>> thank you. tom. i wanted to share the story of how i became the manager of the soft story program. about two weeks ago tom asked me to go to lunch and he said, i want to you work on the soft story program. he said it's not a lot of work. it's not true. tom said you can do it part-time in addition to all the work you are doing and that's not true at all. what convinced me is he said you would never have to appear before the building commission. that's next week. >> every week. >> actually i paid for his lunch too. anyway, since that lunch date we've been working very hard on the program. within 90 days we have to send out notifications of the building owners of soft story

buildings. which is over 6,000. you will get a letter from us if it's constructed -- along with the notification we'll be sending out a screening form. the screening form we want an engineer and architect to fill it out and returned within one year. depending on how you fill out the form we'll put you in a tier. we want to you submit drawings in two years and complete the construction within four years. tier two is a large building for example with more than 15 units. tier 3 is if you don't belong to tier 2 or 4 and tier 4, we'll give

you for years to submit drawings and seven years to complete the work. we'll have a data base online with all the buildings. you can look it up by block and lot number, by address. we'll have a column on the status, whether you submit it, whether you are in the program, whether you submit drawings or whether you started construction. we've been meeting twice a week and patrick wanted me to mention this. we want to limit the work for the soft story retrofit. we don't want someone to piggy back like a tenant improvement project. also if you have a building with four residential units you can still take advantage of ab 94. we have training from in-house staff.

someone in july will come in and train us on fema 807. i think tom wants to train the outside engineers as well. we'll be hiring two more clerks for this program. i will be doing interviews next wednesday. on the average we've been getting about 5 phone calls from home owners. we've gotten phone calls from somebody as far away as china. i think she owns a building on balboa street and she wants to sell the building. i spent half an hour with her explaining the ordinance. she's not going to wait for the notification. she wants to sell the building. she's already engaged with an engineer and wants to start the process already. tom wants me to be concise and keep it to five minutes. that's the summary of what we've been

doing with the department. >> can you repeat that section. you said we wanted to make sure that people wouldn't do a second floor rehab. could you speak to that? >> we wanted the work-related to the soft story related to work. we don't want someone to tag on for example a second floor restaurant on a second floor, then you have to worry about maybe sprinkle, that's why we want it to be on the retrofit work. >> i wonder if you can e-mail us the specifications so we have it in writing. one of the issues that has been on going as you know patrick is how this

affects folks in the building and in the process that we went through for over ten years around getting us to this place, the issue of displacement of tenants and/or businesses was there on the top because it's going to hugely affect those type of tenants whether it's the business or tenant. has there been funding or that type of thing identified to help no. 1, the owners of buildings do this work in a way that doesn't negatively affect their bottom line or the tenants bottom line living or working in these buildings and have we engaged groups that we already have on board at dbi, a tenant organization to help with

logistical issues around displacement. i know it's not our job and sorry to bring it to you but it is our concern. >> thank you. i have known robert for a long time. he's a very knowledgeable engineer and very much able to solve problems. we are very happy with him. as far as tenant issue goes, i would like to direct you to our website which is www.capss.org/soft story. we created a website that deal with all the circumstances issues around the ordinance with financing, landlord concerns, tenants rights. that is a great resource to the

whole community. putting something on the internet doesn't necessarily take care of outreach. we've been talking about doing a joint presentation by district to speak to the community probably from 1-2 nights a week. i spend time in different communities talking to bankers and housing owners. we've been do that already but i think we are going to see a big ramp up on this as soon as the notices go out. because once people start to receive a piece of paper, they are going to pay attention to this. not only the home owners, we want to avoid the additional kind of work that would cause tenant displacement. the way the work stands now, tenants will be

able to remain in their home when this project is happening. we plan to hold a financing workshop sometime in the fall and this will be show casing the city's own financial program as well as inviting approximately 15-20 private banks to be able to give their products. any building owner that receives this as an opportunity to talk to several different lenders to talk about different financing options. >> is there an automatic inferred pass through? >> not automatic. the ordinance does allow for a hundred percent pass through for the tenant amortized for a hundred years. with the tenant community would be the stream line hardship process and this is a very big win for the tenant community this is a process for all capital improvements, not just soft story. this is by the mayor and

possibly chew, i believe. >> thank you. >> commissioner lee? >> when is the notice that property owners get now, when are they supposed to respond to us by? >> they have to respond within one year after we have given the notification. >> okay. commissioner mr. mccray? >> commissioner mar? >> of those properties identified are they on the website? >> it's pretty much finalized. i'm waiting for the okay from patrick and tom to publish it. >> the list has been created and was done in conjunction with my staff. it's several

different databases. we have a few spot checks right now. i envision this list will come up around coordinated around the time the notices are sent out. >> mr. chung, thank you for taking on this job. i think you are really suited for this job and the man we need for this. you are going to get a lot of, i think that 5 phone calls you will get is going to be a lot more. is there anymore questions? >> thank you so much both of you for this. it's really important to save these buildings and make sure they are going to be with us for a while. >> one more thing. there is a

neighbor next do who is voluntarily doing this as well. special inspections is taking time to get the letters back to get the final. that's a little spiel. when they are were trying to finalize everything, the home owners are confused with regard to what the city needs. that's just a field condition that i heard. so. >> thank you commissioners. >> thank you. >> if there is no more questions. we'll move to the next item. >> is there any public comment on item 4? there being none. which item are we going to now? >> i'm confused myself now. we should go to 6. >> i think that's where we are.

the clerk: item 6: discussion and possible action to approve and swear in a member of the board of examiners licensed architect seat. appointments recommended by the nominations subcommittee are: bradley sugarman and toby engelberg. seat to expire september 15, 2016. additional eligible applicants reviewed by the nominations subcommittee that the bic also may consider include: david mcdermott, azemina favretto, ron giddings, alexander lirisman, brian foust, and george wesely. the clerk: item 6: discussion and possible action to approve and swear in a member of the board of examiners licensed architect seat. appointments recommended by the nominations subcommittee are: bradley sugarman and toby engelberg. seat to expire september 15, 2016. additional eligible applicants reviewed by the nominations subcommittee that the bic also may consider include: david mcdermott, azemina favretto, ron giddings, alexander lirisman, brian foust, and george wesely. #124 1234 >> what was the second name? the two recommended are bradley sugar man, they were not recommended by the committee but all the candidates that applied. >> thank you. you want to take the lead here?

>> i would like to recommend that we a point sugarman for the architectural seat. i want to thank all that applied. given the short notice we had a good number of candidates that applied for the seat. >> second. >> is there anymore discussion? seeing none. call the question. >> who was the second? commissioner mar? commissioner walker. commissioner mccray. >> there is the motion to select bradley sugar man for the license architect seat and toby engelberg. the motion was commissioner mar, he selected bradley sugar man. there are

two openings? there is one opening. we have to vote on one or the other? >> right. we have to vote on the motion on the floor. >> do we have any public comment? >> any public comment on this item? >> so we are clear, there is only one seat available and it's bradley sugar man in front of us now? >> that's right. there were two candidates. >> a roll call vote on this item, president mccarthy, aye, mar, yes lee, mccray? yes, melgar? yes, walker? yes, the motion carries unanimously. we'll go on to item no. 7.

>> do we swear in? >> he's not here. he's on vacation. >> will he come before us? >> i can do it at the office. i'm able to swear in people as well. >> we go straight to the chair. i would like to have him present at some point so that we can meet him and the swearing in can go whenever, but i would like to meet him. >> we'll do the swearing in here. >> okay. we'll do it here at the full commission. >> great. thank you. next, 7. go ahead madam secretary. >> item 7: discussion and possible action to approve and swear in a member of the code advisory committee commercial property owner/manager seat. appointment recommended by the nominations sub-committee is: henry karnilowicz. seat to expire august 18, 2016. additional eligible applicants reviewed by the nominations subcommittee that the bic also may consider include: jacqueline mohanna, roozbeh falahati, and mark lawin.

>> item 7: discussion and possible action to approve and swear in a member of the code advisory committee commercial property owner/manager seat. appointment recommended by the nominations sub-committee is: henry karnilowicz. seat to expire august 18, 2016. additional eligible applicants reviewed by the nominations subcommittee that the bic also may consider include: jacqueline mohanna, roozbeh falahati, and mark lawin. #1234 >> i believe we have mr. henry here. >> we need a motion. commissioner? >> i think what's reported last time that we selected a couple people to interview and one of the interviews were henry and the committee recommended that we a point henry karen wick's. >> i second. we have a motion

and a second for mr. henry karnilowicz. is there any public on this item? seeing none we'll do a roll call vote. president mccarthy? aye, mar, yes, lee? yes, melgar? yes, mccray? >> walker? yes. the motion passes. mr. karnilowicz can you come up here? >> whatever is the protocol, this is my first time swearing in. if i don't do a good job,

let me know. >> congratulations. >> thank you. i really do appreciate being appointed to this committee. i really enjoy participating in codes and service. and particularly now we have the 2013 code that's going to come into effect in 2014. i'm looking forward to being in the middle of all that. so this you once again for appointing me. >> do you have a copy of this in front of you? okay. proceed to raise your right hand. >> i henry karnilowicz swear to defend the constitution of the state in the constitution of the state of california against all enemies foreign and domestic and the constitution of the united states and the constitution of the state of california. i take this obligation freely without any mental observation or purpose

of evasion and i will discharge the duties upon which i'm about to enter. and during such time as i hold the office as a member of the advisory committee as manager of the city and county of san francisco. >> congratulations. [ applause ] >> you stole my thunder there. i guess that's legal, right? >> don't mind me, henry. congratulations and i guess that suffices. >> sign here.

>> okay. so next we will go to item 8, is that correct? >> yes. item 8: director's report. a. update on dbi's finances. b. update on proposed legislation. c. update on permit tracking system. d. update on major projects. 1234 >> sfgtv can we get assistance

with the overhead? thank you. deputy director administrative services. the overhead -- dependence with that today. today i will review the financial performance report for operating revenues and expenses. we are currently projecting a balance of $23.73 million. this consist of $24.48 million in the budget and $2.25 million in expenditures. we expect by the end of the year that we will move $3-5 million of that into deferred credit. terms of revenues, year to date

at this time compared to last year, 2013 was 21 percent higher than year to date for may 2012. the services continue to exceed budget. currently we are at $16.2 million over our budget and we expect by the end of the year to increase to $21.4 million. the year to date 2013 evaluation is greater than 2012. we continue to receive small payments for rental licenses fees from property tax. in terms of expenditures, when we look at the year over year comparison, the year to date for may 2013, is 2.34 percent less than may for 2012. our greatest category in

savings is employees salary. we have hired 20 positions consisting of two clerks by promotion which have allowed us to hire two more clerks which we should be able to get on board in about three weeks. one it position that was temporary is now permanent, 11 elect -- the fiscal year year ends in june. a lot of the building occur in the month of june and then the year really doesn't

close until july, august timeframe so we'll be getting more expenses hit and we'll come back and tell you what where we are. just want to mention about our budget, the budget and finances committee heard our budget on monday, acting director huey gave a very good presentation in a very short period of time. we did not get affected by the budget analyst as we had in previous years. we accepted their recommendations which means we don't have to go back next monday. basically the cuts were in -- i will talk a little bit more about this. we asked for 33 cars and they gave us

25 cars and this is acceptable given the fact that we thought we would be getting additional housing inspectors for the housing authority project and we didn't. we ended up really well in terms of car. they cut some money for our promotional outreach services, but we have been paying for the over time associated with that in our regular over time budget so we can absorb that and still have additional money to be able to expand our outreach. they cut a small amount out of training, but that's not affected by we have been charging the training that comes in-house which we like to have happen to another area other than training because it's professional services. so over all, we did -- i'm really amazed. we had no cuts in positions and we do

have a reserve on money that we put aside for ti improvements and until we have a plan and that just at the budget and finance committee which means that we can take a plan and get it through very easily. the $17 million that we are putting aside in our fund balance for stabilization reserve is set. we are able to do that and we also moved $15 million appropriated $15 million for capital reserve from our fund balance into our capital reserve to tie it up for facility related projects. we are doing a facility master plan, contracting for a

facility master plan to look out for several years to see how we are going to house and deal with our staff that we assume that will occur as we continue to grow. so over all, i think a lot of really positive things came out this fiscal year and i think we are going to enter next year pretty well. we have a lot of hiring going on. housing inspector interviewers are tomorrow and as i mentioned we had some clerk interviews and we have some part-time positions to come in to help start the mandatory, soft story along with building inspectors to increase our code enforcement and i think we are doing quite well. commissioner march has a

question for you. >> i was wondering, we were very happy to get back from the retirees to fill in for some of the vacancies. do we have an idea of when we might be able to get the permanent positions in to fill all those vacancies. is everything, the list available. people interviewing now which is good but i was wondering when we might be able to get permanent positions? >> at the current moment we had some prop f's working in housing as soon as we get the housing inspectors done we'll be staffed up and we have several prop f's. the advantage is that they come with so much knowledge that they can impart training so many individuals and that's one of the reasons

why we are going to keep some of them. >> yeah. commissioner mar, first of all regarding the prop f, we actually need them to come back to help us. first of all the electrical we hire, the permanent inspectors, they want to go back to their normal life. regarding the inspector there is only one prop f only. he's the chinese speaking only there. probably by the time you interview the housing inspector to be permanent, after a few months training then we may ask him. it's not that easy to ask him to state and another one is like jeff mar he's only working half a day a week now until the

end of june and then we have up to 900 hours. he's willing to work because we asked him to help. same as -- also chiu. it's not that many prop f. generally when they retire they don't want to come back. but by the time we are ready, they will leave as soon as possible. >> so, just to follow up. some of the prop f staff come back are also working in plan checking both in commission and you mentioned chiu. my understanding also because the codes have changed, we are working with 2010 codes now and as we heard from the previous speaker the 2013 are coming out soon. we