and... the response times for those complaints on a monthly basis so you can monitor it. >> and ross mary will talk about the analysis for the data that she provided you. >> commissioners good morning, one of the things that you had just commented on was what you had projected regarding the number of cases sent to a director's hearing, i was in the first six months of this calendar, and you can see from housing, that we are really on target to double that, and where we hope that we will have about 800 cases by the end of this year that we have or will have sent to a director's

hearing. and unfortunately though, the issuance of the order of abatement does not always resolve a case and as you can see from the cases that come to you, because one of the things that i want to show you now is the questions that you were just asking is here is the same numbers, and now let me show you the totals were for that year, and so in the middle column here, you have the 154, excuse me, 154 of 1500 and 19 notices of violation issued for the 2009 calendar year. and so that is kind of what you wanted. so from that, you can see right now, as of right now, we have about touchdown of those cases open for the next calendar year, it is about 15 or 16 percent because there were 1600 novs issued of that there are 255. and then you see that for the years going up to we are currently in 2013 and so we

don't have those numbers just yet. and now, am i satisfied with these numbers, no. but the reality is that if this was a towel that i was ringing as far as i could, i would use every resource that we possibly could use with the staffing that we had and the diluted code enforcement tools to try to get compliance, so what gets compliance? an order of abatement, health and the issuance of fines, and the reimbursement and the assessment of cost helps and the last thing that actually helps, is the more time the inspector spends with that property owner and if i have less staff, i can't have that interaction to get them that constant, the more that they see of the inspector there and the more that they have that contact and the more that they are encouraged to resolve that or have us refer them to out reach and if there is access issue and if there is an issue with the property tenant and the own and her if they are not on the same page, the tenant

will not let them in to make the repairs, there are issues. and in the situation where the referral is not working we can't do the citations boughts the courts just were not issuing them, they have too many other larger case to deal with. that time that the inspector spends, how do we deal with that? >> staffing is one and making sure that it takes less time to be able to do documentations on these cases. we can do the inspections more quickly and efficiently for the property owner and the city and then spend the time having these interactions. and you just had a case before you, at the abatement and appeals board where the tenant and the landlord could not get on the same page that i could not be here, what you didn't know is that i had already met with both of them and they are not going to come together and we have offered them to before them, but i have a lot of cases that way, cases and, work without permit cases and

building cases where they have the maintenance issue and what we do with those and we, have, and we have many interactions with the property owner, or the family members as we possibly can, we are also looking at the hording and cluttering situation to develop a pilot program. and work with the protective services and other agencis that have great best practices because when we are dealing with the hording and the cluttering situation, the time line to get the compliance is extended extreme and so in those situation wheres we are dealing with mental hel and this those things and we are trying to minimize the amount of time it gets or takes to get these compliance. i am hoping with the additional staff and the tools and i was one of the individuals that just reviewed a 100-page document and got it back to them yesterday, and the language for every housing code violation and every description of where a violation can be and

what they goek through with a stylus and a tablet and identify these so that on the back end, we will have better data for you. do i like these numbers, i don't like these numbers. but, i am hoping with those tools and with everything else we can think of, we can get these down, and now having said that. we turn our cases through those director's hearings as quickly as possible and keep in mind that we only write one notice. and when that notice goes out, there is boilerplate with that, that tells the property owner if you don't comply with the time frame on the notice, then the assessment of costs are going to attach and then the $52 fee will follow off that. >> and if a notice is written on november 1, and it was a 30 day, and we are out there on december first, within that 30 days, we sent another notice out to them, saying to avoid the penalties please work with us to get your case resolved. >> call for an inspection, and facility an inspection or show

us that you are trying to comply and so if the permit is needed, file that permit, if you need to access to the information, or to do whatever the repairs are and work with us and then let us know so that we can refer you to other agencies as well. and such as the cop people that most of them it is stayed for this agenda item and so we are doing, everything that we can, and i do want to commend dan and tom and emily for helping us staff up a year long process to be able to do that and finally, 7 is a large number, and when you have golt 20 field inspecters and that is a good chunk of people and it is a good group and we are happy with this group and we are hoping that those numbers will be able to, and this will be minimized. because of the economy i got to tell you with the foreclosures and the issues it is still not going to be easy, from that standpoint, our best tool, is

that interaction with the property owner, that is what gets it done. >> okay. >> commissioner mar? >> thank you, both for that report. i think you know, i think that we are all happy that you know, all sites of the house are staffed up now and i think that i agree with you rose mary that the most important thing is getting our inspecters out there. that is why i am happy to hear that we are going to start the routine inspections again. because i think having the inspecters in the properties especially the larger properties is a little bit more pro-active in proventing the novs. from your side of the house which is helpful and i have raised this in the cop meetings and that i thing that c-op plays a great role in being proactive as well. but they are not a replacement for the inspecters. and so, we have to be clear at what point is c-op education,

and gentle nudging and organizizing and then the other side is at what point the inspecters go in and the routine inspections and the routine inspections and novs if they are called for and actually, i would like to find out, more from both sides of the house, i think that abatement, and the notices of abatement are very important and that is what ends up to us and so what we see, and maybe this is one side, at what we see, are cases that have been out there for years. what we hear about our neighbors and that this guy built this thing and it has been sitting there for five years. you told me that it is illegal, but, it is still sitting there and they are still using it. so, that is what we hear, and that is what we see. in the abatement of appeals and i want to go back to one other thing and i know that the staff spends a lot of time on the abatement and appeals and we want to work with you guys and we will give you plenty of of notice and i don't see if we have a meeting that we schedule

way out in advance because we have to public notice it any way and we have to notice it by the plaintiffs any way and the city attorney has to be here any way and so we have to notice it, what i want to do is have it so that if someone is not getting done, we will up hold that abatement. that is what i want to do, i want to have the process, because if we are talking about 440 outstanding cases i think that most of us now that it takes us all morning to hear three or four cases. that is the reality, so all morning for three or four cases? it is going to be send us the worst and the longest cases that is all that i am asking. >> and send us the cases that have been out there, for years, i think that the directors and if it goes to the directors hearings and there should be a discussion on how much advisement can i give. and how much, continuance can you give. >> you see... >> unfortunately the cases that we have, have orders. most of them have orders. and so, well they can't come to

you unless they feel the order. what i am saying, is that the order is not as effective as it used to be for the people that are not trying to pull money out of the building. >> that is where the other tools have to come into play to get compliance. >> at least that is what i am seeing from our end of things, the type of cases we are dealing with. >> what happens is if you issue an order of abatement and the owner ignores it, and it does not yet appeal to us, what happens next? >> what do the department, what does the department do? >> so we are diligent in billing them to let them know that the time is acuring and we interact with them and we do additional inspection and talk with them and explain to them both in writing and verbally, if they don't respond, that their case will be considered to referral to the litigation

committee and not all cases that are opened are right for that kind of referral and so that is what i am saying that some of the tools that we used to use, got the attention, because the referals because they did not want to lose all of the money as far as the taxes that was a big incentive and that is not effective any more. >> nov is not ignored even after the order of abatement is issued. >> we are following up the problem is that they are thinner and thinner, and i have been doing these vacantcy, and now that i am staffed back up all of the cases that are open, the new inspecters will help to reconnect with these property owners and get them to comply or find out what the problems are. >> did they file a permit and need help with figuring out what to do with the permit? >> is the unit now vacant and we need to get back in and do an inspection. sometimes this has to do with a

situation that may be vacant and we can get back in and see that they can make with the repairs or whatever, it just depends on the situation, i will tell you with the down turn in the economy, it got much more difficult to get compliance on these cases. when you don't have the staff to put on the constant pressure, it is not easy to get the compliance. >> and then the other number that we should probably be looking at is how many how many orders were issued within the removed, right? >> you mean revoked? >> yeah. >> we don't revoke an order until all of the work is done. >> that is another number that we should be looking at too, how many orders of abatements shas been revoked or lifted or whatever or removed. >> you talked about that interaction between the inspector and let's say the property owner, right? the two-part question, one is can you track, how many times an inspector moves his files to

another inspector in the middle of a process and two, are you ever tell us how many inspections, are in a process by in a particular inspector and on a given year? >> and we can tell how many are performed and right on the data sheet, it will say if a different inspector had to go out there, but generally in the housing division, whoever is the district inspector will handle the case up to the time that it gets referred to the city attorney unless they are not available or we rotate. >> ye could not focus on the

one district and depending on the complaints and the make-up of the buildings it could be, you know, more complicated. but generally, it is that individual, and maybe their superviser interacting with them on a particular case, and it is usually one person and generally, after the first initial inspections a majority of cases, as you can see from the percentages, the majority of the cases get resolved after the second or third reinspection. >> that is the majority and it is that ten to, you know, 17, 15 percent, that are problematic because of the nature of the notice of violation and the other things going on. which just requires more time. and that intersection athose individuals. >> so, theoretically some inspecters would have a different load depending on the cases, correct? >> well. >> at the end of the year do you look at and you have had

all of these and how many process, and one inspector and a process to 120 and got resolution on 90 percent of that. inspector b, processed 60 percent, and only got resolution on 20 percent, i am trying to figure out >> we look at that, but we have to look at and it is a good point. we have to look at it in the context of the make-up of that inspection district, some have a lot of illegal unit complaints and don't have large apartment buildings. others have large apartment buildings and not as many complaints. and so, these districts for the track boundaries and why we might break them up, we keep the boundaries to look at the historical data but we are not looking at that on a yearly basis, we are looking on that at a weekly basis. i am looking to see what the performance is, on a weekly basis to give you an example fl, and here is the month of april and this is, and i mean, this scan through here and this

is what i am looking at on a weekly basis of what the performance is. we are also looking at, what is happening, that the inspector needs more help in that area. the problem is that i have not had the flexibility and i have not had the staff as i have said, we have had in districts which were historically, the buildings are in better shape and we had an inspector sign to maybe two of the districts so that we can free up the people for the districts with more problems and so we have definitely been readapting with the resources that we have, as we go. depending upon what the need has been. the inspector, how much file change and how much of somebody has worked on something that we said for four or eight weeks, how many times has that happened to the file and has moved and that one has to start over again. >> they don't. >> typically not. >> because some major reason as to why that would happen.

>> it would be the inspector is on vai vacation and they are going to do something while they are going typically it is handled by the inspector with the exception of maybe the hotel conversion ordinance or the city attorney cases. >> and the reason why that is, because once you send it to the city attorney, there is more work that has to happen and the district inspector has to keep going with the complaints and the routine, inspections and so we allow one person to focus on it at that point, but they could be sitting side by side and the good thing there is because it is in the same division it is not garbage in and out. there is an accountability there as to what the quality was prepared to go before the city attorney so that the inspector inheriting that gets everything that has been done properly. >> thank you. >> and this is a great presentation, thank you so much for everything. >> okay. >> we will add the ref vocation

and a monthly break down for you. >> thank you. >> we pill wut it on the basis. >> thank you. >> >> okay. is there any public comment on 7 a through 7 e? >> good morning, commissioners my name is spencer gosh and i have been a building inspector for 23 years, i just want to comment on items b, and e. i guess it is my job to point out the dark side of dbi. the code enforcement process, listening to this and i thought that i should point something out is that one historic flaw in the enforcement process which hopefully has been corrected, is the easy subor nation of these orders and someone comes in and whoever is in charge of issuing it, will say, they have issued or taken out a permit into is your subordination and there is no longer a loan problem, we can finance on the property because

we subordinated. that is a serious flaw in the system. and i don't know if it has been corrected by now or not. back to item b on this proposed legislation or the health department is trying to get us to enforce noise issues, emissions issues, and there is a history in the department of the health department trying to force us to do things. clearly noise issues are in their jurisdiction, and also, emissions and pollution is not in the building department purview it will be the building or the health department and i think that we should put our foot down and throw this back to them to enforce and we can get out of enforcing the construction noise on the same time and put it on them to do. >> thank you for your time. >> good morning, my name is robert davis, and i was wondering if we could see the

numbers previous to 2009, last year, or about 18 months ago when we first looked at notices of violation there were 5 and a half thousand opened notices and back to the year 1994, and so, we have gone from about five and a half thousand to 1,500. and wondering where they went. how many open directors meeting there are and now we have many opening notices there are but the opening, and this is unknown number as well and some of the directors hearing are open and they have been found in favor of the city but they have never gone anywhere else and never been pushed to the litigation department or the committee and i was wondering. what happened? what happens to these, these cases where they don't seem to go anywhere. what do we do about that? >> and i was wondering also if

we could get the information by zip code. and the department enforces the vacant building ordinance, and i was wondering if there was any interest in looking at that as far as the notice of violation, and i was wondering also if there were any changes or improvements over what we know from before, to the notice of violation process. >> thank you. >> any further public comment? >> okay. >> seeing none, item 8 a, commissioners questions and matters inquiries to staff, at this time, commissioners may make inquiry to staff regarding various documents, policies practices and procedures which are of interest to the commission. >> i would for the staff like to see the notices of violation

by zip code. >> yeah. >> and also, like a little bit analysis of the type of violation. i thought it would be interesting. you know, there is the planning department has really good data in maps on housing renters verses home owner it would be interesting to collaborate with them to overlay our violations map with housing type, you know? it would be interesting to see it. >> i concur. maybe you could look into that by zip code? >> anything further? >> seeing none. >> item 8 b, future meetings and agenda, at this time the commission may discuss and take action to set a date of a special meeting and or determine those items that could be placed on the agenda

of the next meeting and other future meeting of the building inspection and there is a special meeting on september 25th, at 2:00 p.m. and the next regular meeting is on october 16th at 9:00 a.m.. >> and the room number, for notification, for the special meeting is going to be room 400. >> for the 25th? >> for the 25th. >> and yeah. >> is there any public comment on items 8 a, and b? >> okay, seeing none, item 9, review and approval of the minutes of the regular meeting of june 29, 2013, >> the move the minutes of june 19th. >> second. >> there is a motion and a second to approve the minutes of june 19th. >> and are all commissioners in favor? >> aye.

>> any opposed? >> and then the minutes are approved. >> items, we are going to item 6, closed session, public employee appointment, director of department of building inspection, discussion and possible action for the interview candidates for the position of director of the department of building inspection, item a, public comment on all matters pertaining to the closed session. >> okay. >> good morning, commissioners, my name is spencer gosh and i am the building inspector here for 23 years, and i apologize for being late previously because i know how much you value my comments, and i am here today to request that you do not permanently appoint tom hewe y or any other current person to the directorship. i believe that they were here speaking about what kind of a good job he is doing for them.

he is the only one that is doing a good job. >> he has fostered corruption, confuse, races and unprecedented races of dbi and should be removed from office and not furthered in their endeavored. and and i am trying to fight the whole city there. and i can't maintain my anger, that i would like to. but i remember when tom and i used to be friends and had lunch together and those were sort of the good old days and i certainly miss those times but regardless, this is the current situation, and i thank you for your time. >> thank you. mr. gosh. >> >> any further public comment? >> okay, seeing none, item b. possible action to convene a closed session. >> is there a motion. >> move to go to closed session. >> second. >> motion and a second.

>> are all commissioners in favor? >> aye. >> any any, opposed? >> is there any public úx

>> 2, 3 this is a meeting of the rec and park committee will the clerk la jolla please call the role. >> (calling names) we just a few little friermdz you have any electronic sounding devise please turn those off and also you will have 3 minutes on each item correct? under public comment if you would like to accommodate on an item that is not on calendar but does fall in the rec and park commission that's on item 4 and continued on item