largest change in the department's budget is the prop h increase, but the department continues to increase funding for our nonprofit agencies which is reflected in a 4.5 million dollars increase in funding for grants to cbo's and that represents a $2 million increase to work force funding and a $2 million increase to out of school time funding. we continue to partner with city departments to provide service. we have increased our work orders with other city departments. the department continues to focus on quality improvements by working with cbo's to evaluate programs as well as provide technical assistance and capacity building for them. and in this budget we are requesting four new positions, one which is grant funded and through substitutions. as i stated earlier we have a small staff but quite a large budget. we

struggle constantly to be responsive and accountable to our grantees, partners and of course residents of the city who entrust us to manage and administer these funds with integrity and accountability. these changes will allow us to give more individualized support through the grantees and bring in the expertise to guide the data work. currently our program officers monitor and oversee 60 to 70 programs. they are asked to provide observation provides and to their grantees and with programs in coordination with our consultants. we also need more support in our data and evaluation teams to help process data requests that are frequently asked of us by lots of folks, particularly members of this committee. support grantees with data reporting requirements and work with planners and officers to create

assessment tools. as we move towards an even stronger partnership with the school district and other educational institutions we find ourselves convening more meetings with city departments, private funders and other stakeholders to strategically think through what a system that serves children youth and families through this perspective should look like. we need more support to ensure that our partners are coming to the table prepared and ready to join us in the work. the department's major initiatives are -- i wanted to highlight i mean we have a lot of different initiatives but i wanted to highlight three major initiative s. first is our partnership with the school district and the bridge to success work. san francisco was one of the very few selected

cities to be receive a large grant from the gates foundation three years ago to try to change a system that will help young people complete post secondary education, and i feel like over the past three years we have done a great job in working with our partners at the school district as well as city college to try to address this need and we will continue to do this, but we will not have the grant from the gate's foundation to do this but we have the support from the mayor and others. we want to address the needs of the lgbt young people in middle school as well as another initiative to support job and career experience in high school students who are -- i'm sorry,

work base learning experience for high school students in our school district and finally another school district partnership is our english language learner initiative in which we want to make sure that we bring in nonprofit agencies to work with the schools to justify young people who need additional support, particularly limited english language learners and you have many times about the summer jobs initiative that the mayor is very proud of. we are -- we were the first city in the country to raise our hands to the call of the president who wanted the city and the country to provide more work based opportunities and jobs for young people in the country. mayor lee said yes we can do it and last year he pledged 5,000 jobs for young people and we exceeded that by 205 jobs this year. this year

pledging 6,000 jobs for young people and we are well on our way to meeting that goal. we are partnering with six organizations throughout the city to ensure that we have as much support for all of our young people and opportunities for our young people to receive this really great opportunity this summer and finally our summer programming. because summer learn suggest so critical dcyf is making summer a priority and we will be serving over 200,000 meals this summer through our summer lunch program and for a new initiative, a new partner this year we're actually serving those lunches at some of our public libraries so young people will come, have a great nutritious meal and hopefully stay and check out a book and integrate reading into their summer activity. together we will be able to continue to

make summer learning a priority and working with public and private partners to ensure that all of our youth has access to summer learning will be fully realized so that concludes my presentation. if you have any further questions i'm more than happy to answer. >> supervisor mar. >> i wanted to thank ms. sue, the director of the mighty small but mighty department, dcyf and great work done, but also that community advocates that fought for the childrens' fund, the rainy day fund with assemblyman ammiano as well and it's wonderful to have increases in budgets that really, really need it. i did just want to say i look forward to the dialogue about the rfp process for how you allocated the distributions to various community based organizations. that's tomorrow morning at 10:00 a.m. and i did

want to reiterate i called for the hearing because of concerns from some groups that didn't get funded but generally people wanting to know how the process worked and some initial analysis by some youth advocates pointing to drops in funding for district five at the highest amount of half a million dollars. district 1 a quarter million dollars, and district 6 about $181,000 while all other districts went up so just different questions i think will be posed about the process and i know you have shared information to all of us about that, but i wanted to thank you for the budget and always putting equity and social justice first as you look at the children and communities with the most need, but i will say that if you look at data like zip codes or other areas too broadly -- for example 94118 which is in the richmond

but also laurel heights you will see tremendous pockets of poverty. families shoved into garages in the area but living close by to multi-million dollar houses in areas right by them and i am worried if we look too broadly and the map you shared with us and looking at that zip code for example we miss tremendous needs in families and organizations that really try hard to serve those sometimes invisible populations who are people of color largely. i think recent immigrant families that we're not doing our job to really look for equity for those that really need it. thank you. >> supervisor breed. >> thank you. thank you so much for your presentation, and i'm too looking forward to the hearing so we can have those kinds of discussions. i know tomorrow there will be a lot of

people here i am sure for public comment, not just for dcyf, but there is also going to be an event at steps of city hall at noon to really push for and announce the summer day of learning. one of the things that was mentioned is that lunches will be served out of public libraries and one of the things -- this i am proud to say i know it's a big push. it wasn't just district five but district five had a lot of involvement for pushing for the summer day of learning and one of the challengers that we have over the summer kids are not necessarily reading. they're not involved in academic activities and out having fun and playing at parks but sometimes the information is not retained and many times when they come back to school teachers can't get them to focus on what they need to focus so you're repeating a year's work to get them up to speed and by

keeping their brains working i think this is an incredible initiative that the city is moving forward to get kids actively engaged and excited about learning and i am excited that we are opening up the libraries to serve lunches. i am a product of probably more lunches than i probably should have but the free lunch program was really a pretty amazing great lunches back then, and then there was a point things weren't so great and now we're moving towards a better healthy better tasting lunch program for our kids, so i am really excited about that because i know as a former director of a nonprofit we spent a lot of money feeding kids through the school year so we totally rely on the lunches and one year there was so many complaints we had to spend more money feeding kids because the lunches weren't great and i

know things have improved and have been wonderful. i also wanted to mention and i know we will talk about this more tomorrow and i know there are challenges and one of the challenges i always had was the fact there were organizations that were really good at doing paperwork but not necessarily for providing the support to serve the population they're claiming they're serving and then you have others not good at paperwork but effectively doing the work but not necessarily articulating that well, and then you had a range of nonprofits and what maria sue as done i think in terms of act billity, professional development, organizational development is great because we're not necessarily there yet, but by holding organizations accountable and not just saying okay we're going to take away

your funding but we will try to work with you to keep the funding and these are the steps you need to go through and this is the help you need and that's one of the things you said the meat of the department and the compliance people which had to have direct experience with. they pay attention to every detail and i think that's important because the fact of the matter is we're trying to serve children and i realize that also this money helps keep people employed but i'm not willing to keep them employed at the expense of the serving the children we're supposed to serve as a result of this money so when we talk about who got funded, who didn't get funded -- i want to talk about the bigger picture. i want to move the organization forward so it's adequately funding the proper organizations that makes sense and take care that family and have the number of children living in the household or what have you and the same case with

that zip code and supervisor mar's district and my district and a few public housing area and concentrated on two blocks so i understand the discrepancies around zip codes and i am looking forward to that discussion but also i'm looking forward to the discussion on accountability and i want to focus that we are making sure that every dollar that we spend there is accountability and it's actually serving the population intended to be served. that's really the most important thing to me as supervisor, and thank you again for your presentation and i am looking forward to tomorrow's hearing where i am sure we will get deep into things but for now the budget we're pretty much done it; right? >> we have to hear from mr. rose first. >> great thanks. mr. rose do

you want to give your report. >> mr. chair, members of the committee our recommendations total 580 in 13-14 and on going and 350,000 and savings to the general fund. they would allow the next listed here or 16-point 3% in the 13-14 budget. the total recommended budgets are listed here in 14-15, all of which are on going savings. these would result in $350,000 savings to the city's general fund in 14-15. >> and ms. sue are you in agreement or still discuss something. >> we are still discussing. >> okay. colleagues any questions for mr. rose? ms. sue? all right. we will see you tomorrow. >> a teaser for tomorrow. >> there you go. >> i believe last we have -- we're going to do county

education office and i believe ms. rosenfield is going to present or monique are you going to do it. >> supervisors we can talk about the county education office. we have do have a representative here and monique can walk through the report on the public education enrichment fund. >> okay. then we're going to call -- mr. clerk can you call item number nine. >> item number nine resolution approving the san francisco unified school district for the public enrichment fund for fiscal year 2013-2014. >> mr. chairman, members of the committee i am from the controller's office. as you know in the charter the public

education enrichment fund was created in 2004. it does require that the controller on an annual basis review the plan for expenditure from both the first five children and families commission as well as for the san francisco unified school district. just to summarize the program a third of the funds goes to the first five commission, a third goes to san francisco unified school district for sports, library, arts and music and the final third goes to the school district for any general purpose. the allocation for the current budget year, $77 million is over the last couple of years we have pulled the trigger. that is the charter states if there say deficit of 100 million or more the city could opt to defer 25% of the allocation to

both the school district and to the first five commission. although we did project a deficit of about $129 million for this budget year the mayor opted to fund the entirety of the allocation without pulling the trigger this year, so that is the first time in a number of years, so the children and families commission allocation is 25.7 million. i do want to point out there is a reserve of 6.$6 million from prior funding in addition to this 25.7 million. the first five spending proposal does meet the requirements of the charter in terms of its intended use for preschool and the program reimburses for approximately 3500 children. for the unified

school district the cash allocation is $47 million for this budget year. the charter allows a portion of what we call the third third to be provided in either cash or in kind services, so the in kind contribution for the budget year to the schools is just short of $4 million. those are services that are provided directly to the schools to school children and provided by city departments, so the total contribution by formula is 51.4 million. the in kind contribution is about 7.75%. it has been that amount over the last number of years. as the money goes up obviously the in kind value goes up proportionately. the school district's proposal does meet the conditions of the charter

for how the funds are being spent is being spent for a series of programs, staff, equipment and professional development and the like, so again to summarize the value of the funding or the in kind services provided to the school district for this budget year, $47 million in direct appropriation in cash. about $4 million of in kind services and then additionally about $24 million is provided in services to the school district as well, so for example this morning you heard testimony from the museums that they allow school children to come in as part of it; the swimming pools and other services within the health department, so the city contributes over $75 million annually to the school district. and just to remind you that the

charter also does require periodic evaluations and we will be conducting a comprehensive analysis of the outcomes of the programs before the program ends. it does sunset in this 14-15 year, and we will be doing evaluation of all of the outcome measures and the value of the program prior to the city deciding to put this back on the balet for reauthorization. >> one question for you. the reserve fund balance. can you talk about the rational of having a reserve fund balance there? >> well, the department has -- particularly in the downturn was always concerned about proposition 10 which is funded through tobacco tax and allocation for preschool for all that that would be going down

to some extent. it did go down but not the amount that the department assumed, so there is -- and this reserve continues to grow, so a portion of the dollars allocated for this coming fiscal year, a portion of the 25.7 i am sure will always be set aside for future downturns or increase need. there was some expansion because they received 25% more money or they will be over the coming year because the trigger hasn't been pulled and there's about 75 additional slots. what the first five commission has been doing with a large portion of their funds from the program is enriching the existing slots providing more staff, providing more evaluation and that kind of thing. >> okay. >> so you have two resolutions before you approving the plan

and the funds go through the dcyf budget which is why we consider this item together with maria sue's department. >> okay. supervisor mar. >> yeah. thank you. i just want to say since deputy superintendent young lee is here but i don't think we're open for public comment but i know the 1/3, 1/3, 1/3 split done by brad benson when in supervisor ammiano's office and this is a good split and we had them talk about how preschool for all tremendous for all and using the money wisely and i want to use -- i think the acronym slam and arts and libraries and in kind support is really critical for the school district but also the community based groups that really

benefit as well as the students in our school district, but i wanted to ask we pulled the trigger for many years and how much money was not funded to the school district and community based groups and the first five over the period of its life the past 10 years? do you know? >> i knew that number last year and we didn't calculate it this year -- >> is it about 70 million or something like that. >> i don't think it was that high. i think we pulled it three consecutive years. we will get back to you by tomorrow on that. >> can you comment i know reauthorization of prop h or the enrichment fund people are building a coalition to reauthorize it for next year but you could talk about that connection between that amount that was not distributed, and how that plays into the reauthorization? >> supervisor, we just have confirmed your numbers correct.

$70 million in the several under the duration of the life. the charter speaks to this issue if it's not renewed by the voters that amount needs to be repaid by the city to the school district and first five within three years of the expiration of the measure so in essence it's deferred, it's forgiven if the measure is extended. if it's not extended it needs to be repaid. >> thank you. >> okay. colleagues any other questions? okay. at this point and time i think we're done through all of our departments. we do have another number of items left on the agenda today so why don't we take those up. mr. clerk can you please call item number four. >> item number four and administering the administrative code for the cultural arts fund

and art funds. >> we have kate howard here from the mayor's budget office. >> supervisors, kate howard mayor's budget director. as you are aware this item creates special funds for certain arts related activities in the city and that's the primary focus of this piece of legislation. >> okay. colleagues any questions? comments? okay. we will keep this item on going. thank you very much. would you call item nine ready. mr. clerk can you call item number 11. >> i believe that we have item eight that we have not called. >> all right. please call item eight. >> item eight resolution

approving expenditure from the incentive fund for one time purposes in fiscal year 2013 and 2014 and 2014 and 2015. >> ms. howard. >> thank you supervisor farrell. this item before you approves this expenditure from the budget fund. i think you're aware this fund was created in the administrative code and allows -- it is intended to encourage departments to generate savings in their operating budgets and to use those savings on one time expenditures. the items associated with this resolution are $16 million -- $16.7 million in the first year and this in the second year and our capital and it projects in the departments that are listed in the attachment including the

asian art museum, the economy of sciences, the controller's office, da, elections, fine arts museum, fire department, juvenile, the sheriff and that is all. >> okay. colleagues any comments or questions on item eight? mr. rose do your report please. >> yes mr. chairman, members of the committee there is an attachment in our report on page four which identifies the projects. we recommend that you do approve this legislation. >> okay. thank you very much. colleagues any questions for mr. rose? okay. moving right along mr. clerk can you now call item 11. >> item 11 for stabilization reserve for 2013-2014. >> okay the sponsor left the building so we continue this to next thursday so if we could do that at the end of the meeting.

could you pleads call item 13. >> item number 13 ordinance amending the administrative code to adjust the office of the medical examiner fees for providing certain documents and services. >> okay. do we have the medical examiner here? hi, how are you? >> good evening. >> good evening. >> yes. the fee that -- if i go forward -- >> please. >> the change in legislation is really intended to not increase the fees but instead corrective legislation that we're proposing to clean up redundant fees, clarify who can be charged the fees, and that's really what the legislation is about.

>> okay. colleagues any questions? concerns? comments? okay thank you very much. we don't have a budget analyst report for this item. mr. clerk i believe we are done calling new items today. can we go through the continuances? >> item number 11 will be continued until june 27. the remainder of the agenda will be continued to tomorrow june 21. >> okay. colleagues -- >> actually mr. chairman item number 11 is listed on tomorrow's agenda also for public comment so all items should be continued to june 21. >> okay. colleagues can i have a motion? without opposition. all right. mr. clerk do we have any other items? >> mr. completes the agenda for today. >> we are adjourned.