removed. plant a smaller tree there, plant something more suitable for the area. thank you. >> miss short? >> thank you, carla short department of public works. i will define that root trim shooting be done carefully and judiciously with acknowledging the species. generally we try to avoid it if we can entirely, but in a case like this if there is roots that are adjacent to the foundation of the house when we made this repair, we can sever the roots at that point. >> so, typically there is a discussion about replacement trees. so smaller trees that is

being removed is it being replaced by the city with another tree? >> yes. >> has there ever been a discussion about a replacement tree to be some resolution around this particular one? in the past when you have presented and people have had different opinions about whether trees stay or go, is there a discussion about what a replacement tree should look like, has there been discussion about that? >> there has not. >> the other question i had about the canopy, it did look more balanced on the picture you showed us. has there been pruning done? >> there has not been any pruning. we'll remove the trees pending on this outcome of this hearing. >> at the time the tree fell,

it looked pretty severe. do you know much about the circumstances how it happened, why it happened? >> i don't. it was a large limb that failed. there was some evidence that there may have been some decay in the limb, but i don't know, it was at night. i don't know beyond that, the circumstances. >> okay. >> miss short, your resources are extremely limited as you indicated. is there an option should somebody be on that list of trees to be removed on your list. can the property owners undertake it? without waiting to be in line? >> if they were granted -- yeah. if the tree were an approved for removal, yes, but they would still have to go

through the public notification process which in this case we did approve the tree for removal and it was the public appeal that led us to the departmental hearing. >> there is nothing to prevent a private citizen to go ahead and pay for the removal. >> that's not the issue. >> it's an entirely different question? >> correct. >> okay. thank you. >> you say people who came to the hearing and wanted the tree maintained. do you remember? >> our findings say there were three, they must have been very vocal, but in my memory there were more. there was an additional letter of protest as well. >> i don't think any of the supporters of the tree submitted anything for this hearing. >> no, and we do -- well we

don't notify, the board notifies the public of appeal before the board. so i wouldn't have record on who was notified for that. >> it's very typical when a tree is removed it's standard that organizations automatically send in an objection. >> i will note that in response to that, the people who attended the hearing were from the neighborhood. >> so commissioner fung and i were having a side discussion. sorry about that. the waiting list, the 5,000 are for sidewalk maintenance and removal? >> that's for sidewalk repairs, not for removal. >> that's why i was confused with your question. >> certainly the timing of the removal e depends on the

condition of the tree. >> how many sites are on your list for removal? >> i don't have that. >> okay. thank you. >> commissioners, the matter is submitted. >> i think this is a perfect -- i'm sorry. >> let commissioner honda start. >> i love trees, in fact just drove to sequoia this weekend to see the general sherman tree. but this tree evidently has it's larger than the space and you can clearly see that in the photographs and even if you look at the other additional pictures which makes it look like an even canopy, it's not, there is two-thirds of the tree

is definitely hanging on the side of the property address and the side that looks like that's failed, the limb that failed, failed on the opposite side. if they are going to prune the roots which is very difficult already, then you are making a tree that is not so healthy and maybe even more unstable. so, i would vote to have the tree removed. and they are going replace it with another tree. because the resources are limited already and after they repair the sidewalk, it's going to need repair again. that's been proven time and again. how many years have they gone without repairing that? i'm sure someone on a skateboard or

someone on a walker is a huge liability for the city. >> i think this is an example, i won't use perfect, but it's an example for renewal. i think our urban force is for renewal. i will use it. >> i actually would like to ask miss short another question. sorry. in terms of cost benefit, when thinking about the resources of the city and your department in particular for purposes of repairing sidewalk versus removing something that is obviously damaged, the sidewalks will continue to in some form require some maintenance. how do you weigh those cost? if taking aside a minute the health of the tree, the imminent hazard, taking that aside. just dollars in cost?

>> carla short, department of public works. generally we don't take away those other factors because larger trees provide more benefit to the city in terms of their environmental services. so when we are looking at, it's true we have limited resources and obviously, repairing a sidewalk more than once may seem as though it's not worth it with the cost, but if you look at that means maturization of a tree and then with community concerns which was the deciding fact or in this case. >> okay. good answer. >> all right. the commissioners who have already spoken. >> i just want to say for the record that this is very difficult. i don't live close

enough to require a recusal but i am in that neighborhood and i do appreciate those trees. so that tree in particular, i don't have any particular relationship to it. but the way it an appears on that block and it does create the types of benefits that miss short just described that is hard to put a price tag on. in looking at the challenges that are faced by the property owner, the appellant here, i think there is value added to having such a beautiful tree next to your property for it's value in fact. so, those are just my thoughts. i know it appears, it would require four for returning. i think we are going

to have to continue this because i'm not prepared to vote for removal for striking the department's position. so our process here is such that if it appears that the missing commissioners vote will make a difference. in this case you will. we have three that have an inclination to over turn the department's decision to deny removal. i have indicated an inclination to sustain the department. commissioner hurtado's vote will make a difference. we are going to continue this based on that practice. >> okay. i know you need to suggest a date. i didn't know if the department had any concerns about attending meetings in the short-term.

>> in the short-term, no pun intended. >> i am leaving for vacation tomorrow. >> next meeting is july 10th. >> i will fly back july 10th, but i won't be here on time. if the 17th works, that will be good for me. >> c'mon up to the microphone. >> i'm not quite understanding on what you have ruled on. >> we haven't. let me be a little clear here. if anybody wants to help me out. >> i don't understand why you want to take a tree -- >> if we are talking process, merits are a separate question.

you don't have extra time to argue those. do you have a question about the process here? >> yes >> the process is that three have indicated to go with your inclination to go with your ruling. i'm not. it's not personal. the commissioner who is absent then could make a deciding vote in your favor or against you depending on what she reviews. after she reviews the record and the merits and she will attend the hearing on july 17. she will have an opportunity to ask questions. at that point in time we will deliberate once again and take a vote if the motion is made to go one way or another. it requires four to over turn a

department's decision. okay? >> we have a motion then from the president to continue this matter to july 17th, the public hearing has been held and this continuance is to allow commissioner hurtado to participate in the final vote. on that motion, commissioner fung? aye, lazarus? aye, honda? aye. thank you, this vote is 4-0. this matter will continue on july 17th. no additional briefing. >> so we are ready to call item no. 9. is miss cold well st ill in the room? >> all right. let me just call the item first and then i will

ask you to please stay an we can address the board. this is the property 162 west portal avenue protesting the issuance april 11, 2013, to bay area gold and silver buyers. secondhand dealer permit. i asked if the permit holder was in the room. >> i'm captain -- i represent the police department in this matter. she notified me that she is withdrawing the permit application because the police department no longer supports her decision. she's left the building. >> is there something that happens when a permit is withdrawn. is there a process

with a notification or documentation? >> we would send a confirmation on it and go from there and she is not here and we are not supporting granting the permit at this time. >> okay. all right. thank you. >> it's a little bit of a change. >> yeah. so commissioners -- >> didn't the police department issue the permit? >> we did issue it. >> i don't understand the process. >> they couldn't even do that because it's before the board. >> have you issued a permit that you can't support? >> yes. i can explain. >> if you give me the readers digest version. >> the process was that the permit was granted, the west portal merchants association an appealed that. it came to my

desk and i just represented the police department and prepared the brief in support of the permit. the captain at the station never got all the letters in opposition for this permit and because of that he didn't get a chance to review the record completely. had he gotten those letters he would have not recommended granting the permit. based on that, the police department no longer supports the granting of that permit. miss cold well said if the police department is not going to support me i'm not going to challenge the appeal and she left. >> it's interesting. it's her permit. if she's not here to defend it. okay. >> she's not. >> so commissioners in the building context, the building permit context someone can ask the build department to -- the

appeal of that permit becomes moot because there is no subject matter for that appeal. >> we should have never let joe leave. >> are you asking the police department send you a similar letter? >> obviously the matter is here before you. you can take whatever action you wish. you can continue it or decide it or uphold or return. in my view, basing this on a canceling that we have -- obviously we have the officer here that that is what miss cold well has asked for but we haven't seen this documented. >> i'm uncomfortable process wise. >> may i make a suggestion. we have the west portal association make their presentation because they are

the appellant and i'm as a respondent to tell you she's withdrawn her position. she's not here. >> i think we can continue it, but can i get -- since you already gave us a description of what took place in terms of the chronology, i would like to know a little bit more about why the communications of the west portal or whoever objected to this permit did not get to the presiding officer in your department. captain? okay. what was the timing? did it come in after? that would be helpful for me. >> thank you, commissioners. i'm captain curtis, the commanding officer for the police district. one of the duties that i do is review

permits and make recommendationed to approve it. in this case there is a process. we have to post it for ten days and we did not and that did not give the concerned people enough time to make their views known. subsequently when it was approved at the hearing t west portal merchants association was not able to make their concerns known and i did not realize the opposition towards it. the next step was the board of appeals and the attorney for the west portal association sent the information to the permit bureau and they gave it to captain osuna. i never saw this information until recently. i didn't realize there was over 80 letters of

opposition until monday. so that's why our position changed. >> right. it was after the issuance. i'm sorry to cut you off. i'm trying to follow the timeline. are you saying that the department didn't provide sufficient notice for objection for the 10 day period? how many days notice? >> two days. >> okay. it's the issuance of the permit was defective. okay. i see. thank you. >> i think we should continue. if for nothing else is the fact that the permit holder is not here. >> please don't speak unless you are invited to speak or unless it's your turn. please don't. i don't want to be

harsh. i agree with commissioner fun's suggestion here to continue it. in the meantime if we are provided with information that the permit holder is withdrawn and that notice is provided then we don't need to have that hearing. why don't we do it that way? >> [inaudible] >> who are you? >> i'm a member of the public. >> not yet. >> you have not been asked or loud allowed to speak yet. >> you may want to allow the appellant to speak. >> the representative for the appellant. is that you. if you would like the person from the public that stood up to be part of your presentation. >> we would just ask that you

not continue the hearing. >> would you state your name? >> my name is dan kramer and i represent the west portal association. i represent the newest process. the notice was for two days and not for 10. this is a violation of the rule no. 7. that's initially the process. also we feel that the applicant did not provide complete information on the application which is a revocable issue. so, furthermore, it sounds like the police department believes that the permit shouldn't have been issued. there is many members of the public who agree with that and the applicant has left and indicated her decision to withdraw the permit. so, we respectfully request that you make a decision this evening on

this matter. >> thank you. >> in the past when boards have been confronted with permit holders that don't show, boards have revoked the permit. we would issue a know show letter to them analyzed -- and they would have 10 days to request a rehearing. >> there has been a number of ways. but i need to say something madam president to the people in the audience and the appellant's representative. in the same way that you have made predominantly a procedural and policy base appeal regarding your rights for process at the hearing, in the same way the permit holder has certain rights and by not being here, i'm not comfortable with hearing anything including public testimony related to

this case. i don't think it's fair to the process or to the permit holder. >> [inaudible] >> no you may not. i'm sorry you have a representative. excuse me, you are out of order. please sit down. you are not helping yourself right now. you have not been asked to speak either. >> anyone else have anything? >> i would support a continuance. >> okay. >> are you suggesting to revoke the permit? is that a viable option? >> it is. >> there is no permit holder so there is no hearing without a permit holder. >> here is what was suggested by the captain is we can have a hearing based on what they have

and we can make a ruling today. i have deep respect for his view here and we could do it the way that we would have a hearing without the permit holder and revoke. but we have a problem with the process. we have a police department that had a flawed process and it's probably not going to be in dispute. this permit is going to be withdrawn. we expect that. it's not withdrawn, there is a problem with the process. we have to go through that process to make that process right. but in any event. we are not going to have, to the extend we have a motion on continuance or we discuss a continuance, we will allow everyone that really needs to speak on this subject to have an opportunity to speak on the subject of the continuance. but we are trying to understand what happened here because the

permit holder left according to the captain spoke. i'm sorry, i don't know your name. we have many options. we are not going to make a decision without having an actual process here. i hope that's clear for everyone in the room. okay. so if we wanted to talk about a continuance which is not, we've heard objection from the representative of the appellant, i think it's time for people who want to speak to that to address that issue. >> with a show of hand how many people want to speak to the issue of the continuance and not the merits? >> you've already spoken. you are not a member of the public. >> anyone part of the organization that -- is not a member of the public for this

purpose. >> okay. >> i too greatly respect commissioner fung's opinion. however, the applicant is not a party to this issue. it's the respondent is the police department. so technically there is no due process issue with the applicant. >> it's the interested party. she has a stake in this process. >> she was here and chose to leave. >> so under the board's rules people who are officers of the west portal merchants association are not allowed to speak under public comment because they are represented by mr. kramer, but general members arrest -- are allowed to participate under public

comment. if there is anyone in those categories who would like to speak please come forward. can you raise your hand so i can determine how much time to let you have. this is only on the subject of continuance. i would like two minutes each. >> my name is caroline johnson, the reason why i would object to a continuance or at the minimum allow the people who are here, members of the neighborhood who have been waiting around for 3 1/2 hours to speak, to just be able to get up and say what they think or at least demonstrate by the standing, their interest in this process. so they don't have to come back and do this again. we spent 3 1/2 hours waiting around and the person who is affected by this chose to leave. and all of us chose to stay. >> that means you win. >> well, it seems that we

should at least be heard and not have to come back for this again. so i won't speak to the merits but i will ask [inaudible] >> speak into the microphone, please. >> speak about this opposition in support of this -- members of the neighborhood who objected and came specifically for this hearing. >> i recognize your view. i am sympathetic. i hope that trying to keep order in this room does not suggest to anyone that i'm unsympathetic to anyone here. >> i'm mr. perkins from the neighborhood here. i'm a portal resident. i just want to clarify one thing. if we have couples to that the permit has been withdrawn or denied by the police department, is there any need to have a continued

hearing particularly when i'm sure this board has a lot on its plate that it could better more productively spend it's time. >> i believe if the director, if our office if the board of appeals office has been provided of sufficient notice of the withdrawal of the permit, we will have no need for hearing on the merits. >> thank you. next speaker, please. >> my name is miller and i'm a resident at west portal and speaking to the continuance i think it's unfair that i took time out of my workday and the woman who represents the other side chose to leave and then there is the possibility that all of us are going to have to come back and sit for another re