to meet the requirements. the report also pointed out that if sf mta does not successfully implement the recommendations it risk losing federal funding and increasing the city's tort liability. sf is here to discuss this matter. >> von, do you think you can discuss it in a quick fashion. >> i will do it real quick. first i want to thank them for conducting the audit. we welcome the opportunity for improvement and we take the recommendations seriously. i think there is out of the 38 original recommendations there is 9 open and i think 6 of them was just mentioned by the csa on follow up. four of them relate specifically to the

newly adopted federal guidelines for reflectivity on the signs because you want to be able to see them in the dark. it's unfunded mandate that every municipality in the country is grappling with and they do recognize that and they have a clause in the recommendation that you implement as over time, but even though there is a stated compliance date, it's prioritized by local agencies based on need and funding availability. i don't believe we'll be losing any funding over this, but we are very cognizant of the deadlines and taking it very seriously. one of the things we are doing is taking our data base of all the signs and converting it into a system where it becomes

inventory control. we'll know exactly where all the 200,000 signs of all the cities and the age of them when they were installed. one of their methods that their federal government allows us to use is to either go out to the field with a device and measure the reflectivity of each sign which is labor intensive and not practical and you look at data as a proxy to see what we are using the age to sign as a proxy for the need for replacing the sign due to re flectivity. within the next week, we'll have the data converted. then from that point on, we'll be able to start using the data base to guide us towards reevaluating the signs. there is no risk of danger of

massive collapse from the city from our vendor. the signs have a 12-year warrant and i emphasize they have a good state. >> that's good, because you heard from item no. 1. we have a lot of work to do. we could afford to lose any funding. thank you mr. yee. >> the next audit is for the adult probation department which has 21 recommendations. 30 are closed. we still have one open. one of the reasons we revisited this audit because because they had very serious

findings. probation officers had excessive case loads. some probationers were receiving low levels and appropriately supervised probationers were week. as a result of the department going major changes due to the legislation we decided not audit. however they have made significant improvement and they are here to discuss that with you. >> chief, thank you for being here. please. >> i will be very brief. thank you very much chair cohen and supervisor campos. i really want to recognize the department's progress made. all 31 items are closed. i think it was amazing the progress we

have made and i would like to recognize the staff of the department and special lau the management and the administrative team. we have created whole new reentry functions and done a lot over the last 4 years specifically targeted at correcting all the audit items in addition to the reform. the original audit in 2000 resulted in 31 recommendations and performance measurement and public , policies procedures and information tracking, reporting system, staffing and travenlth virtually every aspect of the department. as of september 12, '30 of the recommendations were closed recognized by the city auditor the last recommendation was related to a case standards management policy for supervision levels. what's happened in the last years with

we've implemented a tracking system for clients and developed regular operational reports and an oversight committee was formed and we are in sync with what is in the status of the department. i know that sounds so small, but for our department it was big. in the history of the department over 100 years they never had a strategic plan and now we do. and produced the first annual report last years since 2008. these administrative things that are so important to tracking and managing the direction of the department, we also implemented a comprehensive revision of the department's policies and procedures which are 10-15 years old which are in partnership with uc berkeley

and two-thirds are almost complete and a 30 more under the revision. we hired staff and developed training and we achieved 100 percent compliance for the last 4 years. every single employee of the department has received one. we received 100 percent compliance for training for correctional requirements for one staff. that is extremely difficult to do. implemented and risk and needs assess many. -- assessment and using based practices. we developed risked base policies and currently upgraded to a new electronic management system that will replace the old one. all of these reforms have resulted in 2013 in july received the award

for the american probation award which is as far as you can come from where we started out so many years ago with all the of these deficiencies. the city has realized the significant return on this investment. >> okay. two more. in 2013 the completion rate of 78 percent. 51 percent of our clients are ab 109 clients are completing their 12-month supervision satisfactory. the average jail population has decreased by 35 percent from 1954 to 1267 during the time of realignment with over 700 individuals having been realigned. the average population is a $35 million annual reduction to the city and county of san

francisco. >> thank you. we'll call another hearing for all of those successful status that you just covered. the last one? >> the final audit was the business enterprise program. 11 which are closed one is still open and the remaining open recommends as the contract monitoring to investigate the needs for sanctions in the three contracts covered by the audit. the audit found three contractors used for in eligible for the status and the contract monitoring division is here to discuss those. >> okay. where is the person? there she is. if you can just specifically just talk about it. >> thank you. i know it's late.

we've actually implemented, we had a tracking system in 1997. that tracking system went way in 2009. we have not had a tracking system sense them. i took over the monitoring system. we started looking at all the issues that we brought forward on the audit and we addressed those issues. what we found out is, we have jurisdiction on 14b is our contractor for not following up the practices. we manually did an intensive investigation. and what we found was that there were some personnel issues that happened at these two dements. departments. >> in one sentence can you give me an occasion about why the program went away? >> the program did not. it was

the tracking. it was the decision that was not to have it anymore. >> who made that decision? >> i believe it was the x director at that time at 2009. we can go into detail as to what happened. >> we don't have time. >> but now we instituted a new tracking system that began with contracts advertised after july 2013 which is going to assist staff with day-to-day revenue review. with this particular audit what we found after extensive research and in coordination, what we found. we conducted an extensive training with 62 project managers at

this department. and we trained them specifically on what they can and can't do in order to enforce the ordinance. we did this after the csa submitted the report to you. we had discussed this with the csa. that was what we had decided to do is actually do an extensive training to the department personnel. >> thank you for sitting 32 -- through an entire hearing. that is appreciated. i would like to talk to you afterwards. please come up and finish. >> i am done. >> i would like to open public comment for item no. 3. no public comment. public comment is closed. supervisor campos would you like to say anything? >> i would like to thank you

for the work and all the three agencies for their response. it's exciting to see that this is taken very seriously, so thank you very much. >> thank you. the department should feel very good about themselves for all the things that they have accomplished in a short period of time. so seeing that public comment is closed. mr. campos, could i entertain a motion from you to continue this item to the call of the chair? >> so moved to continue to the call of the chair. >> thank you, this passes unanimously. madam clerk are there any other items? >> no other items to discuss. >> thank you, this meeting is adjourned. thank you everyone. [ meeting is adjourned ] >> >> >> san francisco county

transportation authority. >> good morning, everyone. this is tuesday november 19, 2013, meeting of the plans and programs committee of san francisco county transportation authority. our clerk is miss erica chang. i want to thank sfgtv staffers for broadcasting us today. please call the roll. >> the clerk: breed, campos, yee, we have a quorum. >> please call item no. 1.

approval of october 8th, meeting. >> anyone would like to speak on the minutes? >> good morning, members of the board. i apologize for my accent but last time when i say that cal trans did not bear any resemblance to europe. i meant to spell bar, not bare. thank you. >> is there anyone else from the public that would like to speak? seeing none, public comment is closed. i would like to make a recommendation that we correct that typo. are there any objections to that? can we approve the minutes without objection? thank you. >> miss chang, please call item 3. >> the clerk: citizens advisory report. this is a commission

item. >> i apologize for my accent as well. >> it's a richmond district accent. >> we, the transportation committee the advisory committee had two action items that are also on your agenda, items no. 5 and 8. on item no. 5, we passed that unanimously after some discussion most of which i think was positive. the bulk of the request that that item is for is for as related to the transportation effectiveness process and our chair asked whether these items would increase capacity and the answer for that from shawn kennedy, the mta staff said that would be dependent on the number of vehicles that were in

service which was not a capital cost which was not under this item. the other item we had was no. 8, that was for strategic analysis report related to regional and bike projects. we again passed that unanimously. though our agenda item asks only for $18,000. your agenda item includes and additional $25,000 for optional technical tasks. we didn't discuss that so i'm not going to speculate on whether or not we voted to approve that. that is my report. >> colleagues we are joined by commissioner london breed as well. do we have any questions? it's nice to see members of the advisory committee. thanks for being here.

>> pleased to be here. >> anyone from the public would like to speak, please come forward. mr. williams from the transit drivers union. >> good morning, chairman, mar, committee members. i just want to bring up the fact with the citizens advisory committee that there is a lot of things going on right now with transportation that need to be dealt with today and could be dealt with today with some correct funding. particularly this morning. we had a melt down in the station once again coming down market. i brought this up at the sf mta board and nobody wants to listen. if you want to keep this system flowing, one thing we found out that the eureka street tunnel is still working. if there is a meltdown at castro on down, you can bring these street cars out of the tunnel at eureka with an adjustment to the overhead

wiring, maybe some adjustments going down market to accommodate the trains. what about today? how are we going to fix the systems problems today? none of these funds, and i respect the committees report, but there is nothing to address the issues today. there are many issues today and some funding must be allocated to this process. it has to be. everybody is talking 5-30 years out. there is a plan to at least fix some of the problems today. so please. all the problems going anywhere. do the citizens really know they are not going whenever they should be going today. >> is there anyone else from the public that would like to speak?

>> good morning commissioners, my name is jackie sak's. the member of the advisory committee. as mr. larkin said this item was brought up against the cac last month and we discussed it. one thing you have to remember is that the gentleman before me talked about all the money coming out of prop k. the one thing you have to remember is that prop b after 1999 i worked on was grandfathered in prop k that i also worked on. in a couple years you have to go against the voters again to extend prop k. now, before you ask for this money now, figure out what has been done in prop k, what has not done in prop b and get the money for those items first. fix the system as it is now before you try to go on in the

future. i know you are looking ahead to this sort of thing. if it ain't broke, don't fix it. the mta board, there is no reason they ask for this money because they have a budget and they should deal with what they have got and take it from there. deal with their money first. that's what they are there for. thank you very much. >> thank you, miss sacs. and for the record the previous speaker was eric -- from the transit union. anyone else would like to speak? thank you. public comment is closed. >> next item. >> the clerk: the appointment of two members to the citizens advisory committee. >> yes. by way of background, the transportation authority

has an 11 member advisory committee. item 4: recommend appointment of two members to the citizens advisory committee action* attachment enclosure the authority has an eleven-member citizens advisory committee cacc. cac members serve two-year terms. per the authority's administrative code, the plans and programs committee recommends and the authority board appoints individuals to fill any cac vacancies. neither authority staff nor the cac make any recommendations on cac appointments, but we maintain an up-to-date database of applications for cac membership. a chart with information about current cac members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. there are two vacancies on the cac requiring committee action. this vacancy results from the resignation of aaron goldsmith due to relocation and the term expiration of robert switzer. we are pending confirmation whether mr. switzer wishes to seek reappointment. we are seeking a recommendation to appoint two members to the cac. an 11 member advisory committee. item 4: recommend appointment of two members to the citizens advisory committee action* attachment enclosure the authority has an eleven-member citizens advisory committee cacc. cac members serve two-year terms. per the authority's administrative code, the plans and programs committee recommends and the authority board appoints individuals to fill any cac vacancies. neither authority staff nor the cac make any recommendations on cac appointments, but we maintain an up-to-date database of applications for cac membership. a chart with information about current cac members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. there are two vacancies on the cac requiring committee action.

this vacancy results from the resignation of aaron goldsmith due to relocation and the term expiration of robert switzer. we are pending confirmation whether mr. switzer wishes to seek reappointment. we are seeking a recommendation to appoint two members to the cac. n 11 member advisory committee. item 4: recommend appointment of two members to the citizens advisory committee action* attachment enclosure the authority has an eleven-member citizens advisory committee cacc. cac members serve two-year terms. per the authority's administrative code, the plans and programs committee recommends and the authority board appoints individuals to fill any cac vacancies. neither authority staff nor the cac make any recommendations on cac appointments, but we maintain an up-to-date database of applications for cac membership. a chart with information about current cac members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. there are two vacancies on the cac requiring committee action. this vacancy results from the resignation of aaron goldsmith due to relocation and the term expiration of robert switzer. we are pending confirmation whether mr. switzer wishes to seek reappointment. we are seeking a recommendation to appoint two members to the cac. >> we currently 1234 have two vacancies from resignation of district 4 and the term of the termination of mr. roberts. nr: gould is not seeking reappointment and we are checking to see if mr. gold is interest in reappointment. we have a few interested applicants. >> we can leave it open to any applicants that would like to speak. i will leave it at 2 minutes. >> hello, my name is eric rut lig, i live in district four. my background is in environmental science and geography. i will view the authorities responsibility through an environmental lens. and work with the staff and with the board to ensure that all the projects moving forward are the most environmentally sound that they can be in the way that i see it. this is a win win. oftentimes what is best for the environment is best for san francisco

residents quality of life whether it's reducing traffic congestion. i work in san francisco land trust and i work and answer questions like where we should be preserving open and developing and redeveloping land and transportation infrastructure, regionally. the last thing i would say if selected, i will work with district 4 and the authority to go back and forth. you have to act as a liaison between both of those entities and relates community concerns to the authority and also conduct outreach on behalf of the authority to the community. thank you for consideration my application.

>> thank you, mr. rutlidge. is there anyone else who would like to speak? >> good morning, everyone. my name is michelle jock. i work at the campus of city college. good transportation directly links resources to employment, tourism and resources and education for a continued development for a better development of san francisco bay area. my educational background is public administration. i had the opportunity to work with an economic development organization in the free state province of south africa with transportation issues. i'm very excited to see a true partnership with all modes of transportation that the city and surrounding areas have to offer to effectively work together. more input from the community and neighborhoods

across the city is imperative when developing major transit hubs that will affect the city. i would very much like to become a member of the san francisco county transit authority. >> please restate your name. >> michelle jock. >> is there anyone else who would like to speak? >> good morning, mr. chairman, good morning committee members. my name is jessica luney from district two. i believe the committee is looking representative from other districts, but i thought i would put in my application to be considered in the future if that's the case. i'm a patent lawyer, i work for google. i spend a lot of time on the roads in san francisco and the

bay area and i believe transit is a really important problem. i would agree with what the other applicants said about there being environmental concerns and i'm just looking for a positive way to be, to serve my community and i would like to learn more about these problems and how to solve them. this you for consideration my application. >> thank you, we'll look forward to your application. is there anyone else that would like to speak, please come forward. >> good morning, everyone. my name is daniel sizen. from district 1. basically my background is in business primarily, business economics and management strategic management. i used to live in europe for a long time. i was in madrid spain and they have a wonderful transportation system there. i moved to san francisco and i don't think

that lifestyle is possible here though i think we should work towards making something like that possible. a few months ago i started to get involved in transit and contacted everyone i should that i contacted enough people that i made myself way through a meeting and then having coffee with various people like scott wiener and others and that's how i found out about the advisory committee. my background in business, i work here in san francisco in the technique -- technology industry. with my background in business, i think i would bring more of an innovative approach and how we can increase efficiency and a more radical innovative approach. >> thank you. i think it would

be great to work with you as well. is there anyone else who would like to speak? okay. now any members of the public who would like to speak? seeing none. i know there is a recommendation from katie tang from district 4 in support of eric rutlidge, but we know we need more time. i definitely appreciate miss michelle jock's experience within city college and the public administration and the global view from work in south africa and we are looking for strong representation from all neighborhoods and diverse point of view and diverse perspectives. let me ask colleagues if they have any questions?

>> thank you, i'm happy to move forward eric rutlidge for seat no. 4 and happy to continue seat 7 by the request of supervisor. i was also very impressed by miss jacks as well. diversity is very important and it's something that we are lacking on the cac right now because it's important we have representative from all communities to talk about transit needs throughout the city. >> mr. campos? >> thank you, mr. chairman. i will be supportive of that motion. i do want to acknowledge theal bear --