>> good morning, everyone. welcome to the board of supervisors budget and finance meeting for wednesday november 13, 2013, i'm supervisor mark farrell. i'm joined by other supervisors. i want to thank the members of sftv. mr. chair any announcements >> yes. please silence all electronic devices. and keep the documents that should be given to the clerk. the agenda will be acted upon

today >> mr. clerk call item one. >> this is for telephone services from 2010 to, 2013 to may 31st, 2014, with an additional opposite to extend the term remaining to the welfare fair of more than $3 million over the 4 year contract term. okay minute from the sheriff's department. okay they're not here testimony 2. the department of height to extend the diseased control fund and it's called hepatitis linkage for help it's b >> okay. we have someone from

our public health department. thank you for being here >> hi, i'm a environmental hepatitis coordinator. it's a partnership too the san francisco public health department and the goal of this grant is to test 3 thousand viruses to insure they know their help it's status and know anyone who is tested positive. this is the second year we've been awarded this grant based on successfully studying our goal of you testing more than 4 thousand individuals for hepatitis b and any questions >> i want to thank you for the

testing for the asian that community at any time important to get tested and many of us are infected and if it's treatable once it's on our agenda. it's been a great partnership with our opinionating. >> we don't have a budget analyst report anyone wish to comment. seeing none, playgrounds. okay. mr. clerk call item 3 >> item 3 authorizing the public library to accept a grant in the unanimous of 20 thousand there's plus for directly sport for a variety of public services for july 30th, 2013, and

fourteen. >> thank you, mr. herrera. >> thank you city librarian. supervisors. i appreciate the opportunity to ask for your supported in the resolution that's to authorize the liable to accept the grant if the friends of the library and just as a point of background they annually provide significant fund for not only our branch library program but for the programs that make the lib library a great institution. increase a variety of cars to support of the children's services program but adult outreach to our fairs that you are our one city book initiative and our grants that help us push the envelope for technology.

last year in terms of ass various programs it reached about 2 hundred and 45 thousand patrons that attend through the library. again, we ask for your support and i'm here to answer any questions and a supervisor mar >> i visited our branch and the friends of library contributed so much to making sure that even the furniture and outdoor areas and a community groups really partnering with the library has been critical. i know the baby branch need a lot of support as well. thank you for building all the branch libraries in our neighborhoods >> thank you. >> i echo those condominiums. we'll open this up for public comment. seeing none, playgrounds.

can we move this forward without recommendation. mr. clerk femaof that >> item 5 moving a grant by the use of the did not of an amount of $38,000 for a 5 year term. >> thank you welcome back. >> good morning john updyke it's a lease at south van ness. the landlord is general partners in hay word california. over the years this has been used for a office that building

for a variety of programs. we've providing mental health case management services to hiv and we're counseling the youth. as the form lease was a fixed rate for the last term of 10 years we have quite a bump in rates for this renewal as one would anticipate. from the prior rate of $189 annually to $14 plus annually. so this lease takes effect upon the resolution. i'd like to note we've extend the prior advantageous rate and additional 5 months that has saved the department of health thousands of dollars. this lease expires june 30th it

has a 4 year option for renewal. it has a fixed rate and it's allowing us to step up so it's more less than 3 percent. the only cost for the city is utilities and it's about $10,000 per year. the market lease is 42, 36 a skeet. it's a 3432 under the rate. there's some considerable discussion regarding a choice to lease rather than buy at this locati location. several considerations come to

mind we need a willing seller in this is example we need a certainty of program schedules and think to meet the challenging needs to the neighborhood is certainly an issue and we need to look at a total cost of ownership when comparing this to the cost of the lease. we're under a projected cost per skeet. we can remain flexible and enjoy a slightly lower tenant risk. every one of those is case by case property. happy to have that discussion. the budget analyst has an ice toward termination or other

opportunities and the desire is part of the capital plan in about a year. my team b will work closely that the staff and we look forward to this discussion. there's a recommendation to clarify the lease term. i'm happy to answer any questions >> colleagues, any questions. >> i know from the being the r budget analyst report it's almost doubling the cost of the leasing and are we going to see that happen to other private property leased areas. >> a question about what the future looks like. the good news is we have purposefully worked on extending

a number of leases over the last couple of years were we do a 5 year forecast and into 2015 and 16 we have fewer renewals or xieksz. i'm pleased we're not going to keep the market apace for the next 24 months we're not going to have a lot of leases up for rerenewal. >> this is a question that's more of a philosophical one. i'm curious as the nonprofits and city agencies in other areas of the city exceptionally around market they're to face the same situation can the city control the nonprofits and city agencies

>> certainly a key issue a topic of conversation and probably more hearings to come. we're participating to see what the city can do whether it's any small amount of space we can make available. unfortunately, there's not a lot of room at the end in the cities portfolio that's good news and bad news. we're at the table talking to our partners and others so see if there are some strategies we can comply to help. it's a prevalent issue a lot of directors looking for spaces and recognizing there are issues in the next year to 18 months. >> thank you, mr. updyke we have a budget analyst report.

mr. rose >> on page 12 the proposed mostly rent for $2.86 per square feet it's 97 percent more than the basics rent with a dollar and $0.50 per scooting. however, as dictated the proposed grant represents fair market value. on page 13 of our report we note in table 3 the total estimated cost of the rent new lease over the 4 year period it between $2 million plus and $333,000 dollars plus. as indicated by the committee since this space has been

occupied since 1981 over the period the rent and related costs is to be paid by dph is several million dollars and we recommend you provide a report on the plan including the plans to consolidate plans at fats for the next board of supervisors hearing and we recommended it be clarified that the lease is approximately 4 years and seven months rather than 5 years and we recommend you approve the recommendation as amended >> okay any public comment on this item? please step forward everyone will have 2 minutes.

>> i'm here on our related on the precisely profile of our case that will be coming up real soon of the ocean properties. it's going into foreclosure this weekend and - >> mr. washington this is a chance to condominium on this question. >> but it relates to our profile you talked about properties so it relatives to if you bet elicit me finish my public comment. so i'm saying as a it relates to the profile of our properties on the properties are getting ready tow come before this board theres a parallel so an important piece of property is coming to your government from our community i want to show a

parallel hoping the real estate department will have an opportunity to talk about this piece of property that's all i wanted to say i have no comment on this piece of property >> okay. thank you very much. nobody wish tow comment seeing none, public comment is closed. can we move the recommendation. can we move that forward. so moved >> the department provided the legislation to me at the 9:00 a.m. tomorrow morning. >> duly noted mr. updyke. we'll make sure that happens. i see our sheriff's department do you want to come up and talk

on this item? we're on the other mike >> as he discussed the sheriff wants at that one year extension of the contract that will there the commission by 65 percent for 65 thousand dollars for to the welfare fund. we discussed amending the title of the resolution to make it clear for a total dollar value of the entire contract of $4 million. we're here to request that it pass out of committee to the full board >> thank you very much supervisor mar. >> i want to thank you for the information. i asked about the number of

inmates with children it's a huge percent >> it is. >> can you say that for the audience. >> of course, our population that has children it approximately 40 percent sprooirls under the national average of 50 percent. >> thank you. >> it's so important we provide services ease invested in the one family program and a okay. thank you very much any other questions we'll go to mr. roses budget analyst report. the committee has recommend we approve the resolution and i'll be happy to respond to any questions >> okay. thank you mr. rose. >> if no other questions thank you. we'll open it to public comment public comment is closed. okay. can we move this item

forward mr. clerk call item number 5 >> item 57 elections to enter into an agreement with the voting system incorporated to extend the term of their all the time to december 13th not to exceed the agreement to approximately $19 million. >> good morning, supervisors. john. the contract all the time is for 3 years. there's no other system in california that can predict the elections there's nothing coming in the election offices. so if we have a 3 year contract the current system in unifies we'll have a new system.

there are notice cost increases it's a flat extension to 3 more years. and you know, i, take any questions on that >> supervisor mar. >> a real quick one. it seems like if the duo minimum has a monopoly are there other companies that are developing the item in their own systems >> i'm not aware of any. in 2005 there were 3 major vendors that have voting systems in california and we had a current vendor at the time and another company. they implemented the choice voting starting in 2004 decided not to upgrade their systems.

so the other companies actually told us that they weren't going to bid because of the voting system. right now titus it seems like they'll be the vendor coming into california >> i know that as different state level legislation moves forward on technology to there voting easy and access i'm wondering would the do minimum systems are they looking at other online systems for voting or tech driven changes in the voting system. they are in canada they've had

limited test programs where they allow people to vote on line. it's in canada. not that i'm aware of in california. there's been more and more discussion and questions in the last few years. people are more accepting of the idea that it's one component of voting but then there's always the concern of security. so people access that >> and this is as closely related to the item we're discussing but in discussions with other city people around the country some of moving towards all mail in ballots. i know we have a history of going to the polling place but people have proposed we go to a

exceptionally in off year elections more of a male in ballot >> it's been before the legislation to allow all counties to do it that way it's been voted down. there are some counties that are having expectation to the rule and vote by mail. so that's an option for san francisco if it wants to go that route. but at the same time there are polling places in san francisco that are well loved. when we talk about the voting places there are option again ideas. but i know san francisco exceptionally geographically the way it's situated it would be

possible to have voting places around san francisco. the last question i know the legislative analyst budget analyst suggests this is a policy consideration but for a 3 year contract or extension did you consider maybe a 1 to 2 year extension maybe companies will catch and do enemy maybe the only compa company >> there's a thought there might be a better system coming but right now when things i know legislation has been passed in california to allow secretary states to bypass the federal

elections commission but still the current process takes six months to a year to get it certified. right now there's nothing before the states office the duo minute massachusetts has the component side of it but there's the fee side it would be tough to have a system be approved on secretaries day to be awarded the privilege to execute a contract and the system to be up in a couple of years >> just is quick question to follow up. the question about an all mail in election you have to be

enabled by the state; right? no matter what type of election whatever it is it has to be approved by state >> that goes back and forth. i've heard it through the vote by mail but really it might be r be a question formerly to the city attorney's office >> complaegz any other questions i hope you get some rest and a mr. rose budget analyst report. >> yes. as shown this tables 2 and 3 those tables are on pages 17 and 18 of our report. the proposed cost a as indicated would remain at the same rate of $400,000 plus and 3 hundred plus for maintenance and license agreement and ross the rates

that are currently charges under the existing 2007 to 2013 agreement. we also point out over the 3 year shown in table 3 the total costs to the city would be $3 million plus. and we discussed the policy matter on page 19 of our report we fully occur with the decision to not competitively bid we recommend you approve the proposed ordinance thank you very much mr. rose. colleagues, any questions. seeing none, we'll open it up to public comment any public comment on this item? all right. seeing none, public comment is closed. colleagues. supervisor avalos. >> actually, i have a question

i'm trying to get my memory jogged on the original contract in 2005. i wasn't on the board at the time by the way, by wasn't there something around the storage of the documents of configuration of the department elections. there was some storage elsewhere. i'm not sure that was packaged with the original contract do you recall. >> i recall the storage issue but not the specifics of that issue and how that was finally, resolved. >> i know about it. it was was it part of the original krablt or based on the storing of documents in that as

i recall. you know what i'm talking about. there was no document storage there was a billed out we have a pier 48 part. there was a built out of the site >> that would have been separately from this contract for election services. >> the build out was in the contract original and when the contract was in place. >> right you so that's not part of this contract currently. >> no. there's no build out. >> it's already done. >> right. >> any further questions. >> okay. can i have a motion to move this item forward without opposition >> item 67 resolution extending an agreement between the 71 and

s and s trucking corporation and increasing the stimulated cumulative amount of 89 million plus for hauld sold and grid. we have a few speakers here >> thank you for having me good morning, supervisors. i'm tommy. i'm the general manager for the puc. the matter before you is a matter of a contract approval for the grit hall for 2 years. the board approval is needed pursuant to the charter it must be accepted and the total cost will exceed the $2 million threshold. it will be needed in a lot of