repeated complaints of say, illegal units and we have to use the same criteria and that is, you can have one person be angry with a property owner who keeps making these complaints but it also depends upon the same set of criteria which is what we have to use, for purposes of getting a warrant and that is, what is the history of the building? what is our history been with the building and what is the permit history say and what is alleged and what information do we have? and what is the exterior of the building telling us and what is the complainant telling us? so weighing all of those things together, if it is the same information and it is skanty then we make our attempt and then in a situation like that, if we are not really given much information, then it may be that it is appropriate to close that case. just depends upon, evaluating each of these cases. >> there is criteria set in the sop, i am sorry.

>> and as a follow up to that, does 311, refer people who are anonymous with housing complaints to our code enforcement out reach partners? >> i don't believe so. i think that they take the complaint and log it and it is sent to us and maybe we could look at absolutely doing that and that might be helpful. >> okay. and with that, then, there is no more discussion, we will look at this in a more kind of formal approach next meeting and we will vote on it. and hopefully everybody will be on the same page, okay. >> is there any comment on item 11? >> you guys are talking about now, it will be from after the vote is up?

>> what are we going back in the beginning? >> we go back to the normal order now. >> yeah. >> item four. director's report, update on dbi's finances. >> good morning, i'm gill, chief financial officer and our finance report is not what we expect honestly, the revenue and expenses are right on track for where we think that they would be for this time of year, if you look at our revenue for this year, you will see that the charges for services are slightly more than they are for this time of year, we are about 33 percent complete with the year. and we received 48 percent of the revenue for charges for services. and if you look at that, is only about 2 percent more than last year and so we are tracking closely to what we did last year at this point and you may remember that we were short of where we were last year and

we have a few big project thises month, and the other type of revenue that we collect, we get those with the property taxes. so there are cycle cal and we have not gotten them for this year. and our other revenue, a lot of that is from the fund balance for the capitol projects and so... >> we still expect to get that and we have it in the fund balance and our interest rate is about what we expect. so no real surprises for revenue. and if you look at expenses, expenses if you look at the actual finance report, are much higher than this time last year and that is mainly because we did the transfer to the capitol projects and if you take the capitol projects out of the equation, you are really comparing apple to apples you will see the variance is 13 percent more than last year which is again what we would expect. we have hired more staff than this time last year and we also have been working on some of the big materials and supplies type of purposes that we have

purposes the books for the code cycle and etc.. and we are less than the 33 percent, and because, we are still looking at buying some big things like chairs, which are budgeted for this year that have not arrived yet. and so the finances are what we expect for this time of the year and the other thing that i want to do an update on is the commission is the cashiering system and we have not had any large problems and so expect that those will resolve themself and we will be in shape with a new system and i like to thank the staff that has worked on that and it has been stressful in learning the system and dealing with the issues that come in and thank you for the patience both the staff and the customers. >> great presentation, and i know that you are busy personally do and we appreciate your hard work on this.

>> item 4 b, update on proposed legislation? >> good morning, commissioners, bill strong, legislative and public affairs. i have put in the commission packets and i will call attention to the fact that the formal convey ens has taken place from the board of supervisors to the preceding judge of the superior court on our grand jury report and our response. so, that is in order, and we are working on our follow up to that. as has been mentioned several times already, you know there are several pieces of legislation that are addressing in-law units and how to

legalize them, besides supervisor chuie we also have weiner who has one for the castro neighborhood district and that is that land use, and supervisor kim has a new resolution that was introduced yesterday. that essentially sets up an area south of market that will include 1049 market. and which would suspend the issuance of the building permits and subject to a planning review to make sure that we weren't having commercial buildings that have accessory residential units or buildings that for many, many years have had the residential units suddenly being converted to commercial and office use, again, looking at this issue of how do we protech the existing residential units. the department has been part of that conversation, and i think

that the way that the legislation is set up, right now, we will be able to move those things forward relatively quickly. we don't anticipate a major large, assuming that planning does not get too backed up itself on those types of things. the other thing that i guess that i would mention is our mandatory workshop on seismic retrofitting and as was mentioned earlier we do have a third workshop that will be tomorrow in the main library and we set this up from five to seven in the evening so that we might bring up the home owners that we may not have been able to come during the middle part of the day that we have had the previous two. >> but other than that, i am here for any questions that you may have. thank you, bill.

>> 4 c, update on the permit tracking system. >> good morning commissioners, i am with the dbi and here to update on the pro-mitt and the project tracking system like we reported last month, we actually started the user acceptance testing this week. and so we are going to launch the testing starting on monday and this is going to span into the middle of december to the third one of december. and we have got the subject matter experts from the sets of the dbi as well as planning and they will be working with us all day. and we have the staff and all of the testing and the logged issues and most of the issues that are being solved as we do the testing and they are small to medium range and those who are not getting them today will be solved in the next week and so that we can be tested and so

that is where we are, and towards the end of the testing we are going to like the president mentioned we are going to have the citizen advisory group members, and participate, and where you have the hands on and give us the feedback. and so that is going to happen to us toward the end or the middle of december. >> and we are also planning for planning, like i reported earlier, march of 2014. >> perfect. it okay, we look forward to it. >> question. >> just a quick question, our friends from the grand jury, so that are they involved in this citizen advisory group? >> the group was chosen by dbi and planning staff i think that it was last year, at that point we were not part of that group, however they could be invited to the stake holder meetings that we are going to hold, some time in january and february. and they will involve all of the stake holders and the public and all of the users and expediters and contractors and licensed professionals. >> it is possible? >> definitely.

>> yes. >> thank you. >> director? do you want to say something? >> i just want to direct, they can come later, and this is only the initial only. >> okay. >> thank you, >> all right, we look forward to everything in december. >> next item? >> 4 d, update on major projects? >> good morning, commissioners. tom, the director of dbi and you can compare last month to the construction for the major project and it was a little bit down and maybe one percent down or whatever and just drawing this level to be compared to last year. and you know, the increase you know, it was only 2 percent for the revenue, and but that means that we, you know that we know the situation before ever, rolls, you know, before. and it is around 25 compared to 25 compared to 35 before.

and any other question? >> no. we had discussed at one time to try and it is more of a public relations type of thing for me. is to kind of orchestrate the volume that we are doing verses the other major cities. and where we as a department have kind of done a good job in managing such a large volume and other departments would not have a large volume. i know that i asked that of bill a while ago and it was something for me to kind of highlight and i know that we used the term, the cranes are more cranes than anywhere else and but i would rather see it and quantify it and we have so much permit and volumes of business compared to for example, for la and compared to chicago and new york and that cannot be done. and yeah. because i think that it is, i

think that it captures what is going on in the city. >> absolutely. he can do that research. and i will make that a priority. >> yeah, i mean that i don't want to turn it into a huge deal, it is just something that i think that should be publicized and kind of our department is handling tremendous more volume and i keep pushing because i really believe that we do more volume per square mile than any other city. >> i suspect that you are right. >> and we have the data that is worth it. >> and thank you. >> yeah. >> thank you director. >> thank you. >> item 4 e, update on the code

enforcement. >> >> good morning commissioners and i would like to give you an update on the code enforcements and the notice of violations, for the inspection division. and we are also include a code enforcement and housing. >> for the president, i want to tell the inspecters last month that they did 5640 inspections and they are extremely busy on top of doing the complaints of notice of violation and that was 96 response after 48 hours and after 48 only four percent response and they are busy and they are doing a good job. and as far as the complaints, the building received 327 complaints, complaints response for them within 24 hours, was

218, which is 67 percent, and the complaints response for them 72 hours is 74, 23 percent. and so, the amount of complaints responded within the 72 hours, is 90 percent. and that is a really response of the inspections that they are doing. the amount of complaints receiving and updated were 159, complaints referred to code enforcement with 17. and complaints for the first notice of violation were 77. complaints for the seconds notice of violation 1, and complaints received without nov for the same period, these are complaints which is almost half of them that were complaints that we investigated and we were able to do without the notice of violation. >> abaited complaints with no nov were 270 and with novs were 44.

>> great. >> >> i was going to have rose mary speak on the house, and i will have john speak on the code enforcement. >> for the code enforcement, we received 212 cases, and building and electrical and plumbing cases, and to the directors hearing for this last month. and of those, 23, had hours of abatement issued. and the 32 under advisement and many of those are the mature hour of abatement during that period are that they would be abaited and during this period, we abaited 219 cases so that concludes our report.

>> commissioner mar? >> just a quick question on the cases under advisement, is there a time limit for those? >> 30 days. >> if they don't get the permit issued and inspected and signed out during the 40 day period, we move forward without any further hearing, and issue the order of abatement and assess fees. >> thank you. >> i was going to have rose mary talk on behalf of housing and so i will just mention it for her and she is comment on it if she comes back, the housing performed were 895 and the complaints were 412, and the complaints response within 24 to 78 hours were 763, the notice of violations 168, the mraints for notice of violations were 596 and the number of cases since the director's hearing was 33 for the housing.

>> okay. >> that is good, thank you. >> thank you, commissioners. >> great. >> is there any public comment on item 4 athrough 4 e, of the director's report? >> seeing none, item five, discussion and update regarding october 17, 2013 inspections and planning department request to suspend pending permits at 1049 market street. >> the legislative and public affairs, and just a quick update on 1049 market street. right after the last commission in the middle of october, a number of our inspecters from building electrical, plumbing, went to the building on a number of the tenants through the c-op program actually let people go in and actually see the condition of the units and

we also had a couple of fire department inspecters who were part of that. they provided feedback and notes as to what they saw that were a number of life safety issues that were pointed out. and but, over all, the building i think that everybody agreed was in better condition than had been expected. and that the owners could make these kinds of changes if they would take us up on the offer to come in and do the formal preapplication meeting and walk through the processes that we have explained to them on several occasions. we did not hear anything back from the owners. but, along the 28 of october, the planning department sent us a letter to request a suspension of the building permit, we had issued in early august. which was a conversion to office permit. and that permit has now been appealed by the owners and that

is why, earlier in the meeting, you saw that there will be a permit appeals board hearing on that matter, 16th of december. and so it is my understanding that while the owners have issued another round of eviction notices i am not aware that there will be any formal action following up on that. certainly before we have the permit appeals board meeting in the middle of december. so, essentially we remain open to the owners coming in to meet with us and we keep putting that message out, but, at least, in recent weeks, none of us has heard anything from the owners. >> sorry, bill, on the december dates and the board of permit appeals and the representation from the department will be from who do you think on that? >> i don't know, is it joe? >> one of our senior inspecters

is usually at the board of permit and appeals. i am sure that we will be represented there. >> yeah. and so he will be up to speed or she will be up to speed? >> of course. >> so they are appealing the suspension of the permit? >> yes. >> okay. >> next item? >> is there any public comment on item 5? >> seeing none, item 6? discussion and possible action regarding proposed revisions to administrative bulletins ab-032, site permit processing and ab-084, guidelines for the structural review of continuous tie down systems used to resist over turning of light framed wood shear walls. >> good morning, my name is kirk means and secretary to the committee and we have a couple of administrative bulletins that i have proposed revisions to and they are both semi,

minor. we will start with the administrative bulletin, ab-032 which is the site permit the administrative process explanation, there are two sections that were revised and primarily one is the middle, where the section number 6 and in general, we have required our applicants to put their issue site permit prior to them submitting their addenda to keep the open from dragging on and from, and from them, not paying up the fees to a certain stages in the permit process. and so, but there are circumstances where that sight permit cannot be issued in the project needs to go on and we need that flexibility to be able to approve that if there is a good reason for it and language that allows us to do

that. >> the second item in that section is required by the planning, already entered into an agreement with planning. that changes the timing and when we send things to planning. and in some cases and this administrative bulletin, and memorializes that, and in particular in this section, for a new buildings the architect you aral addenda. and not necessarily that the plan checker will look at the site permit and look at the addenda that will match up and continue on, and for some reason planning wants to make sure that things are within their purview that we may not be looking at don't get changed as well so that is a good time for them to take a look at it. >> sorry. and and what is the time frame that they had said that they will do a check on the addenda to the plan that is the same as the site plan?

>> i have not been given any time frame, and imagine that if there is no change it will be fairly quick and we are talking a couple of days but there is a change. but it could be quite some time and then justified too, because that will keep the client that spending a lot of time building something that is going to have to be unbuilt later. >> yeah. >> my experience with the site plans, and quite extensive, is that the site plan is relatively almost as good as the architectal addendum and it is put through right now and it literally goes to every department and it goes through fire and it is the major plan check done. why do we have to send, drawn as the staff, and we have planning and to have the drawings and a couple of years

to plan check. >> you have to make sure that you don't have an answer for you and it is made at a level than mine. but the things that may come to my mind is the required bike parking on it and the addendum and now there are no bike parking and we will go through the approval process and it will be approved, and the addendum on it and now it does not have bike parking, but it was supposed to and that is what planning requirement was that it was in there and maybe a bad example. >> but they have not given you a commitment as to the time frame as to how long this will take. >> if they have it, it was a different level in mind. okay. >> it is an open book. >> so it fits, and to the director? >> yeah. >> commissioner, and that was discussed in the public advisor meeting and planning and what did they (inaudible) and they can turn around fast, but my experience is state that they are fast paced is not our pace.

how long does it takes? two weeks, or 30 days or whatever? what i did is all that we have a lot of arguing and the communication with them and why they need to look at it. and they, the system and they for the way and so they say that there are some changes maybe the windows look differently. and if they are the same size, >> the shop and the approval, and it is first and it will

take a longer time and once we finish then the clock is on their side. >> and so this procedure, it is in place now, director, right? and i mean, that i asked somebody who went through it who had my plan rechecked and it has been two years in the planning and plan checked and been rechecked again for the same planning that was approved two years agoment >> yeah. >> and you see, you understand my point, my point is that i get the spirit of what we are trying to do if you make a change and that is visually different, than what was approved, i get it, i understand that. but, an architect is supposed to, and my understanding is that an architect who is licensed and an issue of responsibility who got a plan approved that if he makes a change that he thinks would interpret that the planning department would see it differently, would highlight it and then in that case it would go back. but we are going back plan checking. the planning department drawn

and it has no changes and that an architect will stamp and say that there are no changes. i thought that we were kind of thinking in those terms, rather than saying, hands up everything goes back, because, you understand what the volume of business that we are doing right now that this is really burdensome on a department who will admit that they cannot plan check what they have right now. >> yeah, i understand that. roughly, i can roughly in 2013, on that lot on their side, and the problem is that i want to lay the rouding for the crumbels and when the single family addition in the back is not effecting planning and they want to look at it and it is weakened from our side and that is what i highly welcome you to talk to planning. because, planning is you know, some of the staff say that they are different, but with even work with the order and

engineer, and architects are certified and they did not change it and usually the same permit is going to have a rough and set with the submit the architecture. >> and i understand the spiritual, but what i don't kind of sign-off is the fact that they will not commit to us aten day turn around. >> yeah, or a five day. and i am sorry, if somebody has gone through it who was told the x, amounts of time and ended up far from that time frame and i am getting a lot of calls from a lot of smaller contractors who are really feeling the burden of this, and they have posted the site permit and they have a demolition and they are waiting on the architectural drawings and they will not inspect it and they want to see a full set of construction documents on the site and so any way commissioner walker. >> i tend to agree that i think that in fairness, to both the departments, we could

accommodate, doing this but only if they give us a turn around time and a definite, two days to determine if there are changes or not. or one day or whatever. >> they had to send it back to planning for a month where it came back. and i tend to agree with this spirit of what you are talking about that they need to give us a commitment if there are no changes and they can determine that quicker. so if it has to go backward and assigned and saying, no changes, and turn around in an x, amount of time and they concur, no changes and where is the... so at the advisory committee of which i have missed a couple of them and so

i apologize. >> there is another one and i am going to the one this afternoon. but, we still, and i mean that was the big concern that was laid out to the director back then, the time and count. and it was never really addressed, otherwise, they will take care of it don't worry but i am sorry if someone intrude, it is not working, so maybe i kind of lean to you the dreker are you satisfied with this policy being in place right now? >> and that you are satisfied that they are going to turn around but in a... >> personally, i don't say this... >> and but, can we get it. >> and i guess this afternoon, we will address that, but the post and the planning, and coming in but they promise with the staff and they will do that and what they do. so this is not an action item for us right now? >> it is an action item. >> it is an action item. although this