we agree with three of the areas. there is one area we do not that we are very close to it and we really feel we'll be able to reach an agreement by next week. >> great. thank you, mr. gascone. colleagues, do we have any questions or comments at this time? thanks very much, mr. rose. why don't we go to the budget analyst report: , please. >> mr. chairman, members of the committee, page 70 recommended total [speaker not understood] 13-14 of that amount, 276.38 are ongoing. [speaker not understood] savedings, still lou an increase of 3.8 million or 8.9% of the department's budget. 14-15 our recommendation total [speaker not understood]. of that amount 207,5 04 ongoing and [speaker not understood] one-time saving and we will be happy to work with the district attorney in the ensuing and we can report back to you. >> thank you, mr. rose. colleagues, any questions for mr. rose on the da report? supervisor breed?

>> i just need a clarification of code 3 vehicles because i know that in your presentation, mr. da, that you have a replacement of 12 code 3 vehicles in the amount of $410,000 and there is a suggestion from the budget analyst to reduce that number. >> correct. but we agree with the budget analyst. we have a reduction [speaker not understood]. we're fine with that. >> okay. can you tell me what a code 3 vehicle is? >> sure, that's a vehicle equipped for police emergencies and the investigators are out in the field. they are often conducting surveillance. then they have to actually stop suspects. they're in the law enforcement so the vehicles have the capacity [speaker not understood], they have a siren, they have a lights, all the equipment required by state law in order for them to be able to operate under those conditions.

>> okay. colleagues, any other questions or comments for the district attorney or mr. rose on this report? okay, look forward to seeing you back next week. >> thank you very much. >> thank you. >> at this point in time like to call the law library [speaker not understood] been waiting patiently. mr. clerk can we call items number 5 and 6 with this, please? >> item number 5, ordinance amending the administrative code to reduce video and digital video disc fees and to increase reproduction of photographs for commercial purposes. item number 6, ordinance amending the administrative code to create a san francisco public library gift fund and to amend the grant accept and expend procedure. please note that public comment for these items will occur on friday, june 21st, 2013 at 10:00 a.m. >> thank you, mr. clerk. mr. [speaker not understood], thank you for being here. >> chairman farrell and members

of the budget and finance committee. luis herrera, city librarian. [speaker not understood], the chief financial officer. before i begin, i want to express my appreciation for the [speaker not understood] for your help in our budget and certainly from the board analyst, mr. harvey rose and many of you for your help on this. we want to start off by reviewing some highlights on what's happening in terms of our mission and the success we're having through our 28 library libraries. we served over 7.2 million visitors ~ and have circulated 11 million items annually. the user trends speak to the fact we have one of the highest visits per capita and circulation rates per capita among urban librarieses. that is something to be proud of. it's attributed to the support we have from our community. in terms of youth engagement, we continue to do well in terms of library program attendance. just as an example, 250,000

children and teens attended programs this past year. strong emphasis on learning and i'll speak more at length about that, but over 2.9 million items, both printed and multi-media, are available in 15 languages. in terms of technology access, just to highlight very quickly, we have more than half a million hours of public access to our computers which really speaks to the issue of digital inclusion. we're very proud of our partnerships, very strong partnerships ranging from our museum pass program which provides free access to all of the city's cultural and museum institutions through a partnership with dcyf. certainly our public health is a model of the relationship that we have by establishing a social worker in our main library. through public works partnership, we near completion of the branch library improvement program. rec and park, literacy program and our summer camp activities, sfpd in terms of making sure

that we have welcoming and public facilities. and last but not least, sfusd and one of the numbers here that we have about 83,000 class visits on a given year for library instruction. so, that's a very strong relationship. not to be forgotten are [speaker not understood] arts commission is also a main stay of what we do. i do now want to emphasize the budget and what we're requesting for both fy 14 and 15. and key budget drivers. for the proposed fy 14 budget, we're looking at 100.9 million which represents 8.5 increase from this current year or about 9% increase. for fy 15, it's an additional 4 million or about 3.7 million to be exact for the proposed budget. it does include an increase to our fte count of about 12 ftes

and i'll talk a little about what that is all about. on the key drivers, the increases in salaries is what's driving our budget, about 2.7 million in terms of salaries and fringe benefit increases. there is an addition of 10 ftes to add public hours to the neighborhood libraries and the main. and i'll drill down and give you specifics on that. but that represents about $800,000 there. we're also very excited about planning that's going on for a teen center. so, that's also asking for about 1.6 million in capital dollars. finally technology and investments, we believe it's really important to have strong broadband, a lot of public computing, laptops, wi-fi. so, we are investing significantly on that front. and, again, i'll highlight some of the specifics on that. so, let me review some of the

key initiatives beginning with real positive note here is that we're proposing law library hours for our neighborhood in our communities. every five years there is a requirement for the library preservation fund to do an assessment and it's a very comprehensive assessment that we've done in partnership with the office of the controller and they've been really, really helpful in making sure that we gather data on the user patterns u the satisfaction rate of our users. ~, we had expected a thousand interviews with our public. we exceeded that. we had almost 2,500 intercept surveys. we also interviewed the nonusers, multi-languages to make sure we address folks that are potential client base that we haven't been serving. so, there's a variety of information to help us inform what we wanted to do with extending library hours. so, we're pleased to report

that the budget is including an additional 36 hours per week at 18 neighborhood branches. what we also discovered was that we had an inequity in our branch library. so, we wanted to make sure that we brought everyone to a baseline of a minimum of 45 hours. and then we have a tiered approach of 45 hours and 50 hours. many of our branches, in fact, two-thirds of our branches will be open 7 days a week. that's [speaker not understood] in the u.s. we're also required by the library preservation fund to have a mandated total of 13 70 hours. actually, that's 13% now over the required mandate. so, we've increased and surpassed that requirement. the next key initiative is the teen center, and you're going to hear more and more about that. we're very pleased about a very strong partnership with the california academy of science,

kqed, bay area, video coalition, and we have a 17-member teen advisory board that has totally owned the planning process that we've been working with architects from dpw to, again, tell us what they want in terms of a teen center. it's going to be at the main library. as you enter from the grove side, we're carving out about 5,000 square feet. what you see on the video screen is actually the conceptual drawing of what this will include, everything from a maker space to a digital lab, computers, just really an opportunity for youngsters from throughout the city to be fully engaged in 21st century learning skills. so, again, we're excited that the budget has some additional dollars. we're looking at a public/private partnership with about half the money coming from our library preservation fund and the additional fund supported through external dollars through the friends of the library. >> supervisor avalos? >> thank you, chair farrell.

i'm really excited about the teen center, new branch and we actually come on the weekend to go to the children's library which is fabulous as well. i'm trying to figure out exactly where this is going to be, [speaker not understood] the entrance. >> s you enter the grove street side immediately as you pass the first corridor on the bridge to your right, we have a human services or human resources department and the adult literacy center. those two areas will be relocated within the main library. so, we will build it right there. so, it's very accessible from the street betion be from all the main entrances. >> great, it's really exciting because if it's anything as well done as the children's library in the main branch, it should be fabulous. thank you. >> the next key initiative is about our facilities. i want to thank you for the support you had for each and every neighborhood branch. the new north beach library opens in early 2014, and that represents the last of the 24

branch library improvement program projects. we're delighted about that. i know some of you joined us for the celebration that we had recently on the bay view branch and we're very proud of our partnership with dpw. we exceeded the local workforce standards significantly. so, again, we're very proud of the local hire that we've had there. we are now beginning to ask in our budget for investing in post occupancy of these facilities. we want to make sure that those libraries that were completed early on in the program will have some dollars to replace everything from carpeting to hvac system as they're needed. we're also investing in custodial and security services and certainly the sustainability efforts through purchasing, recycling and managing our facilities through efficiencies is a key priority. in terms of overtime, it represents less than one-10th of 1%. so, it's a very small number.

so 60,000 over our $92 million. most of these are associated with maintenance that has to happen during the closed hours. so, really it's a very small dollar amount and we're trying to be as efficient as possible at reducing overtime costs and we'll continue to do that. then we move on to another key initiative which is all about books and other digital resources. as we transform into more and more of e-books and other digital media. [speaker not understood], it's about 10.5 million. within that we want to make sure we emphasize acquiring international languages, materials for e-books and e-media. last year the demand for that was about 65% higher than the prior year. so, that's a trend and we need to be ahead of the curve in terms of providing very good and strong collection.

we also note that databases and e halliburton-learning is now the way of the future for libraries. we're looking to increase that. again, the books and digital resources remain a key priority. ~ the next initiative is all about technology and innovation. i mentioned earlier we have about 540,000 hours of public access computing throughout our neighborhood branches. in many ways we're the ones that provide that digital inclusion because we have free wi-fi 24/7, if you will. [speaker not understood]. we want to provide vending machine type or tablets or e-books that can be, again, accessible to all of our users. and, again, we're going to shift into public computing using microsoft office suite which is the requirement

nowadays in the workforce. in terms of proposed legislation, there are several areas i want to bring to your attention. the first one is the library fees and fines. in the past we had a little bit of a disparity where we had a higher fee rate for dvds. it was a dollar compared to all the other materials that were 10 cents and 5 cents for seniors. we want to be consistent. we want to reduce that so all the materials are 10 cents a day or 5 cents for seniors. the other increases or the other fees are some historical photograph scanning and reproduction fees will go up slightly depending on the type and quality, and certainly a new fee for commercial photography of our sf history materials. there is some proposed legislation forted ordinance dealing with gift fund. we want to establish a gift fund.

the library has not had one. any time we receive gifts, we want to make sure there is a mechanism for that. ~ for the the other part of this amendment to the ordinance is asking an exception on the grant accept and expend. and we've had conversations certainly with harvey rose's office and we'll hear more about that, but we concur with what they're recommending on that. >> so, just to be clear, i think one of the ones was around not having to do accept and expend over $100,000. so, at this point you're in agreement that -- to insert that back in there? >> that is correct, that is correct. we still want to establish the gift fund, but in terms of meeting the requirements for $100,000 threshold and reporting back to the -- >> i'm glad to hear that. >> okay. so, now i want to close by talking a little about what the library does in terms of socioeconomic equity. there are quite a few areas here and if i can call to your attention, first of all, the area of literacy and learning. we take great pride in having

had about 10,000 volunteer hours in tutoring adult learners to read. a project read program is one of the highlights, one of the hallmarks of our services. we also have great emphasis in early literacy, working with head start, with day care centers, child care providers, parents, to impress upon them how important it is to get youngsters into the five basic literacy skills. we have a multi-lingual website. i think one of the -- we're one of the departments that does very well in terms of the language access ordinance. we take that very seriously and, in fact, have a very robust website in multiple languages. just as an example, you see it on the screen. we had over 205,000 views of the library in chinese and spanish just as an example. we have about 340,000 books in a variety of languages from arabic to vietnamese.

and, again, our staff not only the multi-lingual skills, but they make it a point of going out and identifying where we can get the best resources for our diverse community. last year we had 16,000 youngsters participate in a summer reading program. we're hoping to top that. we've also extended it beyond the school-age kids by teenagers and families as well. so, it runs the full gamut. and then we have a citizenship resource website that's available in eight languages. that's become a model nationally in terms of replicating the access and information that we provide. and especially as we look at information immigration reform, this is a very important tool our users definitely need. access to technology, laptop lending, 18,500 hours on that front. then the job and careers and workforce development, again, the library becomes a key partner everywhere from having

a separate website and online training for jobs and careers. we've doubled the number of youth workers in our libraries. every single agency has at least one if not more youngsters. we also have a curriculum where we're providing technology skills for them in addition to having them, again, learn some of the skills involving library service. we have a tremendous job resources web page and we also virginia right of classes on job training and career opportunities. last year we had over 2,500 folks attend some of these classes. so, again, that's just to give us an opportunity to highlight what we're doing. i think the money is well spent and we very much appreciate the support you provided to the library. >> supervisor avalos? >> thank you for your presentation, and i'm a big fan of libraries. it's really great that san francisco, we have our library preservation fund and we've done great things with it. i just want to thank you for

your service. i actually had some really great experiences in my district and we actually honored one of your librarians here, alise braid enwho did outreach into the oceanview neighborhood. ~ looking for how we can increase usage in the neighborhood at the library. it was actually a presentation at the rec center omi about it. we had all the librarians there. i thought it was exemplary the kind of work you're doing to make sure that you can make the library experience relevant and take the lessons that were learned in oceanview and share that with other librarians from around the city. i just want to thank you for that, for that work. my family is users. the school is big users of the library. happen to be very close, the excelsior branch library. i think what you have in terms of the library service has been really great and looking at how we can have a service that's really tailored to neighborhoods and really to push the kind of academic

nutrients our young people need in the city. i just want to say thank you for that. >> thank you very much. if i can add, we replicated four other neighborhood branches including the western addition. there were five different neighborhoods where we had the staff literally engage with community to look at a community analysis and where there were any gaps in service. and i'm very proud to announce that that's become a top winner award at the national level for the urban council. we got of notification of about that so we're very plixed about that as a model that can be replicated in other cities. >> that's great. you have internships for young people as well at the library? >> we always welcome to the internships. certainly we have some internships with the local library science at san jose state. any time there are opportunities we would welcome that. >> okay, thank you. >> i beg your pardon. i want to say we concur with

the analyst's recommendations on the reductions they're proposing. >> great, thank you. supervisor mar? >> thank you, mr. herrera, i really appreciate the focus on equity and consistency within the new number of hours that are being allocated. and i know the library commission made those allocations for those reasons, to have a baseline, but also for equity purposes especially in bran etches that really need it. ~ branches i did want to ask since some of the library user groups [speaker not understood] and others raised a concern about the need for more locations open later. and i know that your driving concerns by the commission was equity and consistency. but if you could just address the later night hours and how you came about to this cured baseline. >> sure, i appreciate the question. we are looking at striking a balance between what the data informed us, which was we wanted more early hours in addition to some evening hours.

so, we're actually pleased to report that 17 of the neighborhood branches will have extended hours beyond 8 o'clock so those 17 will be open until 9 o'clock. so, we do have evening hours in many of our neighborhood branches. the other thing i forgot to mention which is really important is that the main library, we have 60 hours of service and we also are having all the other units come up to that same level so the library for the blind, the deaf services center as well as a history center. they'll all have the same number of units. but in particular the neighborhood branches, we are pleased at the additional 36 hours provides that equity across the city and just within the last two weeks three of our neighborhood branches opened an additional day. if you add those it's actually 56 hours. that was because you supported the additional dollars in this current year's budget. >> and i know that within my district the milton mark main district branch is open 6 days a week but the [speaker not

understood] branch is not. i know the commission looked at other neighborhoods and that's why additional hours are being added. i hope some time in the future the [speaker not understood] branch can be increased. i wanted to ask about the main branch. my understanding is 56 additional hours per week or something like that is being added and how late is the main branch open and is there any way of extending the hours to later given that some people might be using it for resume writing or using the database services, for example, later than 8 o'clock, for example? >> yeah, right now it is open till 8 o'clock. it is 60 hours, which is more than any of the other neighborhood branches. in a perfect world we would definitely be looking at extra hours. it requires membership. we have to weigh that with all the other neighborhood needs. it's not a proposition that we would be unwilling to explore. we'll look at that in future years. right now we have some obligations in terms of the

current year funding and also some other -- found? other fiscal needs. >> and then on the balance between physical books versus digitized information and resources, i'm really happy about your report on socioeconomic equity and the language abilities of the library and even things like the citizenship resource. but i was just going to ask, could you talk a little about how we're balancing the needs to expand digital access, even the broadband technology versus our commitment to maintain the physical books to keep advancing with our physical collection as well? >> we do both. i think we actually have a -- strike a very good balance. right now our circulation is almost 50/50 in terms of print material and media. and by media, we're talking about dvds to audio books to e-books. the trend is definitely on the e-media so we're putting more dollars in there.

again, i said that our collection overall is about 11% which is probably one of the strongest allocations in terms of dollars. but we have a very strong print collection that, again, side by side with the e-books and the e-learning, we have a lot of requests for training on how to use laptops, how to use tablets, and so, again, we need to position ourselves to be able to do that as well. >> and i just wanted to add that i'm very pleased about our goal for the future of the capital project for a teen center. i know that at the richmond branch it's wonderful the physical place. i know at the main branch when my daughter has taken up there to the teen area, it needs to be expanded because i think that's a middle school, especially is the time where kids stop reading and i think that age group from middle school to high school is critical. so, a teen center at a key place where they're not bothered by their parents and they have their own space is really critical for addressing

the achievement and opportunity gap and really making sure that kids and even adults are lifelong readers and learners, too, but thank you for that. >> supervisor mar, i can't tell you how excited we are about that. we're staying out of the way in terms of the design. they're owning it and they are telling us exactly what they wadthv. so, we know it's going to happen because they are the ones that are really envisioning that. so, we're delighted it about that. >> my 13 year old had to add her 2 cents it would be age appropriate monga and anna may type stuff relevant to people but also have an educational value as well. that's what i'm saying. >> we welcome that feedback. >> okay, supervisor breed. >> thank you. i just wanted to ask a couple questions. i won't go back on the hour situation that supervisor mar mentioned, but i'm really proud of where we are with libraries, especially as someone who grew up in the city and went to a number of those libraries including the one at north beach, the one in western

addition, and going now into the one at the western addition, it really fills me with pride because of the number of people that use the library. every time i walk in there it's really crowded, the main library. i'm so happy about the library in the bay view and oceanview. it's really amazing that we've come so far and have made these places really beautiful places, but more importantly from my experience, when i've entered in any of these libraries, they've been pretty packed and i actually use them quite frequently, including the one with the amazing view in the hill -- yeah, that one is really cool. but one of the challenges i know that i face, and then i see is the hours. part of the challenge is when you have a lot of [speaker not understood] there and at the end of the night when it's time to go, you have to get a lot of

people out of there. i understand there are some budgetary challenges, but we're talking about, you know, in this particular fiscal year, an increase of your budget and about $8 million. so, i would just ask that we try and look at what the needs are of the communities that maybe utilize some of the library spaces a lot longer, especially in the evening time, and maybe figure out ways we could extend those hours especially during peak time during the school year and other ways because i do think it's important, especially myself being at the library close to the closing time and still being there with a large number of people who are, you know, using the library for various purposes. so, i'm really, really, like i said, appreciative of just all of the work the city has done overall with our libraries and i, too, am looking forward to the teen center.

i wanted to ask in terms of the advisory board for the teen center, is that all teens or is that adults or -- >> all teens. >> okay, that's wonderful. and the second question, you mentioned writer's core as one of your programs. writer's core is primarily funded by the arts commission. i was wondering what role does the public library play? >> it's almost a 50/50 proposition. we provide significant funding for that through the librarian. we've done that for quite a few years. ~ library we work well in term of the programming, the marketing, working with the youngsters on that. so, it's one of those partnerships. >> that's great, that's great. writer's core is an amazing, amazing program and they actually publish a book and the proceeds from that book to go help support the program. so, that's pretty wonderful and it gets kids engaged in writing

year round. they produce some amazing things. wanted to ask you for clarity around your budget for books versus e-books versus physical books. what have the changes been in those particular categories, increase, decrease? >> the e-books increase about 27%, but overall it still remits a considerably smaller percentage of our overall materials budget, 10.5 million. so, the bulk of that is still for print materials, the books. but there is an increase that we're proposing for in our budget for e-books, databases, which is high demand. i mentioned that there's almost a 65% increase in the demand for e-books. e-books now represent in terms of circulating like a given