test, test, test, test, test, test, test >> good morning, everyone welcome to the board of supervisors budget and finance meeting for wednesday, june 9th. i'm mark farrell i'll be joined by erick and scott wiener. i'd like to thank the members of the sftv covering this. any announcements >> yes, please silence any

electronic devises and items acted upon today will be on the next announced u agenda. >> please call numbers 1 and 2 together. >> for all official attorneys for 2013 and fourteen arrest item two the small business exchange for the city and county - for the african-american and chooipz communities hair reported to be the newspapers for the lesbian and gay community. and the neighborhood outreach newspaper for the city and county north side tomatoes be the outreach newspaper for the northern neighborhoods and

westport monthly to be for the west part of the neighborhood for the fiscal years 2013 and a fourteen >> i believe we have someone to speak on items one and two. good morning supervision. i'm here today to request your recommendation and approval of a resolution first designating the examiner as the fiscal year newspaper. the contract term is from july 1st to june thirty 20014. it's based on on the expenditures for of which 48 thousand is for the clerk of the

border. the examiner has the highest point out 0 score. i'd like to give a little bit of the summarize of the process. we invite bids the codes specify certain requirements newspapers must need and the point out by which bids are scored. the

. the purposeer received two bids the evaluations were made the chronicle does not meet the administration requirements and the chronicle scored 2.2 points and the examiner met all the requirement and had the highest

points total scoring 34.2 points. additionally there were no changes in the bid prices from last year to this year. in conclusion the draft has been made and examiner is the highest point score who is responsive to the requirement you, however, the board of supervisors has the option to exercise it's discretion to spent the examiner or if the board so chooses to split the contract between the newspapers. i'll be glad to respond to your questions and a colleagues any questions at this point in time? okay. anything else you want to

add >> the process mirrors the one for the official newspapers and the purposeer is to conduct bids and it sets the criteria and the

point evaluation scores. the purchase has made its recommendations to the board based on the highest point totals. and again, the administrative code goes on to say therefrom the board shall choose and spicket the period of time cancels for the fiscal year. the board in past years has decided to speth more than one periodic article and has split the contracts between most if not all who responded to the bids. now for the bid results.

the purifyer he received 12 bids. the evaluation was made. summarizing the results 5 biders were responsive in meeting their requirements and has historically been purchasing requirements only to have the birders who were responsive and they were the small business exchange for the african-american chinese community and the bay reporter for the lgb community and there were no redondo beach bids for the chinese community. in the neighborhood community we're recommending north side publications and central city extra and west protocol monthly

for west protocol. the bid from the other biders such as published weekly. the purchaser has placed the highest point score. the board has the option to spent the recommended periodicals arrest last year the board did award to all of those who submitted bids whether or not they were that responsive. the prices that were submitted are in line most of them are the same as last year with some minor increases. if the board choose to follow

the past practice and award to all of the periodicals who submitted bids then the board would consider adding the following. the san francisco bay view for the african-american community and the daily for the chinese community and for the hispanic community and in the nandz side western addition and the view. and i'm here to respond if you have questions >> colleagues any questions at this time. thank you chair you farrell there are there's a periodical in the san francisco the imperial lighted they're not mentioned here >> they did not submit a bid.

i can check >> thank you. and then just looking at the list of

the same. i think it would be important to have a spanish paper as well. so i would be open to including the non responsive biders as well >> supervisor bred. >> i just wanted to make a comment bye because i noticed that some minority you papers had not been on the contract and i wanted to know why. they said the fact that i guess the reporting requirements or the ability to receive payment was somewhat challenging. and so they just choose not to participate.

i was wondering do you have a process that would work to allow smaller newspapers that actually have is a board reach in various ethnic communities the ability to not only participate but to deal with some of the challenges in terms of their payments as well the requirements that the city may have for them to submit in order to receive payments >> yes supervisor. in terms of we do send out a bid package to over 50 periodicals and we tried to make a concerted effort to reach out to as many biders to cover as many diverse

communities. and if we do invite the birders where we explain the binged requirements and we try to assist in that way. as far as, your thank as to the requirement. the requirements are set by the administrative code and their set in the code and we can't change the set requirements that are published in san francisco or print weekly we don't have a lot of flexibility. certainly we'll be ready to help

them comply with those things. and your last question or your other question about payment i'm not sure about that. that the departments usually handle the payment side of it. i know we certainly wants to make prompt payments to all vendor and especially small businesses in the communities and we would be willing to try to do that and to work with the cloak of the board as well as theirs an agent that handles a lot of the papers and we can sit down with the cloak of the board to shoot even the period >> we're not -

>> you have the discretion to amend the resolution to include the other biders. >> the board has included a number of nonresponsive biders in prior years. >> that's correct. and supervisor the bider were sent a binged package >> colleagues any further questions at this time? >> okay. we don't have a budget analyst report. anyone wish to commit on items one or two please step forward >> good morning. i'm diane of the san francisco chronicle. on behalf of my colleagues thank you for cde