's a really good question. right now people have personal smart phones. some people i guess have department-issued smart phones. they're on commercial carriers. what's different about this system, and i guess i didn't say it so i really appreciate, supervisor, your bringing it up, is this is a dedicated public safety system. this is only for public safety, only for first responders, and it will be nationwide eventually.

so, the actual devices that are going to be on this system initially -- initially will look like smart phones, but the industry is working overtime to also make a feature that is a push to talk kind of feature. so, at some point in the future, and i guess the experts say 10 years to 15 years, we don't need these any more. we would just need the one device that has the push to talk. and with the push to talk, within half a second you get connected. when you have a smart phone, you have to dial the number, it takes longer. so, the push to talk is absolutely critical for a first responders. >> with motorola as the contractor, they'll probably develop that push to talk device? >> it is going -- we can use any vendor we want. and, in fact, first net put out just last week a request for -- i have barry frazier who is the general manager of our local bay area jpa which you approved

in 2011, thank you. so, he could address more specifics on that. but i know that they put out a request for all the manufacturers around the country to come up with this technology quickly. they've been doing testing in colorado. so, i just really don't know how long it will take. nobody does. again, the best guess is like 10 years. >> if i could ask a couple follow-up question. >> sure. >> my understanding, the public safety radio, the 800 megahertz system, that's motorola as well. so, motorola is responsible for both bay web and the first radio system we have? >> the 800 megahertz radio system is motorola, and that goes back to i think motorola originally got that contract in the 1990s. this particular system was built out in 2000, '99, 2000. so, yes, mort has had that

contract. and motorola made ~ a proposal to the national technology institute agency, ntia in washington, d.c. when the b-top grants came out to build out the system here, and they were awarded the money. so, that's how they got it here in the bay area. but it is not going to be a proprietary system once it's built. first net wants it turned over to them, and one of the things that first net says is that any device on the market that needs the specs has to be able to work on the system. they don't want it to be just a motorola system or harris system. any device. >> it's not motorola that's going to take 10 years for the technology? >> no, no, these are the experts in the field who are saying that, not motorola. >> okay. can you explain why san jose and santa clara county pulled out of bay web? i know this was a very

controversial set of relationships and partnerships. and we were lobbied pretty heavily by our counterpartses in the south bay to not join under the system. >> actually, they haven't pulled out. they are part of the jpa. we have monthly meetings. we have santa clara, san jose, oakland, marin, contra costa, obviously san francisco. all members of the jpa. >> i'm not referring to the jpa. i'm talking about bay web. are we talking about the same thing? if you google right now san jose pulling out of bay web, it says a year ago they pulled out of bay web, there is a big controversy around it. i wonder if you could go into that. >> i'm going to have barry frazier address that because i want to make sure we give you the facts. >> thank you, supervisors. barry frazier. i'm the acting general manager

for the bay rics joint powers authority. this is a long story. i'll try to make it as brief as possible. but initially -- well, motorola received this grant and then the jpa was established and we spent 9, 10, 11 months negotiating with motorola for the master agreement to build bay web. and santa clara county, san jose, oakland, were all part of that negotiating team. we developed a model that ~ allowed every jurisdiction under the bay rics authority to decide how much they wanted to participate in the bay web project. there are two ways to participate. the first way is by contributing radio sites and infrastructure. santa clara county and san jose did -- chose not to contribute any infrastructure to the project. so, we worked around that. >> and why was that?

because we were, you know -- i received phone calls from san jose and santa clara folks saying, too, we shouldn't participate in this and i just want to understand. >> my understanding, and in our jpa meetings, the justification was that it was too expensive, that the cost of contributing those sites was just too high. a lot of the sites in santa clara county are owned by commercial entities and they require very high lease payments and they wanted to increase those lease payments substantially to install new equipment to those sites. and that was just not something that santa clara county and san jose were willing to contribute the cost to the system. >> but these are the lease payments that we are paying here in the city? >> we have -- the original site configuration in san francisco included 7 or 8 or so commercial lease sites. we have since reconfigured our sites and we've eliminated almost all of those commercial lease sites.

so, we've reduced the amount of our lease costs here in the city considerably. we will be coming back to the board with a revised site list because we need -- that was approved by the board last year. we'll need to get the new site list approved, but we'll be providing good news that a lot of those commercial lease costs have been eliminated. so, that's going to reduce the cost of these sites for the city. and we've actually done that to some extent across the entire bay area. and i can just say that now that first net has been established, the nationwide board and the nationwide broadband network that's being implemented, we're seeing that san jose and santa clara county are actually engaged in finding out with us how this is going to go forward with first net sort of overseeing the whole thing. and i believe that they will end up being -- getting back into the project and we're hopeful that we can work with first net to help cover perhaps some of those high costs of those sites to be able to

expand this to the entire bay area. because first net is going to expand it throughout the state and eventually throughout the united states. so, they're going to have to do that at some point anyway. and, so, i guess to sum it all up, there was a lot of concern in the south bay originally about this project. and maybe it's more than just cost, but a lot of it was cost. >> my understanding, there were some scandals around whether the prices of the contracts were appropriate given some of the issues around the contracting process, right? >> i really can't answer that question. i don't know anything about that. i do know that -- there were obviously questions about how motorola originally obtained the grant. but those questions, i think, had been answered. and we had reviews by both the federal government and the state cal cma and both said

basically everything had been done according to the requirements of the grant. and, so, there were some questions initially about how this all came about. but the fact it that we spent so much time negotiating -- i consider this to be like a sole source. motorola was the only entity that had a $50 million grant to build this project. and, so, we really tried to hold their feet to the fire through the negotiation process and we developed a model that actually put most of the risk on motorola to make the system work. there is no requirement that anyone buy any certain number of subscribers or any devices at all from motorola. they have to make the system work and demonstrate to us it's a good system. and then we can choose to buy subscribers or buy devices on the network. and they've also made the commitment in the contract that any device from any vendor has to work on this network. so, the fact that we will have competition for devices. >> okay.

my understanding is both oakland and san jose have trouble affording the operating costs and that that's sort of an ongoing issue. again, it's an expensive system. we're able to afford it but our counterparts can't. it's supposed to be a bay area wide system but it seems like we're bearing a lot of the responsibility here. so, again, just asking the questions. i wanted to understand that picture. >> the only thing i can add is when first net comes along to build that nationwide, they will be charging possibly more than the cost that we set up for bay web. >> so, does that concern you? >> yes, it does concern me, and that's why -- i see it as very important to get this system built here now ahead of the first net build out because we will have a system that works here and we will be able to then kind of define the terms for integrating our system into the nationwide system and hopefully we can keep our costs lower by having this system here and having, having the track record and the rates

established that are -- the rates are going to be comparable to commercial service rates. that's another thing motorola has made the commitment, is that their monthly fee will be comparable to a commercial service data plan that you can get from the commercial providers, except this will be dedicated to public safety. >> okay. and again, the first system we were looking at $69 million system. this bay web system is about 78 million. does this price tag include ongoing operating costs or is this just the cost of setting it up? >> that is the cost of setting it up over a seven-county bay area region. >> okay. what are our ongoing operated costs, is that embeded in this budget? >> yes, i believe they are. >> yes. >> yes, [speaker not understood] are embedded into the first two years of the budget. >> in the first two years. but years 4 through -- 3 through 5? it looks to me from the budget

these are sort of up-front investment costs to set up the system but don't including longer operating costs. >> there is a slide, the very last slide covers i think all of the costs of these projects over the next five years. is that right? >> [inaudible] from emergency management. so, on our budget projections, the ongoing costs are considered the yearly or the monthly service fees. and, so, in our budget projection those yearly service fees are about $200,000 a year. that is assuming that there are 450 police and fire users on the system paying that monthly service fee. >> okay, thank you. >> okay. the next system that i wanted to just touch on briefly is

mta's communications. so, san francisco mta is building out a specialized transit communication system. and if you have the slide in front of you, you will see that -- could we get the slide up on the screen? thank you. that it includes -- it is a big price tag, but it includes a lot. it includes a computer aided dispatch system, an automatic vehicle location system, voice and data network for buses and light rail, messaging capability using new vehicle data terminals, data and reporting for performance analysis and incident management, the 700 megahertz project 25 voice radio which is the radio component of it, very small. and the new radio