>> okay, good afternoon and finally welcome to the city school district joint committee for april 24, 2013. my name is

jane kim and i will be chairing today's meeting. i am joined by our board of education commissioners, mendoza. our clerk today is esther castro and we'd like to recognize the staff at sfgtv for taping today's session. we do want to apologize to the public and all our presenters. we have a budget committee that was in this committee that ran a little long so we are starting 90 minutes late. we want to thank everyone for their patience. >> please call item no. 1. >> we're doing item no. 1? >> we still have to hear it. >> okay, we're doing file 130352 and that's a hearing on summer jobs initiative and summer school programming as sponsored by you, supervisor. >> thank you. because of the

time we have decided to continue this item to the call of the chair. given that the next select xlit committee meeting is not until the 4th week of may, we may re-refer this item to another committee so it can be heard in a timely manner and the board of supervisors may ask for this presentation as well. may i have a motion to continue this item to the call of the chair? okay, we have a motion and we can do that without objection. thank you, madam clerk, please call item no. 2. >> thank you, supervisor, it's item 130207, hearing a proposition h expenditure plan and we reauthorization and children's fund status and reauthorization also sponsored by you. >> thank you. we do have a number of presenters here today on this item so first we do

have chris armentrout about the newly detailed budget and detailing the expenditure and maria from dcyf, i want to thank you all for being here today. i know maria, you have been here for quite some time from another committee to this one. again, thanks to everyone for your patience and persistence. mr. armentrout. >> thank you, supervisor kim. my name is chris armentrout, director of planning of the san francisco school district and it's a pleasure to be here tonight. given our short time tonight i'm going to do a briefer version of this presentation, just get to the core of the matter and then move on to the presentation from warren miran and maria sue. what we wanted to do today, the real focus is talking about the process coming up but prior to that we wanted to be able to

present a base line of where we were in terms of the update on the p funding, where the plan was and how it's being presented. want to talk about some of the funding changes that happened for the 2013-14 school year and highlight some of the investments happening as a result of those changes. as many know, back in january the mayor had announced that he was fully committed to funding the entire amount of p, normally -- shouldn't say normally but in the past 4 years what's happened is p has been reduced because of shortfalls in the city budget. that is not scheduled -- well, the mayor has committed to put forward a full budget this year and of course by approval of the board of supervisors. if that comes to pass, the amount will be nearly $51 million dollars for the sfusd portion for the public education enrichment fund.

that represents an increase of 16.1 million dollars of new spending. what that's going to translate into broadly is 51 new positions covering art teachers, librarians and pe teachers and within the other general uses also known as the third third portion, that's going to increase 6 existing programs as well as create the funding for two new programs and add to our base line funding for the (inaudible) student formula as well as in kind services. so very very briefly speaking about this, what we had to do was our normal process is to go from august to january for the whole spending cycle. we've got roughly 6 months. that got truncated to 6 weeks for something that's roughly 50 percent of p's budget that we had to process. so all hands on deck, that went forward, we pulled together our normal process and compliments to the folks at

sfusd as well as our city partners. this went through the superintendent's cabinet, our smart team, which is our budget allocation team, the superintendent's executive team, our advisory team was ultimately engaged and ultimately the sfusd board of education. i won't read all this to you. roughly 16 million dollars in new funding, that's split between the slam portion, which is sports, libraries, arts and music, in that second column you are seeing how the 8 million was divided up. most of that funding went to arts and music, it was a decision by our board of ed whereas normally the -- i shouldn't say normally. what traditionally has happened has been the spending between arts, libraries and sports has been

one-third, one-third, one-third. now it's 30 percent sports which covers both athletics and pe what does that buy us? in terms of sports we're seeing additional hours for coaches, for pe we're seeing additional pe teachers which effectively is turning into every school in the district will have pe sport. we're seeing additional librarians, additional library hours and every k-12 school is going to have a minimum of a librarian two days a week. every school has a library and now every school is going to have a librarian for a substantial amount of time. for arts and music we're seeing a substantial increase. six existing programs were increased. translation, peer resources, restore tif practices, career tech ed as well as the general infrastructure. there's also two new programs that are

receiving substantial funding. that is science technology math and engineering, also known as stem, and our nra through g support and i should take a quick moment to recognize supervisor jane kim's support in this area, thank you very much on behalf of sfusd, i wanted to put that out there. that is also a priority for us and that is reflected in this budget. so i won't read through this all here, those are the 6 programs that are all receiving various levels of funding. again what we have seen as our needs for the district and again the two new programs, there's more detail here. our stem initiative is going to -- i'll just summarize -- our stem initiative is really creating the backbone for stem. as our superintendent has pointed out, that is also in many ways a foundational element of a through g and the programs that need to be supported in that context and one thing i want to point out because it was announced today, this is a very

exciting part, our investment here has also reaped evidence in the form of philanthropy from outside groups and that is the mayor and superintendent caronza has announced there is a substantial investment in our middle schools in technology. and that would not have happened if it was not for our own investment, our own skin in the game, if you will, in stem. wrapping up we are seeing reinforcement for core programs in these areas. we are moving dramatically closer to what is the promise and the potential of p and what this was dreamed up back in the early 2000's to see these elements come together, a lie library child, a pe teacher for every child, arts music at every level, at every grade and for every child in this city. it's really having this robust program that is, we're uniquely poised right now to be able to move on to the renewal because it's been 8

exciting years but we want to see this continue. so i'm going to pass the mic over to chief of staff moran and director maria sue. >> mr. armentrout, before you go, i have a quick question. i know this was often an issue and may continue to be with the school district, but i was curious what covered in kind services in this year's budget allocation. >> forgive me, i did not bring the breakdown with me. a lot of the funding is going to out of school time and in part it's also recognized within much of dcyf's budget that we put forward. one of the requirements or one of the tenets of in kind is that it was never meant to supplant what we've put in place. so the idea was not to look at existing funding and just say, well, we'll just count that as that. so we've always looked at it for new funding. we've counted that as dcyf has started their new rfp

cycle which was actually reviewed this afternoon. there's programs within that, that we are looking towards and counting this but we are looking towards a new funding cycle. >> thank you. >> good afternoon, supervisors and commissioners, my name is maria sue, i'm the director for the department of children, youth and their families. and i want to share briefly with you progress that the city and the school district have made in renewing public investment in san francisco's children and this is in direct reference to dcyf children's fund and school district public education and enrichment fund.

we have, we started this process with three primary goals and guiding principles. you can see here but primarily it's, 1, to improve the quality and access to programs, 2, to increase awareness and satisfaction of the investment for our children and, 3, to have a successful renewal process. some of the guiding principles that we used are to create a working group where we can have robust stake holder feedback and engagement. and some of you may ask why are we even considering these two funds together? and that's quite simply because these two funds are serving our same children. dcyf children's fuplds are allocated for all children in the city. however, we do prioritize children who are disconnected from services and a lot of our children in our department -- children in our

department we serve school districts through them. this is the timeline that we came up with starting back in early september, early fall this year what we call setting the stage. and this is primarily us coming together and just understanding the logistics of the two funds. we are now moving into the next phase of this work which is this engagement of stake holders and you can see that the work will continue where there might be a switch in january of 2014 to this notion of launching a campaign. so in terms of setting the stage, we have a working group that is comprised of school district and city staff, primarily the mayor and the superintendent who then appointed miranda and myself as well as samuel fields from the

controller's office and kate howard from the mayor's budget office to come together to look at the nuts and bolts of these two funds. so current state of what's going on. i have to say i'm very proud, we have lots of successes in these funds. we have a very strong partnership with the school district around afterschool programming, so strong that we actually did a joint rfp together. so really solidified the partnership and relationships. we also partner on early care and education funding in terms of stacking the funds so that we can have more robust programming for our children, increasing quality and capacity. we jointly fund wellness centers to ensure that all of our students in high school have access to health, mental health services. we have robust beacon centers which are

really neighborhood hubs that are in school facilities that addresses student needs as well as family and community needs. however, we do have challenges as well. we have challenges in ways of us tracking and measuring performance and outcomes. both of these funds are somewhat complex in their nature and so i think we need to figure those things out. and surprisingly there's very little public awareness of both of these funds so we need to address that moving forward. i don't think i need to go over this for you, but just a slide of all the key funding areas that p funds broken down by percentages. just wanted to call out in terms of goals for p, the public education fund, universal preschool, professional development for staff, improvements in school climate and access to school

services such as health services and school engagement. next is a similar slide and it's for children for the children's services which is in our department. you can almost see that the pie, the circle, are very similar in terms of service areas. so there's lots of overlap between the two funds in terms of funding the different service areas and we have very similar goals in terms of student readiness for learning and readiness for school. so i'm going it hand the next part of my presentation over to the chief of staff laura moran >> good evening, supervisors and commissioners. just following along these are some framing principles created to guide our work for the renewal. i'm going to talk a little bit in particular for the first one which is create a vision for youth outcome which is our next slide. so if you look at both the children's fund and p, they are

very outcome driven and the evaluation for both of these funds has strengthened over time. what we're really looking at is, is there a way for us tf these goals be more mutually reinforcing so we're really looking at the whole child and that's what you see in this slide. as we move towards looking at how do these funds help the students become ready to learn, many of these funds also help the students be ready to succeed in school. and so i think because the partnership has been so strong between the city and the school district, especially over the last 5 years, and as many of us move to a community schools model where we're looking at on the ground how can we create more mutual accountability or how we raise funding to support our students to succeed, how can we create a broader framework at a policy level to guide that work. so that's the different thinking that we think can happen if we do this renewal together. so just a little bit more detail on the process and

where we are. we want to get input from this body, we're going to be getting input from our board in more detail, and then we're going to actually convene a stake holder council. so we want to get voices outside of -- both within the school district and city hall but also in the community from business, higher ed, the service providers, and we're creating the stake holder council to represent the diversity of all these groups that will be working with the city and the school district and a facilitator who will provide technical assistance to help us really have all these voices heard, outline the questions that will help us with the renewal language, and we're really looking at how do we strengthen those relationships between the city, the service providers, the school district and community members to get to these shared outcomes. so that's where we are in the process and we'll be keeping,

if this committee is interested, keeping this committee updated and also keeping our own board updated. so we're available for your questions or comments. >> supervisor avalos. >> thank you, chair kim. just to be, have some clarity, is the plan to go with two measures, the children's fund measure and the p renewal timeline, sorry, that was discussed earlier, the p measure or do one measure? a concern i have and also before you answer the question, i worked in the children's fund in 2000 and that was from the ballots i believe supervisor on the ballot but it was a grass roots effort that got the design of that together. it was president really dictated a lot by city hall. city hall was basically following the lead of the community. i think it actually was really well done. the input that came

from san francisco communities, cbo's, i think really had a really good design. there were some probably little flaws here and there but actually it's a model that's i think really worked. now we're combining with p, i still think that that community stake holder community should really derive what this looks like and it really shouldn't be about, you know, who in city hall thinks this should be a certain image or whatever. it really has to be that kind of measure and that's going to be important for sharing that. for me, my druthers, if we're going to have one measure it's going to be the size or more as the children's fund, the same size or more as peace to get that amount together. i'm not sure they should be together at all. that means we have to have a high threshold to peace and we have to have a lot of community buy-in to do that. i think that buy-in coming from

all across san francisco signing off as we did for the children's fund in 2000 would be really effective to be sure that it's strong and we can pass. >> first of all i'd say that we're looking at this process to evaluate do we want to do both funds in the same year, do we want to do it on the same ballot. those are the questions that we're going to be answering. i think in terms of the community engagement piece we're looking for that robust community engagement. what's different this time we want the community, the folks that work in the school district, the service providers all to be having that rich discussion about how do we take the success we've had and go to that next level. this is something maria and i have spent a lot of time with the community coalition and other service providers and one of the things they are excited about is really talking about how do we actually even improve the relationship between the community-based organizations, the school district, the city,

around a shared set of goals and what does it mean to have mutual accountability for how we raise this money to have success, which is new territory in some ways. i mean we've been doing it in pockets but that's what the rich conversation is going to be about and that should lead to even more engagement when we go sbat campaign. >> i think that was what was really effective in 2000, at least among the cbo side, a lot of cbo's came together, a lot of capacity was built around advocacy and actually linking community members to that work as well. i think bridging that even more sounds like a worthwhile thing. >> i'd also add -- i'm sorry -- can i also add that in engaging the community we're talking about a very eclectic stake holder table. so it's not just parents, it's also young people and we're going to be very intentional in engaging

our young people and engaging parents and engaging service providers as well as neighborhood entities and the business community. because we strongly feel and we've heard direction from both richard -- superintendent cadunza and the mayor that they both want all of our residents in san francisco to see the value of this. so we're being very intentional in going out there and seeking feedback and input. >> let me also say there's also, we have parts of san francisco that have the highest level of children, districts i would say the southeast sector, district 11 as well, i'm not saying we should get all the funding, we don't, but there should be a sense of that. we have to figure out how the children's fund and peace, if they are together or separate, how they are going it meet the demand in this part of san francisco where most the children are. i don't think we typically do planning like that. there has to be a way of tipping the playing field that will support the neighborhoods

that need it the most. >> supervisor farrell. >> thank you, chair kim. i think it is really encouraging to hear the joint efforts between the school district and dcyf to look at shared goals. i think that's incredibly important. obviously there's a lot of funding going back and forth. the city places a great priority on funding these issues but using this 2004 campaign as an impetus to work together. i think this is so critical. ultimately it's about the children and the outcomes and the more we focus on that the better we will be as a city and certainly as a father i think that's incredibly important and something i hope we continue to hear about and see and i look forward to really working together on that theme going forward. >> commissioner wynne. >> partly in response to commissioner avalos, i too worked on that campaign and

that was the reauthorization. the first time, which i also worked on, i think it's important we think a little bit about the nature of both of these funding sources. they are -- and the first time it was, we put it on by collecting signatures for the children's fund, that was the little red wagon brigade here. so these, both of these funds are set asides or constraints on the city budget. and we are incredibly lucky and fortunate now, for which we are very grateful, that we have a mayor and an administration, a board of supervisors and a city that is so supportive of spending city dollars in this way. it's made an enormous difference for the school district and for our students which is, of course, the purpose. but i also think that we have to, as we are thinking about this, just sort of think about the fact that, 1, it can't be dependent on who the mayor is, who the superintendent is, who's on the board of

education, who's on the board of supervisors. that's the whole purpose of the citizens to say this is our priority. we demand that you do this. we are going to tell you, you have to. but in addition to that, we need -- there is -- we have to think about that tension which is a healthy tension, i think, sort of, okay, we're making you do this, it's for this purpose. so i think we do have to be careful to be sure that we have as community-based a process as we can. and for that reason i just am sounding the cautionary note a bit that we, i want this outreach process to be in a way a little bit less structured and planned than the way it's been presented to us, a little bit more just including everybody, really doing the kind of outreach that we know that our community-based organizations in particular our community leaders are really good at doing to get everybody

engaged and not be so -- there is a, i have a sense that a little bit it kind of looks like an insider game and that is what we need to guard against. we want to make sure that this is as these campaigns have been in the past, clearly the san francisco everybody is involved kind of campaign and so for that reason i think we need to -- i'm asking that we, i have to have the school district side, i have to talk about having a public meeting where we talk about some of our stake holders as well as having the board discuss it in public, which i think is very important, including the question should we go together, what will it look like, what will that mean, all these issues we are raising here. so i just am saying that. i think we need to understand that it is kind of miraculous that our city has done this. no other place in the country is doing this kind of funding.

last night we had a -- which is a funding source not a set aside, but we had a report at the board meeting about the parcel tax that we did for teachers and employees and the estimate that it's increased the per pupil funding in san francisco unified by more than $500 per student is amazing. it's a difficult lift i think to hit the right balance between the things that the community does to support schools and to support children through the school system and the presumption that we just know how to do this as a formula, we'll do it, it will be fine and we don't want to push ourselves over the tipping point that it seems like it's the normal way that we do government funding. it isn't. it's something unique to us, it's something really important, it's something complicated, very much involves a lot of community outreach and involvement. we know how to do

that and i think we need to be sure we're doing it that way. thank you. >> thank you, commissioner. commissioner mendoza. >>. >> i thank you both also and i just wanted to respond to a couple different things. i think part of the reason why i actually appreciate the leadership happening here with both the mayor and the superintendent. i don't think that it at this point the whole idea that the two that are in the whole forefront are extremely supportive of this and want to do this and there is a lot of coordination that happens at city hall which is one of the other reasons because there's a lot of conversations that happens with ben's office and with kate's office and all of the departments where ballots are actually queued up so different departments are expecting to go on the ballots and there's some

evaluation that we have to do around who's up and who's not and when is it going to be more appropriate or less appropriate for either of these funds to go forward. and so there's a lot of that piece that's coming out. i think more recently with the way in which mayor lee works, it's been around wanting to get a much more diverse group of folks at the table so that when the community does go out to put this forward, that all of the questions have been asked around why are we doing this, what's been the outcome with the investment that's already been made. and it sounds like -- and that's the intention of the outreach and engagement effort is to make sure that the folks do understand the importance and value of both of the funds. and i think there also needs to just be some clarity because these funds are back to back and i don't think we've ever had them back to back the